Park Board Minutes 2010 06-24-10 Yorkville Parks &Recreation Department
Administration Office - 201 W. Hydraulic St Yorkville,IL 60560 630-553-4357
Park Board Meeting Agenda
Parks and Recreation Administration Office
7:00 p.m. June 24, 2010
Call to Order:Ken Koch called the meeting to order at 7:20 pm
Roll Call:Ken Koch-Yes,Debbie Horaz-Yes,Kelly Sedgwick—Yes and Vickie Coveny-Yes
Introduction of Guests,City Officials and Staff:
Superintendent of Recreation—Sue Swithin
Superintendent of Parks—Scott Sleezer
Tim Evans
Missy Haws
Sue Swithin introduced Missy as their summer in from ISU and she would be doing field work through
July.
Public Comment:
None
Presentations.
None
Approval of Minutes:
Park Board meeting—June 10,2010
Deb Horaz wanted to change the last paragraph on page two,first sentence to:Horaz suggested whole
fruit to be served at the concession stand.
Ken Koch asked for a motion to approve the park board meeting of June 10,2010. Deb Horaz made the
motion and Kelly Sedgwick seconded the motion.The motion was unanimously approved by voice vote.
Bills Review•
Bill list*
Deb questioned the computer software for plug N play under the Vermont Systems on page ten.Sue
Swithin said it was support for a software plug in for the REC Track System.She said it was software that
they knew was coming through.Swithin explained it was third party software that hooked into the
software that processed credit cards.Swithin said that it was budgeted for and it is a maintenance charge
for the REC Track System.
Ken Koch asked for a motion to approve the bills list. Kelly Sedgwick made the motion and Vickie
Coveny seconded the motion.The motion was approved by voice vote:Ken Koch-Yes,Debbie Horaz-
Yes,Kelly Sedgwick—Yes and Vickie Coveny-Yes
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Old Business.
Athletic Field Policy*
Sue Swithin said that the colored copy included changes from Bart Olson,Scott Sleezer,Tim Evans and
she.Swithin explained the revision copy was the policy cleaned up with the noted changes.The
following major changes Swithin and Sleezer went over:
1. Tournament verbiage and tournament policies had been moved to the end of the policy.
2. The tournament fee was bumped from$900 to$1,100 and they added field times.
3. A fee of$150 would be assessed for play after 6:OOpm on Sundays.
4. A payment would be required in full two months before tournament play.
5. A 50%refund could be given if the group or individual provides written notification of
cancellation at least one month prior to the date reserved.They felt that four weeks would
give them ample time to reserve the field to another group.
6. Under the concession stand operation section they wanted to add that the County Health
Department recommends only City employees in the concession stands.
7. Tournament Reservation begins September 1St.
Ken Koch suggested everyone take the policy home and look it over for the next meeting.
New Business:
IMRF Authorization for part-time employees*
Ken Koch said two people had left the REC Center therefore Sue Swithin was recommending taking two
current part-time employees and increasing their hours therefore putting them in the IMRF benefits. He
noted this had to go to City Council for final approval.Kelly Sedgwick said that he did not feel it would
be a problem unless they hire to fill those two positions.
Sue Swithin explained that the IMRF was in the budget and it had been in the budget;she was requesting
they move the benefit to the two part-time employees she wanted to bump up their hours to fill the
positions that were open.She noted they would be working between 35 to 38 hours without benefits.She
explained it would be much easier to keep less people working longer hours rather than train new people
to work 5 to 10 hours.
Ken Koch asked for a motion to replace the two IMRF employees with the two new employees. Kelly
Sedgwick made the motion and Deb Horaz seconded the motion.A vote was taken on the motion:Ken
Koch—yes;Deb Horaz—Present,Kelly Sedgwick—Yes and Vickie Coveny-No
Selection of strategic planning date for FY 11112
Scott Sleezer said that they just wanted to pick a date for a strategic planning meeting.Ken Koch felt they
really did not get much out of the last one.
The Board felt they should try for it in October and leave it up to administrative to pick a regular meeting
that did not have a lot on the agenda and have the strategic planning meeting and all regular Park Board
agenda items at the following meeting that month.
Reports
Director's Report
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Bart Olson sent a memo saying he would be out this meeting and the July 8th meeting due to scheduling
issues.
Recreation Report
Parks Report
Scott Sleezer reported that Staff worked with the Cub Scouts to plant the flowers at City Hall,Town
Square Park and the Beecher Center.He said this was an annual event that has been taking place for
around ten years.
Sleezer said that they had to mortar in the rocks at Bristol Station because kids were constantly prying
them out and throwing them.
Parks Designer Report
Laura Schraw not in attendance but her report was included in the meeting agenda packet.
Additional Business:
1. Deb Horaz asked about the issue with the parking at Whispering Meadows.Scott Sleezer
reported that he believed it was on the next agenda for the City Council and they were going to
try and restrict the parking on one side of the street.He noted Bart Olson was going to write a
letter to the new superintendant asking him about a parking lot for a back up.
2. Horaz asked if they burned Wheaton Woods every year.Sleezer said that they did not this year.
He said they should burn every three years not every year.
3. Horaz felt they should print their materials for the meeting double-sided to save paper.
4. Sue Swithin reported that Friday night was music under the starts concert.Tim Evan said the
high school Barber Quartet and Parrott Head Express would be performing on Friday.
5. Swithin noted that Saturday there would be a farmers market.
Executive Session:
None
Adjournment:
Ken Koch asked for a motion to adjourn the meeting at 8:45 pm. Deb Horaz made the motion and Kelly
Sedgwick seconded the motion. The motion was unanimously approved by voice vote.
Next meeting:Thursday,July 8,2010
*Items needing Board approval or recommendation
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Minutes Respectfully Submitted by:
Jamie Cheatham
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