Library Minutes 2011 08-08-11
APPROVED 9/12/11
Yorkville Public Library
Board of Trustees
Monday, August 8, 2011
902 Game Farm Road – Library Historic Wing
7:00pm
The meeting was called to order at 7:00pm by President Beth Gambro.
Roll Call:
Sandy Lindblom-yes, Barb Johnson-yes, Jo Ann Gryder-yes, Beth Gambro-yes, Gail
Gaebler-yes, Bob Allen-yes, Carol LaChance-yes, Susan Chacon-yes, Judy Somerlot-yes
Also present: Library Director Michelle Pfister
Recognition of Visitors –
Carlo Colosimo, City Council Liaison
Mariann Manthei, Friends of the Library
Rob Fredrickson, Director of Finance
Amendments to the Agenda –
None
Minutes –
July 11, 2011
President Gambro noted a change under the heading of “Correspondence”—the word
“committee” should be changed to “Board”. Ms. Johnson moved and Ms. Gryder
seconded the motion to approve as amended. Voice vote approval.
Correspondence –
None
Public Comment –
None
Staff Comment
– None
Report of the Treasurer
President Gambro stated that the Finance committee met prior to the regular Board
meeting. All Trustees and Liaison Carlo Colosimo attended both the committee and
regular meeting.
Budget Report
Treasurer Lindblom noted that the library subscription cards decreased about half of what
they have been and said this should be monitored. Ms. Pfister commented she had not
received any complaints about the current cost of $175. DVD rental fees were also down
and Ms. LaChance said some patrons obtain them free from other libraries.
1
Detail Board Report
President Gambro noted differing amounts for “memorial and gifts” on the Board Report
and the report provided by the Finance Director. In part, this is due to different
preparation dates and also possible re-classification of funds.
Ms. Lindblom also reported the following:
1.Page 1: $374.50 to Bank of New York: flat fee to administer bonds for the year
2.Page 2: Castle Insurance, $456: bond for entire Board of Trustees
3.Page 2: $862 fee for automation/ILINET. All libraries are part of this and it
allows libraries to obtain books for patrons. Postage is charged when books are
sent to patrons, but not to libraries. The number of books sent and also received is
about equal.
4.Page 3: $3,000 RAILS quarterly fee
5.Page 4: $450 for IT services
6.Total of invoices for month: $8,182
Financial Statement
1.At this point, the bond payments are still included in the Money Market account
2.The total payroll is $37,442.49
Payment of Bills
Motion: Ms. Johnson made a motion to pay the bills in the amount of $8,182 and the
payroll of $37,442.49. Ms. Gryder seconded this motion.
Roll call: Johnson-yes, Gryder-yes, Gaebler-yes, Allen-yes, LaChance-yes, Chacon-yes,
Somerlot-yes, Lindblom-yes, Gambro-yes. Unanimous vote.
Report of the Library Director
Statistics
1.117,470 items circulated
2.138 patrons added
3.242 items added to collection
4.Library Director participated in on-line meeting of directors from RAILS
5.Oswego Library will be going on-line and will be part of Yorkville library system
6.Mariann Manthei reported on Friends: a) pointed out bulletin board in meeting
room, b) reported on upcoming book sale, c) gave $1,000 check to Library,
d) yellow stars placed throughout Yorkville for “Rising Readers”
7.Ms. Somerlot encouraged attendance at book fair and said more volunteers would
be helpful
8.Ms. Pfister reported on “Threads n More” group
9.Chess club going well, extended through August
10.Readers read to children at Picnic in Park
11.Garden Club made mini-garden
12.Sewing for Teens program has begun
13.437 kids in summer reading program
14.Ms. Pfister asked all Trustees to bring Disaster Plan books to be updated
15.Library Director thanked Friends for the $1,000 check
2
16.Ms. Manthei said Friends will have their annual meeting on September 12 at
10:15am in the Historic Wing
City Council Liaison
The building impact fee ordinance Liaison Carlo Colosimo brought to the last meeting,
has been submitted to the Administration committee. The Administration committee had
the following questions: 1) what are funds intended for, Alderman inquiring does not
want money to be used to show a positive balance, 2) will Board reduce impact fee by
$100, 3) why are staff numbers so high (30 clerks and 4 custodians) [these are all part
time positions with some only working 3 hours per day]. The Board will be discussing
staffing needs.
Standing Committees -
None
Unfinished Business
Ordinance for Building Development Fees
Trustee Lindblom recommended the Board not make a decision on this ordinance at this
time to see what the other taxing bodies decide. She said a reduction of $100 greatly
impacts the Library. It was noted that the City Council can make a decision without the
Board’s input. It was stated the Council can free up the building development fees, but
could give back a lesser amount. Ms. Gryder said she would like the Library Attorney to
review the ordinance. It was questioned by Ms. Somerlot what benefit would be realized
if the Library is the only entity to reduce their impact fees by $100. It was suggested the
Board should attend the Administration meeting on August 18th for further input.
Trustee Allen questioned if this issue was originally covered by an inter-governmental
agreement—Ms. Lindblom will research. The Board thanked Alderman Colosimo for all
the information he has provided.
Library Hours
Ms. Gryder expressed a desire to use the boardroom for Library meetings. In previous
discussion, it was suggested that the Library hours be extended on meeting nights. Some
of the thoughts expressed were: the changed hours could become confusing and
disruptive for patrons, could cost more in terms of electricity, heat etc., the hours should
not be changed again, the meetings could start at 6pm.
Motion: Ms. Gryder made a motion to change library hours on Monday to 11:30am to
8:30pm starting September 1. Ms. LaChance seconded the motion. In discussion, it was
noted the Library employees would have to change their hours and perhaps Library hours
should change to 11-8pm. Ms. Pfister added that the morning employees would have
their hours cut under this plan.
Ms. Gryder then amended her motion to change the library hours to 11am-8pm on
Monday. After some further discussion, Ms. Gryder withdrew her motion and asked the
Board to re-consider this again in 3 months.
3
Intergovernmental Agreement
At a previous meeting, it had been suggested the building development fees could be
turned over to the City for payment of Game Farm Road development and entrance
improvements. In turn, the money would be reimbursed to the Board for other Library
needs. Finance Director Fredrickson stated the amount of money the Library currently
cannot use is approximately $332,518. Ms. Lindblom recommended postponing this
decision while others expressed concern about not being reimbursed. An agreement
would have to be drafted for a schedule of reimbursement and the Council would budget
for this according to Mr. Colosimo. This matter will be tabled at this time.
New Business
Home Town Booth
Trustee Allen suggested a booth to promote the Library and its programs at Home Town
Days. After a brief discussion, it was decided to focus on the book sale without an
additional booth this year. Also, keeping the library open that day was thought to be an
opportunity to promote the library.
Serving Our Public
Standards for Illinois Libraries
Library Director Pfister said the Library is required to review Standards for Library. She
had completed a review of 29 points for the per capita grant and she shared her comments
with the Board.
------------
Referring back to the discussion on the Ordinance for Building Development Fees,
President Gambro said the Board should wait for a response from the City before asking
the Library Attorney to review the ordinance. Liaison Colosimo also said it was possible
that the matter could be placed on a Council agenda and that Library input would not be
heard. Alderman Colosimo will inform Ms. Pfister of the Administration decision
following their meeting.
Additional Business
Trustee Lindblom asked to have a tax levy discussion placed on the September meeting
agenda.
Adjournment
There was no further business and the meeting was adjourned at 8:20pm on a motion by
Ms. Somerlot and second by Ms. LaChance. Unanimously approved.
Minutes respectfully submitted by
Marlys Young
4