Human Resources Commission Minutes 2010 02-17-10
APPROVED 4/21/10
UNITED CITY OF YORKVILLE
800 Game Farm Road
Yorkville, IL 60560
HUMAN RESOURCES COMMISSION MEETING
City Hall, Conference Room
Wednesday, February 17, 2010 – 6:30 P.M.
CALL TO ORDER:
The meeting was called to order at 6:38 pm.
ESTABLISH A QUORUM:
PRESENT:
Chairperson Gengler, Commissioners Pat Slocum, Margene Westlund
ABSENT:
Commissioners Cross, Harker, Knutson
ALSO PRESENT:
Glory Spies – Community Relations Director, Amy Baudouin
As there was not a quorum, this meeting continued with discussion only.
OLD BUSINESS
1.HRC Involvement in March 6th AID Telethon
Ms. Spies previously suggested that the committee volunteer to man the phones for the
AID Telethon, however it appeared that there were not enough volunteers to cover the
2-3 hour minimum commitment. The Environmental Fair is being held the same day
and many members have made a commitment to that event. Amy Baudouin,
Commissioner Westlund, Chairperson Gengler and Ms. Spies volunteered to be at the
telethon at 8am for training and would man the phones from 9-10 am. Ms. Spies will
make sure the time slot is still available.
2.Government Day Updates and Progress
Chairperson Gengler tried to contact Mr. Dunn but has not received a response yet. He
hopes to have the plans finalized at the next meeting.
3.Volunteer Community Appreciation Day Forms and 2010 Letter
Ms. Spies reported that she created the cover letter and included notification that all
nominees will be recognized. The event will be held on October 20, 2010 at the
Library. Ms. Baudouin advised that she has contacts with a jazz band that might be
willing to volunteer or play for a small fee.
Commissioner Slocum feels that the cover letter is appropriate.
Chairperson Gengler asked if the group was to start contacting the local groups within
the school district boundaries to seek nominees. Ms. Spies suggested that the group
divide the local groups at the next meeting and then everyone could get started.
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1 nominee from each category will be selected, including the new senior category. The
Mayor will present every nominee with a certificate and the winners will receive
plaques.
4.Historical Street Naming Brochure Update
Ms. Spies suggested that the group start with the brochure as it needs to be refined.
Commissioner Slocum stated that since there was not a quorum, no action could be
taken, but she agrees that the layout needs to be changed.
Commissioner Slocum stated with regards to the entries the group is reviewing, she
feels the commission should sends letters to those that require more information. She
also feels that information such as the number of years the person resided here, what
committees the person has been on, whether or not they were in a position of leadership,
did their contribution result in a positive change and whether or not the person is
deceased is all important information for the future entry form.
Commissioner Slocum offered to create a mock application and will email it to
everyone for review prior to the next meeting.
ADDITIONAL DISCUSSION
Ms. Spies
Suggested the next meeting be changed from March 17, 2010 to March 10, 2010
at 6:30pm. Chairperson Gengler will check with the absent members and email
Ms. Spies and Meghan regarding the meeting date change.
Mayor Burd asked her to bring up Old Second Bank as the building is currently
empty. Is there anything this committee can think of to put there?
Commissioner Slocum noted that the construction project on Route 47 and
Route 34 included a proposal to remove the buildings on the east side of the
street which would include the bank. The proposal stated that they would
continue to purchase the land and houses to be demolished, therefore, she feels
that needs to be determined first. Ms. Spies stated that the Mayor will probably
be in attendance at the next meeting and this item could be discussed more.
Commissioner Slocum
Asked if any feedback had been received about Holiday Under the Stars. She
noted that some neighbors complained about it being on a Friday and causing
traffic issues. Ms. Spies responded that most employees will not come back for
events on Saturdays. Additionally, she added that there is a pretty solid plan in
place regarding traffic for next year. Commissioner Westlund commented that
there needs to be 2 horse carriages, to which Ms. Spies responded that there was
not enough funding this year. Ms. Spies stated that next year there will be
funding for buses to resolve traffic issues and 2 horse carriages. She stated that
signs will be posted in advance of the event advising motorists of alternate
routes.
ADJOURNMENT OF THE HUMAN RESOURCES COMMISSION:
The meeting adjourned at 7:27 pm.
Minutes respectfully submitted by Margaret M. Hartigan.
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