Park Board Minutes 2010 07-08-10 ° ° 0 D
Yorkville Parks & Recreation Department
Administration Office—201 W. Hydraulic Street
Yorkville, IL 60560
Park Board Meeting Agenda
Park & Recreation Administration Office
7:00 PM July 8, 2010
Call to Order: Ken Koch called the meeting to order at 7:14 pm
Roll Call: Ken Koch - Yes, Deb Horaz - Yes, Kelly Sedgwick —Yes, Vickie Coveny - Yes and
Tom Nelson - Yes
Introduction of Guests:
Superintendent of Recreation — Sue Swithin
Superintendent of Parks— Scott Sleezer
Guests:
Alderwoman Rose Spears
Public Comment:
None
Presentations:
None
Approval of Minutes:
Park Board minutes of June 24, 2010
Ken Koch asked for a motion to approve the Park Board minutes from June 24th, 2010. Deb
Horaz made the motion and Kelly Sedgwick seconded the motion. The motion was unanimously
approved by voice vote.
Bills Review:
Bill List & Cash Analysis
Ken Koch read a memo from Barb regarding the manual check, number 207100, to Thompson
Appraisals for $500. Sue Swithin said it should be approved tonight since it had been cut and it
would be shown on the July 22"d bill list.
Ken Koch asked for a motion to approve the bill list and cash analysis. Kelly Sedgwick made the
motion and Vickie Coveny seconded the motion. The motion was approved by voice vote: Ken
Koch -Yes, Deb Horaz- Yes, Kelly Sedgwick—Yes, Vickie Coveny - Yes and Tom Nelson -
Yes
Old Business:
Athletic Field Policy
Sue Swithin said the policy was up for recommendations and approval pending the Board's
decision to move it along.
Ken Koch felt the concession stand information should fall under the venders and parks policy.
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Scott Sleezer said that they could do that however he would like more discussion on that. He
said he really wanted to make sure that they could have a rental for their tournaments. Sue
Swithin said that they left the concession part of this policy because they worked together.
Koch wanted to see their numbers with net income vs. their expenses including concession
revenue.
Deb Horaz said she did not want to see fundraisers at every game in the future.
Koch felt that this should be tabled until next meeting when Bart Olson could be part of the
discussion. Koch encouraged Board members to email Sue, Scott and Bart with any concerns
they had.
New Business:
Budget Report May 2010
Deb Horaz wanted to know if there were two lease payments in May for the REC Center. Sue
Swithin said there was one in May and June because they pay ahead.
Horaz wanted to know why they did not carry over the deficit on the report. Ken Koch felt that
Deb could ask Bart for the next meeting.
Reports:
Directors Report
Ken Koch read Olson's report and mentioned that Olson and Mayor Burd met with Dr. Scott
Wakely, the new schools superintendant, to discuss the Park Board vacancy, intergovernmental
agreement, and temporary use of the school parcel south of Bristol Station Park, among other
things.
Koch also said that Olson noted the two meetings in October would be kept relatively light and
they would focus on strategic planning on both of the meetings.
REC Report
Sue Swithin reported that fall soccer and flag football registration went well with over 200
registered.
She reported that Missy Haws did a great job with Safety Town and Camp 911 that was held in
June. She said it was successful and the children had a great experience.
Swithin said that summer athletic camps and classes started in June at the REC Center.
She reported that they started their summer special events with Music Under the Stars on June
11th. She said that they made about $700 - $800 from the Fox Valley Winery selling wine that
evening. She noted that the first movie for the summer was cancelled due to rain.
Swithin lastly reported that their swimming classes went well and were very busy because they
offered morning and evening classes.
Parks Report
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Scott Sleezer said they did their first pour on concrete for their volunteer build. He said that they
should hopefully be ready for the build by the end of next week. The build would be July 31St
Parks Designer Report
None
Additional Business:
1. Ken Koch asked Alderwoman Rose Spears to explain the Special Olympics.
Alderwoman Spears noted that there was a misconception; people think with the Special
Olympics that is going on in the area that the money stays in Kendall county. She said
with the torch run and everything that was with the Police Association and that money
went to the State and they distribute that. However the Special Olympics with Kendall
County have to earn all their money and that event stayed in Kendall County. She felt
that people were not aware of this and they assume they are supporting the torch run
and the original Special Olympics. Spears said she is promoting that people attend and
wanted to let people know where proceeds were going. She said it was not very big but
it was something worth supporting.
Sue Swithin said that was always willing to put their organization's information in their
catalogs. Swithin asked Spears to give who was in charge of advertising her number.
2. Kelly Sedgwick noticed that after the down pour last week that the field at Bridge needed
down grading? He said home plate area was completely under water. Sleezer said after
tournament play they will have time to do it. He said ideally they would like to have more
staff.
3. Vickie Coveny wondered why the City did not take care of the weeds for example around
Jewel. Sleezer said that she should call Paul Zable with the building department and he
handles all of those issues. Alderwoman Spears suggested that people contact their
alderman as well.
Executive Session:
None
Adjournment:
Ken Koch asked for a motion to adjourn the meeting at 8:20 pm. Kelly Sedgwick made the
motion and Deb Horaz seconded the motion. The motion was unanimously approved by voice
vote.
Next Meeting:
Thursday, July 22, 2010
Minutes Respectfully Submitted By:
Jamie Cheatham
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