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Plan Council Minutes 2006 05-25-06 Plan Council May 25, 2006 Attendees: John Crois, Interim City Administrator Travis Miller, Community Dev. Director Eric Dhuse, Public Works Director Sgt. Ron Diederich, Yorkville Police Dept. Dave Mogle, Dir. of Parks&Rec. Joe Wywrot, City Engineer Anna Kurtzman, Zoning Coordinator Tim Fairfield, BKFD Bill Dunn, EEI John Whitehouse, EEI Guests: Pete Huinker, Smith Engineering Clayton Marker, Marker&Associates Gary Neyer, Marker& Associates Vince Rosanova, Dommermuth&Assoc. Jason Nijim, MPI Dan Oefner, Cowhey Mike Hughes, Smith Engineering Brock Lovelace, Smith Engineering Ted Lundquist, SEC Planning Paul Bertie, Atwell-Hicks Chuck Gilmore, Atwell- Hicks Katie Cunningham, Gardner& Assoc. Joe Wywrot called the meeting to order at 9:30 am. The May 11 minutes were approved with a correction. Del Webb Unit I —Final Plat Del Webb Unit 2—Del Webb Boulevard Private streets are being dedicated on the individual units where no residences are present. Joe Wywrot suggested final acceptance of public infrastructure along Westhaven.and Del Webb Blvd. not be accepted until 70 %of the units are built out(per city ordinance). Proposed revisions to annexations include re-platting of individual roadway lots, consecutively. Unit Two will have a permanent connection of the SE street to the commercial area and the language regarding gating of the right of way (which would be determined by the residences). The frontage road going to the commercial area is private. There will be sidewalk along Westbury Blvd. on the opposite side. The construction traffic will have access into the cul-de-sac (the residents, police and fire will determined the gate coding for accessibility). The second entrance will be Del Webb Boulevard. The majority of the engineering comments pertain to bringing specifications to city standards. The water main goes up Westbury Blvd. and a second feed under Galena (at west end of Westbury) or through the commercial. The stub to Bailey Meadows will be east of the Schultz property. The Bailey Meadows annexation agreement will be checked for assignment of responsibility for sewer costs across the Com Ed. Water hydrants should be marked with bags until they are in service. The plats will be prepared consecutively, by PUD Units with those with residential lots. Engineering plans should correspond to the specific unit of plats. Anna Kurtzman cautioned the developer regarding the placement of entryway monuments, showing proposed easements. This will be presented at the June 28th Plan Commission. 1 Grande Reserve Unit 24—Final Plat Anna Kurtzman requested lot width at building setback lines. Lots1055 and 1081 need rear and side yard identification. Lot 3063 could be conveyed to the park department or HOA. The city was deeded all area behind neighborhood 19, and this area could be used as parking. Dave Mogle will check with the park board on this issue. Lot 3062 has more street frontage and there is a bike trail easement through this area to get to the conservation area. The developer will label the parks (3062) and trails (going north from lot line between 1063 and 1064). The area east of this trail will be conveyed to the home owners' association. All streets should have 25' radii at intersections. Bill Dunn requested an additional 5%contingency line item to cover increases in paving costs. Midwest Technical's comment letter will be copied to EEI. The Autumn Creek Phase II will be building within the year. Secondary access point in Autumn Creek is through the field entrance crossing the AT& T easement(non vacated)to the un-named street. There is 75' of build-able area(no fill area) in the lots abutting this easement. Grande Reserve could use lot 1099 or 1100 to Kennedy Road to provide a second access. Jason Nijim stated Units 19 probably would be in late 07 or early 08. John Whitehouse stated the developer should provide 100' right of way between units 17 and 24 for Kennedy Rd. improvements. The city is asking for plans and specifications on the engineering plans for the retaining wall between 1088 and 1074. e. Building permits allow a 3 foot wall. This will be maintained by the HOA, and landscaping was suggested on the top side. Water hydrants should be bagged until use, and noted on the plans. This will be at Plan Commission on June 28 . Heartland Crossing Preliminary PUD Plan The correct density is 1.84, excluding the commercial component. There are block lengths exceeding 1520 feet. EEI's storm water group will meet with the developer. Variances noted were minimum 30 foot buffers between property lines, maximum two foot bounce for 10 yr. storms, access points for Rt. 47 should be addressed after zoning approval and responses from IDOT. In addition, a variance is being suggested for side slopes for 4:1 vs. 5:1. Joe Wywrot pointed out that because there are residential areas close to the commercial areas, he felt the ratio should be 5:1. The developer will negotiate further with the city regarding these variances, which should be noted on the plans. The developer will shift lot 100 to align the pathway in a straighter path coming from between lots 80 and 99. The Army Corps has accepted the delineation report. On lot 821 a full access is being proposed to the south. The commercial developers in contact with Marker are interested in having a full access on the parcel and segregating the residential and commercial traffic. The spacing of full access between Ament Rd. and Wheeler is locked in according to Pete Huinker. The city proposed a 2 northern extension of the road between lots 343 and 310, intersecting it with a western extension of the southern-most proposed full access in Lot 821. The layout will be contingent on the commercial concept design layout and determined before platting. Travis Miller stated 805 and 807,private HOA parcels, might have cross connections (at 700 and 585). Discussed was whether the cross streets proposed would actually aid the residents in getting traffic to intended destination and if this would be for traffic movement and flow. The police department does not have objections leaving the street plans as they are presented. An initial signage plan should be presented to the City in conjunction with the ADT analysis. Dave Mogle would like a dividing line between the HOA and the city on lot 795. and on lot 810/lot 433 on the final plat. The storm water management easement along Aux Sable creek allows for trail placement. Language regarding water hydrant bagging before full use will be in the annexation agreement. This will be presented at Plan Commission on June 14. Wal-Mart Zoning, Preliminary Plan and Variance Anna Kurtzman stated lot configuration poses problems for building permit issuance. All lot must have direct access to a public street. An option would be a PUD, then designation can be made for the front of each lot. A zoning front does not mean the building needs to be oriented toward the front. The code states the front of the lot abuts the right of way. There is also split zoning and to establish setbacks the plat needs to be changed or rezoned. The petitioner stated the plan and plat are two separate issues, because Mr. Hamman wants subdivision of his property in the plat. Regarding the plat, Wal-Mart is asking for site plan approval of their lot. Lot 9 is partially zoned R-2 and the petitioner has applied for re-zoning. Travis Miller recommends moving forward with Lot 9 now as Unit 1,then submitting separate applications for subdividing the rest of the property, beginning with Unit#2. Cross access easements and shared parking easements should be provided. In reference to covenants on the plats, language should state"there shall be access between parking facilities". The design of Crimson Lane will be shown conceptually on the Wal-Mart plans, but will be submitted separately. This project is Don Hamman's,not Wal-Mart's specifically. Improvements will be shown conceptually on the Wal-Mart plans. The street to the north, Prairie Clover Drive, is anticipated to intersect with Clover Lane somehow. Travis Miller strikes the comment#2 regarding sidewalks(shown on this plan for outlots 2-5). There will be a sidewalk along the Rt. 34 frontage. Parkway trees along Rt. 34 should be shown along the frontage of the property. Twelve additional trees should be added to the interior parking lots, and trees can be added to the vacant islands. The Ginkgos should be spaced to 20' on center along the west side of the eastern drive. 3 The storm water from this site will go into an infiltration basin. Joe Wywrot suggested additional management practices to keep the waters clean, in particular additional landscaping in the parking areas, through grassy swales, and filters at the catch basins. Bill Dunn said the existing drainage on the properties identified as taken care of "by others"needs to be resolved and changed on the new plans. The Countryside Parkway radius should be increased. The pavement on the north side of the truck dock area will require heavy duty paving, in addition to common access areas. Needed are calculations on the storm sewer layouts. Reports noted comment# 8A,B and G have been obtained by the developer. The water distribution system will be served off the Grande Reserve pressure zone, accomplished by extending the main(constructed by Hamman) along the north side of the post office, east on Crimson Lane to Autumn Creek. Looping occurs to serve the commercial site and requires an off-site easement from Don Hamman. The easement referred to in EEI's#71 should read"public utility and drainage easement" . This will be at the June 14 Plan Commission. Minutes submitted by Annette Williams 4