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Plan Council Minutes 2004 10-28-04 APPROVED BY THE 1 CQ�OTTEE/BQARD United City of Yorkville ON C3 Plan Council October 28, 2004 Attendees: Tony Graff, City Administrator Joe Wywrot, City Engineer Eric Dhuse, Public Works Director Laura Brown, Director of Parks &Red Anna Kurtzman, Zoning Coordinator Tim Fairfield, BKFD Ron Diederich, YPD (arrived at 10:30) Mike Schoppe, Schoppe Design Jeff Freeman, EEI John Whitehouse, EEI Guests: Tim Winter, Pasquinelli Daniel Oefner, CGL Ed Peterson, Landmark Don Halamka,DHAIA Christopher Kopecky, Lord, Bissel &Brook The meeting was called to order at 9:30 AM by Mr. Graff. John Whitehouse presented his corrections for the Sept. 23rd meeting minutes to the Annette Williams. The minutes were approved,pending these corrections. Grande Reserve Unit 10—Final Plat Anna Kurtzman's comments 1) Tony Graff asked for interpretation on side and rear yards, for setback purposes, from the developer. Mr. Winter stated that the front yard faces street and rear would be the opposite. Lot #3020 is in question. These will be condos,per Mr. Winter. Mr. Whitehouse suggested the developer declare one lot per building. Anna will receive a new geometric plan from the developer. Mr. Schoppe stated he was concerned with the 60 ft. rear to rear design standard. This information will be provided for compliance with exhibit El. 2) Lot 3022 will need clarification on building 11-14. She suggested the developer move the lot line north. This is a unit perimeter issue,not a development perimeter issue on lot#12. The developer will do a change in the boundary legal description if needed. 3) Mr. Graff stated that the architectural control designs must be submitted to Ms. Kurtzman before the City Council will vote on the final plat. 4) All setbacks need to be identified on the plat. Mike Schoppe's comments 1) Engineering comment#1 - At question are pulling out of driveways and safety issues, as well as the possibility of additional parking spaces. Ron Diederich will check with other communities in developments similar in density to see if, historically, there are traffic problems with this type of configuration. Mr. Schoppe pointed out lot 3019 is being used as open space, and the City might investigate additional parking spaces,privately maintained by the association. The plat or PUD agreement would state who would be responsible for maintenance. The additional parking spaces are not required by the City but being suggested. 2) Comments 2, 3 &4—Mr. Schoppe is concerned about those lots along Grand Trail. His objection would be redirecting some of the drainage. It appears the pitch is a minimum of 1 %. Mr. Oefner stated that they were maintaining flood routes, and they want the garage floors above these. The 2 developer will look at flattening the slopes along the trails. Mr. Schoppe suggested retaining walls, planting trees or adding tiers to this area. 3) Landscaping proposed meets the city standards,per Mr. Schoppe. Mr. Winter suggested Pasquinelli will be doing the building, and Mr. Graff recommends that the builder show a typical landscaping design to the City Council. 5) Mr. Whitehouse stated since all will be condominiums there will be one 6" sewer service coming in from the street side, with individual connections inside the building. There would be meter for each unit, with a common meter for each building. In a condominium, the common meter would be billed to each condominium. Manhole placement will need to be considered for maintenance purposes. 6) Ms. Kurtzman clarified that the 30' perimeter next to the multifamily areas was to give further separation from the detention areas. John Whitehouse comments 1) Staff will check with Bill Dettmer regarding his initial recommendations in regards to the multifamily units and the individual sewer for condominiums. If the units are constructed as condos, engineering approval for service layouts will be conditioned on this fact,per John Whitehouse, and will not need to be re-engineered. Anna Kurtzman will check with Kelly Kramer to see if"condominium" should be notated on the recoding of the plat. 2) The developer will see that Tim Fairfield will get a copy of the plans to make a determination on item#4, Sheet 4. Mr. Whitehouse asked for an additional valve,where looping occur, to add hydrants at garage ends. 3) The portion of lot 3022 used for storm water management should be placed in the easement. Some of the blanket easement needs to be revised providing a 10' minimum to the underground utility. (sheet 8, comment 12). 4) Ownership of Lots 3019 and 3022 will need to be noted, whether it is the Unit 10 home owners association, or Gr. Reserve home owner association. 5) John Whitehouse provided the developer with a sketch providing alternatives to three driveways. . The sketch provides additional green parkway and parking spaces, and not as many driveways to restore if public utility maintenance is done. The crucial intersections are 13-14. There will be 50 feet of asphalt on the approach, as the plans are depicted now. Staff suggests a 3-4' flair on the ends. 6) Old telegraph lines on the Burlington Northern cross arms (unit 6)wiring may be removed per John Whitehouse. Needed are new submittals of the geometric plans and parking exhibits by Nov. 10th. It will be scheduled on the Dec. 9 Plan Council. Swanson Lake Estates—Preliminary Plan Anna Kurtzman's comments 1) Mike Schoppe stated the City needs more specifics for landscaping: 1) typical plants to be planted; 2 ) maintenance and management plan; 3) commitment to saving trees. The tree preservation language will be needed for the annexation agreement. The developer will be provided a copy of the Cornerstone agreement as a model. 3 2) The lot line on 5 will be resubmitted to mimic the floodplain. The conservation easement will encompass the flood plain line. 3) The preliminary plat will need to show 6 lots without the out lots and will need to be submitted for staff review. 4) The preliminary landscape plan will a part of the PUD plan. The preliminary plat going to plan commission needs to show landscaping,. 5) Mike will review the new Landscape ordinance in reference to this property. Joe Wywrot's comments 1) Mr. Swanson, the owner, wants to develop the septic only on this property. He met with the Kendall Co. Health Department. The proposed easement through Fairhaven through the existing lots is only a water line easement, as stated by Chris Kopecky. Joe Wywrot suggested the City would have a small force main that could go out Boomer Lane to a gravity sewer. He prefers that to a septic system. The City Council, in their best efforts toward preservation of the Blackberry Creek Floodplain, is not in favor of accepting septics in proximity to Blackberry Creek. Mr. Graff referred to White Oaks estates, offered that there may be a price incentive on lots if a force main was offered and an advantage that the City would maintain. 2) The developer will discuss the cost differential between the septic and the force main system. Joe Wywrot stated the City's intent was maintenance of the force main and not the grinder pump in front yards. 3. The road is a 16' wide road system. Mr. Graff suggested a compromise of 20' asphalt road to give greater accessibility to emergency vehicles and garbage truck. The City would like to see language in the annexation agreement regarding the access to garbage haulers on the properties. 4. Boomer Lane stops at Lot 80, and Joe Wywrot stated that the road was vacated years ago, and that his recommendation is that it remains so. It would be a private road. 5. The public portion of Boomer Lane adjacent to Lot 80, is now 19' wide. Joe Wywrot recommends the minimum of 22', as stated in the In-town Road program. He will check to see what portions of this might have been recently asphalted when Trinity Church was built and advise the developer. Mike Schoppe comments 1) Mr. Schoppe inquired as to the ownership of the drive and Mr. Kopecky stated the homeowners association would maintain. At question was maintenance of lot 8 and who would maintain it. Mr. Schoppe suggested they run a lot line down the center of the road, and all owners would maintain easement rights along either side. Lot 1 and 2 need to be separated and transferred to the owner(to the south). Adjoining homeowners along side of each other could have access to easements along side their properties. 2) The access easement along side lot 3 needs to be clarified. Laura Brown's comments 1) The park board is looking for best management practices along the creek and asking for trail easements along both sides. This is the Blackberry Creek regional trail and at this time, the board is uncertain what path the trail will take, and needs flexibility. 2) Normally the covenants would have language to protect the conservation areas. This would be provided on the plat. Rather than no trail, the trail may be in the floodplain. 3) The private lane was suggested as being a part of the trail. The City will need access within the conservation easements in Lot 3 and Lot 5. M w 4 4) The design of the homes and roadways need to be explored to give the City the accessibility to easements. The developer will speak with Mr. Gordon. The preliminary and final plats, engineering and landscape plans will be submitted by November 10th They will be rescheduled for November 18th. Re-submittal may be required by November 24 following the next Plan Council. Submitted by Annette Williams