Plan Council Minutes 2004 11-18-04 APPROVED BY THE
COMMITTEEBOARD j
ON: I- 2 C It W
United City of Yorkville
Plan Council
November 18, 2004
Attendees:
Tony Graff, City Administrator Laura Brown, Director of Parks &Re
Mike Schoppe, Schoppe Design Joe Wywrot, City Engineer
Sgt. Ron Diedrich, Police Dept. Anna Kurtzman, Zoning Coordinator
Eric Dhuse, Public Works Director Tim Fairfield, YBFD
Guests:
Attorney Tom Grant Pastor Tom Schofield
David Schofield Rich Guerard, Wyndham Deerpoint
Jason Wiesbrook, Jacob &Hefner Mary Kasner, Wyndham Deerpoint
Dave Waden, Land Vision Attorney John Phillipchuck
Clayton Marker, Marker Development
The meeting was called to order at 9:40 AM. The minutes from October 28th were approved
as written.
Gospel Assembly Church -I % mile review
1) Mr. Graff stated that the water and utility easements need to be identified, as the City has
plans to extend the water main on Rt. 71. The water easement needs to be 30 feet. Mr. Grant
stated the property to the east, at some point, most likely will be subdivided into lots. The lines
for the easement will be worked out in the pre-annexation agreement, with the hookup fee to be
negotiated. The acceptance of the mile and one half review will be recommended to the Plan
Commission.
2) Mr. Graff stated that City regulations allow a steeple height no higher than 75 feet. The
maximum building height is 45 feet.
3) The landscaping language will be in the annexation agreement. The county is not obligated
to follow the recommendations for landscaping.
4) Attorney Kelly Kramer will be contacted to provide a model 1 1/2 review to Attorney Grant.
The council recommends this go to Plan Commission contingent on the pre-annexation
agreement.
This will be scheduled for Plan Commission on December 8th, EDC on December 16th, COW
on December 21 st and recommendation to the county on December 28th.
Wynstone Townhome Development-Preliminary Plan
Per Ms. Kurtzman, the City is looking at a PUD to address the deviations in the original
agreement.
Joe Wywrot comments
1) In his question to St. Josephs Way being a private street, Mr. Guerard stated that he had a call
into Lennar, and believes the stub was connected for public access,but Ms. Kurtzman will check
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the Fox Highlands agreement to verify. There is no commercial property plan being proposed,
thus no building locations or road connectors. There is a 20 ft. drop from Rt. 47, and there would
be difficulty in adding a road, cost-wise. On the final plat, Mr. Wywrot is asking for an exact
location for the road. Lynn Dubajic will contact Phil Nelson to see if there is a commercial area
being planned.
2) The developer will stub out a road to Walnut, so the City will have a connection to Rt. 71.
Pavement will be continued all the way out and the right of way is already provided. The fire
department is recommending no gate, rather a road. The City wants to provide flexibility in the
placement of the road, as part of the PUD agreement, and an exhibit will be provided by
developer. The developer will look at the Saravanos property for approved entrances into the
commercial area.
3) The developer will obtain necessary easements for Rt. 47 water main.
4) The basin is less than two acres and it will be dry.
5) The driveway widths are over 60' wide. Mr. Guerard showed the layout of other like units
they are building. Mr. Wywrot will be provided photographs of other units being built.
6) The far southeast corner of the plan is zoned R-3, not B-3, as shown on the plan. This change
will be noted.
7) In the PUD agreement, the City is requesting a cross access in the southeast area, which will
be shown on the preliminary engineering, and determined at the time of the final plat.
8) The road being proposed is 28', and will be a private road.
9) Mr. Fairfield asked about parallel parking,which will be opposite the fire hydrants. The
developer will eliminate some of the parking at the T - intersection, and add parking along the
north stub.
10) Delineations have been received by the developer. There is a depressional wetland of.2
acres, and the developer feels no restriction because of the Army Corp of Engineer
determination. The City's position is that it be mitigation or that it be treated as depression
storage. Cooperatively, the City would be losing wetland but planting can be made in the basins.
11) Sidewalks will be provided on one side. Mr. Schoppe will explore the possible linkage trail
with the Highlands plane. There is sidewalk now on the south side of St. Joe's Way.
Mike Schoppe's comments
1) Since the PUD is being proposed, the new ordinance advantages, in particular to density, may
be considered by Mr. Guerard. The property was originally annexed as one piece,by the City's
request, and zoned R-3. Recreational land use, good emergency accesses provisions with
adequate width, and additional parking would be possible justifications to go above the five unit
per acre density limit, as outlined in the zoning ordinance.
2) Attorney Kramer will be consulted to determine if the tree preservation agreement will be
applicable in the original agreement.
3) Setbacks must be documented on the preliminary plan.
4) In the project further separation of the garage door to the drive being entered onto. A forced
turn in the opposing direction is forced per Mr. Schoppe. A straightened drive or a curve will be
explored by the developer.
5) Mr. Graff asked about character identity with streetscape, and the developer assured the city
that the landscaping had been identified.
6) In the southwest building, Tim Fairfield is okay if the street is stubbed, for emergency access.
The City will identify the land use for the area zoned D-3, to propose a good access to Rt. 47.
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Laura Brown comments
1) Ms. Brown would like to have a 1 acre recreational area and would consider it a part of the
land cash contribution, as long as there was public access to this area. In the PUD agreement,
the City would put a public access easement over the road. The developer's engineers will
attempt to find a 1/2 - 3/a acre next to, but out of the basin as requested by Mr. Schoppe and Ms.
Brown. It could be designed like the River's Edge Park.
1) Soft pavement is proposed around the detention area park, rather than asphalt.
Anna Kurtzman's comments
1) Normal setback for R-3 is 30 feet, and the developer is proposing 25 feet. Mr. Guerard stated
the bump-out design of the building is why this is being asked for. The City is flexible and
favorable,providing the easements are satisfied. The developer will provide an exhibit showing
the easements.
This will be scheduled January Plan Commission. New engineering, preliminary plat, landscape
plans and architecture submittals will be in by December 15th. Staff comments will determine if
it will come back to Plan Council.
Heartland Center Subdivision —Final Plat
1) Mr. Philipchuck is proposing a resubdivision of Lot 3 of the commercial development. They
will create building pads, with separate mortgages, on#4, 5, 6 and 7. A larger retail is being
proposed for Lot 7, and the others will be office use. Lot 2 could be combined to the east, for
additional parking.
2) Meetings have been held with]DOT for entrance on Hwy. 34, and developer is asking for the
revision in subdivision plat. A land swap right of way is complete by the developer with IDOT
in order to obtain the permit for the exit.
Joe Wywrot's comments
1) A public sidewalk needs to be provided along Hwy 34. Subject to the written revisions being
completed, Mr. Wywrot is favorable to moving this to Plan Commission.
2)Parking lot on engineering plan should be corrected to show what is on the final PUD plan.
Mike Schoppe's comments
1) Final plat—comment#1: Easement language should be applicable to lots 1 and 2 also.
2) Final plat- comment#2: Note 7 on the plat will be removed per Mr. Philipchuck.
3) Landscaping with lots 1 and 2 should be shown, around the Hwy 34 perimeter(when the lot
is put in). The developer will spot trees already planted on the berm.
4) An interim landscape plan,with language, needs to be provided for the site, in particular
along the northern corridor during the pre-construction period, eg. perennial grass to be planted
and grading of the site. This will be provided on the final engineering plan.
Anna Kurtzman's comments
1) The developer is addressing her comments, after her meeting with them on Nov. 15th. Ms.
Kurtzman will provide an exhibit showing an enlargement of the proposed changes to the Plan
Commission and Council.
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This will be scheduled for Plan Commission Dec. 8th. The preliminary plat will be submitted.
The final plan will go to the Plan Commission with a final plat, so revisions can be seen from the
preliminary plan to the final PUD plan. The Council will see the subdivision and will be asked
to amend the final plat that has been approved by the Plan Commission.
The meeting was adjourned at 11:45 AM.
Respectfully submitted,
Annette Williams
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