Park Board Minutes 2010 10-14-10 t `
Q Yorkville Parks & Recreation Department
Office - 201 W. Hydraulic St Yorkville, IL 60560 630-553-4357
Park Board Meeting Minutes
Parks and Recreation Administration Office
7:00 p.m. —October 14, 2010
Call to Order: Ken Koch called the meeting to order at 7:05 pm and welcomed new board
member, Seaver Tarulis.
Roll Call: Ken Koch —Yes; Debbie Horaz— Yes; Kelly Sedgwick — Yes; Vickie Coveny— Yes;
Seaver Tarulis —Yes
Introduction of Guests, City Officials and Staff:
• Interim Director of Parks and Recreation — Bart Olson
• Superintendent of Parks— Scott Sleezer
• Park Designer— Laura Schraw
• City Council Liaison to Park Board — Diane Teeling, Ward 4 Alderwoman (arrived 7:50 pm)
• Recreation Manager—Tim Evans for Sue Swithin
Guests
• Marty Michalisko
• Matthew Zudordzny and Matthew Hess— Boy Scouts of America, Plano Troop 71
Public Comment:
Marty Michalisko indicated he had talked with the Mayor about his interest in serving as a
member of the Park Board. He wanted to attend a meeting and observe the organization. The
two Boy Scouts needed to attend a public meeting as part of their Citizenship of the Community
merit badge requirements.
Presentations:
None
Approval of Minutes:
Park Board meeting— September 23, 2010*
Ken Koch asked for a motion to approve the meeting minutes of September 23, 2010. Kelly
Sedgwick made the motion and Vickie Coveny seconded the motion. The motion was
unanimously approved by voice vote.
Bills Review:
Bill list*
Members reviewed the bills list. Scott Sleezer indicated the bill paid to Illinois Valley Urban
Lumberjacks was for work done after a bad windstorm at Fox Hill West Park. Ken Koch asked
for a motion to approve the bills list. Debbie Horaz made the motion and Kelly Sedgwick
seconded the motion. The motion was approved by roll call vote: Ken Koch —Yes; Debbie
Horaz—Yes; Kelly Sedgwick—Yes; Vickie Coveny—Yes; Seaver Tarulis — Yes
Koch advised that as a new board member, Seaver Tarulis will be added to the bank signature
list to sign checks. Bart Olson said that he delivers board packets to members, but the agenda
packet is also available on-line (www.vorkville.il.us/gov mtgs minutes.php).
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Park Board Meeting Minutes—October 14, 2010
Old Business:
None
New Business:
September 2010 Budget Report
Bart Olson reviewed the September 2010 budget reports in the agenda packet and indicated the
park district is doing fairly well. He advised that the entire city budget report is included in the
packet. Members liked the new format. There were no questions.
Park Naming Request— Marge Cline
Olson reviewed the application for a naming request for the Riverfront Park Whitewater
Recreational Facility, or the Glen Palmer Dam bypass channel as the State refers to it. The
facility is going to be owned by the State, but operated and maintained by the City. The State
has deferred to the City on naming the facility. The board reviewed a variety of e-mails,
websites, news articles, and other information on Marge Cline. While she has not specifically
contributed anything to Yorkville, she has contributed much to the paddling community for 30
years before her passing. The naming request is supported by Tom Lindblade, President of the
Paddling Council, and Sigrid Pilgrim, Director of the Paddling Council. Lindblade and Pilgrim
plan to attend the October 28, 2010, Park Board meeting to give a presentation and answer
questions about Marge Cline.
The board recommended tabling this request at this time. The board will discuss further after
the October 28 presentation by Lindblade and Pilgrim.
PARC Grant
Bart Olson advised that the Illinois Department of Natural Resources (IDNR) released
information on October 1, 2010, regarding the state's new Park and Recreational Facility
Construction (PARC) Grant Program. IDNR will accept applications from October 15 through
November 29, 2010. After discussion and review of the grant program, members agreed the
park board will not pursue the PARC grant application at this time.
Reports:
Director's Report
1. Whitewater Park testing —Testing for the chute was conducted October 4 and 5, 2010.
The "challenge" chute to the north was almost completely calm with one small drop, and
the "easy" chute was quite rocky and challenging. After configuring some rocks and
further construction, they expect to test again. The facility is scheduled to open mid-
November. Members agreed to have the ribbon-cutting ceremony in the Spring.
2. There are two vacancies on the Park Board. Seaver Tarulis was introduced as filling the
one vacancy.
3. A withdrawal notice via e-mail was received from Elizabeth Ochoa. Staff is in the
process of refunding the remainder of her engineering deposit.
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Park Board Meeting Minutes—October 14, 2010
4. Town Square Park sidewalks—The storm sewer has been completed on the west side
and staff is finishing the west-side sidewalk.
Recreation Report
A written report was included in the agenda packet. Members discussed the activities during
Hometown Days. Approximately 40,000 people attended throughout the entire weekend. It was
noted the carnival on Thursday went well and was good for the community. Tim Evans said that
we should make budget and a detailed report will follow once all revenue and expenses have
been recorded.
Parks Report
Scott Sleezer reported that the sidewalk construction at Town Square Park has been
completed. Signs not to drive over the sidewalk will be placed in appropriate areas.
The baseball field in Riemenschneider Park is complete.
Parks Designer Report
No report
Additional Business:
Diane Teeling attended the city council meeting held on Tuesday, October 12, 2010. She
reported that the baseball rental agreement was discussed. According to the agreement
approved by the Park Board, non-profits are given two free tables associated with each
tournament. The council recommended waiving the table fee completely for non-profits and the
agreement was approved with the amendment. Discussion followed in response to this action
by the council.
The baseball rental agreement will be brought back to the Park Board for discussion and
recommendations.
Suspend meeting for Executive Session:
Ken Koch asked for a motion to suspend the regular meeting at 8:30 pm and go into Executive
Session. Debbie Horaz made the motion and Kelly Sedgwick seconded the motion. The motion
was unanimously approved by voice vote.
Adjournment of Executive Session:
Ken Koch asked for a motion to end the executive session at 8:45 pm and reconvene into the
regular Park Board meeting. Vickie Coveny made the motion and Debbie Horaz seconded the
motion. The motion was unanimously approved by voice vote.
Executive Session:
For the discussion of minutes of meetings lawfully closed under this Act, whether for
purposes of approval by the body of the minutes or semi-annual review of the minutes as
mandated by Section 2.06.
New Business continued:
Release of executive session minutes*
The board went back into regular session at 8:45 pm and Bart Olson read the executive session
minutes to be released: October 11, 2007.
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Park Board Meeting Minutes—October 14, 2010
Ken Koch asked for a motion to release the October 11, 2007, executive session minutes. Kelly
Sedgwick made the motion and Debbie Horaz seconded the motion. The motion was approved
by roll call vote: Ken Koch —Yes; Debbie Horaz—Yes; Kelly Sedgwick — Yes; Vickie Coveny—
Yes; Seaver Tarulis — Yes.
Adiourn Meeting:
Ken Koch asked for a motion to adjourn the regular meeting at 8:50 pm. Debbie Horaz made
the motion and Kelly Sedgwick seconded the motion. The motion was unanimously approved by
voice vote.
Next meeting: Thursday, October 28, 2010
*Items needing Board approval or recommendation
Respectfully Submitted By.
Louise A. Beukelman
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