Human Resources Commission Minutes 2010 03-10-10
APPROVED 4/21/10
UNITED CITY OF YORKVILLE
800 Game Farm Road
Yorkville, IL 60560
HUMAN RESOURCES COMMISSION MEETING
City Hall, Conference Room
Wednesday, March 10, 2010 – 6:30 P.M.
CALL TO ORDER:
The meeting was called to order at 6:34 pm.
ESTABLISH A QUORUM:
PRESENT:
Chairperson Gengler, Commissioners Pat Slocum, Joan Knutson, Amy Baudouin,
Jill Harker and Margene Westlund
ABSENT:
Commissioner Cross
ALSO PRESENT:
Glory Spies – Community Relations Director (late arrival) and Mike Dunn -
Yorkville High School
Chairperson Gengler stated that Mr. Dunn needed to leave, therefore, the commission
would discuss Government Day first.
OLD BUSINESS
1.Government Day Updates and Progress
It was determined that Mr. Dunn would promote the students attending the City
Council Meeting of May 11, 2010 and he would offer extra credit for attending
the meeting and reflecting on it. The students would also spend time covering
Roberts Rules in order to conduct a mock City Council meeting. It was suggested
that the students attend the City Council Meeting, spend approximately 1 week
covering Roberts Rules, local government and conducting an election. Then
come for a tour of the facility during a class period. Finally, they would come for
a half day field trip to conduct the mock City Council Meeting. Mr. Dunn will
come back in April to finalize the plans.
Ms. Spies stated that dates need to be scheduled in order to book the rooms
needed. She added that Mayor Burd will be in attendance at the next meeting to
finalize the dates and plans. Commissioner Baudouin asked what was needed
from the commission. Commission Slocum suggested that some members be in
attendance during the mock trial to help the process flow, etc.
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APPROVAL OF MINUTES
The minutes of the December 18, 2009 and January 20, 2010 meetings were approved as
presented.
OLD BUSINESS
3.Historical Street Naming Program
Commissioner Slocum stated that historical refers to a point in time, whereas
historic refers to something noteworthy or significant, therefore, she suggests
changing the program name to Historic Street Naming Program, to which the
entire commission agreed. She also suggested removing an event as something a
street could be named for.
The commission reviewed the guidelines. Commissioner Slocum will put the
changes into the document and present it at the next meeting. Ms. Spies added
that she would have Jennifer get together copies of the letters that are presently
used for the commission to review.
2.Volunteer Community Appreciation Day
Ms. Spies could not recall why this item was on the agenda, but stated that she
would email the forms to the commissioners so they could start getting them out.
The event will be held on October 20, 2010 at 6:30 pm. Commissioner Baudouin
stated that she would try to get a 3 piece jazz band to play from 6:30 - 8 pm.
Furthermore, she asked if food needed to be donated. Ms. Spies stated that there
is a budget for food and that it will be purchased. Commissioner Knutson will put
this event on the library calendar.
NEW BUSINESS
1.Historical Street Naming Recognition Event
Ms. Spies suggests having an event to recognize those whose names have been
selected for this program as many people say that they never hear anything after
their submittal. She suggests that the Mayor give the family a certificate and a
map indicating where the street is located. The first event could recognize all
names that have already been selected. Once the program has been updated, she
suggests returning this item to the agenda for more discussion.
2.Support for the Yorkville Art Community - Ideas and Discussion
Ms. Spies stated that Mayor Burd is seeking suggestions on how we can support
the art community. Commissioner Knutson stated that there is an annual event
where teachers submit art projects to the county and the projects are then judged
at the event. Ms. Spies stated that they are looking to include the art community
as a whole. It was noted that an organization in Elgin takes empty store fronts
and puts art in the windows.
If anyone has ideas, they should send them to Ms. Spies and she will place them
on the next agenda.
3.Kendall Cares Clinic
The commission discussed this upcoming event on May 1, 2010 that brings
together many social service agencies together to for those in need. This item was
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placed on the agenda to make everyone aware of the event and in case anyone
wishes to volunteer, Commissioner Westlund stated that the group is in need of
advocates who are assigned to individuals for the day to be sure that they get all
of the services they need. This item will be placed on the Old Business section of
the next agenda.
ADDITIONAL DISCUSSION
None
ADJOURNMENT OF THE HUMAN RESOURCES COMMISSION:
The meeting adjourned at 7:57 pm.
Minutes respectfully submitted by Margaret M. Hartigan.
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