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Plan Council Minutes 2005 02-24-05 Pagel of 5 APPROVED BY THE @®MMI 3 BOARD i ° � UNITED CITY OF YORKVILLE �I Plan Council Meeting Minutes /T\7 City Hall Conference Room Thursday,February 24, 2005 9:30 A.M. Attendees: City Administrator Tony Graff(arrived 10:20) Building Inspector Gary Williams City Engineer Joe Wywrot Assistant Fire Chief Tim Fairfield—BKFP Public Works Director Eric Dhuse Jeff Freeman—EEI Executive Director of Parks &Recreation Laura Brown John Whitehouse—EEI Planning Coordinator Anna Kurtzman City Attorney John Wyeth (arrived 11:30) Administrative Intern Bart Olson(arrived 11:30) Guests: Kevin Stough, Centex Homes Pete Huinker, Smith Engineering David Schultz, Smith Engineering David Meek, Quaries &Brady Marvin DeLahr, DCS MINUTES The minutes of the February 10, 2005 meeting were approved. PC 2004-06 BRISTOL BAY—PRELIMINARY PLAN Items discussed from John Whitehouse's February 18, 2005 memo: • Additional information that was requested was received on the date of the letter with the exception of the Natural Resource Information Report. • No additional right of way(ROW) dedication is proposed at this time for Galena Road. Kevin Stough of Centex stated that there is an 80' ROW dedicated and that there is some interest in keeping the rural look of the collector road. He stated that they would have Smith Engineering do a cross section on how the rural road could fit within the 80' ROW and widening at the intersection for turn lanes. He stated he would review this plan with the city first before going to the county. Mr. Whitehouse noted that Galena will be a major arterial road and Fran Klaas with Kendall County is planning for a potential five-lane road. Also discussed was keeping the Bertram Farm as a farmstead; the house is about 25' from the current 80' ROW. The Rosenwinkle's also have barns close to the ROW. Mr. Whitehouse stated that the ROW can be shifted to the other side of the road (south)to accommodate this. Maintaining consistency with the ROW from the Saratoga development in Montgomery was discussed. • ROW and buffering requirement along Route 47 will be commented on after receiving IDOT approval. • The proposed water distribution system will have to coordinate with the proposed Galena Road water main from the MPI water tower to Route 47. Mr. Whitehouse stated that in some of the southern areas of the development, the watermain will need to run down the streets and that there may need to be an advanced easement grant so the watermain could be installed this year. He stated that this would be discussed with Peter Huinker with Smith Engineering so that the alignment is definite. Mr. Huinker stated that they would have to take a hard look at this because of grading and Page 2 of 5 elevation heights. The placement of the watermain from Kennedy to Galena was further discussed. • An agricultural field tile survey was submitted after Mr. Whitehouse did his review. He stated that this will be used to work on regional detention. • EEI is working with Executive Director of Parks &Recreation Laura Brown and City Planner Mike Schoppe on their design of the open space area. Ms. Brown stated that the biggest issue is traffic flow and access to the park. Access may be needed from the residential area and the location of the active lake is under discussion. The location of an entrance off of Galena was discussed further; the entrance would have to be approved by the County. • EEI deferred comments on the Annexation Agreement and Planned Unit Development Agreement until all required material has been submitted and reviewed. • There may be an access issue on Galena Road because the County wants public access to the open space. The type of access should be discussed with Mr. Klaas. • The bio-swale should be located on the east property line so it does not cut through the school site. Mr. Whitehouse stated that this is currently under review. • There are private streets within the townhome area and there will be a series of parking lots and drive isles within the condominium area. Mr. Stough noted that they will have 6 inch curb around the parking lot and drive isles. The townhome area will have a 3 — 12 rolled curb and will be maintained by the Homeowner's Association(HOA). Joe Wywrot stated that the curbing in these areas may not be an issue. The water and sanitary lines will be municipal utilities. A storm sewer trunk line would be a municipal line but otherwise it would private. However Mr. Wywrot questioned who would be responsible for finding the private line in the future; JULIE or the HOA. One item from Mike Schoppe's February 17, 2005 memo was discussed: o In order to determine if the proposed density is consistent with that which is outlined in the Comprehensive Plan, two important acreages need to be identified; the area needed to store stormwater and the land for parks. Mr. Stough stated that he did a chart showing how the developer meets the extra 25% open space requirement in order to get the density bonus. There was some discussion on the open space calculations and formula. Mr. Graff recommended that the developer discuss this with Mr. Schoppe to make sure they are using the same formula. The stormwater management areas being used toward open space was discussed further. Mr. Graff explained that this should not exceed 15%. The unit count per acre was also discussed in relation to the open space. Other items discussed were: • Setbacks - Anna Kurtzman asked that the setbacks be identified on the plat for the private streets. She also recommended that the distance between the garage and the sidewalk should be 25 feet if possible. Mr. Stough stated that currently the distance is 20' Mr. Whitehouse stated that in some exhibits they were looking or minimum of 41 feet from the garage to the back of the curb and no utility lines within 25' of the front of a garage. • Lot size vs. house size- Mrs. Kurtzman also recommended that in the R2 areas the developer look at what size houses would fit on certain lots such as those at the end of a cul-de-sac. She stated that she would have detailed comments concerning this ready on February 28, 2005. • Traffic on Galena&Kennedy Roads - There was some discussion on the Average Daily Traffic (ADT) on both Galena and Kennedy Roads. City Administrator Tony Graff noted that there will be a Route 47 meeting on March 15, 2005 and suggested that the developer might want to start discussions with Fran Klaas. Page 3 of 5 • Architectural standards - Administrator Graff recommended that the developer look at how the city's architectural standards are being applied to the development. He recommended that exhibits showing streetscapes, monuments, landscaping, etc. be presented to the Plan Commission. • Emergency access - Tim Fairfield addressed the emergency exits. Mr. Stough stated that they are working on emergency access with Mr. Schoppe. Mr. Fairfield asked that the developer watch the street widths and the stubs at the end of the buildings. Mr. Whitehouse noted that Mr. Schoppe commented on similar concerns in his February 17, 2005 memo concerning the multi-family areas; street width, driveway room, amount of parking on street, etc. Mr. Stough indicated that they are planning on having a guest parking exhibit identifying where the off street parking is possible. Mr. Graff asked that fire suppression systems be identified for the Plan Commission. The property for the new fire station was also discussed along with the platting of the lot and identifying it in the Annexation Agreement. Mr. Stough stated that the he hoped to have the final plat for Unit 1 by September, 2005. • Disaster plan- Mr. Graff noted that as part of the Police Department's disaster plan they have started to do scenarios as to how they would approach situations in new developments. He asked if the developer could develop a board showing how the fire and police could approach emergency situations in their development. • Stormwater management -Mr. Stough stated that now that the Northgate commercial area is not providing onsite detention they will want to get their stormwater to this development's pond. He stated that a conceptual thought was to get the water to the pond via the O'Keefe property. They proposed to catch the stormwater at the southwest corner of the property and put it into a storm sewer, run it east along Galena to their development and the pond. Mr. Whitehouse stated that the drainage issue will be explored with the O'Keefe's. Mr. Graff asked Mr. Stough to bring in a site plan and the City would do an analysis on it and provide feedback. Administrator Graff noted that once all the reviews were finished this would go to the Plan Commission; probably in April 2005. The developer stated that they were planning on going before the Plan Commission in March 2005 and that they could have all their paperwork done for this. After some discussion, it was planned that if all the reviews were done by March 2, 2005, this could be at the March 10, 2005 Plan Council and then be at the second Plan Commission meeting in March(March 23, 2005). Mr. Whitehouse stated that before the developer resubmits, they must have a discussion with Fran Klaas so that the County's input on Galena can be reviewed. PC 200A5-03 ASPEN RIDGE ESTATES—PRELIMINARY PLAN Items discussed were: • Pavillion Road - Pete Huinker with Smith Engineering questioned if Pavillion Road would continue to be rural or urban(with gutters). Mr. Whitehouse stated that the road is a typical township road without much structure and he suggested that pavement cores be obtained. He noted that typically the City credits the developer the improvement of the road towards the $2,000.00/unit. He also noted that Fox Road is under the jurisdiction of Kendall County and improvements such as turn lanes to this road are not credited. Also discussed were easements and reconstruction to the other properties in the area along Pavillion Road. • Right of Way-Mr. Graff questioned how the ROW would be addressed; which side will the ROW be on? Mr. Whitehouse stated that there may be minimal ROW beyond the 33' half along the Aspen Ridge side of the road because of the flood plain. This will be worked out after further study of Pavillion Road. Mr. Graff stated that process of the annexation will be contingent on the road Page 4 of 5 study. o Annexation—David Meek, attorney for the developer, was concerned that the road study would delay annexation. Mr. Whitehouse noted that there were other issues besides transportation that need to be resolved before annexation occurred such as contiguity,water service, sanitary sewer, etc. He stated that the annexation could be done contingent on all these conditions however it is not known when all these things will completed. Mr. Graff asked the developer if their objective was to make an entitlement to annexation and zoning with the preliminary plat approval or were they willing to do an annexation and zoning with an agreement and have the preliminary plat come back after the traffic study is completed. They felt they could do the second option. There was further discussion concerning the annexation and road improvements. o Impact fees—Jeff Freeman with EEI noted that there may be regional impact fees that may come out of the traffic study which may need to be defined in the annexation agreement. o Status of water and sanitary sewer lines—The status of the lines to the area was discussed along with the needed easement from all the properties in the area and funding. o Lots 49 & 50 - Anna Kurtzman and Mr. Whitehouse noted that lots 49 and 50 have less than 80' of frontage at the building setback line. Mrs. Kurtzman also stated that there are a few other lots that will be problematic for the Building Department. She stated that she would have a report done on February 28, 2005 outlining which lots this applies to. o Parks—Mr. Graff asked if there had been any reconsideration by the owner in reference to the parks. Mr. Meek stated that it was discussed to take out two lots to allow for a two acre neighborhood park. Ms. Brown stated that the Park Board was requesting a trail (out of the floodplain area) throughout the property that connects to the Chally property. There was further discussion on the cost of constructing a park and the amount of credit the developer would be entitled to. Mr. Graff asked the developer to provide a park geometric showing usable space for City Planner Mike Schoppe and Ms. Brown to review. o Lot 86 - Mr. Wywrot noted that the frontage of this lot is right at the intersection of the collector street. He recommended re-orientating the lot line and/or the driveway. o Creek Crossing—Mr. Wywrot suggested that the actual description of the structure that will be used to cross the creek be deleted at this time. He asked that they not be very definitive about this yet. o The possibility of having a Planned Unit Development Agreement was discussed The following items from Mr. Whitehouse's February 17, 2005 memo were discussed: o Mr. Whitehouse noted permits or signoffs needed. Mr. Huinker stated that the IDNR permit has been applied for,phase one of the IHPA is being done and they have discussed access points to Fox Road with the Kendall County Highway Department. Mr. Whitehouse asked for verification that Mr. Klaas has approved the access points. o Existing trees that are 6"or larger in diameter should be shown on the preliminary plan. There was further discussion on the interpretations of the "development area". Mr. Wywrot suggested that applicable ordinance be checked to verify this. o Mr. Whitehouse noted that an internal road ADT analysis should be provided. He noted that they have a connection to the Chally farm on the south and the percentage of traffic from this point in the future should be determined. This also applies to the Pierce property to the west and out to High Point Road. o Mr. Meek stated that the owner has the equipment to do a Field Tile Survey. He asked if his study would be acceptable to the city. Mr. Whitehouse stated that as long as his results are approved by Smith Engineering and put into a map form, this would be acceptable. t ` Page 5 of 5 • Mr. Whitehouse noted that there is 940 acres that is an upstream tributary area of the floodway. He stated that there will need to be floodway mapping and they will need a permit to construct access across the creek. Mr. Freeman stated that the flood study should include information on how it affects Evergreen Farm. • It was recommended that Lots 82-89 be reduced in depth to provide additional open space between the lot and the floodplain. He stated that the lots will still be premium lots however this would provide more separation from the private property and the wetlands. It was noted that the creek area will fall under the HOA. The following items from Mr. Schoppe's February 17, 2005 memo were discussed: • Mr. Schoppe stated that an 80' wide trail corridor needs to be provided along the lot 71, 79 and 90 to provide for the future extension of the trail. The developer thought the trail was about 20'. Mr. Wywrot stated that any trail should be 40' away from the rear lot line. Ms. Brown stated that the actual trail corridor is 20' however they would like anywhere from 40' to 60' away from the houses. Mrs. Kurtzman noted that some of these lots are ones she will be questioning in her report. She stated that the zoning code does not recognize lots like these. There was further discussion regarding setback lines. • Mr. Whitehouse noted that Mr. Schoppe also addresses that the engineering plans should reflect a 50' buffer along the south property line of the entire subdivision because of the existing tree line. This affects these above mentioned lots as well. The quality of the trees was discussed and Ms. Brown stated that the tree line helps to maintain a rural character. It was suggested that the possibility of a PUD agreement be discussed further and that the preliminary plan be brought back top the March 2005 Plan Council meeting. Notes taken by Annette Williams, City Secretary Transcribed by Jackie Milschewski, City Clerk