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Economic Development Minutes 2010 06-01-10 APPROVED W/ CORRECTIONS 7/6/10 UNITED CITY OF YORKVILLE ECONOMIC DEVELOPMENT COMMITTEE Tuesday, June 1, 2010, 6:30pm City Conference Room In Attendance: Committee Members Chairman Gary Golinski Alderman Rose Spears Alderman Wally Werderich Alderman Robyn Sutcliff Other City Officials Mayor Valerie Burd City Administrator Bart Olson Community Development Director Krysti Noble Building Code Official Paul Zabel Attorney Kathy Orr ( arr. 6:57pm) Other Guests Bernie Pallardy, Pulte Group Steve Andrews, IDOT District 3 Lee Pierce Lynn Dubajic, YEDC Mr. Muellner The meeting was called to order by Chairman Gary Golinski at 6:30pm and he welcomed all the attendees. Minutes for Correction/Approval May 4, 2010 The minutes were approved as read. Items Recommended by Plan Commission for Approval: None New Business 1. EDC 2010-18 Building Permit Report for April 2010 Mayor Burd noted that if the City can obtain 200 building permits, the water stipends could be discarded. 2. EDC 2010-19 Building Inspection Report Summary for April 2010 Alderman Spears said she would like addresses included on all the entries. Mr. Zabel said some of the addresses are blank since there are multiple inspections on a given property. The blank spots refer to the address above according to Zabel. She also asked for addresses for TPI on the bill list. Zabel added that the inspections being done by ICCI are now minimal. 1 3. PC 2010-05 Autumn Creek Annexation/PUD Agreement Amendment Ms. Noble said Pulte is seeking to amend the Annexation Agreement to cover several items. They are asking for security reduction—they wish to post a cash bond rather than a letter of credit. The bond would be in the amount of $25,000 for each plat of subdivision. Engineering felt the amount should be $50,000. Mr. Olson said the City has never had an issue with Pulte and he said the cash bonds would be drawn from if necessary. Alderman Spears asked if the City had it in writing that only Pulte and Centex would be allowed to build, however, Olson said the City could require a letter of credit when a permit was pulled by someone other than these 2 builders. Another request from Pulte concerns the final plat for phase 2. Ms. Noble said it has been asked that the area north of Kennedy Road be re-platted. Lot sizes may also change and density could be greater. Mr. Pallardy said eventually Pulte would like to build an age-targeted product. Mr. Pallardy added that the SSA’s would continue. A year ago, Pulte paid SSA’s as part of the sales contract. Ms. Spears asked who would maintain the retention ponds. Ms. Spears said the fees were based on the numbers of homes, but she was concerned about the lower density. Mr. Pallardy said the density had not changed and the homeowners’ fees had not changed and that they continue to fund the HOA’s. Pulte is asking for an extension of building code locks, however the fire marshal is not in support of this. He is willing to make concessions for the sprinkler requirements. Alderman Spears said in regards to life safety issues, she does not like it to be open- ended, it will cost the City money and she wants to avoid lawsuits. Ms. Noble said the 2009 code adoption would require sprinklers. Spears suggested providing incentives to the homeowners if sprinklers were installed. The original agreement had a 5-year lock on the codes according to Mr. Olson, while Spears favored a 1-year lock. Ms. Sutcliff said the City should work with the developers. Mayor Burd thanked Pulte for going above and beyond what the current code requires. Golinski said he was OK with using the 2006 codes and a 5-year lock. Alderman Werderich commented that if sprinklers are a “sticking point”, he does not think the City should require them. He was also OK with the 5-year lock and he feels 2009 codes should be adopted minus sprinklers. For the record, Mr. Pallardy said there have not been unsafe conditions with the use of the 2000 codes. He said there would be no changes seen in 2006 or 2009 codes. When asked when building would begin again, Mr. Pallardy said they are doing market research at this time and there is some movement at Autumn Creek. He said he hopes the market will pick up in 2011. Alderman Golinski asked Attorney Orr if the $50,000 cash bond was adequate to protect the City. She recommended that the agreement must be written to say that the minimum is $25,000 or permits would not be issued. She added that she would recommend an additional $3,000 to $4,000 for more than 4 temporary certificates of occupancy. 2 Mr. Pallardy said a letter of credit costs him more money in the long run, but it is easier than issuing several checks. Mr. Olson said that a fee lock is being requested in addition to the building code lock. Olson added that the City is now drafting the agreements rather than the developer. Alderman Spears cautioned that other developers could come to the City and request locked-in fees that in turn, will not benefit the City’s budget. Mayor Burd said the building process must begin again and she urged support for their requests. Alderman Spears suggested that if the City had not given concessions 5 years ago, there might not be a deficit and she does not want the burden of the deficit placed on the residents. Sutcliff commented that it’s a balance—that there would be more empty lots if no building was occurring. Golinski said the tax base must be increased to help the City. The businesses look at residential permits as a positive sign. He encouraged extending the same fee structure. Finally, Ms. Noble said the park planner wishes to include some language regarding the trail and recommended the basin be completed and a seed mix be applied. This moves forward to Public Hearing on June 22. 4. PC 2010-06 Bristol Bay Annexation/PUD Agreement Amendment This item is similar to Autumn Creek and concessions are being requested. Ms. Noble said the City owes Centex money and the developer will waive the fees associated with the Rob Roy construction if the City takes on the intersection improvements. The City was committed to build the interceptor per the Annexation Agreement. Subsequently the City did not have adequate bond proceeds to do so. Attorney Orr detailed the various items the City would be required to pay for and said the trade-off is a prospective way of handling this. Water recapture is included in this and Mr. Olson added that re-capture is still owed to Grande Reserve. Bart discussed improvements to Rt. 47 to Rt. 30 and said Phase 1 engineering has begun. Mayor Burd added that if the Ochoa project proceeds, the improvements would be accelerated. Ms. Noble discussed the parks and said 3 parks were completed and $50,000 was paid for each of 2 other parks. There was also a donation of 75 acres. Ms. Spears asked if there was adequate parking in the parks. No parking lots are planned according to Mr. Olson, however, there is nearby parking already available. Alderman Werderich commented that he would not want to “walk away” from 127 acres of parkland. He asked for a dollar value on the 3 parks and also asked for cost analysis of intersection improvements before making a decision. He said it would not be wise to trade 1 debt for another. Mr. Olson also detailed the other developer requests. This will proceed to Public Hearing on June 22. 3 5. EDC 2010-20 Muellner Construction, Inc. Redevelopment Agreement Ms. Noble said this is a redevelopment agreement where the City and IDOT have come together. IDOT will take a temporary easement and a permanent easement to widen the road. For part of the temporary easement, the City is proposing to put in sewer and provide public utilities and drains. The building will be demolished and the property owner is asking for a zero lot frontage building setback. The City will approve this providing the building adheres to architectural designs and Mr. Muellner said he plans to rebuild with the same design. This item proceeds to City Council on June 8 on the consent agenda. 6. EDC 2010-21 Temporary Banner Sign Deposits Ms. Noble said she suggested that the $50 fee be swapped with a $50 deposit. Materials for the banner were also discussed and it was decided that vinyl would be added as an acceptable material. This item will move forward to the Council consent agenda. 7. EDC 2010-21 Developer Fees and Deposits and Tracking A spreadsheet was developed to begin tracking of developer fees. Alderman Spears showed an example of a spreadsheet from 2004. No further action 8. EDC 2010-22 Telecommunications Tower Fees - Discussion It was noted that a committee had been formed to discuss tower fees. Golinski asked for comparison research from surrounding towns including fees and insurance. This item will return to this committee next month. Old Business: 1. EDC 2010-17 Sign Ordinance Amendment – Banner Duration It was agreed to change the ordinance to extend the display time to 30 days. This will go to consent agenda. 2. EDC 2010-15 Route 47 Project – Sign Relocations The Rte. 47 road-widening will impact 24 signs. Some are being recommended for demolition, while 16 are non-conforming signs. The City is proposing to grandfather in th those signs. This will move forward to the June 8 Council meeting on the consent agenda. 3. EDC 2010-10 Ideas for Regional Events and Tournaments The flier listing various area businesses was revised to include businesses on the south side of town. It was suggested the tournament organizers or coaches could help in the distribution and that brochures could be kept at the concession stands. Alderman Sutcliff suggested laminating a large brochure. Additional Business Alderman Spears asked about the Telecommunications Consortium Liaison. Alderman Spears will assume the Liaison position. Meeting was adjourned at 8:42pm. Minutes respectfully submitted by 4 Marlys Young