Public Works Minutes 2010 09-21-10
APPROVED 11/16/10
UNITED CITY OF YORKVILLE
800 Game Farm Road
Yorkville, IL 60560
PUBLIC WORKS COMMITTEE MEETING
City Hall, Conference Room
Tuesday, September 21, 2010 – 6:00 P.M.
PRESENT: George Gilson – Alderman
Diane Teeling Alderman
Bart Olson – City Administrator
Joe Wywrot - City Engineer
Eric Dhuse – Public Works Director
Laura Schraw – City Park Designer
Paul Zabel – Code Official
:
There was no quorum, however, discussion took place on the following
Consent Agenda Item #3: PW 2010-66 2010 Miscellaneous Bituminous Patching – Bid
Results and Supplemental MFT Appropriation Resolution
Alderman Gilson asked how and where the bid for this project was advertised. City Engineer
Wywrot responded that advertisement was in the IDOT Bulletin as well as the Kendall County
Record. In addition, the bid was advertised as is with quantity by IDOT, however, the proposal
has the quantities included. Engineer Wywrot noted that it has been at least two years since the
City had advertised a bid in this manner.
Alderman Gilson also requested clarification regarding the cost savings if the scope of work was
reduced by $9,185.50. City Engineer Wywrot responded that the base repair work could be
eliminated as both roads are scheduled for replacement in the near future, which would save
approximately $4,000. In addition, if Public Works performed the shoulder work, and possibly
the striping, approximately $3,000 could be saved. Finally, reducing the area for patching would
also provide cost savings. Public Works Director Dhuse, in response to inquiry about Public
Works ability to perform striping, stated he would look into it; however, it has been difficult to
obtain the paint. City Engineer Wywrot noted that the $50,000 is a self-imposed limit; however
it is up to the City to determine if they want to utilize the appropriated MFT funds for the
additional $9,185.50 in costs.
Alderman Gilson questioned if it would be better to rebid this project, reducing the scope of
work as discussed. City Engineer Wywrot stated that rebidding the project would create a delay
it until next Spring because by the time the bids are received and processed, materials would not
be available. The consensus was to not rebid the project but instead request that the Mayor place
this item on the next Council agenda.
Minutes respectfully submitted
Kristia Leyendecker