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Human Resources Commission Minutes 2010 02-17-10 APPROVED 4/21/10 UNITED CITY OF YORKVILLE 800 Game Farm Road Yorkville, IL 60560 HUMAN RESOURCES COMMISSION MEETING City Hall, Conference Room Wednesday, February 17, 2010 – 6:30 P.M. CALL TO ORDER: The meeting was called to order at 6:38 pm. ESTABLISH A QUORUM: PRESENT: Chairperson Gengler, Commissioners Pat Slocum, Margene Westlund ABSENT: Commissioners Cross, Harker, Knutson ALSO PRESENT: Glory Spies – Community Relations Director, Amy Baudouin As there was not a quorum, this meeting continued with discussion only. OLD BUSINESS 1.HRC Involvement in March 6th AID Telethon Ms. Spies previously suggested that the committee volunteer to man the phones for the AID Telethon, however it appeared that there were not enough volunteers to cover the 2-3 hour minimum commitment. The Environmental Fair is being held the same day and many members have made a commitment to that event. Amy Baudouin, Commissioner Westlund, Chairperson Gengler and Ms. Spies volunteered to be at the telethon at 8am for training and would man the phones from 9-10 am. Ms. Spies will make sure the time slot is still available. 2.Government Day Updates and Progress Chairperson Gengler tried to contact Mr. Dunn but has not received a response yet. He hopes to have the plans finalized at the next meeting. 3.Volunteer Community Appreciation Day Forms and 2010 Letter Ms. Spies reported that she created the cover letter and included notification that all nominees will be recognized. The event will be held on October 20, 2010 at the Library. Ms. Baudouin advised that she has contacts with a jazz band that might be willing to volunteer or play for a small fee. Commissioner Slocum feels that the cover letter is appropriate. Chairperson Gengler asked if the group was to start contacting the local groups within the school district boundaries to seek nominees. Ms. Spies suggested that the group divide the local groups at the next meeting and then everyone could get started. 1 1 nominee from each category will be selected, including the new senior category. The Mayor will present every nominee with a certificate and the winners will receive plaques. 4.Historical Street Naming Brochure Update Ms. Spies suggested that the group start with the brochure as it needs to be refined. Commissioner Slocum stated that since there was not a quorum, no action could be taken, but she agrees that the layout needs to be changed. Commissioner Slocum stated with regards to the entries the group is reviewing, she feels the commission should sends letters to those that require more information. She also feels that information such as the number of years the person resided here, what committees the person has been on, whether or not they were in a position of leadership, did their contribution result in a positive change and whether or not the person is deceased is all important information for the future entry form. Commissioner Slocum offered to create a mock application and will email it to everyone for review prior to the next meeting. ADDITIONAL DISCUSSION Ms. Spies Suggested the next meeting be changed from March 17, 2010 to March 10, 2010 at 6:30pm. Chairperson Gengler will check with the absent members and email Ms. Spies and Meghan regarding the meeting date change. Mayor Burd asked her to bring up Old Second Bank as the building is currently empty. Is there anything this committee can think of to put there? Commissioner Slocum noted that the construction project on Route 47 and Route 34 included a proposal to remove the buildings on the east side of the street which would include the bank. The proposal stated that they would continue to purchase the land and houses to be demolished, therefore, she feels that needs to be determined first. Ms. Spies stated that the Mayor will probably be in attendance at the next meeting and this item could be discussed more. Commissioner Slocum Asked if any feedback had been received about Holiday Under the Stars. She noted that some neighbors complained about it being on a Friday and causing traffic issues. Ms. Spies responded that most employees will not come back for events on Saturdays. Additionally, she added that there is a pretty solid plan in place regarding traffic for next year. Commissioner Westlund commented that there needs to be 2 horse carriages, to which Ms. Spies responded that there was not enough funding this year. Ms. Spies stated that next year there will be funding for buses to resolve traffic issues and 2 horse carriages. She stated that signs will be posted in advance of the event advising motorists of alternate routes. ADJOURNMENT OF THE HUMAN RESOURCES COMMISSION: The meeting adjourned at 7:27 pm. Minutes respectfully submitted by Margaret M. Hartigan. 2