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Plan Council Minutes 2010 10-28-10 Plan Council October 28, 2010 Attendees: Joe Wywrot, City Engineer Jackie Dearborn, Civil Engineer Bart Olson, City Administrator Paul Zabel, Zoning Coordinator Krysti J. Barksdale-Noble, Dir. Of Comm. Development Guests: Dan Kramer, Attorney Steve Koulis, Ultimate Sports Bar Jeff Kras, Hawthorne Race Course Lynn Dubajic, Yorkville EDC The meeting was called to order at 9:00 am by Joe Wywrot. The June 24, 2010 minutes were approved as submitted. PC 2009-12 Christofferson, Schwarz-Lots 1-3 Van Emmon PUD Amend. Rezoning Krysti Barksdale-Noble explained that this property was zoned R-2 Duplex PUD in 1998. The applicant is looking to amend the PUD agreement to allow for unidentified business use, B-2. There is no specific land use plan so when revisited in the future it must comply with all the B-2 standards. Consolidation into a single lot and re-platting is recommended. A transitional yard of 30' will be required because it abuts a residential lot. Trends in the area have been to rezone from residential to B-2 business. This property is located within the TIF district and land use plan allows for mixed use. The appearance code and landscape ordinance will apply. Jackie Dearborn explained that stormwater run-off and drainage problems are an important issue that needs to be addressed in the planning. Residents along Van Emmon are sensitive to the run-off in this area and their concerns should be taken into account and designs for parking lots should include stormwater BMP's such as permeable pavers. Joe Wywrot explained that the zero-lot set-back for the front yard may not be appropriate on Van Emmon and is more appropriate for a downtown building. Ms. Noble had not recommended a deviation from this requirement. Dan Kramer suggested that a minimum setback can be established as part of the zoning ordinance instead of changing to a B-3 zoning. Additional right-of-way may be needed and Mr. Wywrot would like to see a 40' ROW to the center line of Van Emmon. Comments provided by Laura Shraw were acknowledged which included a 30' buffer yard for a parking lot adjacent to a public ROW. A revision of one paragraph is required by Tuesday,November 2. The matter will more forward with staff review comments to the Plan Commission meeting scheduled for November 10, 2010. PC 2009-13 Ultimate Sports Bar Inc. - 1447 Cannonball Tr. Text Amendment PC 2009-14 Ultimate Sports Bar Inc. — 1447 Cannonball Tr. Special Use 1 The off-track betting (OTB) facility will attract 40-60 people per day during afternoon hours and double that once the business has matured. The OTB peak hours are between 1:30 PM—4:30 PM and 7:30 PM—9:30 PM with the bar being open from 11:00 AM to midnight. This business designation does not have a required number of parking spaces. The number of parking spaces for a restaurant/bar is satisfied with the acquisition of the additional unit next door. Parking is available along the back of the building where a separate entrance/exit will be added. On special racing event days, transportation to and from this location will be provided by a trolley service. Typically a daily rental fee will be paid to adjacent property owners for use of their lots for overflow parking. A cross access parking agreement exists between the banks for additional parking there after bank hours. A couple of"smaller" satellite dishes will be installed on the roof through Dish Network. Surveillance cameras will be installed with 24-7 monitoring and back-up tapes for review. No comments have been received from Rich Hart at the Yorkville Police Department in regards to security. Ms. Noble has researched other facilities and the number of incidents has been low with minor incidences such as lock-outs from cars. Paul Zabel questioned the separation of the two pass-through areas. Mr. Koulis is planning with the architect to install glass doors between the two businesses with locks and separate alarm codes to close off the betting area when necessary. Ms. Noble noted that OTB facilities proposed are to be allowed only in the B-2 and not the B-3 even though B-2 uses are cumulative in B-3 zoning. Ms. Noble inquired about changing the age requirement from 18 to 21 however this is regulated by the State and cannot be modified by the City since we are not a home-rule community. The daycare center is not defined as a school so the 500 feet requirement is not a concern for land use. Ms. Noble presented a map indicating a 500 foot circle from the actual building exterior showing the inclusion of 16 residential units. If 50 people are registered voters within this radius, a sign-off sheet is required to permit this special use and a statement filed with the Racing Board. Advertisement on Route 34 is desired by the OTB. Only one monument sign is allowed per lot. An additional sign is permitted on the north face of the building based on the lineal footage of the fagade. It was calculated that approximately 100 square feet is still available for an OTB sign. A sign on an exterior wall must represent the business inside so this would be allowed per the ordinance. Paul Zabel questioned what address would be used for this new business. Old and New, the previous tenant was assigned an address for that additional unit being acquired. Mr. Hart will be contacted for his comments. No public comments have been received up to this point. Revisions and a resident sign-off letter, if required, will be submitted to Ms. Noble. The matter will more forward with staff review comments to the Plan Commission meeting scheduled for November 10, 2010. The meeting was adjourned at 10:00 AM. Minutes submitted by Jackie Dearborn 2