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Plan Council Minutes 2001 07-31-01 UNITED CITY OF YORKVILLE Committee Minutes - Plan Council July 31, 2001 Meeting Location: 800 Game Farm Time Convened: 9:37 a.m. Time Adjourned: 11:47 a.m. Attendees: Joe Wywrot - City Engineer Tony Graff- City Administrator Harold Martin - Chief of Police Eric Dhuse - Public Works Director John Failla - DDC Matt Fiascone - Inland Jason Failla - DDC Rich Artman - Inland Richard Scheffrahn - Prairie Garden Carl Figgins - Prairie Garden PC 2001-12 Inland - Final Plat of Subdivision Office Building Matt gave an overview of the project. This is a 1.2 acre site for their new office building, a two story building with a full basement and brick all the way around. Joe Wywrot's and Mike Schoppe's comments were reviewed. There are some issues awaiting answers. Hydrant placement was discussed. A fire department representative was not in attendance at this meeting. The plan shows the hydrants behind the building. Joe recalls a previous meeting where the fire department requested at least one hydrant in the front of the building for fire line tie in. Exact placement will be determined by the fire department. Wywrot stated that the leg to the hydrant needs to be 8", not 6". Exact sidewalk placement needs to be determined along Route 34. Setbacks are established by the consent decree at 30' in front. They would like to have 20' from the street then some landscape and 10' more to the building. We will check with Mike Schoppe to get his opinion on splitting up the landscape buffer. Kramer will need to make the determination on how to vary the consent decree, by variance or agreement, if we agree to making this change. There is a possibility of a drive-thru bank going in on the west side of the lot. Is a drive-thru a special use and is zoning ok? Graff will check with Kramer and Dettmer. 1 of 3 5' perimeter bufferyard - take southwest. Will be shifted. Their schedule is to vacate their current building in October and move into a temporary office trailer until completion of this new building, approximately in Spring 2002. Parking is all office and should be 1/400 sq. ft. of building space which should be a total of 56, they have 76 stalls planned. Landscape Plan needs to be sent to Mike Schoppe. Graff requested Wywrot and Schoppe to write a letter to the Plan Commission stating engineering and landscaping issues met or open. YBSD & IDOT will not have comments back to us by Plan Commission. To Plan Commission 8/8/01. Steve will revise plans and get to Wywrot and site plans to Dettmer and Schoppe. Heartland PUD Amendment The parcel zoned commercial has been sold. Asking to remove 2 residential lots, lot 70 & 71. Need to amend the PUD. The zoning is compatible. Commercial to the north and west. The parking lot is setback 30' to allow for additional landscaping, allowing for 24 cars. Dettmer will check the parking and setbacks. 10' setback from property line to the fence. The structure setbacks are ok. A public hearing is required. Notices have been sent. Scheduled to build in spring 2002. 61 out of 65 lots in unit 1 are sold. To Plan Commission 8/8/01with recommendation to accept. PC 2001-13 Heartland - Final Plat of Subdivision, Unit 2 & 3 Engineering was already approved for unit 1, 2, & 3. Wywrot is requesting additional easements for utilities. Marker is asking to get on the Park Board or City Council agenda for construction of the Tot-lot on lot 207. Marker paid park contribution of$40,000 in Unit 2 and the City is to construct it. He has spoken with Scott Sleezer regarding the grading required. The trail has been graded and is 2of3 waiting for asphalt. He would like to see the Tot-lot constructed by June or July of 2002. Needs direction for finish grade, pad, and underdrain (4" perforated pipe to storm sewer). Spring Street reconstruction was discussed, due to this needing to be complete before starting unit 2. Kramer will be consulted regarding Pletcka's requests and to advise us on what type of agreement to use in this situation to protect the City and indicate our obligations. To Plan Commission 8/8/02, Graff to have answers and mechinisms in place to resolve these issues. Prairie Garden PUD Amendment Richard Scheffrahn and Carl Figgins reviewed their request. They would like the word `perimeter' removed from the PUD. Kramer will be consulted as to language of fence placement along the north edge. Park Board adament that all trees on the west end be kept to help buffer the light from the golf/driving range. Park credit was discussed. Will review with Schoppe to get in sync with Park Board requests. Wywrot requested removal of elms before acceptance due to Dutch Elm disease. Eric & Scott will go out with Figgins and flag trees they would like removed due to possible disease. Land cash credit amount needs to be adjusted and determined. Parfection Park, Brent Schelhammer, sent a letter to the City stating that he didn't feel it was his responsibility to protect people on other property from errant golf balls and stated a court ruling supporting that opinion. Kramer is reviewing and will provide his legal opinion. It is possible that the trail may be eliminated due to that liability concern and an easement provided for a future trail at a time when that liability is not an issue. All Plan Council liked having an easement for future planning along north end. Wywrot will prepare a letter changing trail placement and highlighting the changes to the PUD for the Plan Commission. To Plan Commission on 8/8/01. Meeting adjourned at 11:47 a.m. Minutes respectfully submitted by Holly Baker. 3 of 3