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Park Board Minutes 2010 02-25-10 "PROPE, Yorkville Parks & Recreation Department Administration Office — 201 W. Hydraulic Street Yorkville, IL 60560 Park Board Meeting Agenda Park & Recreation Administration Office 7:00 PM February 25, 2010 Call to Order: Ken Koch called the meeting to order at 7:15 pm Roll Call: Ken Koch - Yes, Kelly Sedgwick - Yes, Vickie Coveny - Yes and Tom Nelson —Yes Introduction of Guests: Superintendent of Recreation — Sue Swithin Superintendent of Parks— Scott Sleezer Park Designer— Laura Schraw Public Comment: None Presentations: None Approval of Minutes: Park Board minutes of January 14th, 2009 Ken Koch asked for a motion to approve the February 11th Park Board Minutes. Kelly Sedgwick made the motion and Vickie Coveny seconded the motion. The motion was unanimously approved by voice vote. Bills Review: Bill List & Cash Analysis* Sue Swithin encouraged the Board to go to Barb, if she was not available, if they ever had a question on an invoice description. Ken Koch asked for a motion to approve the cash analysis and bills list. Tom Nelson made the motion to approve and Vickie Coveny seconded the motion. The motion was approved by roll call vote: Ken Koch - Yes, Kelly Sedgwick - Yes, Vickie Coveny- Yes and Tom Nelson — Yes Old Business: Red's Agreement Ken Koch noted that he spoke with Bart Olson and Bart and Steve Hanson, Red's representative, were still discussing the agreement so this agenda item would be tabled for another meeting. New Business: Wheaton Woods Nature Trail Boards* Laura Schraw noted the chart, in the packet, listing the different materials they could use for the signage. She brought some samples to the meeting. She passed various samples around to the Board. Staff was in favor of a laminate product from Fossil. 1 Kelly Sedgwick wanted to know how scratch resistant the products were and Schraw said she would look into that. She did however go over the price difference between the products and the warranty on each of them. Ken Koch added that this park was over by FE Wheaton. He felt that this was not going to get as much use as some of the other parks in the city. Scott Sleezer said that the signage was part of the grant. There was some discussion on getting this park a name especially since they would be putting signs up in the park. Laura Schraw felt that she could design the signs without a park name if she had to. Schraw said right now she was looking for a recommendation. Ken Koch asked for a recommendation for Schraw to pursuer the best materials as long as they stayed under budget. The Board gave their unanimous consent. November 2009, December 2009, and January 2009 budget reports— Discussion Ken Koch said that the budget reports were pretty easy to read. Scott Sleezer said that he was willing to field any questions. Ken Koch said that he spoke with Bart Olson and Bart felt that the regular Park & Recreation budget was going real well and that it was in pretty good shape. Koch noted that the REC Center was still in a deficit and that included the deficit of the previous year. He said they had made improvements there in the REC Center. Koch said that the fiscal year is up in April and they would soon be working on the 2010 fiscal year budget. Koch wanted to go over the land cash budget. He noted they were in a deficit of$357,000 dollars and he wanted to know if that was the balance from the previous year and Sleezer confirmed that it was a running balance and they were still waiting on grant money to bring that number down. Reports: Directors Report In packet Recreation Report Sue Swithin reported the pool heater that they patched had completely gone out. She said that the firebrick shattered and the leak they had fixed had sprung and had to replace the heater at $3,300. Swithin noted that she had contacted ComEd regarding their claim and was still out $5,000 for the pool pump so she was looking for a refund and was not happy it was taking so long. Swithin said that she still wanted to get a piece of equipment on the floor replaced however she was going to wait a couple of months to do so. 2 Parks Report Scott Sleezer said that he got the summaries done however he was waiting for Bart to go over them. He noted that they did get into the woods out by Bridge and start cutting down weeds and trimming trees. He said they need to keep that area under control. Sleezer reported that staff inspects playgrounds weekly and fill out inspection sheets. Parks Designer Report Laura Schraw noted that the City Council in their February 23rd meeting unanimously supported that they move forward with the OSLAD Development Grant and apply for it for Riverfront Park. Schraw said that the first thing they would do is bring a park plan to the Board and then take to City Council and hopefully have a plan to apply for by June. Additional Business: None Executive Session: For the purchase or lease of real property for the use of the public body Ken Koch asked for a motion to enter into executive session at, roughly, 8:35 pm. Vickie Coveny made the motion and Tom Nelson seconded the motion. The motion was unanimously approved by voice vote. Ken Koch asked for a motion to end the executive session and reconvene into the regular park board meeting. Tom Nelson made the motion and Kelly Sedgwick seconded the motion. The motion was unanimously approved by voice vote. Adiournment: Ken Koch asked for a motion to end the regular meeting roughly at 9:OOpm. Tom Nelson made the motion and Vickie Coveny seconded the motion. The motion was unanimously approved by voice vote. Next Meeting: Thursday, March 11, 2010 3 Minutes Respectfully Submitted by: Jamie Cheatham 4