Park Board Minutes 2010 03-11-10 a °°o
Yorkville Parks & Recreation Department O
Administration Office 201
W. Hydraulic St Yorkville, IL 60560 6305534357
Park Board Meeting Agenda
Parks and Recreation Administration Office
7:00 p.m. March 11, 2010
Call to Order: Chris Rollins called the meeting to order at 7:04 pm
Roll Call: Chris Rollins -Yes, Ken Koch -Yes, Debbie Horaz-Yes, and Kelly Sedgwick—Yes
Introduction of Guests City Officials and Staff:
Superintendent of Recreation—Sue Swithin
Superintendent of Parks—Scott Sleezer
Park Designer— Laura Schraw
Mayor-Valarie Burd
Public Comment:
None
Presentations:
None
Approval of Minutes:
Park Board — February 25, 2010*
Ken Koch noted amendments on the following sections:
Under Old Business it should read: Ken Koch noted that he spoke with Bart Olson and Bart and Steven
Hanson, Red's representative, were still discussing the agreement so this agenda item would be tabled
for another meeting.
Under New Business the last sentence should read: She passed various samples around to the Board.
Staff was in favor of a laminate product from Fossil.
Under New Business fourth paragraph down the following sentence should be added: Laura Schraw felt
that she could design the signs without a park name if she had to.
Under the budget discussion, second paragraph should read: Ken Koch said that he spoke with Bart
Olson and Bart felt that the regular Park& Recreation budget was going real well and that is was in pretty
good shape.
The third paragraph under the budget report should read: Ken Koch noted that the REC Center was still
in a deficit and that included the deficit of the previous year
Chris Rollins asked for a motion to approve the February 25th, 2010 meeting with the following
amendments made. Kelly Sedgwick made the motion to approve the minutes and Ken Koch seconded
the motion. The motion was unanimously approved by voice vote.
Bills Review:
Bill list*
Chris Rollins asked for a motion to approve the bills list. Ken Koch made the motion and Deb Horaz
seconded the motion. The motion was approved by roll call vote: Chris Rollins-Yes, Ken Koch -Yes,
Debbie Horaz-Yes, and Kelly Sedgwick—Yes
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Old Business:
Laura Schraw said she wanted to follow up on the question Kelly had about the materials she passed
around last week regarding their scratch resistance qualities. She noted that Pannier said their product
was not scratch proof however if scratched, they could be filled with wax and buffed out. Schraw reported
Fossil said their product was scratch resistant. She said they could test the samples and would follow up
with the Board on what she finds after she tries to scratch the samples herself.
New Business:
FY 10/11 Budget*
Ken Koch noted that the REC Center Revenue 2009/10 started with a deficit of$77,000. Then in 2010/11,
it was improved to a deficit of$61,000. Ken Koch asked why the 2011/12 deficit doubled to $128,000.
Swithin said the previous deficit from the prior year carried over and in addition to that, the revenue
dropped, rent increased, maintenance fees had to be included and property taxes would double.
Mayor Burd said she was still very much in favor of the REC Center. She pointed out despite the deficit;
Sue still managed to have the revenue grow.
Chris Rollins asked for a motion to approve the budget for FY 10/11. Kelly Sedgwick made the motion
and Ken Koch seconded the motion. The motion was approved by roll call vote: Chris Rollins -Yes, Ken
Koch -Yes, Debbie Horaz- Present, and Kelly Sedgwick—Yes.
Riverfront Park— OSLAD Development Grant
Laura Schraw presented the Bicentennial Riverfront Park conceptual site plans to the Board. She noted a
request for a $400,000 OSLAD grant would be submitted. Scott Sleezer said they would be front funding
so this grant would be moving forward next year.
Schraw went over some of the features in the concept plan, one of them being a water park with an
interactive water feature and performance area. Schraw said she received estimates for the features they
wanted to put in the park, such as shelters and playgrounds, and said this she would get more estimates
for the draft budget and would email them to the Board.
Chris Rollins asked if the Kayak area will be able to accommodate large crowds or spectators viewing
Kayak events. Laura said once they have a better idea of what the need will be, that could be addressed
with IDNR.
Schraw said the next step would be to go to City Council and the public for their input on the concept
plan. Then, the final revised drawing would be brought back in May.
Reports:
Director's Report
Parks Report
Parks Designer Report
Chris Rollins asked that the reports be read at the Board's leisure.
Recreation Report
Sue Swithin said the REC Center held their first how to learn to kayak class in the pool. She said it was a
three day class and it turned out well.
Additional Business:
Kelly Sedgwick wanted to bring up advertising at the ball field where his adult co-ed softball team played.
Sedgwick said, in lieu of spending money on jerseys for their team every year with sponsors' names on
them, this year they were hoping to get their own shirts and put up a sign from a sponsor on the dugout.
He noted this sign would only go up and down during the game. He asked what the Board's opinion was if
there were beer advertisements on the sign.
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For example Sedgwick said, this year Bourbon Street may be their sponsor; their name would be on the
banner perhaps along with it a picture of a beer bottle or something of that nature.
The Board said they did not have a problem with this, however, certain discretion needed to be
considered before logos and such be printed on them.They felt they should be in good taste in not having
the main focal point be a beer bottle or selling the beer, making it clear that it is for sponsorship only. So
there was to be no advertising their drinks or menu specials, etc. It was also noted the banner had to stay
within the Ordinance and had to be a certain size.
Executive Session:
For the purchase or lease of real property for the use of the public body
Chris Rollins asked for a motion to enter into executive session at 9:OOpm. Deb Horaz made the motion
and Ken Koch seconded the motion. The motion was approved by roll call: Chris Rollins -Yes, Ken Koch
-Yes, Debbie Horaz-Yes, and Kelly Sedgwick—Yes.
Chris Rollins asked for a motion to end the executive session and reconvene into the regular park board
meeting at 9:45. Ken Koch made the motion and Deb Horaz seconded the motion. The motion was
unanimously approved by voice vote.
Adjournment:
Chris Rollins asked for a motion to end the regular meeting roughly at 9:46pm. Deb Horaz made the
motion and Ken Koch seconded the motion. The motion was unanimously approved by voice vote.
Next Meeting:
Thursday, March 25, 2010
Respectfully Submitted By:
Jamie Cheatham
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