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Plan Council Minutes 2004 05-13-04 a APPROVED BY THE 1 COMMITTEEIBOARD United City of Yorkville ON- 512-7 104 Plan Council May 13, 2004 Members Tony Graff, City Administrator Eric Dhuse, Director of Public Works Tim Fairfield, BKFD Harold Martin, Police Chief Mike Schoppe, Schoppe Design Laura Brown, Director of Parks &Rec Joe Wywrot, Engineer Anna Kurtzman, Planning and Zoning Guests Greg Kunstman, Menards Chad Gunderson,AMG Homes Kevin Biscan, SEC The meeting began at 9:40 AM The March 25 minutes were approved, after spelling corrections and change of Tim Fairfield's title on page 5. Prairie Meadows—Final Plat Land plan comments by Mike Schoppe 1) Point#4 under Final Plat — In discussing the discrepancy regarding 70' versus 66' ROW,Mr. Schoppe stated the plat needs to be revised to show 70' ROW instead of the 66' shown. The land cash contribution is a lump sum amount separate from the building permit fees, as stated by Laura Brown. The annexation agreement was for 7.1 acres,with a 66' ROW and there is only 7.05' acres being provided, so in addition to the $286,230 there is an additional $2900 in cash that Menards must provide. The 70' will be all ROW,with no easement. 2) Point 41 under General—Kevin Biscan will provide site line study on Kennedy Road to Joe Wywrot. 3) Point#2 under Civil Engineering Plans—Mr. Biscan asked about the placement of the water service to the park site. It was agreed upon that"on site"water service means bringing the line just inside the property line and that it would be a 4" ductile cross with a valve. Anna Kurtzman stated that the annexation agreement reads that the building materials or cash would be for a park storage building, and would be provided upon recording of the final plat. Mike Schoppe will be putting together a design for the park and storage shed. 4) Point#1 under Civil Engineering Plans—Mr. Biscan will be using a 2% slope on the park site, according to park site standards. City staff concurs that by May of 2005, the building and park areas will be complete and seeding of the seven acres will be done. 5) Point#1 under Final Landscape Plans—Mr. Graff stated that CDF is reviewing a management plan for the basins. Mr. Wywrot stated that the Kennedy Basin, with a wetland bottom, is the one that is a concern. Mr. Biscan stated that Mark Baker will put together a separate document as part of the landscape plan. Mr. Schoppe recommends disking once a year for management and maintenance of the basin. 2 6) Point#2 under Final Landscaping Plans—Mr. Biscan stated that Mark Baker will make revisions on the number of trees needed for the landscape plan. Annexation Review comments by Anna Kurtzman 1) Point#3 and#4—Mike Schoppe stated it is okay for the utilities to be in a landscape easement. Ms. Kurtzman stated an additional 5' needs to be dedicated in the easement to reflect a 45' foot wide easement. Because a backup SSA has already been established, Ms. Kurtzman stated that maintenance issues do not need to be addressed. 2) Point# 5 —Mr. Graff suggested that to avoid conflict and confusion for a homeowner, that the rear building setbacks should be clearly identified. Mr. Biscan will establish a 45' building setback. 3) Point#6—The plat notation on lots 119 and 136 will be changed to reflect a 40' setback line. 4) Point#7—Ms. Kurtzman is recommending a 10% setback on lot 165's southern property line. The plat is showing a 40 foot setback,which is greater than the zoning code requires. 5) Point #8 —Ms. Kurtzman stated that the lot detail notation should reflect"the side yard setback is 10 feet or 10%". 6) Point#9—Ms. Kurtzman needs verification at the building setbacks on the 29 lots noted. These can be in a separate document independent of the plat. Engineering comments by Joe Wywrot 1) Point#2 under plat—Normally a 30' wide flat easement for sanitary easements is required because of the landscape berm. Joe will ask for comments from Ralph Pfister at YBSD. Mr. Graff suggested a 20' easement along Kennedy Road may be an option. 2) Point#4 under Sheet 4 - Mr. Wywrot stated that language needs to be on the plan stating the maximum capacity of 574 PE is attainable. Mr. Biscan stated the pump is sized for the correct capacity, and it would be a matter of adjusting the pillars,per the company's contact at Metropolitan Pump. 3) Point#4 under Sheet 5&6—Mr. Biscan stated there were 6-8 additional circuits on the commercial site, and their electrician is confident that the lights can be added on Kennedy and McHugh. The intent was the taller lights will be in non- residential areas, on the circuits on Countryside Parkway. These will be operated by controller, not photo cells. 4) Point#4 under Sheet 4—Mr. Wywrot would like to have Kennedy Rd. open during construction. Mr. Gunderson and the city staff prefer having the road built out all at one time. Mr. Graff stated the City would like to see the curve softened out and that the road would be built out to the end of the property. Mr. Biscan stated that local access only would be permitted at some time during the reconstruction process. Mr. Gunderson will provide the City with a preliminary plan. 5) The storm items #1-17 are cleanup items and make it more maintainable. Point#1 under Sheet 22—Mr. Wywrot suggested if a landscape plan was added, that the streets would be too narrow. The street would need to be widened to the 3 south. Mr. Graff suggested three or four owners on the north side may agree to a 10-12' easements, if it were for safety reasons,but it is late in the planning stage to accommodate this. In regards to the curb issue and safety issues on Kennedy Rd. Mr. Wywrot and Chief Martin will meet with Smith Engineering to further explore the options, and will set up an additional meeting with the developer if there are changes. 6) Mr. Wywrot suggested the City would be in favor of having grading contours and Spot elevations on the plans. Mr. Biscan will supplement the spot elevations with notes stating"contours are not shown and grading shall be uniform from one spot elevation to another". City staff will look at the standard contour language for the subdivision control ordinance,with the public hearing scheduled on June 8"' . 7) Mr. Wywrot is asking for additional ;landscaping for the Blackberry Creek, pipe has been in the ground for outfall about a year. There is a vegetated swale for infiltration and filtering. 8) Tian Fairfield stated that Lot 165 has no direct access to Kennedy Road which poses a problem for their parking. He has seen no traffic design for Kennedy Road, but he would like the emergency vehicle access first onto McHugh. Mr. Graff stated the Plan Commission needs to look at ingress/egress issue. Mr. Schoppe and Joe Wywrot state the easements be dedicated to extend a roadway west off McHugh on the south side of Lot 165. Greg Kunstman will check with Menards to see if they would be willing to build the driveway, 24' wide, with sidewalks all along the street extension. 9) Four full revised engineering, landscaping and the plat will be in the office on May 21St by 4 P.M. This is scheduled for Plan Commission on June 9th, with a submittal deadline of June 1St at 4:30 P.M. for 35 preliminary plans. It is scheduled for COW on June 15t" and City Council on June 22"a Meeting was adjourned at 11:45 P.M. Respectfully submitted. Annette Williams