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Plan Council Minutes 2004 12-09-04 r APPROVED BY THE C0MM11TEE/BOARD ON: ;Z United City of Yorkville Plan Council Meeting December 9, 2004 Attendees: Tony Graff, City Administrator John Wyeth, City Attorney Laura Brown, Director of Parks &Rec Eric Dhuse, Public Works Director John Whitehouse, EEI Jeff Freeman, EEI Anna Kurtzman, Zoning Coordinator Tim Fairfield, BKFD Guests: Matt Fiascone, Inland Ken Jernberg, Inland Mike Mondus, SpaceCo Rodger Brown, Inland Tim Winter, Pasquinelli Russell Olsen, Midwest Tech Brian Urban, Cowhey, Gundmundson Don Halamka, DHAI Chris Kopecky, Lord, Bissel &Brook Ed Peterson, Landmark John McVickers,McVickers, Inc. Craig Knoche, Knoche Engineering The meeting was called to order at 9:50am. by Tony Graff. The November 18th meeting minutes were approved as written. Caledonia—Final Plat Engineering comments 1) John Whitehouse stated that the storm water on the site will be affected, as work is continuing on Raymond overflow and floodway mapping 2) There will be a one to one compensatory storage ratio modification,with a narrative to be given for compliance. 3) Regarding the final plat, a) SBC easement will be noted on the plat and note if it needs to be re-routed; b) there is an additional one acre (park site) of property attached to the four acres of property and a 15-acre in the southwest corner. When the plat is resubmitted there should be surveys included for these two parcels. These should be conveyed separately from the plat and legal descriptions included. The deed language will be shown on the final plat and the legal dedication of boundaries. When construction improvements are completed, the land will be conveyed to the City. Dedication of the 15-acre site will be shown on the final plat, and grading needs to be shown, and management of the plan will be shown on the landscape plan. 4) Final plat should be approved subject to the staff comments before the Plan Commission, as there may be some storm water easement modifications from the Raymond overflow swale 1. Lots will not be affected. 5) The Rob Roy Creek easement for the interceptor flows through the 15-acre site. 6) Regarding#14, there is a 440 ft. wide piece of property east of Caledonia and east of that, Comeils Rd. which is a part of Westbury, the developers will build the road. Mr. Whitehouse stated that the City will prepare the dedications or confirm the easement rights, then the developers can determine which contractor they use. Mr. Fiascone stated his agreement with the $2000 fee for road improvements, only if the road adjoins their 1 property. Mr. Whitehouse and Mr. Fiascone agreed that the Comeils Rd. improvements adjacent to the Caledonia subdivision would be Caledonia's responsibility. 7) Mr. Whitehouse stated the Rt. 47 water main has been installed, which runs through the subdivision. 8) YBSD construction is anticipated to begin in late May. Mike Schoppe comments 1) Mike Mondus stated ownership of lot D will be the park, Lots A, B and C will be owned by the homeowners association. Easement questions would be better addressed by the director of YBSD. Twenty 2) A pitch of 2%with a four foot cover was okayed on the 4-acre site. In the 66' strip on out lot C, bike trail language can be added, calling out the 30' YBSD easements. There is no dollar amount attached to this Lot. The existing easements should be added to the out lots. 3) Lot B should be noted it is for storm water overflow management. It should be noted that the City wants to own this. Spaceco will do some landscaping prior to the acceptance of the property. The City is looking for a landscape buffer easement and a storm water easement over the entire piece. The homeowners association will retain ownership. 4) The PUD agreement states the minimum side yard setback is 7.5 % 5) Anna Kurtzman need documentation on the lot listed on the curves. Re-submittals of landscaping and engineering are due 1/3/05. Revised final plats are due January 4th. It is scheduled for Plan Commission on January 12, 2005, EDC on the 201h, COW on Feb. 1 and City Council on Feb. 8th Grande Reserve Unit 10 Preliminary/Final Plat (10:40a.m.) Anna Kurtzman comments 1) There was discussion on the clarity of the front, rear and side yards and clarity for the zoning purposes. Ms. Kurtzman stated that the setback for the overall building from the main lot and the building separations are based on how the buildings are oriented. 2) The developer will supply a geometric base sheet for all units, designating side, rear and front yards with a table supplied. Designated will be a 20' side to side minimum, with a note on the plat to refer to the engineering plan attachments before issuing building permit is issued. 3) Primarily, four lots are at issue: 3020 (front is Litchfield), 3021 (Grand Trail is the front) and 3018 (front yard is Matlock) , and 3022 ( front yard is Matlock). The side yards will be 20' which abut the street, and the rear yards need to be 30". 4) A table will be kept and no footprints are needed on the plats, and this will be an attachment to the engineering plans. Engineering comments 1) The buildings are condominiums with single services for each unit. 2) John Whitehouse and Tim Fairfield stated since the water service is being provided off the main street, that loops around the buildings are not necessary. 2 A Mike Schoppe comments 1) Sidewalks will be adjusted lower if possible to maintain flood routing. Mr. Urban stated that steps will also be added to the sidewalks. This will move to Plan Commission on January 12th, 2005. Submittals of landscaping and engineering plans need to be in by January 3rd. Revised final plats are due Jan. 4th Grande Reserve Unit 11 —Preliminary/Final Plat( 10:50 a.m.) Engineering comments 1) Footprints will be removed on Unit 11. 2) Ownerships of lots need to be noted. The units will be condos. 3) Items 28-34 have been addressed,per John Whitehouse. Mike Schoppe comments 1) Lots 23, 24 and 25 need to be identified as ownership by the home owners association. 2) Mike Schoppe will receive comments on the placement of trees from the developer. 3) Islands will be maintained by the home owners association and owned by the City. Staff concurs that the parking along side the oblong median is needed. 4) Guest parking needs to be on the site plans. Anna Kurtzman comments 1) Boundaries and rear setback will be noted on attachment to the engineering plan with a geometric plan for each building. Rear yards will be added to the plat. 2) The boundary between units 10 and 11 needs to be noted with community setbacks. Unit 11 has the same schedule as Unit 10. Swanson Lane Estates—Preliminary/Final Plat (11:20 a.m.) Mike Schoppe comments 1) Mr. Schoppe is asking that Parcel A be a separate lot, conveying as a non-buildable lot. Mr. Swanson would own the lot, and convey to the property owner he wishes or to the home owner's association. Ownership should be noted. 2) The conservation easement language should be noted on the plat, and who the easement is being granted to. The City prefers it be conferred to a 3rd party, rather than the homeowner's association. The City does not want the association to transfer ownership of a possible bike trail. Laura wants assurance that this area will be protected as part of the Blackberry Creek preservation plan. 3) New detailed landscape plans will be submitted to the clerk's office, per Mr. Kopecky. Engineering comments 1) The words "preliminary and" should be eliminated from the title of the document. 2) Floodplain management will be designed per Mr. Kopecky for the conservation easement. Conservation management and floodplain management easements need to be 3 titled separately, so, if separate entities have titles they would each get an easement management rights. 3) The county engineer's certificated does not need to be added to the plat per John Whitehouse. 4) Mr. Kopecky stated saw cuts will be made into road to show linkage and check the road for substructure. If additional improvement is needed, under layment may be recommended during a later season. Language needs to be added in the annexation agreement. 5) The developer is requesting 16' as a width of Boomer Lane. Arguments given were for saving the trees in the area, and Mr. Fairfield was unable to give an opinion because he did not know the placement of the trees. Mr. Fairfield was giving a CAD drawing of the trees by the developer. The Fire Department will do a site visit and make a written recommendation to the City. Anna Kurtzman's comments 1) Setbacks need to be shown on the plat. 2) One hundred percent of the land cash is due at final plat, in lieu of a trail. This is scheduled for Plan Commission on January 12"'. Submittal of landscaping and engineering plans are due by Jan. 3 and revised final plats are due Jan. 41h XPAC—Preliminary/Final Plat( 12:05 p.m.) Developer is proposing a subdivision of 4 lots, changing the size of the pond to increase the capacity(including X-PAC property) Mike Schoppe comments 1) The site plans show no drives. The developer is proposing that the drives are interconnected. The developer has designated curb cuts and sent the preliminary plans to IDOT for comments. 2) A cross access blanket easement is needed,with access to all lots' ingress and egress. The developer stated that there is a reciprocal agreement that provides cross access. John Whitehouse stated that the City needs recording dates and document numbers for the reciprocal agreements on the Plat. 3) Parking needs to be shown. 4) Mike will review the site plan with variances. Engineering comments 1) A cross-access easement should be shown for the access driveway off Cannonball Trail. 2) There needs to be a hydrant extension on the northeast side. Per the development agreement, there needs to be two sources of water. 4 Anna Kurtzman's comments 1) The document number should be on the plat. This will be clarified with the Clerk's office. 2) Smith Engineering needs to resubmit the plat with changes. . This is scheduled for Plan Commission on Jan. 12. New submittals of final plat, preliminary PUD plans (with variances and set backs) and site plans should be submitted by December 15. The meeting was adjourned at 12:50 p.m. Respectfully submitted, Annette Williams 5