HomeMy WebLinkAboutOrdinance 2009-34STATE OF ILLINOIS )
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COUNTY OF KENDALL )
Ordinance No. 2009- -N4
AN ORDINANCE AUTHORIZING THE EXECUTION OF AN
INTERGOVERNMENTAL AGREEMENT BETWEEN THE
UNITED CITY OF YORKVILLE, ILLINOIS AND THE
COUNTY OF KANE
WHEREAS, it is in the best interest of the United City of Yorkville, Kendall
County, Illinois, to enter into the Intergovernmental Agreement between the County of
Kane and the United City of Yorkville, pertaining to the implementation of a Chicago
Metropolitan Agency for Planning Full Circle Project grant award, (the
"IntergOVernmental Agreement"), a copy of which is attached hereto and made a part
hereof as Exhibit A; and,
WHEREAS, the Mayor and City Council of the United City of Yorkville (the
"Corporate Authorities"), after due investigation and consideration, have determined that
entering into the Intergovernmental Agreement will serve the public good and benefit the
United City of Yorkville.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of
the United City of Yorkville, Kendall County, Illinois, as follows:
Section 1. The Corporate Authorities of the United City of Yorkville hereby find
as facts all of the recitals in the preamble of this Ordinance, as well as the preambles
contained in the Intergovernmental Agreement.
Section 2. The Intergovernmental Agreement is hereby approved in the form
attached hereto as Exhihit A and made a part hereof and the Mayor is authorized and
directed to execute, and the Clerk is directed to attest to the signature of the Mayor to said
Agreement.
Section 3. This Ordinance shall be in full force and affect upon its passage,
approval, and publication as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County,
Illinois this t_ day of , A.D. 2009.
C Y CLERK
ROBYN SUTCLIFF
ARDEN JOE PLOCHER�
GARY GOLINSKI
ROSE SPEARS
DIANE TEELING
WALLY WERDERICH
C► "
MARTY MUNNS
GEORGE GILSON, JR.
V
Approved by me, as Mayor of the United City of Yorkville, Kendall County,
Illinois, this A-0 day of J U Ly , A.D. 2009.
b/0 h AU') IUAAk-
MAYOR
INTERGOVERNMENTAL AGREEMENT
BETWEEN THE COUNTY OF KANE AND THE UNITED CITY OF YORKVILLE
FOR IMPLEMENTATION OF THE FULL CIRCLE PROJECT
This Agreement made and entered into this day of , 2009 A.D., by and
between the United City of Yorkville, a municipal corporation of the County of Kendall, State of
Illinois, hereinafter referred to as the "CITY", and the County of Kane, a body corporate and politic
of the State of Illinois, hereinafter referred to as the "COUNTY"; witnesseth,
WHEREAS, the Illinois Constitution of 1970, Article VII, Section 10 and 5 ILCS 220/1
el seq. authorizes the COUNTY and the CITY to cooperate in the performance of their respective
duties and responsibilities by contract and other agreements; and,
WHEREAS, the COUNTY has the authority to act on behalf of the staff of the Kane 1
Kendall Council of Mayors, hereinafter referred to as the "COUNCIL and,
WHEREAS, the COUNCIL has been awarded a grant in the amount of twenty one
thousand eight hundred and fifty dollars ($21,850.00) for the expansion of the Full Circle
Project. hereinafter referred to as the "PROJECT".said grant request submitted on behalf of the
CITY to the Chicago Metropolitan Agency for Planning, hereinafter referred to as CMAP; and,
WHEREAS, it is deemed necessary in order to facilitate and assure the proper
implementation of the PROJECT that the CITY and COUNTY enter into an agreement.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties
hereto agree as follows:
1. Scope of Services. The CITY shall perform and cant' out in a satisfactory and proper
manner, as detennined by CMAP, the services set forth in Attachment 1. The COUNTY
agrees to provide administrative assistance and support to the CITY to assist the CITY
comply with the PROJECT's requirements.
2. Time of Performance. The services to be performed by the CITY shall commence as soon as
practicable after the execution of this Agreement and shall be undertaken and completed in
such sequence as to assure their expeditious completion in light of the purposes and term of
this Agreement. This contract terminates on November 30, 2009.
3. Compensation. The COUNTY shall forward a copy of any and all invoices received from
the CITY to CMAP. Upon receipt of payment thereof from CMAP, the COUNTY will
forward any reimbursement received from CMAP therefor to the CITY. It is expressly
agreed and understood that in no event will the total compensation exceed the maximum sum
of $21,850 for all services provided hereunder. Compensation amounts are detailed in
Attachment 1.
4. Allowable Charges. No expenditures or charges shall be included in the cost of the
PROJECT and no part of the money paid to the CITY shall be used by the CITY for
expenditures or charges that are: (i) contrary to provisions of this Agreement or the latest
budget approved by a duly -authorized official of CMAP; (ii) not directly for carving out the
PROJECT; (iii) of a regular and continuing nature, except that of salaries and wages of
appointed principal executives of the CITY who have not been appointed specifically for the
purposes of directing the PROJECT, who devote official time directly to the PROJECT under
specific assignments, and respecting whole adequate records of the time devoted to and
services performed for the PROJECT are maintained by the CITY may be considered as
proper costs of the PROJECT to the extent of the time thus devoted and recorded if they are
otherwise in accordance with the provisions hereof; or (iv) incurred without the consent of
CMAP after written notice of the suspension or termination of the PROJECT under this
Agreement.
5. Audit and Access to Records.
a. The CITY shall preserve and produce upon request of the authorized representatives of
CMAP and the COUNTY all data, records, reports, correspondence and memoranda
relating to carving out this Agreement for the purposes of an audit, inspection or work
review for a period of three (3) years after completion of the PROJECT, except that:
(1) If any litigation, claim or audit is started before the expiration of three-year period,
the records shall be retained until all litigation, claims or audit findings involving the
records have been resolved.
(2) Records for nonexpendable property acquired with federal funds shall be retained for
three (3) years after its final disposition.
6. Agreements. This Agreement constitutes the entire agreement between the parties hereto.
Any change proposed by either party to this Agreement shall be submitted to the other party
for its prior approval. No modification, addition, deletion, etc., to this Agreement shall be
effective unless such changes are reduced to writing and executed by the authorized
representatives of both parties.
7. Equal Employment Opportunity, The CITY will comply with Executive Order 11246
entitled "Equal Employment Opportunity," as amended by U.S. Department of Labor
regulations (41 CFR Part 60). In connection with the execution of this Agreement, the CITY
shall not discriminate against any employee or an applicant for employment because of race,
religion, color, sex, national origin, ancestry, or physical or mental handicap unrelated to
ability. The CITY shall take affirmative actions to insure that applicants are employed and
that employees are treated during their employment without regard to their race, religion,
color, sex, national origin, ancestry, or physical or mental handicap unrelated to ability. Such
actions shall include, but not be limited to, employment, promotion, demotion, transfer,
recruitment, recruitment advertising, layoff, termination, rates of pay, other forms of
compensation, and selection for training or apprenticeship. The CITY shall cause the
provisions of this paragraph to be inserted into all subcontractors work covered by this
Agreement so that such provisions will be binding upon each subcontractor, provided that
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such provisions shall not apply to contracts or subcontracts for standard commercial supplies
or raw materials.
8. Publication. CMAP shall have royalty -free, nonexclusive and irrevocable license to
reproduce, publish, disclose, distribute, and otherwise use, in whole or in part, any reports,
data or other materials specifically prepared under this Agreement, and to authorize other
material to do so. The CITY shall include provisions appropriate to effectuate the purpose of
this clause in all subcontracts for work under this Agreement.
9. Identifcation of Documents. All reports, maps, and other documents completed as part of
this Agreement, other than documents exclusively for internal use within the CITY's offices,
shall carry the following notation on the front cover or a title page or, in the case of maps, in
the same area which contains the name of CMAP and of the CITY. "This material was
prepared in consultation with CMAP, the Chicago Metropolitan Agency for Planning,
(http://www.cmal).illinois.go\,)."
10. Federal State and Local Laws. The CITY warrants that in the performance of this
Agreement it shall comply with all applicable federal, state and local laws, statutes and
ordinances and all lawful orders, rules and regulations promulgated thereunder. Since laws,
regulations, directives, etc. may be modified from time -to -time, the CITY shall be
responsible for compliance as modifications are implemented.
1 I . Federally Funded Agreements
A. Standard Assurances. The CITY assures that it will comply with all applicable federal
statutes, regulations, executive orders, Federal Transit Administration (FTA) circulars, and
other federal requirements in carrying out any PROJECT supported by federal funds. The
CITY recognizes that federal laws, regulations, policies, and administrative practices may be
modified from time to time and those modifications may affect PROJECT implementation.
The CITY agrees that the most recent federal requirements will apply to the PROJECT.
B. Nondiscrimination Assurance. As required by 49 U.S.C. 5332 (which prohibits
discrimination on the basis of race, color, creed, national origin, sex, or age, and prohibits
discrimination in employment or business opportunity), by Title VI of the Civil Rights Act of
1964, as amended, 42 U.S.C. 2000d, and by U.S. DOT regulations, "Nondiscrimination in
Federally -Assisted Programs of the Department of Transportation --Effectuation of Title VI
of the Civil Rights Act," 49 CFR Part 21 at 21.7, the CITY assures that it will comply with
all requirements imposed by or issued pursuant to 49 U.S.C. 5332, 42 U.S.C. 2000d and 49
CFR Part 21, so that no person in the United States, on the basis of race, color, national
origin, creed, sex, or age will be excluded from participation in, be denied the benefits of, or
otherwise be subjected to discrimination in any program or activity (particularly in the level
and quality of transportation services and transportation -related benefits) for which the CITY
receives federal funds from the U.S. DOT or FTA.
Specifically, during the period in which federal assistance is extended to the PROJECT, or -
PROJECT property is used for a purpose for which the federal assistance is extended or for
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another purpose involving the provision of similar services or benefits, or as long as the
CITY retains ownership or possession of the PROJECT property, whichever is longer, the
CITY assures that:
Each PROJECT will be conducted, property acquisitions will be undertaken, and
PROJECT facilities will be operated in accordance with all applicable requirements of 49
U.S.C. 5332, 42 U.S.0 2000d and 49 CFR Part 21, and understands that this assurance
extends to its entire facility and to facilities operated in connection with the PROJECT.
U. It will promptly take the necessary actions to effectuate this assurance, including
notifying the public that complaints of discrimination in the provision of transportation -
related services or benefits may be filed with U.S. DOT or FTA. Upon request by U.S.
DOT or FTA, the CITY assures that it will submit the required information pertaining to
its compliance with these provisions.
iii. It will include in each subagreement, property transfer agreement, third party contract,
third party subcontract, or participation agreement adequate provisions to extend the
requirements imposed and issued pursuant to 49 U.S.C. 5332, 42 U.S.C. 2000d, and 49
CFR Part 21 to other parties involved therein including any subrecipient, transferee, third
party contractor , third party subcontractor at any level, successor in interest, or any other
participant in the PROJECT.
iv. Should it transfer real property, structures, or improvements financed with federal
assistance to another party, any deeds and instruments recording the transfer of that
property shall contain a covenant manning with the land assuring nondiscrimination for
the period during which the property is used for a purpose for which the federal
assistance is extended or for another purpose involving the provision of similar services
or benefits.
v. The United States has a right to seek judicial enforcearient with regard to any matter
arising under Title VI of the Civil Rights Act, US DOT implementing regulation and this
assurance.
C. Assurance of Nondiscrimination on the Basis of Disability. As required by U.S. DOT
regulations, "Nondiscrimination on the Basis of Handicap in Programs and Activities
Receiving or Benefiting fi-om Federal Financial Assistance," at 49 CFR 27.9, the CITY
assures that, as a condition to the approval or extension of any Federal assistance awarded by
FTA to construct any facility, obtain any rolling stock or other equipment, undertake studies,
conduct research, or to participate in or obtain any benefit from any program administered by
FTA, no otherwise qualified person with a disability shall be, solely by reason of that
disability, excluded from participation in, denied the benefits of, or otherwise subjected to
discrimination in any program or activity receiving or benefiting from Federal assistance
administered by the FTA or any entity within U.S. DOT. The CITY assures that PROJECT
implementation and operations so assisted will comply with all applicable requirements of
U.S. DOT regulations implementing the Rehabilitation Act of 1973, as amended, 29 U.S.C.
794, et seq., and the Americans with Disabilities Act of 1990, as amended, 42 U.S.C. 12101
et seq., and implementing U.S. DOT regulations at 49 CFR parts 27, 37, and 38, and any
other applicable federal laws that may be enacted or federal regulations that may be
promulgated..
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D. Certifications and Assurances Required by the U.S. Office of Management and Budget
(OMB) (SF-424B and SF-424D). As required by OMB, the CITY certifies that it:
i Has the legal authority and the institutional, managerial, and financial capability (including
funds sufficient to pay the non-federal share of PROJECT cost) to assure proper planning,
management, and completion of the PROJECT.
ii. Will give the U.S. Secretary of Transportation, the Comptroller General of the United
States, and, if appropriate, the state, through any authorized representative, access to and the
right to examine all records, books, papers, or documents related to the contract; and will
establish a proper accounting system in accordance with generally accepted accounting
standards or agency directives;
Ili. Will establish safeguards to prohibit employees from using their positions for a purpose
that constitutes or presents the appearance of personal or organizational conflict of interest or
personal gain;
iv. Will initiate and complete the work within the applicable PROJECT time periods;
v. Will comply with all applicable Federal statutes relating to nondiscrimination including,
but not limited to:
• Title VI of the Civil Rights Act, 42 U.S.C. 2000d, which prohibits discrimination
on the basis of race, color, or national origin;
• Title IX of the Education Amendments of 1972, as amended, 20 U.S.C. 1681
through 1683, and 1685 through 1687, and U.S. DOT regulations,
"Nondiscrimination on the Basis of Sex in Education Programs or Activities
Receiving Federal Financial Assistance," 49 CFR Part 25, which prohibit
discrimination on the basis of sex;
• Section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. 794, which
prohibits discrimination on the basis of disability;
• The Age Discrimination Act of 1975, as amended, 42 U.S.C. 6101 through 6107,
which prohibits discrimination on the basis of age;
• The Drug Abuse Office and Treatment Act of 1972, as amended, 21 U.S.C. 1101
et seq., relating to nondiscrimination on the basis of drug abuse;
• The Comprehensive Alcohol Abuse and Alcoholism Prevention Act of 1970, as
amended, 42 U.S.0 4541 et seq., relating to nondiscrimination on the basis of
alcohol abuse or alcoholism;
• The Public Health Service Act of 1912, as amended, 42 U.S.C. 201 et seq., related
to confidentiality of alcohol and drug abuse patient records;
• Title VIII of the Civil Rights Act, 42 U.S.C. 3601 et seq., relating to
nondiscrimination in the sale, rental, or financing of housing;
• Any other nondiscrimination statute(s) that may apply to the PROJECT.
E. Certification Regarding Lobbying. As required by the United States Department of
Transportation (U.S. DOT) regulations, "New Restrictions on Lobbying," at 49 CFR 20.110,
the CITY certifies to the best of his or her knowledge and belief that for each agreement for
federal assistance exceeding $100,000:
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No federal appropriated funds have been or will be paid by or on behalf of the CITY to
any person to influence or attempt to influence an officer or employee of any federal
agency, a Member of Congress, an officer- or employee of Congress, or an employee of a
Member of Congress regarding the award of federal assistance, or the extension,
continuation, renewal, amendment, or modification of any federal assistance agreement;
and
ii. If any funds other than federal appropriated funds have been or will be paid to any person
to influence or attempt to influence an officer or employee of any federal agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with any application for federal assistance, the CITY assures
that it will complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying," including information required by the instructions accompanying the form,
which form may be amended to omit such information as authorized by 31 U.S.C. 1352.
iii. The language of this certification shall be included in the award documents for all
subawards at all tiers (including subcontracts, subgrants, and contracts under grants,
loans, and cooperative agreements).
The CITY understands that this certification is a material representation of fact upon which
reliance is placed and that submission of this certification is a prerequisite for providing
federal assistance for a transaction covered by 31 U.S.C. 1352. The CITY also understands
that any person who fails to file a required certification shall be subject to a civil penalty of
not less than $10,000 and not more than $100,000 for each such failure.
F. Procurement Compliance Certification. The CITY certifies that its procurements and
procurement system will comply with all applicable federal laws and regulations in
accordance with applicable federal directives, except to the extent FTA has expressly
approved otherwise in writing.
G. Intelligent Transportation Systems Program. As used in this assurance, the term Intelligent
Transportation Systems (ITS) PROJECT is defined to include any PROJECT that in whole or
in part finances the acquisition of technologies or systems of technologies that provide or
significantly contribute to the provision of one or more ITS user services as defined in the
"National ITS Architecture."
As provided in SAFETEA-LU Section 5307(c), 23 U.S.C. 512 note, the CITY assures it
will comply with all applicable requirements of Section V (Regional ITS Architecture
and Section VI (PROJECT Implementation) of FTA Notice, "FTA National ITS
Architecture Policy on Transit PROJECTs," at 66 Fed. Reg. 1455 et seq., January 8,
2001, and other FTA requirements that may be issued in connection with any ITS
PROJECT it undertakes financed with funds authorized under Title 49 or Title 23, United
States Code.
ii. With respect to any ITS project financed with Federal assistance derived from a source
other than Title 49 or Title 23, United States Code, the CITY assures that is will use its
best efforts to ensure that any ITS project it undertakes will not preclude interface with
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other intelligent transportation systems in the Region.
H. Control of Property. The CITY certifies that the control, utilization and disposition of
property or equipment acquired using federal funds is maintained according to the provisions
of A-102 Common Rule.
1. Cost Principles. The cost principles of this Agreement are governed by the cost principles
found in Title 48, Code of Federal Regulations, Subpart 31, as amended; and all costs
included in this Agreement are allowable under Title 48, Code of Federal Regulations,
Part 31, as amended.
J. Debarment. The CITY shall comply with Debarment provisions as contained in 49 Code of
Federal Regulations, Part 29, including Appendices A and B as amended. The CITY certifies
that to the best of its knowledge and belief, the CITY and its principals: a) are not presently
debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded
from covered transactions by any federal department or agency; b) within a three-year
period preceding this Agreement have not been convicted of or had a civil judgment rendered
against it for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain or performing a public (federal, state or local) transaction or contract
under a public transaction, violation of federal or state anti-trust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records, making false
statements or receiving stolen property; c) are not presently indicted for or otherwise
criminally or civilly charged by a governmental entity (federal, state or local) with
commission of any of the offenses enumerated in subsection (b), above; d) have not within a
three-year period preceding this Agreement had one or more public transactions (federal,
state or local) terminated for cause or default.
The inability of the CITY to certify to the certification in this section will not necessarily
result in denial of participation in this Agreement. The CITY shall submit an explanation of
why it cannot provide the certification in this section. This certification is a material
representation of fact upon which reliance was placed when CMAP determined whether to
enter into this transaction. If it is later determined that CITY knowingly rendered an
erroneous certification, in addition to other remedies available to the federal government,
COUNTY may terminate this Agreement for cause. The CITY shall provide immediate
written notice to COUNTY if at any time the CITY learns that its certification was erroneous
when submitted or has become erroneous by reason of changed circumstances. The terms
"covered transaction_" "debarred," "suspended," "ineligible," "lower tier covered
transaction," "participant," '`person," "primary covered transaction," "principal," "proposal,"
and "voluntarily excluded," as used in this Part shall have the meaning set out in the
Definitions and Coverage sections of the rules implementing Executive Order 12549 and
12689.
The CITY agrees that it shall not knowingly enter into any lower tier covered transaction
with a person who is debarred, suspended, declared ineligible or voluntarily excluded from
participation in this covered transaction, unless authorized, in writing, by the COUNTY. The
CITY agrees that it will include the clause titled "Certification Regarding Debarment,
Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered Transaction, -
provided by CMAP, without modification, in all lower tier covered transactions and in all
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solicitations for lower tier covered transactions. The CITY may rely upon a certification of a
prospective participant in a Iower tier covered transaction that it is not debarred, suspended,
ineligible or voluntarily excluded fi-om the covered transaction, unless the CITY knows the
certification is erroneous. The CITY may decide the method and frequency by which it
determines the eligibility of its principals. The CITY may, but is not required to, check the
Non -procurement List. If the CITY knowingly enters into a lower tier covered transaction
with a person who is suspended, debarred, ineligible or voluntarily excluded fi-orn
participation, in addition to other remedies available to the federal government, the
COUNTY may terminate this Agreement for cause or default.
Nothing contained in this section shall be construed to require establishment of a system of
records in order to render in good faith the certification required by this section. The
knowledge and information of the CITY is not required to exceed that which is normally
possessed by a prudent person in the ordinary course of business dealings.
K. Single Audit. The Single Audit Act of 1984 (Public Law 98-502) and the Single Audit Act
Amendments of 1996, 31 U.S.C. 7501 et seq. require the following:
1. State or local governments that receive $500,000 or more a year in federal financial
assistance shall have an audit made in accordance with the Office of Management and
Budget (OMB) Circular No. A-133.
2. State or local governments that receive less than $500,000 a year shall be exempt fi•om
compliance with the Act and other federal requirements.
3. Nothing in this paragraph exempts state or local governments from maintaining records
of federal financial assistance or from providing access to such records to federal
Agencies, as provided for in federal law or in (OMB) Circular A-133 "Audits of States,
Local Governments and Non -Profit Organizations."
4. A copy of the audit report must be submitted to CMAP within 30 days after completion
of the audit, but no later than one year after the end of the CITY's fiscal year.
L. Drug Free Workplace. The CITY certifies that it will comply with the requirements of the
federal Drug Free Workplace Act, 41 U.S.C.A. 702 as amended, and 49 C.F.R. Part 29,
Subpart F, including Appendix C as amended.
M. Disadvantaged Business Enterprise Assurance. In accordance with 49 CFR 26.13(a), as
amended, the CITY assures that it shall not discriminate on the basis of race, color, national
origin, or sex in the implementation of the PROJECT and in the award and perfonnance of
any third party contract, or subagreement supported with Federal assistance derived from the
U.S. DOT or in the administration of its Disadvantaged Business Enterprise (DBE) program
or the requirements of 49 CFR Part 26, as amended. The CITY assures that it shall take all
necessary and reasonable steps set forth in 49 CFR Part 26, as amended, to ensure
nondiscrimination in the award and administration of all third party contracts and
subagreements supported with Federal assistance derived from the U.S. DOT. The CITY"s
DBE program, as required by 49 CFR Part 26, as amended, will be incorporated by reference
and made a part of this Agreement for any Federal assistance awarded by FTA or U.S. DOT.
Implementation of this DBE program is a legal obligation of the CITY, and failure to carry
out its terms shall be treated as a violation of the Agreement. Upon notification by the
Federal Government or CMAP to the CITY of its failure to implement its approved DBE
program, the U.S. DOT may impose sanctions as provided for under 49 CFR Part 26, as
amended, and may in appropriate cases, refer the matter for enforceinent under I8 U.S.C.
1001, as amended, and/or the Program Fraud Remedies Act, 31 U.S.C. 3801 et seq., as
amended.
N. Davis -Bacon Act. To the extent applicable, the CITY will comply with the Davis -Bacon
Act, as amended, 40 U.S.C. 3141 et seq., the Copeland "Anti -Kickback" Act_ as amended, 18
U.S.C. 874, and the Contract Work Hours and Safety Standards Act, as amended, 40 U.S.C.
3701 et seq., regarding labor standards for federally assisted subagreements.
All of the requirements listed in Federally Funded Agreements, paragraphs A through N apply to
the federally funded PROJECT. The CITY agrees to include these requirements in each contract
and subcontract financed in whole or in part with federal assistance.
Executed this day of
COUNTY OF KANE
I:
Karen McConnaughay, Chairman
County Board
Kane County, Illinois
UNITED CITY OF YORKVILLE
By: jjjad�ZA
Valerie Burd, Mayor
Yorkville, Illinois
2009 at Geneva, Illinois
ATTEST:
John A. Cunningham
Clerk, County Board
Kane County, Illinois
ATTEST:
M'Veiiscll-ieski, City Clerk
Yorkville, Illinois
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ATTACHMENT 1
CMAP — Full Circle Grant Application — March 2009
United Ch), of ] orkville City Parkway, and Property, Tree Survey and Inventor,
Submittal Requirements (Section 3 of Invitation to COMs/COGS to submit proposals)
Proposed COM/COG staffing plan for implementation and administering
the proposed project.
The Kane Kendall Council of Mayors (KKCOM) will work with the United City of
Yorkville (UCOY) on implementing and administering the proposed project_ Mike
Sullivan and Jan Ward will be available for assistance throughout the project.
Much of the implementation work will be completed by the City of Yorkville
Community Development Department. With funding available by this project, the
Community Development Department would hire four (4) to six (6) intern positions,
each position Nvould have an eight (8) to ten (10) week duration. One (1) intern will
be assigned to a specific geographic area to obtain data within that specific
geographic area.
The Yorkville Park Planner (City staff will assist interns by providing instructions
for data to be collected and manage/monitor intern staff day-to-day.
The Yorkville GiS Coordinator (City staff) will provide oversight during data
collection period and verify quality control of data collected during the project.
11. A general description of the local municipality or community -based
organization participating in the project. Clearly state if multiple local
partners are involved and indicate who is the designated project
coordinator.
The United City of Yorkville is a municipal government, serving a population of
16,813, The City's Community Development Department Staff, with assistance from
KKCOM, would lead the project. The Community Development Department
includes the Park Planner, GIS Coordinator, and other planning staff able to assist
with project efforts.
III. A general description of involvement in projects similar to what is being
proposed for the Full Circle initiative.
The City Council approved a 50/50 Parkway Tree Planting Program in February
2009. The Parkway Tree Program is intended to provide quality shade trees to City
residents to be planted within the right-of-ways along streets and corridors throughout
the City. The trees are intended to provide shade, screening, wildlife, pollution
control, reduction of water runoff, soil erosion control, increased property values.
reduced stress, aesthetics and a sense of well being within the community.
ATTACHMENT 1
The UCOY Community Development Department has organized citizens to gather
and provide input on the following current/recently completed projects:
1. City Comprehensive Plan update (2007-2008)
2. Integrated Transportation Plan — Trail System and Downtown Streetscape
Plan (2008-currently underway)
3, Zoning Ordinance Update (2009-currently underway)
The UCOY Community Development Department organized and hosted a
seminar on natural basin management for the local HOAs explaining the
importance of proper long-term maintenance of wetland and naturalized
stormwater basins now in the control of the HOAs. Staff was able to contact
stakeholders with information prior to the meeting using multiple forms of media
and methods resulting in a large turnout for the seminar,
The UCOY Community Development Department staff prepared updates to the
following City regulations and ordinances utilizing input from the community:
1. Updated Landscape Ordinance (including a new section on tree
preservation) — 2006
2. Created Wetland Ordinance — providing; regulation for the non -
jurisdictional wetland areas of Yorkville — 2008
3. Updated City Park and Recreation Master Plan — 2008
IN'. Narrative proposal of the proposed project clearly stating the scope of
work, required dataset, assignment of key personnel and an outline of the
division of responsibilities among project partners and. personnel.
The City Parkway and Property Tree Survey data collected via the Full Circle
program will provide the City with an accurate inventory of all trees within
City parkways and City properties. The data to be collected using the Full
Circle program will include the following for each City tree:
• GPS location;
• Species;
Current caliper size;
E. Current condition — in the form of a ranking of the general health and
condition of the tree
Current land use of property;
& Note if overhead utility lines are present;
College students studying; horticulture, botany or related subject or individuals
with tree specie identification ability will be hired for a period of not more
than 10 weeks to use the Full Circle system/program to gather the data listed
above for all trees along City streets and within City owned property.
The data collected will be used by the Community Development Staff to
prepare an action plan including:
ATTACHMENT 1
o Locations for new trees
o Locations of trees that need removed based on condition
o Locations of trees that are marginal health that need to be
monitored
V. Clearly state the geographic area to be covered by the proposed project.
- Citywide, Yorkville covers 20.15 square miles of territory. 150-27 miles
of City street exist where parkway trees will be invcntoried. The Wards
are broken down as follows.
1. Ward I = 35.71 street miles
2. bard 2 = 27.25 street miles
3. Ward 3 = 26.19 street miles
4. Ward 4 = 61.12 street miles
NIL Give a detailed schedule that meets the deadlines identified above and
clearly state the deliverables.
June -Jule 2009 Contract Signing
Contract for the Full Circle Program will be taken to the City Council and
approved for authorization.
August 2009 — informational Meeting
A public meeting will be conducted to inform the public on the proiect.
August 2009 Intern Hiring
The City will advertise the internship positions and hire candidates meeting
criteria defined.
August -September 2009 — Training
City Staff will have access to the Full Circle Program and will begin training
to become familiar with the program.
September -November 2009 Data Collection
City Staff will collect data.
November 2009 — Synthesis of Data and Map Preparation
City Staff will prepare summary of action plan based on the data collected.
December 2009 - presentation of Information
The City will present the data and summary of action plan to the public and
begin to work with property owners which desire to participate in the City's
50/50 Street Tree Program.
ATTACHMENT 1
VI1. A general description of the local municipality or community -based
organization ability to provide computer workstations with internet
access as well as the capacity for basic technology training. Agencies
should have publicly -accessible computer workstations or access to a
community technology center (CTC). Agencies without such capacih,
may wish to partner with a local institution with access to computer
workstations, in which case, a letter of support from such institution must
accompany the application.
- The City currently uses Arclnfo. The City would offer at least one
workstation to be used by the interns as the project is performed. The GIS
Coordinator will communicate as necessary with the GIS and/or IT staff at
CMAP as the data is being collected in the GIS.
V111. A detailed budget and cost proposal. (Estimate as best as possible and
please indicate if there are costs for which ,you are not seeking
reimbursement)
t;ategory Amount comment
based on $45/hour for 50 hours total of City Staff time
Project Management Fee S 4250.00 for project coordination and GIS oversight/processing
based on paying 6 interns $10.001hour for a 40 hour
Personnel Cost S19,200.00 week and a 8 week duration
Reimbursements/Kileage i $ - I None anticipated
Technology upgrade i S - I None anticipated
Project Total 1 $21,450.00