Park Board Minutes 2010 11-18-10 o
Yorkville Parks & Recreation Department
�O dministration Office - 201 W. Hydraulic St Yorkville, IL 60560 630-553-4357
Park Board Meeting Minutes
e Parks and Recreation Administration Office
8:00 p.m. (Revised time)— November 18, 2010
Call to Order: Ken Koch called the meeting to order at 8:10 pm.
Roll Call: Ken Koch —Yes; Debbie Horaz— Yes; Kelly Sedgwick—Yes; Seaver Tarulis —Yes
Introduction of Guests, City Officials and Staff:
• Interim Director of Parks and Recreation — Bart Olson
• Superintendent of Parks— Scott Sleezer
• Superintendent of Recreation — Sue Swithin
• Park Designer— Laura Schraw
Public Comment:
None
Presentations:
None
Approval of Minutes:
Park Board meeting— October 14, 2010*
Ken Koch asked for a motion to approve the meeting.minutes of October 14, 2010. Debbie
Horaz made the motion and Kelly Sedgwick seconded the motion. The motion was unanimously
approved by voice vote.
Park Board meeting— October 28, 2010*
Ken Koch asked for a motion to approve the meeting minutes of October 28, 2010. Seaver
Tarulis made the motion and Debbie Horaz seconded the motion. The motion was unanimously
approved by voice vote.
Bills Review:
Bill list*
Members reviewed the bills list. Ken Koch asked for a motion to approve the bills list. Kelly
Sedgwick made the motion and Seaver Tarulis seconded the motion. The motion was
approved by roll call vote: Ken Koch —Yes; Debbie Horaz—Yes; Kelly Sedgwick —Yes; Seaver
Tarulis — Yes
Old Business:
Park Naminq Request— Marge Cline
Members reviewed the information presented by Sigrid Pilgrim and Tom Lindblade of the Illinois
Paddling Council and their request to name the Riverfront Park Whitewater Recreational facility
after Marge Cline. Bart Olson advised that the park naming policy provides guidelines for
naming a facility for any person who has made a significant contribution to the community, the
state, and the sport.
Park Board Meeting Minutes—November 18, 2010
After considerable discussion, the board made the following recommendation:
• The State should name the facility— three votes
• Against naming the facility for Marge Cline, but would like to have an option of coming
up with a name down the road — one vote
New Business:
Discussion of 2011 Park Board dates*
The proposed schedule has the park board meeting the 2nd and 4th Thursday of each month at
7:00 p.m., with the exception of November 3 and 17, 2010, due to the holiday. Members agreed
meetings could be changed later if necessary. Ken Koch asked for a motion to approve the
2011 Park Board meeting dates. Debbie Horaz made the motion and Kelly Sedgwick seconded
the motion. The motion was unanimously approved by voice vote.
Athletic Field Policy
Members reviewed the Athletic Field Policy. Scott Sleezer recommended clarification to the
timeframe for prepping the fields when the fields are deemed not playable. He recommended
putting verbiage into the policy so that people know what to expect. Members also discussed
special tournament requests for non-profits.
Bart Olson will make recommended modifications to the policy and bring back to the next park
board meeting for discussion and approval.
Park Rental Policy*
Ken Koch asked for a motion to approve the changes to the park rental policy regarding
compliance in regard to trash disposal and recycling. Kelly Sedgwick made the motion and
Debbie Horaz seconded the motion. The motion was unanimously approved by voice vote.
Special Events Reports
Reports were included in the agenda packet for the following events:
• Hometown Days Festival Budget Report 2010 —did well in all areas with good weather
and good turnout
• Brat Fest— profit of$296
Members discussed the value of board members donating time to special events. Also
discussed was having meaningful events with a purpose.
October Budget Report
Bart Olson reviewed the October budget report and advised the park budget is in good shape.
He answered questions regarding land cash expenses.
Strategic Planning
Members agreed to postpone discussing strategic planning goals until after holidays.
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• Park Board Meeting Minutes— November 18, 2010
Reports:
Director's Report
No report
Recreation Report
Sue Swithin went through the written report included in the agenda packet. She reviewed
upcoming projects and events and advised that anticipated attendance for the Chili Chase is
500.
Parks Report
Scott Sleezer reviewed the written report included in the agenda packet. He discussed repairs
to the county war monument and the possibility of replacing the natural gas flame with an LED
light. He will follow up with legion members to discuss alternative lighting. He advised that the
nursery donated 120 trees —a $1,400 gift.
Parks Designer Report
Laura Schraw advised that the City is acting as the general contractor for Raintree Park B. Bids
were released for the tennis court fencing and the tennis court excavation and surfacing as two
separate bids, both due on November 30, 2010. Laura is currently working on the playground
documents so that they will be ready to go out to bid in January. The goal is to have them out to
bid, returned, and through Park Board and City Council before the end of March so everything is
final for Scott to be the project manager for the 3 project areas while she is out of the office on
leave.
Additional Business:
None
Adjourn Meeting:
Ken Koch asked for a motion to adjourn the regular meeting at 10:00 p.m. Debbie Horaz made
the motion and Kelly Sedgwick seconded the motion. The motion was unanimously approved by
voice vote.
Next meeting: Thursday, December 2, 2010 (first Thursday of the month)
*Items needing Board approval or recommendation
Respectfully Submitted By:
Louise A. Beukelman
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