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Human Resources Commission Minutes 2010 01-20-10 APPROVED 3/10/10 UNITED CITY OF YORKVILLE 800 Game Farm Road Yorkville, IL 60560 HUMAN RESOURCES COMMISSION MEETING City Hall, Conference Room Wednesday, January 20, 2010 – 6:30 P.M. CALL TO ORDER: The meeting was called to order at 6:29 pm. ESTABLISH A QUORUM: PRESENT: Chairperson Gengler, Commissioners Joan Knutson, Jill Harker ABSENT: Commissioner Cross, Slocum, Westlund ALSO PRESENT: Glory Spies – Community Relations Director, Sue Swithin - Recreation Department As there was not a quorum, this meeting continued with discussion only. NEW BUSINESS 1.Events for Young Adults with Disabilities - Discussion with Sue Swithin Ms. Swithin stated the following:  There are currently no separate programs available through the Recreation Department for people with disabilities, however, they share in the co-op with Fox Valley Special Recreation Association.  This is something that needs to be considered as Yorkville continues to grow.  She recently hired a person who has therapeutic recreation certification. This employee can be utilized. Her position is full-time coordinator.  There are some pieces of equipment available at the Rec Center that could be utilized by persons with disabilities. So, we can work on programs that are either 1 on 1 or we can work with FVSRA to develop a program. Chairperson Gengler asked if the population is there to develop the programs. Ms. Swithin stated that a survey hasn't been done in a few years, but past surveys where this item was addressed always rated extremely low. However, the survey is also sent only to those within the Yorkville city limits. Ms. Spies informed Ms. Swithin that the reason we are looking into this is that a resident came forward who has a 20 year disabled son. They are looking for ways for him to meet people that he can relate to because he is having a hard time connecting with people. This committee was thinking about a special event at the Rec Center. 1 We could start with 1 event to see how it goes, then maybe hold one every quarter. A suggestion we have is wheelchair basketball. Ms. Swithin stated that she would like to personally speak with the resident to see what can be done to cater to this situation. Additionally, she suggested holding an entire evening at the Rec Center that encompasses many different disabilities. She stated she would like some time to look into this matter more carefully and try to determine who needs to be served and what things are needed. She also suggested a meet and greet event or a craft event. Ms. Spies stated that the important factor here is the social aspect. Ms. Swithin stated that a person with mild Down Syndrome might enjoy sitting at a table working on something rather than a physical event. She would like to be able to entertain as many people as she can in one event. Commissioner Knutson stated that there are kids locally who participate in Special Olympics. Ms. Swithin stated that she has a contact at Kendall County Special Olympics and that they would probably enjoy getting involved in this. She will start working with them, FVSRA and her staff to get ideas. Ms. Spies will contact the resident and let her know that she is going to forward her contact information to Ms. Swithin. 2.Association for Individual Development Telethon - Discussion Ms. Spies stated that AID will be holding there annual telethon on March 6. 2010 and is looking for volunteers. She suggests this committee put together a group for volunteers for the event. Volunteers are asked to answer telephones for a period of 1- 2 hours. Most of the committee could volunteer for the first 2 hours of the event, but not any later in the day. Ms. Spies will email the remaining committee members to see if they are available. 3.Adhoc Senior Committee Update Ms. Spies stated that she is the liaison to this newly formed committee. If anyone knows someone that might be interested in getting involved by being a committee member, please let her know. The committee will probably meet once a month at a early time. The goal of the committee is to always make funds available to continue the Golden Diners, hold a Community Nutrition Network and Meals one Wheels, and determine other needs of seniors like programs, transportation and networking. The meetings will probably start in February. OLD BUSINESS Update of Volunteer of the Year Award Form for 2009/2010 1. Ms. Spies is seeking suggestions on how to update the form for this year. She stated that some comments after the event this year were that all nominees should be invited to the event, the mayor should read the accomplishments of the nominees and that everyone should receive a certificate of recognition. 2 Committeeman Knutson stated that there aren't a lot of entries, but the more this is done, the better it will get. Committeeman Harker suggested that a cover letter to the form be created stating that an event is hold which includes food and a meet and greet session. Also, the program should be first and the meet and greet should follow. Ms. Spies stated that the event will be held on October 20, 2010 at 6:30pm. Deadlines for submission will be September 10, 2010 and the committee will vote on the winner on September 15, 2010. It was also suggested that there be a senior nominee. The committee determined that the adult division would include persons age 19-60 and the senior division would include persons over the age of 60. Ms. Spies will work on the cover letter and also publish the information the city's website. This item will return to the next agenda for further discussion. Government Day - Update 2. Chairperson Gengler hasn't spoken to Mr. Dunn. He will speak with him this week. This item will be helpful to have on the February agenda and Mr. Dunn will be invited to attend. ITEMS FOR NEXT MEETING AGENDA:  Chairperson Gengler stated that the Street Naming Process will be on the next agenda. Ms. Spies feels that an entire meeting should be dedicated to this program. It was discussed that the families of those names that have been approved should receive a certificate, a map indicating where the street is located and have their picture taken with the Mayor. There should be 1 event held, then hold then yearly thereafter. We could send invitations and recognize those names that have been approved.  AID Telethon  Volunteer of the Year Award  Government Day ADDITIONAL DISCUSSION None ADJOURNMENT OF THE HUMAN RESOURCES COMMISSION: The meeting adjourned at 7:24 pm. Minutes respectfully submitted by Margaret M. Hartigan. 3