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Park Board Minutes 2010 03-11-10 a °°o Yorkville Parks & Recreation Department O Administration Office 201 W. Hydraulic St Yorkville, IL 60560 6305534357 Park Board Meeting Agenda Parks and Recreation Administration Office 7:00 p.m. March 11, 2010 Call to Order: Chris Rollins called the meeting to order at 7:04 pm Roll Call: Chris Rollins -Yes, Ken Koch -Yes, Debbie Horaz-Yes, and Kelly Sedgwick—Yes Introduction of Guests City Officials and Staff: Superintendent of Recreation—Sue Swithin Superintendent of Parks—Scott Sleezer Park Designer— Laura Schraw Mayor-Valarie Burd Public Comment: None Presentations: None Approval of Minutes: Park Board — February 25, 2010* Ken Koch noted amendments on the following sections: Under Old Business it should read: Ken Koch noted that he spoke with Bart Olson and Bart and Steven Hanson, Red's representative, were still discussing the agreement so this agenda item would be tabled for another meeting. Under New Business the last sentence should read: She passed various samples around to the Board. Staff was in favor of a laminate product from Fossil. Under New Business fourth paragraph down the following sentence should be added: Laura Schraw felt that she could design the signs without a park name if she had to. Under the budget discussion, second paragraph should read: Ken Koch said that he spoke with Bart Olson and Bart felt that the regular Park& Recreation budget was going real well and that is was in pretty good shape. The third paragraph under the budget report should read: Ken Koch noted that the REC Center was still in a deficit and that included the deficit of the previous year Chris Rollins asked for a motion to approve the February 25th, 2010 meeting with the following amendments made. Kelly Sedgwick made the motion to approve the minutes and Ken Koch seconded the motion. The motion was unanimously approved by voice vote. Bills Review: Bill list* Chris Rollins asked for a motion to approve the bills list. Ken Koch made the motion and Deb Horaz seconded the motion. The motion was approved by roll call vote: Chris Rollins-Yes, Ken Koch -Yes, Debbie Horaz-Yes, and Kelly Sedgwick—Yes 1 Old Business: Laura Schraw said she wanted to follow up on the question Kelly had about the materials she passed around last week regarding their scratch resistance qualities. She noted that Pannier said their product was not scratch proof however if scratched, they could be filled with wax and buffed out. Schraw reported Fossil said their product was scratch resistant. She said they could test the samples and would follow up with the Board on what she finds after she tries to scratch the samples herself. New Business: FY 10/11 Budget* Ken Koch noted that the REC Center Revenue 2009/10 started with a deficit of$77,000. Then in 2010/11, it was improved to a deficit of$61,000. Ken Koch asked why the 2011/12 deficit doubled to $128,000. Swithin said the previous deficit from the prior year carried over and in addition to that, the revenue dropped, rent increased, maintenance fees had to be included and property taxes would double. Mayor Burd said she was still very much in favor of the REC Center. She pointed out despite the deficit; Sue still managed to have the revenue grow. Chris Rollins asked for a motion to approve the budget for FY 10/11. Kelly Sedgwick made the motion and Ken Koch seconded the motion. The motion was approved by roll call vote: Chris Rollins -Yes, Ken Koch -Yes, Debbie Horaz- Present, and Kelly Sedgwick—Yes. Riverfront Park— OSLAD Development Grant Laura Schraw presented the Bicentennial Riverfront Park conceptual site plans to the Board. She noted a request for a $400,000 OSLAD grant would be submitted. Scott Sleezer said they would be front funding so this grant would be moving forward next year. Schraw went over some of the features in the concept plan, one of them being a water park with an interactive water feature and performance area. Schraw said she received estimates for the features they wanted to put in the park, such as shelters and playgrounds, and said this she would get more estimates for the draft budget and would email them to the Board. Chris Rollins asked if the Kayak area will be able to accommodate large crowds or spectators viewing Kayak events. Laura said once they have a better idea of what the need will be, that could be addressed with IDNR. Schraw said the next step would be to go to City Council and the public for their input on the concept plan. Then, the final revised drawing would be brought back in May. Reports: Director's Report Parks Report Parks Designer Report Chris Rollins asked that the reports be read at the Board's leisure. Recreation Report Sue Swithin said the REC Center held their first how to learn to kayak class in the pool. She said it was a three day class and it turned out well. Additional Business: Kelly Sedgwick wanted to bring up advertising at the ball field where his adult co-ed softball team played. Sedgwick said, in lieu of spending money on jerseys for their team every year with sponsors' names on them, this year they were hoping to get their own shirts and put up a sign from a sponsor on the dugout. He noted this sign would only go up and down during the game. He asked what the Board's opinion was if there were beer advertisements on the sign. 2 For example Sedgwick said, this year Bourbon Street may be their sponsor; their name would be on the banner perhaps along with it a picture of a beer bottle or something of that nature. The Board said they did not have a problem with this, however, certain discretion needed to be considered before logos and such be printed on them.They felt they should be in good taste in not having the main focal point be a beer bottle or selling the beer, making it clear that it is for sponsorship only. So there was to be no advertising their drinks or menu specials, etc. It was also noted the banner had to stay within the Ordinance and had to be a certain size. Executive Session: For the purchase or lease of real property for the use of the public body Chris Rollins asked for a motion to enter into executive session at 9:OOpm. Deb Horaz made the motion and Ken Koch seconded the motion. The motion was approved by roll call: Chris Rollins -Yes, Ken Koch -Yes, Debbie Horaz-Yes, and Kelly Sedgwick—Yes. Chris Rollins asked for a motion to end the executive session and reconvene into the regular park board meeting at 9:45. Ken Koch made the motion and Deb Horaz seconded the motion. The motion was unanimously approved by voice vote. Adjournment: Chris Rollins asked for a motion to end the regular meeting roughly at 9:46pm. Deb Horaz made the motion and Ken Koch seconded the motion. The motion was unanimously approved by voice vote. Next Meeting: Thursday, March 25, 2010 Respectfully Submitted By: Jamie Cheatham 3