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Public Works Minutes 2010 09-21-10 APPROVED 11/16/10 UNITED CITY OF YORKVILLE 800 Game Farm Road Yorkville, IL 60560 PUBLIC WORKS COMMITTEE MEETING City Hall, Conference Room Tuesday, September 21, 2010 – 6:00 P.M. PRESENT: George Gilson – Alderman Diane Teeling ­ Alderman Bart Olson – City Administrator Joe Wywrot - City Engineer Eric Dhuse – Public Works Director Laura Schraw – City Park Designer Paul Zabel – Code Official : There was no quorum, however, discussion took place on the following Consent Agenda Item #3: PW 2010-66 2010 Miscellaneous Bituminous Patching – Bid Results and Supplemental MFT Appropriation Resolution Alderman Gilson asked how and where the bid for this project was advertised. City Engineer Wywrot responded that advertisement was in the IDOT Bulletin as well as the Kendall County Record. In addition, the bid was advertised as is with quantity by IDOT, however, the proposal has the quantities included. Engineer Wywrot noted that it has been at least two years since the City had advertised a bid in this manner. Alderman Gilson also requested clarification regarding the cost savings if the scope of work was reduced by $9,185.50. City Engineer Wywrot responded that the base repair work could be eliminated as both roads are scheduled for replacement in the near future, which would save approximately $4,000. In addition, if Public Works performed the shoulder work, and possibly the striping, approximately $3,000 could be saved. Finally, reducing the area for patching would also provide cost savings. Public Works Director Dhuse, in response to inquiry about Public Works ability to perform striping, stated he would look into it; however, it has been difficult to obtain the paint. City Engineer Wywrot noted that the $50,000 is a self-imposed limit; however it is up to the City to determine if they want to utilize the appropriated MFT funds for the additional $9,185.50 in costs. Alderman Gilson questioned if it would be better to rebid this project, reducing the scope of work as discussed. City Engineer Wywrot stated that rebidding the project would create a delay it until next Spring because by the time the bids are received and processed, materials would not be available. The consensus was to not rebid the project but instead request that the Mayor place this item on the next Council agenda. Minutes respectfully submitted Kristia Leyendecker