Park Board Minutes 2010 12-02-10 Yorkville Parks & Recreation Department
oO dministration Office - 201 W. Hydraulic St Yorkville, IL 60560 630-553-4357
O Park Board Meeting
Parks and Recreation Administration Office
e 7:00 p.m.
December 2, 2010
Call to Order: Ken Koch called the meeting to order at 7:05 p.m.
Roll Call: Ken Koch —Yes; Debbie Horaz—Yes; Vickie Coveny (left at 8:25 p.m.)—Yes; Seaver
Tarulis — Yes; Kelly Sedgwick (arrived at 8:10 p.m.)
Introduction of Guests, City Officials and Staff:
Interim Director of Parks and Recreation — Bart Olson
Recreation —Tim Evans
Superintendent of Parks— Scott Sleezer
Park Designer— Laura Schraw
City Council Liaison to Park Board — Diane Teeling, Ward 4 Alderman
Guest: Jeff Brown, Yak Shack, Sugar Grove
Public Comment:
Jeff Brown, owner of the Yak Shack in Sugar Grove was present at the meeting. He inquired
whether the Riverfront Park Whitewater Recreational Facility was named and suggested naming the
park after Marge Cline, a major contributor to the paddling community before her passing. He also
indicated that he was one of two bidders on the park board building. He presently is operating his
business out of his home. If his bid is accepted, the building would become his storefront for kayak
sales. He has completed the appropriate paperwork for the City Council.
Presentations:
None
Approval of Minutes:
Park Board special meeting— November 10, 2010*
Ken Koch asked for a motion to approve the meeting minutes of November 10, 2010, special
meeting. Debbie Horaz made the motion and Seaver Tarulis seconded the motion. The motion was
unanimously approved by voice vote.
Bills Review:
Bill list*
Members reviewed the bills list. Ken Koch asked for a motion to approve the bills list. Debbie Horaz
made the motion and Seaver Tarulis seconded the motion. The motion was approved by roll call
vote: Ken Koch —Yes; Debbie Horaz— Yes; Vickie Coveny— Yes; Seaver Tarulis —Yes
Park Board Meeting
• December 2, 2010
Page 2 of 3
Old Business:
Athletic Field Policy*
Scott Sleezer outlined his recommended amendments to the Athletic Field Policy regarding
tournament policy as follows:
Add:
• Fields will be prepared and lined each morning, Friday, Saturday, and Sunday
• In the event of rain, a representative of the Parks & Recreation Department will determine if
the fields are safe for play. No attempt will be made to bring the fields into playable
condition. If after one hour fields are still not playable due to rain or inclement weather, all
play will be canceled for that day. No credit or vouchers will be given.
Delete:
• Page 6: Delete "One field will be dragged and lined before championship game."
This verbiage will be included in the guidelines section of the policy. Changes regarding non-profits
on page 7 were reviewed. Non-profit organizations are only allowed two free booths and the booths
must be associated with the non-profit that has rented the field. Ken Koch asked for a motion to
approve the changes to the Athletic Field Policy as recommended. Deb Horaz made the motion and
Vickie Coveny seconded the motion. The motion was unanimously approved by voice vote. The
recommended policy changes will go back to the City Council.
New Business:
Corlands Lease Donation Agreement Extension:
Bart Olson reviewed the Corlands lease donation agreement extension for the Blackberry Creek
property that was donated by the Grande Reserve developer several years ago and gave a history
of the Corlands lease extension for the benefit of new members to the board. This property is being
held by Corlands so that the City can take advantage of state grant rules regarding a local match for
future grants. The expense was budgeted within the land-cash budget, and the first half of the
payment for this year was already processed. The Corlands agreed to a three-year commitment.
and this document would solidify their commitment. Ken Koch asked for a motion to approve the
Corlands Lease Extension as recommended. Deb Horaz made the motion and Seaver Tarulis
seconded the motion. The motion was unanimously approved by voice vote. The request will go to
the City Council.
Strategic Planning
Bart Olson advised that within the next two weeks, two new members should be appointed to the
park board.
Members discussed past community events that have been both successful and profitable.
Although there will be no plans for expansion, future events and programs can be planned.
Members agreed to postpone detailed discussion of strategic planning until January.
r
'Park Board Meeting
• December 2, 2010
Page 3 of 3
Reports:
Director's Report
No report.
Recreation Report
A written report was included in the agenda packet.
Parks Report
No report.
Parks Designer Report
No report
Additional Business:
Bart Olson informed the board that the City of Yorkville processed a round of employee layoffs.
Suspend meeting for Executive Session:
Ken Koch asked for a motion to suspend the regular meeting at 7:35 p.m. and go into Executive
Session. Debbie Horaz made the motion and Vickie Coveny seconded the motion. The motion was
unanimously approved by voice vote.
Adjournment of Executive Session:
Ken Koch asked for a motion to end the executive session at 8:25 pm and reconvene into the
regular Park Board meeting. Debbie Horaz made the motion and Kelly Sedgwick seconded the
motion. The motion was unanimously approved by voice vote.
Members discussed future spending at the REC Center. It was recommended to look at the repair
cost history of a piece of equipment before making a decision whether to fix or replace it.
Bart Olson will request that Executive Session forms be modified and e-mailed to the minute taker to
have on hand.
Members were requested to keep a list of thoughts and recommendations regarding strategic
planning.
Election of park board officers will be put on the next meeting agenda.
Adjourn Meeting:
Ken Koch asked for a motion to adjourn the regular meeting at 8:35 pm. Debbie Horaz made the
motion and Seaver Tarulis seconded the motion. The motion was unanimously approved by voice
vote.
Next meeting: Thursday, December 16, 2010
*Items needing Board approval or recommendation
Respectfully Submitted By:
Louise A. Beukelman