Plan Council Minutes 2005 03-24-05 C P p tioctc d
Plan Council Meeting
March 24, 2005
Staff
Donald Schwartkofp,Police Dept. John Wyeth, City Attorney
Tony Graff, City Administrator Anna Kurtzman,Zoning coordinator
Mike Schoppe, Schoppe Design Laura Brown,Ex.Director Parks&Rec
Tim Fairfield,BKFD John Whitehouse, EEI
Bart Olson,Administrative Intern Eric Dhuse,Director of Public Works
Guests
Rich Young,Kimball Hill Homes Greg Stevens,Lannert Group
Andy Fitz,Montelbano Homes Michael May,Cemcon
Bill Griffin,Montelbano Homes John Glyman,Montalbano Homes
The meeting was called to order at 10 am by Tony Graff. The minutes from the March 24
meeting were approved without corrections.
Whispering Meadows, Final plat units 3 &4
Rich Young stated that the units are north and west of Faxon Rd.The school park site is 27.5,of
which 15 goes to the school district and 12 to the park, along with the trail system. He stated that
if the school referendum passes,the soonest Dr.Angler stated anything would be done is 2006.
Laura Brown stated the park design is in the site planning stages spring 2006. The amenities
center will be on the corner of Alan Dale and Faxon Road,taking out four lots. The design will
encompass about 2000 sq. ft. and Mr.Young will provide as soon as possible.
Mike Schoppe comments
1) The grading and utility extensions need to be on the engineering plans
2) Labels need to be added for City and home owners outlots.
3) The construction of the trails need to be shown. This will go from Faxon Rd.through the
detention area into the park site. Determinations need to be made regarding the Rob Roy
Creek Trail and, considered should be the possible Metra site (Xpac on the west side) .
Mr. Graff stated there may be a 10-12 acre parking lot on across the street from FE
Wheaton(the Fisher piece). The third rail will be at the XPac site in 3-5 years per Mr.
Graff, and the Park N Ride will go to Eldamain.
4) Mr.Whitehouse stated that pedestrian trail easement language should be added to the
plat, so this trail can go anywhere within the storm water management area.
5) Street names need to be extended throughout the plat.
Anna Kurtzman comments
1) She will provide parking zoning information for the clubhouse to developer.
2) A note will be needed on the plat,if there are exceptions in lot lines.
3) All lot widths at building setbacks lines should be shown on a separate document via
charts.
John Whitehouse comments
1) Unit 3 plat should make no reference to Unit 4,if recorded after 3. Lots should be
numbered from left to right.
2) Lot A in western unit will need to be designated all public utility drainage and
storm water management easements. Pedestrian easement language should be added to
allow paths to go throughout the storm water easements.
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3) Revised plat has been submitted showing legal descriptions.
4) The Rob Roy Creek interceptor will be going through Lot A. If separated exclusive
easements for YBSD are granted for this,these should be shown. Mr. Young indicated
that the easement path has been determined by YBSD. If it has been recorded,the
document#needs to be shown.
5) Faxon Rd. frontage goes to center of Rob Roy Creek per Mr.Whitehouse's
understanding. City needs discussion with the developer regarding the improvement of
the widening of the area at the end of Faxon,which includes a culvert like area. Mr.
Young has no recollection of a discussion on the bridge reconstruction.
6) Mr.Young says AMG(Alan Dale) and Kimball Homes have reached a four part
improvement program: a) AMG completed the first section coming off Cannonball;
b)Kimball will complete the 2"d section; c) AMG will complete the realignment of
Faxon and Old Faxon; d)and Kimball Homes will complete to the edge of the creek.
Mr.Whitehouse stated city ordinance states adjoining roads, adjacent to developments
will be brought up to City standards across the frontage. There may be a long range plan
with adjacent property owners,and or the township or the City, and whatever section is
not paid for and an escrow account could be established. Mr.Young prefers an escrow
account, in anticipation of a recapture fee.
There will be a letter submitted identifying street names by March 30. Thirty five preliminary
plans will be submitted by April 5"'.
Lee Farm—Preliminary Plan
Mike Schoppe said the property is not contiguous and the zoning change asked for is from R-2 to
R-2 PUD. We are looking for the annexation agreement to be created subject to the contiguity
issue.Mike Schoppe and Andy Fitz went over the list of documents needed. Photographs of
typical products will be turned in with the architectural drawings. Anna Kurtzman pointed out
the plat by modified to adhere to the minimum lot width and size requirements. A note will be
added to the preliminary plan that"all lots will have a minimum lot width of 80 feet at the
building setback line". A chart per lot will be added later.
Mr. Schoppe suggested, in answer to a streetscape question from Mr. Graff,the developer will
look at moving the living portions closer to the street but push the garage back further than 30
feet(reducing the impact of the garage doors). The developer will look at the guidelines in the
new south comp plan.
John Whitehouse needs the storm water management,traffic,archaeological , soil and endangered
species reports. The out parcel,not a part of the purchase agreement, is not included in the
annexation or development plans. At issue are the ROW and water main easements on Ament
Road. There will be an easement/plat/dedication issue so the entire road can be reconstructed.
He suggests dedication of the Homestead in the purchase agreement, enabling the reconstruction
of Ament. Mr. Graff stated the City Council's will probably request the "Homestead"parcel be
sold in its entirety and the developer may speak with the owner.
Mr.Whitehouse stated there will be extensive studies done on the transportation,water and sewer
issues. All roads adjacent to developments shall be brought up to City standards.Prescriptive
ROW for road and drainage improvements become the rights of the City. Or the western edge of
the pavement can be widened all the way to the east. The City is open to recapture credits with
adjoining properties.
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The developer met with Joe Wywrot and the property is outside the existing pressure zone and
sanitary. Mr. Fitz stated they may work with the other developers for a lift station,but no
location has been decided on. The developer was given the MPI concept for Burkhart,Tuttle
property and Dhuse property concept will be turned in May-June. The City may require upfront
financing for infrastructure.
Lee Farm is continued to April 13 Plan Commission. Needed are new submittals of preliminary
PUD plan,preliminary landscape plan, aerial photographs, architectural drawings,wetland report,
draft of the PUD agreement, storm management and soil reports. Public hearing will be for
special use for a PUD(annexation and zoning), and Mr. Schoppe stated the traffic study is not a
requirement,but ordinance states the City will prepare this report as part of the plan council
review.
Submitted by Annette Williams
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