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Plan Council Minutes 2006 03-23-06 4 0 DODO . D Plan Council /� �7 1C(t March 23,2006 Attendees: John Crois, Interim City Administrator Travis Miller, Comm. Development Director Scott Sleezer, Director of Parks Dave Mogle, Ex. Dir. of Parks& Rec. Joe Wywrot, City Engineer Eric Dhuse, Director of Public Works Anna Kurtzman, Zoning Coordinator Bill Dettmer, Code Official (until 10 am) John Wyeth, City Attorney (until 10 am) Tim Fairfield, BKFD (arrived 10:30 am) Guests: Tom Rayburn, Raycorp Jim Brown, Raycorp Dave Johnson, DJA Mason Oliver, HRM Properties Jim Koziol, KEZ Engineering Ken Huhn, Smith Engineering Pete Huinker, Smith Engineering Doug Bober, Pulte Homes Matt Cudney, Pulte Homes Jason Polakow, Pulte Homes Phil Stuepfert, Smith Engineering The meeting was called to order at 9:30 by Joe Wywrot. The March 9 minute corrections were discussed. Villas at the Preserve—Final Plat The developer had no questions on Anna Kurtzman's comments. The developer is looking at side load garages because the PUD will not be modified. There will be some retaining walls required and the developer will make adjustments with ComEd so no cables are under the walls. The 20'x20' garage,with step and slope issues will be worked out with Mr. Dettmer, for the 12-14 units that will need to be modified. The retaining walls will be a maximum of 2 feet high of unilock paver block. The driveways will be 4-5' from the 2' walls. There will be landscape buffers betweens and the developer will put 6" cap locks on top. There are seven lots that needed specific building treatments. Mr. Brown stated they have added wainscoting all around on all buildings and they have added a cultured stone veneer chimney in lieu of the side chimneys. Lannert will provide a spreadsheet to Travis Miller with the tree replacement standards. Rounded corners will be shown on lots 11, 16, 30 and 43 on the final plat. There is a sidewalk shown on engineering plans along Route 71. The developer will consider widening this to 10' and using asphalt, in lieu of the 8' concrete sidewalk, and will check the width and grading along side the detention pond. The 3-4' depth sanitary sewer at Rts. 47 and 71 cannot be any deeper. Mr. Johnson stated they would meet with Deuchler and EEI regarding this matter to see if additional cover can be added. Offsite water main easements, at the Saravanos property, are being worked on with Tom Hughes. The city has the IEPA in the office and will be signed by the City Clerk. This will move forward to the April 26 plan commission. 1 Cozy Corner—Final Plat The developer is negotiation with IDOT on the takings of Lots 2 and 3 along Rt. 47. Anna Kurtzman stated her recommendation is that the building setback lines for Rts. 126 and 47 be shown measured from the eastern lot lines of#2 and#3. All setbacks will be dimensioned on the plat from the existing lot lines, with corner setback being Rt. 126 and Rt. 47 will be the front. Lots 2 and 3 should be as non-buildable. Joe Wywrot stated the water main headed north, attached to the hydrant, should be public with an easement. An off site easement is needed before final plan approval. The developer is working with IDOT regarding storm sewer drainage at the intersection,but the box culvert across the street, will probably be taken out when IDOT's Route 47 project is constructed. This will be presented at the May 10 plan commission. Autumn Creek Unit 2—Final Plat Behind lot 342, the developer will look at moving the path east potentially tying into the Grande Reserve. The parks department would like to see a 10' trail down McCue all the way to the river. Mr. Cudney stated the annexation agreement calls for reimbursement to the city as costs are incurred. The plans are on the EEI Kennedy Road improvement documentation. Lots 230 and 336 are parks. Sewer service stubs (8' depths) and 1"water service to these sites will be provided to the middle of the lots. Matt Cudney stated there are two historic street names being proposed. The developer will change the Indigo street name. There is no connection to Baan Road. The HOA will have ownership of lot 322. Anna Kurtzman stated dimensions are needed at the building setback lines for the width of lots: 1) where it varies, 2)width of lots as measured at the building setback lines. This can be on a separate sheet. Olive Lane should be Olive Court at the cul-de-sac. The developer will add an access off Bazan Road if needed before Grand Reserve begins their build out. This will be presented at the May 10 plan commission. Westhaven (Del Webb) PUD Amendment The plan shows a reduction of traditional housing south of the ComEd line and an increase of the commercial area and Del Webb PUD portion. Bailey Meadows has been provided a typical detail for the trail and enhancements and stated that that Del Webb would be provided the same, and this should be incorporated along the commercial development in the Del Webb PUD development. This detail will apply to the bike trail,with a note on the plan requiring the commercial development to incorporate the trail connecting to the Bailey Meadows and Westbury segment at Galena. The merge in commercial access for east bound traffic will be three lanes before the curve with signage ahead of time. The city is desiring a full interchange access, keeping the Del Webb product separate from the commercial, and may be willing to make concessions for the radius, but would like an opinion from EEI. The original plan 2 J showed a full right in, right out and a full access on Galena stated Matt Cudney. The city would like a full access into the commercial, so the residents could access it without entering on Rt. 47. Currently there is pedestrian access along the frontage road along Westbury Drive. Additionally the developer will look at a stubbed public sidewalk connecting the commercial area from the residential area, possibly in the NE corner, which would connect to the 10' asphalt trail (proposed north to south along Rob Roy creek). There will be a berm the entire length of the commercial area next to the residential properties. The Del Webb preliminary school site plan has not been approved. Travis Miller will arrange meetings with Pulte,the Ryland property(under contract) and the school district. Anna Kurtzman stated all dimensions, different from the typical,needs to be noted on the plat. Lot 56 and 58, unit 11,need identification of the north/south lot lines. Lot 55,unit 8, needs clarification on the front and rear lines, adding a note for frontage access. Driveway access should be clarified on lot 81, unit 4,to move it further from the intersection. A note will be added to the plat regarding lot 15, unit 9,that the driveway will enter off the cul-de-sac. Setbacks should be listed on the amenity center, and the two parcels will be separated. The dimensions will be included as an exhibit to the annexation exhibit. Pete Huinker will continue his conversations with EEI for revisions in the final plat and engineering revisions. John Whitehouse suggested funneling all traffic to Galena on a report,thus a signal would be warranted. The developer may extend Beecher Road when 12 and 13 are constructed and further discussions are needed with Fran Klaas, EEI and the city. Matt Pulte asked for clarification on the private street lights and storm sewers, which he feels was not communicated during the annexation agreements. The developer is asking for variances from the front yard setbacks. Eric Dhuse needs to see the sanitary sewers as far away from the buildings as possible. The western transportation corridor study funding and timing was briefly discussed. The city needs to contact all the developers, and propose a time line for completing the study. A second access is proposed in neighborhood 10, near lots 13 and 14,was okayed by City Council. This will be presented at the April 12th plan commission. Minutes submitted by Annette Williams 3