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Plan Council Minutes 2004 01-08-04 Page 1 of 4 UNITED CITY OF YORKVILLE APPROVED Plan Council Meeting Minutes WITH CORRECTIONS City Hall Conference Room 2-12-04 Thursday, January 8,2004 9:30 A.M. Attendees: City Administrator Tony Graff City Engineer Joe Wywrot Public Works Director Eric Dhuse Lynn Dubajic — YEDC Planning Coordinator Anna Kurtzman(arrive 9:50) John Whitehouse—EEI Jeff Freeman—EEI Sergeant Ron Diederich - YPD Tim Fairfield—BKFP Executive Director of Parks&Recreation Laura Brown(arrived 10:03) Guests: See attached MINUTES The minutes from the October 23, 2003 were accepted. PC 2001-06 GRANDE RESERVE FINAL PLAT UNITS 1, 2, AND 3 John Whitehouse with Engineering Enterprises, Inc. (EEI) reported that the only thing remaining to be adjusted on the plat is the easement provision language which he will email to the surveyor after the meeting. He stated that the developer is not disputing any of the engineering issues and is working on the final revision to the engineering. He also stated that the developer is not disputing any plat issues either. He stated that the Plan Commission recommendation could be made subject to the final engineering. Engineering items discussed were: • Unit 3 Road Location—the location of the road along the south side of Park E was discussed. MPI has made revisions to the intersection alignment. • Easement Issues—items such as wider easements on the side yard lot lines were addressed. • Lot Width Issue- Mrs. Kurtzman has reviewed the engineering plans and verified that minimum lot widths meet the Annexation Agreement. Mr. Whitehouse stated that EEI asked that minimum lot width be listed on the plats. • City's Park Development Standards—Mr. Whitehouse stated that the published pamphlet that applies to this should be referenced in the General Notes of the plats to indicate that these are the standards that apply. Joe Wywrot explained that this deals with grading issues, how the shoreline is treated with landscaping, safety shelves, etc. The developer did not have a problem adding this. • Communication with Fox Metro & Deuchler- Mr. Wywrot stated that the developer is communication directly with Fox Metro. . The developer explained that Fox Metro is doing the review and comments not Deuchler as Deuchler doesn't handle all of Fox Metro's reviews. Administrator Graff asked if the City could get a copy of their review and the developer agreed to forward it to Mr. Wywrot. • ComEd easement language—Mr. Whitehouse stated that revised easement language is being negotiated between ComEd and the City. This language will be provided in an electronic format once it has been finalized. He discussed that three words are in questioned by ComEd. He stated Page 2 of 4 that he will not be sending the revisions back to ComEd and the plat will be recorded as is. Mr. Graff stated that the City Attorney agrees that the city has met its obligation according to the franchise agreement. o Preliminary Plan Presentation - Mr. Whitehouse stated that a Preliminary Plan presentation for ten neighborhoods was made to the Plan Commission in December and it was well received. The consensus of the Plan Commission was to recommended approval of the Preliminary Plan for neighborhoods# 6—#16 but no formal action was taken. There will be additional Preliminary Plans as the developer moves into the western and/or northern sections. Mike Schoppe was unable to attend the meeting however Mr. Graff went over his December 30, 2003 memo regarding Unit 1. The following items were discussed: o #1 under Final Engineering Plans - Median Gap in Street "A" - Tim Winter with Pasquinelli Development Group stated that the 175' gap was intended for a bridge effect for their entrance feature. Mr. Whitehouse commented that from a traffic and/or functional standpoint he did not see a problem with the gap. Mr. Graff stated that it does not hinder the function of the street but could be an esthetic issue. He noted that the gap should be pointed out to the Plan Commission and City Council so that they are aware of it. Mr. Graff stated he would address this with Mr. Schoppe to get clarification for his recommendation. o #2 Final Engineering Plans - Street "A" and Route 34 Intersection - Mr. Whitehouse stated that the outbound lane back-to-back(BB) minimum is 28' and should not be changed to 26' as Mr. Schoppe recommended. The inbound BB requirement is 20'. The developer indicated that the inbound will be 21 or 22' as requested by Illinois Department of Transportation(IDOT). o #5 Final Engineering Plans - Emergent Plantings— Seeding so there will be vegetative cover before the permanent plants take over. was discussed o #8 Final Engineering Plans - Regional Bike Trail—Ms. Brown stated that Mr. Schoppe recommended that the trail be a public trail. Mr. Whitehouse stated that he has handled this situation in the general easement provisions by including public pedestrian and bicycle trail easement rights to all storm water management areas. Mr. Wywrot discussed a January 6, 2004 fax from Brian Urban of Cowhey Gudmundson Leder, Ltd. regarding the entrance road, American Way, off of Route 34. Two items were discussed: • Safety Shelf Width —the plans indicate a 3' wide safety shelf however the Park Development Standards call for a wider shelf, 5 to 10'. He stated that a safety shelf was needed all the way around the pond and suggested a 5' safety shelf near the bridge effect. The developer stated that most areas of the pond have two safety shelves, one at water level and another at 10 -15 feet. Mr. Wywrot stated that the second shelf needs to be wider. • Easements along American Way—He stated that the right-of-way(ROW)was being "pinched". He indicated an area where it might be possible to get by without front yard easements because there are no utilities in the area. Mr. Graff discussed street lights. Mr. Wywrot stated that the City's standard street lights would be used on all roads with the exception of American Way where they would be double backed. The Council discussed using "night sky" street lights which put a reflector on top of the light. This reduces glow and allows the night sky to be seen. Mr. Graff stated that this is a rural characteristic that the City is trying to promote and he pointed out that this has been used on the collector road by Menard's. He stated that the standard for this hasn't been passed however it is being looked into. He suggested that it would be a good characteristic e Page 3 of 4 for this subdivision. The developer asked for more information regarding this and Mr. Graff stated he would get it to them. Mr. Wywrot addressed his January 7, 2004 memo to City Attorney Dan Kramer regarding medians and islands in the City ROW. He stated that Mr. Schoppe sent him a memo regarding the creation of separate lots for medians and islands. He was suggested that the lots be owned by the Homeowners Association (HOA). Mr. Wywrot asked EEI for their comments regarding this along with Attorney Kramer's legal opinion. Mr. Graff stated that a policy addressing this needs to be established by the City Council. He stated that he would put this issue on the January 20, 2004 Committee of the Whole meeting agenda for discussion. Mr. Wywrot addressed his January 2, 2004 letter to Mr. Whitehouse regarding street names. He stated there are a few problems: • Anna Marie Lane— Should be changed to Anna Maria Lane to match the existing roadway name. • McClellan Blvd. —He suggested that the south end of the boulevard should end at the south side of Lot 61. He suggested that Lyman Loop make a complete circle. o Hastert Drive—Hastert Drive is across from Sunset Avenue. He suggested that the name of this street be changed to Sunset Avenue and the name Hastert Drive be used elsewhere. He suggested changing American Way to Hastert Drive. o Grand Trail East/Grande Trail West—He felt that the naming system is confusing and cannot be numerically addressed in a logical way. He suggested renaming Grande Trail East to just Grande Trail starting at Sunset/Hastert and extend east and then north to where it is proposed to end at Matlock Drive. The name Grande Trail West should be eliminated and the street heading west be renamed from Sunset/Hastert to McLellan Blvd. As the road passes McLellan, it should be changed again until is reaches its south intersection with McLellan. The road should then change names again for the section between McLellan and Alden. o Burr Street—the cul-de-sac off Burr Street should be named separately such as Burr Court. There is the same problem in Neighborhood 11 The developer understood Mr. Wywrot concerns and Mr. Graff asked them to resubmit street names to Mr. Wywrot by February 3, 2004 so the information could be put into the Plan Commission packets. Mr. Graff discussed Mr. Schoppe's December 30, 2003 memo regarding Unit 2. Items discussed were: o #7 Final Engineering Plans -United City of Yorkville Sign - The developer stated that they would include landscaping information around the sign with their next submittal. o #6 Final Engineering Plans - Plantings - Sergeant Diederich expressed concern regarding the use of evergreens along roads such as American Way because they grow and block surveillance to homes. Mr. Graff suggested that Sergeant Diederich meet with Mr. Schoppe to discuss the landscape plan. Joe Wywrot discussed the January 7, 2004 memo from Conservation Design Forum(CDF). They expressed their displeasure that stormwater management plans for the development do not provide the use of bioswales as referenced in the annexation agreement. They have also made suggestions such as plantings in the vicinity of basins. Mr. Wywrot stated he just received the memo and did not have time to go over it in detail. The use of bioswales was discussed further. Mr. Graff suggested scheduling a staff Page 4 of 4 r meeting with CDF. If there are any recommendations from the meeting, they will be forwarded on to the developer. Mr. Graff went over Mr. Schoppe's December 30, 2003 memo regarding Unit 3. Items discussed were: o #4 Final Plat- Lot Ownership - Mr. Whitehouse stated that this as been resolved. o #5 Final Plat - Access Easement—Mr. Whitehouse stated that this was addressed with the blanket easement provision. o #6 Final Plat - Location of Lot 2N - Mr. Whitehouse stated that this is covered under a separate set of plans which are referenced in the Unit 3 plans. He did not feel this was an issue. o #2 Final Engineering Plans - Park Sanitary Sewer and Water Service - Mr. Whitehouse stated that this should be addressed by the Park Development Plan. Ms. Brown stated that Mr. Schoppe is preparing this plan. The final location of buildings needs to be verified before utilities are run. o #3 Final Engineering Plans - Basin Grading—The developer questioned Mr. Schoppe's recommendation. The slope of the basin was discussed; gradual versus a steeper drop. The developer indicated that the detention basin is already built and felt that the way it is currently designed provides an area that is more useful. Ms. Brown explained that Mr. Schoppe is recommending a gradual slope instead of a steep slope because it is safer from a play standpoint as well as if a car goes off the road in that vicinity. Mr. Wywrot stated that the basin complies with state statute. The Council further discussed the pros and cons of the 5-1 slope versus the 8-1 slope. o #6 Final Landscape Plan - Entry Sign - Mr. Wywrot recommended that the sign be at least 15' off the ROW. Mr. Graff asked the developer to resubmit to the City by January 16, 2004. He asked them to look at the street names. He reiterated that the City staff would meet with CDF and relay any information to the developer. Also, the ROW policy will be discussed with the City Council. The developer was instructed to resubmit the final plats to Mr. Whitehouse. Mr. Graff asked that all information for the Plan Commission be in to the Clerk's office by February 4, 2004. The Plan Council's recommended that this move on to Plan Commission subject to review of the resubmitted information. Additional Business None. Meeting adjourned at 11:30 P.M. Respectfully submitted, Jackie Milschewski, City Clerk