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Plan Council Minutes 2004 09-23-04 APPROVED BY THE COMMITTEE/BOARD ON. AVJ United City of Yorkville Plan Council Meeting Sept.23,2004 Members: Joe Wywrot,City Engineer Anna Kurtzman,ICCI John Whitehouse, EEI Eric Dhuse,Director of Public Works Jeff Freeman,EEI Tim Fairfield,BKFD Mike Schoppe, Schoppe Design Sgt.Ron Diedrich, Police Dept. Guests: Pete Huinker, Smith Engineering David Schultz, Smith Engineering Trevor Ryan,Marquette Companies Matt Cudney,Pulte Homes The meeting was called to order at 9:35 AM. The minutes from the August 26`h meeting were approved with corrections. Theidel Property—Preliminary Plan Comments from EEI—John Whitehouse 1) Plat of survey item#8 -Smith will be submitting a single legal description that is on the plat of survey and on the preliminary plat to the title company,to update from the five parcel description. 2) Preliminary plat item#20,21 and 22-Regarding block lengths,EEI is recommending that those in excess of the 1320 feet.Where the trail cuts through,EEI is in favor of these for pedestrian access and reasonable cross vehicular traffic. Regarding lots 21-33, another access to Rt. 34 will not be proposed, so the right of way has been provided for a potential road extension. Mr.Whitehouse stated the stubbed roads will be coordinated with Grande Reserve. The Gr. Reserve access to Kennedy Rd.was eliminated. 3) Preliminary plat item—one of#26-There will be 1900 feet between the centerline of the proposed access for this subdivision and the proposed westerly entrance to Grande Reserve from U.S.Rt. 34. Mr.Huinker said that there will be signals here,per IDOT. 4) Regarding the additional road on the north side of Kennedy,Mr.Whitehouse stated that they would like to remove the road between the small blocks,because of additional road maintenance and cost. The unincorporated area has two accesses from out lot N,for access to park. Mr.Fairfield states there is only one temporary way into the north end of the subdivision,and he needs a 2nd access,providing additional for traffic during construction and safety(gas lines)problems. Mr.Whitehouse stated there is an additional field entrance,backing lots 240 and 251 on the MPI property,which he will coordinate with the two developments(jogging onto Gr.Reserve's property)and upgrade with a stone base. 5) Preliminary engineering details requested Mr. Whitehouse have been provided by Smith. 6) Preliminary engineering plan item#40—Mr.Whitehouse stated the City would need temporary hydrants on the end(on the east). The valves would be in the right of way, and Gr.Reserve will remove when their mains are extended. 7) Mr.Whitehouse stated that in a condominium,the City prefers a meter room in each building,with a B-box for each unit. One 6-inch sewer service would be sufficient to each building per Mr. Whitehouse,with a clean-out on one end. In the annexation agreement,the developer should commit to condominiums,Mr.Whitehouse stated the City should add language that each unit have individual sewer connectors(if fee simple 1 &not condominiums). Mr.Dhuse and engineering would need to make certain there are adequate valves. 8) Preliminary engineering plan item#42— The developer will extend the 8"water main into the school site(lot 21)will be and an additional water main stub into the commercial area. The number of multi-family units is decreased,because Pulte wanted to reserve additional depth in the commercial area. The water main has been flipped to the north side on the northwest side of the school/park area and the sewer will be on the south side. 9) Preliminary engineering plan item#44—Based on Gr.Reserve(Neighborhood#17)and Autumn Crest,the proposed Rt. 34 water main and easement coordination will be monitored by City engineering and EEI. 10) Traffic Study item#47—Traffic adjacent to the commercial site would bring it close to the ADT classification for a major collector. The developer has agreed to use the pavement structure intact for a major collector. 11) Traffic Study item#49- The City is proceding with plans across the Kennedy Rd. The frontage and annexation agreement should provide for the$2000/per unit impact fee. The bids would be done over the winter, and front money for construction money should be provided in escrow by the developer for design purposes,prior to the final plat. 12) Storm water item# 52—Mr.Whitehouse stated there is a discrepancy in the commercial area storm management outlet placement, and if it needs to be tied into Hamman's and Fox River. The developer will have no detention on the commercial area. The initial drain will go to the east(out lot A basin)and this basin will not be increased in size. There will be a serpentine swale developed east of Blackberry Creek and Mr. Schoppe will be provided these plans by the developer. 13)Mr. Whitehouse stated that,depending on YBSD, a permanent pump station will be needed north of Kennedy,and a temporary on the Hermann property for the gravity area. 14)In conversation regarding phasing,the City's concern would be the access to Kennedy along Rt. 34. The developer stated final platting will be done in April or May. Mike Schoppe's comments 1) Preliminary plat item#4—The street is called Prairie Grass Lane in Prairie Meadows,and Mr. Schoppe stated the cul-de-sac should be named Prairie Grass Court. When Mr. Schoppe and Smith will explore the school/land cash standard when reconfiguration is completed to make certain it is within the City's specifications. 2) Comment#I -Mr. Schoppe needs a document titled"Preliminary PUD plan and plat", with a separate sheet for preliminary engineering. 3) Comment#2— Per Mr. Cudney the driveways on the east west road configurations will be changed. Mr. Cudney stated this particular unique layout provides amenities for the townhouses,e.g.back-up to the detention area, giving a higher premium on the townhouses. 4) Comment#3 —Inter-city roads connectors for owners in Gr.Reserve,Hamman,and Pulte were discussed. The developer pointed out the additional stub out of the commercial property. Of concern is, in particular,the road across Hamman which is commercial on one side and residential on the other side. The developer will look at the possibility of an additional two feet of right of way(making it 70 foot)and putting in a turn bay. City staff advises the developer to continue the hybrid collector through the Hamman property to Countryside Parkway. 5) Out lot L ownership was discussed. Mr. Cudney suggested the parcel ownership would be discussed at Park board,City Council and Plan Commission. Mr. Schoppe stated there is a detention basin there. Mr. Cudney stated that their in the preliminary plan,the 2 detention area would be a part of the Homeowner's Association and that the flood plain line would not be bisected. 6) Comment#9 -CDF information will be forwarded by Mr. Schoppe on the wetland delineation. 7) Comment# 11 -Architectural plans need to be submitted 10 days prior to Plan Commission. 8) Comment# 12—Per Mr. Schoppe cross access language needed in the annexation agreement and on the preliminary plan and plan,for access to the adjacent commercial on the Harriman property. 9) Comment#13 - The developer will clarify the detail for setbacks. Lot detail now shows a 30' side yard setback. 10) Preliminary Engineering Plan item# 1 —The developer will add notes indicating the school and park sites will be developed to the City's Park Development Standards. Anna Kurtzman's comments 1) Comment 3 —Neighborhood#19 for use as a school site is contingent on the Theidel property(Hinsdale Nursery)on Kennedy also being used as a school campus. Mr. Schoppe stated that he is proceeding with the assumption that there is no school on the Theidel property. The intent is that the school site is being proposed on the Hamman property. 2) Mr.Whitehouse stated the annexation agreement should have language regarding the storm water/wetland ordinance. Ms.Kurtzman will check into the schedule for the new ordinance. 3) Comment#5—Ms.Kurtzman's concern is with the width. Mr. Schoppe stated that some of the buffered area will need to be on the lots. The width of the landscaped area should be 30 wide strips on the urban section. The berming would begin were the lots back up again to the basin. 4) Comment#7—The developer will make the lots abutting with Gr.Reserve 12,000 feet. 5) Comment# 8—The developer will rerun the calculations.If the maximum coverage is 30%,wording should be included that"the intent of having the open area is there". Mr. Whitehouse suggested a gross summary of lot coverage be provided,making certain lot lines are in accordance with the setbacks needed. 6) Comment# 10—The developer will add the 10 foot to the internal sides. 7) Comment#11 —The developer will submit the information. Tim Fairfield added a comment about lot#s being the same. The multi-family will be started when the street is taken out at the north end,with a note on the plat to designate the single family and multi-family lot numbers. This will be scheduled for Plan Commission on October 13,2004. Deadline for submittal of 35 preliminary plans will be submitted on October 5ffi. Needed are new submittals for preliminary engineering,preliminary PUD/plat, and landscaping. Respectfully submitted, Annette Williams 3