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Plan Council Minutes 2000 03-16-00 4 REVISED 5-3-00 UNITED CITY OF YORKVILLE Committee Minutes - Plan Council March 16, 2000 Meeting Location: 800 Game Farm Rd. Time Convened: 9:35 a.m. Time Adjourned: 12:10p.m. Attendees: Jim Nanninga - City Administrator Joe Wywrot - City Engineer Tony Graff- Chief of Police Tim Fairfield - B.K.E.M.S. Ralph Pfister - Y.B.S.D. Jeff Humm - Sunflower Bill Dettmer - Building Official Bob Williams - Building Inspector Barry Niles - Foxfield Art Sheridan - Courthouse Square Richard Marker - RMA Inc. Steve Roake - Roake and Assoc. Clayton Marker - RMA Inc. Robert Loftus - Prairie Gardens Rich Sticka - Alderman Barry Niles - Prairie Gardens Mike Muelle - Cemcom Ltd. Len Dreas - Dreas & Assoc. HEARTLAND - FINAL PLAT UNIT 1 Unit 1 does not include any commercial property. It does include some offsite improvements, the pumping station and detention. 65 lots. Wywrot reviewed his sheet of comments which has already been given to Richard Marker and Assoc.(RMA, Inc.). Wywrot complimented them on the time obviously put into the plan. A marked up set was given to Roake to resubmit with a corrected copy. There was extensive discussion held regarding the issue of size and routing location of the watermain. Several scenarios were discussed. Possibly a 16" on Route 34 frontage. Nanninga suggested putting in only a section, then as the City requests the additional it would be put in. It was determined that a 12" watermain would be placed on the East of the commercial piece when the community develops. The Ordinance requires double looping. The commercial use has not been determined at this time. Generally the fire protection connects at the back of the building. The determination to be made is not if a large main will be needed, but when it will be needed. B.K.F.D. approved hydrant spacing for every 300'. The park dedication needs to resolve the location of what will be accepted. Plans have been forwarded to Fran Klaas for Jim Heinz to approve the connection at Walnut and that sod is used to restore the grassy areas within 60 days. RMA, Inc. agreed but would like to workout a watering schedule with the homeowners to assure the survival of the sod. Walter Deuchler Associates will review the sewer system and where the lift station placement should be. The City will look into funding the improvements to the short section of roadway from Walnut St. to the current City limits. Will talk to Heinz regarding future construction. The watermain connection for the second source of supply will be to the south. from Foxfield. This will be constructed and paid for by the time Unit II of Foxfield is constructed, within a couple of months. Niles will put in the watermain on Teri Lane to the north and Marker will reimburse him. The Unit boundaries were discussed and will be decided when unit II goes in. Sump pumps are not required. Sump discharge to the rear of property as required. The City will be accepting a portion of the path as a credit toward their park donation. They are on the agenda for March 24th. Marker stated that it is privately owned. It would be the pathway system, open land and all of it combined that would be the credit as the park donation. The path around the pond is below the high water line. Roake stated they dropped the path 2-3' to create a separation from the homeowners land. The City doesn't want to set a precedent on accepting land below the high water line. Park Board will discuss this issue. Sewer. Gravity sewers shown. Deuchler will review the draining placement and advise. On the final plat, the location of the lift station has been moved north across Homestead Dr. which could create a problem in the future. It was moved because of the structure being required, and protecting it from the flood route. The flow rate would be the same whether it served 30 homes or 170 homes. This will strain the sewer on Spring St. Maybe a letter of credit or a bond to guarantee work on the Spring Street sewer. Then when the City needs it, it would be utilized. This can be worked out with the City Council in a recapture. Roake would like to keep the Spring Street sewer issue and plan separate. Separate letter of credit. The on/off of the station can cause a surge of wastewater. Pfister suggested a vortex-type pump which paces the flow so there is no need for a VFD controller. Pfister will provide information and Wywrot will review it. Deuchler will review this issue and provide a recommendation. McHugh Road Improvements. - IDOT said they will build McHugh Road to Route 34. Roake will check with IDOT. Marker referred to the Annexation Agreement that intersection and road completion would be determined by % (lot count) of subdivision built. No road until the underground is put in. It will be drawn and ready to roll by 7-1-00. Regarding the improvements to Route 34, the drawings should be sent to IDOT. Com Ed will move the poles on McHugh Road. Marker requested the numbering of lots in Unit 1 be switched back to the way they were on the first plat. Due to Wildwood Subdivision already containing a Trillium Court, the name will need to be changed. The City inspects the installation of the sewer. Pending agreement states City ownership of any sewer smaller than 18" and Y.B.S.D. anything larger. The plat and plan marked with Roake resubmittal will go back to Plan Council 4/13/00. Tony has been notified of the I.D.O.T. meeting. It was noted by Roake that ComEd is requesting exclusive easements. PRAIRIE GARDENS - PRELIMINARY/FINAL Preliminary review only. No final plans submitted. This is a 24 acre parcel located by Loftus on Route 47. 10 acres will be B3 commercial. 14 acres will be R3. This is a development for strictly 55 years old and older. Each will have driveway and sidewalks. The density is within allowable range. There will be gravity sewer throughout. The detention will be below ground to the north to back by Greenbriar's pond to eliminate water on Elizabeth Street. Pedestrian access and sidewalks were discussed. Chief Graff presented points regarding a sidewalk from Greenbriar thru Walt Morrissey's property allowing a connection to Big Ben Blvd.; and/or use of an unbuildable lot in Greenbriar that has an easement for 10 years to allow access to the property on Elizabeth St. Graff does not recommend any access.to the back yards of the property. There are trails around the perimeter of the residential development, but not connecting into Greenbriar. Niles wants this to be a self contained community. Park Board should address access regarding the pedestrian/trail issue for the whole area and come up with a design for it. This is not really Niles responsibility. Graff concerned about this for a north/south access. This issue was deferred to the Park Board. Sidewalks will be on both sides of the street on the inside of the residential loop and on Big Ben Blvd. Water looping - Niles wants to share the cost with someone. The two sources and loop would be Greenbriar and Route 47. A pressure-reducing station is preferred for Fox Road, not Elizabeth St., when Williamsport comes in. Werhli would need to put in a short section of watermain in Greenbriar. The City will facilitate a meeting between Werhli and Niles to discuss this matter. The Landscape Plan - According to the Ordinance, parking lots with 10 spaces or more are required to have an island. Model #1 will eventually be turned over to the Association that will be set up, for a clubhouse. The parking lot currently shows 18 spaces. Niles will work with Schoppe and in lieu of an island, will put in extra bushes around the exterior of the parking lot. Road widths were discussed. Niles presented some measurements taken from other subdivisions. The ordinance standards were recommended. Dettmer and Schoppe will review zoning standards regarding clubhouse and parking lot . Revise plan and go to Plan Commission in April. COURTHOUSE SQUARE - PRELIMINARY This is a 6.25 acre parcel. Sheridan is asking for input as to what the staff would like to see in the plan and review the list submitted, per the Mayor's request, of eliminated uses that would not be used. Concept previously showed a store, not offices and a gas station. An outlot will be used as a green space or parking area following the Landscape Ordinance. Sheridan doesn't want islands in the parking lot, but will not discuss this today. Parking access was discussed. Detention is provided, however the size was not determined yet. The ability is there for an adjoining property owner to have an additional access onto Route 34. The storm water ultimately will go to Blackberry Creek from a discharge from an IDOT ditch. Schoppe has not seen this. Intention is to put a 5'- 6' high berm on the north end between the residential and this. There will be improvements made to Route 34 and Cannonball with a right in and out onto Route 34. No curb or gutter currently on Route 34. Will need curb & gutter on Cannonball and Route 34. There may not even be four built, the object is to keep the house there and add one or two as there is sufficient drainage. Schoppe will review if a connection is needed between the north and the south parking lots. Rezone and annexation concept to Plan Commission reflecting noted changes. Take the word "no" out of the title of eliminated uses. There will not be any special uses, currently listed in our ordinances, allowed on this property. SUNFLOWER ESTATES UNIT II - FINAL PLAT Have received comments back from the engineer on the sanitary district. Inland will be addressing them in the next few days and getting this finalized. Wywrot needs the final engineering estimate in order to compute the fee for the letter of credit. The special service area in unit I, Inland attorneys will get with Dan Kramer to get this done. There will be a minor change made to the drainage overlay and ready to go to the next step. Adjustment to radius at corner of Route 71 and Walsh Drive. All the interior radii requested have been completed. Inland asking that this be finalized when it is final platted. It is not part of this plat. The northwest corner is anti-symmetrical. IDOT is not requesting any additional right-of-way. Inland is providing an 80' right-of-way with a center island on Walsh Drive, while still providing the radius we need. Wywrot recommends that we get the easement done now for the northwest corner. The northeast corner will need to be done with the other owner, which can wait. Walsh Drive is marked as Walsh Street. That needs to be changed. Check with Sandy regarding the next step for this project. Fox#ield - Final Plat This is a seven lot residential subdivision requesting final approval. Storm sewer drainage is not an issue. Just some minor issues. Sidewalk needs to meet our ordinance standard of 5'. Stay with a roll curb and existing road width of 31', which was approved on the preliminary plan. The detention is grandfathered. The fees will be established using the final plat date. This goes to the next Plan Commission Meeting on April 12, 2000. St. Patrick's site plan - New Church Wywrot will get a copy of the review memo to their representatives. They need to send a landscape plan showing parking. They are going to have a sprinkler system and need to submit a plan for this. They are going to have sidewalks along Walnut St., Freemont St., and Jackson St. Two hydrants will need to be moved by the city on Freemont, Johnson okayed. The city will need to put in all sidewalk on Jackson St. Will try to work out an agreement with them that the city would repay them in 2001-2002 fiscal year for installation of all sidewalk to be done at the same time. The city will put the sidewalk in the right-of-way. St. Patricks will include a hedge (3'-4') by the street. The sanitary sewer was discussed. If the building generates over 1500 gal PE, an EPA permit would be required. A review of the building plan will determine if it is necessary. Respectfully submitted by Holly J. Baker pcminuse UNITED CITY OF YORKVILLE Committee Minutes - Plan Council March 16, 2000 Meeting Location: 800 Game Farm Rd. Time Convened: 9:35 a.m. Time Adjourned: 12:10p.m. Attendees: Jim Nanninga - City Administrator Joe Wywrot - City Engineer Tony Graff- Chief of Police Tim Fairfield - B.K.E.M.S. Ralph Pfister - Y.B.S.D. Jeff Humm - Sunflower Bill Dettmer - Building Official Bob Williams - Building Inspector Barry Niles - Foxfield Art Sheridan - Courthouse Square Richard Marker - RMA Inc. Steve Roake - Roake and Assoc. Clayton Marker - RMA Inc. Robert Loftus - Prairie Gardens Rich Sticka - Alderman Barry Niles - Prairie Gardens Mike Muelle - Cemcom Ltd. Len Dreas - Dreas & Assoc. HEARTLAND - FINAL PLAT UNIT 1 Unit 1 does not include any commercial property. It does include some offsite improvements, the pumping station and detention. 65 lots. Wywrot reviewed his sheet of comments which has already been given to Richard Marker and Assoc.(RMA, Inc.). Wywrot complimented them on the time obviously put into the plan. A marked up set was given to Roake to resubmit with a corrected copy. There was extensive discussion held regarding the issue of size and routing location of the watermain. Several scenarios were discussed. Possibly a 16" on Route 34 frontage. Nanninga suggested putting in only a section, then as the City requests the additional it would be put in. It was determined that a 12" watermain would be placed on the East of the commercial piece when the community develops. The Ordinance requires double looping. The commercial use has not been determined at this time. Generally the fire protection connects at the back of the building. The determination to be made is not if a large main will be needed, but when it will be needed. B.K.F.D. approved hydrant spacing for every 300'. The park dedication needs to resolve the location of what will be accepted. Plans have been forwarded to Fran Klaas for Jim Heinz to approve the connection at Walnut and that sod is used to restore the grassy areas within 60 days. RMA, Inc. agreed but would like to workout a watering schedule with the homeowners to assure the survival of the sod. Walter Deuchler Associates will review the sewer system and where the lift station placement should be. The City will look into funding the improvements to the short section of roadway from Walnut St. to the current City limits. Will talk to Heinz regarding future construction. The watermain connection for the second source of supply will be to the south. from Foxfield. This will be constructed and paid for by the time Unit II of Foxfield is constructed, within a couple of months. Niles will put in the watermain on Teri Lane to the north and Marker will reimburse him. The Unit boundaries were discussed and will be decided when unit II goes in. Sump pumps are not required. Sump discharge to the rear of property as required. The City will be accepting a portion of the path as a credit toward their park donation. They are on the agenda for March 24th. Marker stated that it is privately owned. It would be the pathway system, open land and all of it combined that would be the credit as the park donation. The path around the pond is below the high water line. Roake stated they dropped the path 2-3' to create a separation from the homeowners land. The City doesn't want to set a precedent on accepting land below the high water line. Park Board will discuss this issue. Sewer. Gravity sewers shown. Deuchler will review the draining placement and advise. On the final plat, the location of the lift station has been moved north across Homestead Dr. which could create a problem in the future. It was moved because of the structure being required, and protecting it from the flood route. The flow rate would be the same whether it served 30 homes or 170 homes. This will strain the sewer on Spring St. Maybe a letter of credit or a bond to guarantee work on the Spring Street sewer. Then when the City needs it, it would be utilized. This can be worked out with the City Council in a recapture. Roake would like to keep the Spring Street sewer issue and plan separate. Separate letter of credit. The on/off of the station can cause a surge of wastewater. Pfister suggested a vortex-type pump which paces the flow so there is no need for a VFD controller. Pfister will provide information and Wywrot will review it. Deuchler will review this issue and provide a recommendation. McHugh Road Improvements. - IDOT said they will build McHugh Road to Route 34. Roake will check with IDOT. Marker referred to the Annexation Agreement that intersection and road completion would be determined by % (lot count) of subdivision built. No road until the underground is put in. It will be drawn and ready to roll by 7-1-00. Regarding the improvements to Route 34, the drawings should be sent to IDOT. Com Ed will move the poles on McHugh Road. Marker requested the numbering of lots in Unit 1 be switched back to the way they were on the first plat. Due to Wildwood Subdivision already containing a Trillium Court, the name will need to be changed. The City inspects the installation of the sewer. Pending agreement states City ownership of any sewer smaller than 18" and Y.B.S.D. anything larger. The plat and plan marked with Roake resubmittal will go back to Plan Council 4/13/00. Tony has been notified of the I.D.O.T. meeting. It was noted by Roake that ComEd is requesting exclusive easements. PRAIRIE GARDENS - PRELIMINARY/FINAL This is a 24 acre parcel located by Loftus on Route 47. 10 acres will be B3 commercial. 14 acres will be R3. This is a development for strictly 55 years old and older. Each will have driveway and sidewalks. The density is within allowable range. There will be gravity sewer throughout. The detention will be below ground to the north to back by Greenbriar's pond to eliminate water on Elizabeth Street. Pedestrian access and sidewalks were discussed. Chief Graff presented points regarding a sidewalk from Greenbriar thru Walt Morrissey's property allowing a connection to Big Ben Blvd.; and/or use of an unbuildable lot in Greenbriar that has an easement for 10 years to allow access to the property on Elizabeth St. Graff does not recommend any access to the back yards of the property. There are trails around the perimeter of the residential development, but not connecting into Greenbriar. Niles wants this to be a self contained community. Park Board should address access regarding the pedestrian/trail issue for the whole area and come up with a design for it. This is not really Niles responsibility. Graff concerned about this for a north/south access. This issue was deferred to the Park Board. Sidewalks will be on both sides of the street on the inside of the residential loop and on Big Ben Blvd. Water looping - Niles wants to share the cost with someone. The two sources and loop would be Greenbriar and Route 47. A pressure-reducing station is preferred for Fox Road, not Elizabeth St., when Williamsport comes in. Werhli would need to put in a short section of watermain in Greenbriar. The City will facilitate a meeting between Werhli and Niles to discuss this matter. The Landscape Plan - According to the Ordinance, parking lots with 10 spaces or more are required to have an island. Model #1 will eventually be turned over to the Association that will be set up, for a clubhouse. The parking lot currently shows 18 spaces. Niles will work with Schoppe and in lieu of an island, will put in extra bushes around the exterior of the parking lot. Road widths were discussed. Niles presented some measurements taken from other subdivisions. The ordinance standards were recommended. Dettmer and Schoppe will review zoning standards regarding clubhouse and parking lot . Revise plan and go to Plan Commission in April. COURTHOUSE SQUARE - PRELIMINARY This is a 6.25 acre parcel. Sheridan is asking for input as to what the staff would like to see in the plan and review the list submitted, per the Mayor's request, of eliminated uses that would not be used. Concept previously showed a store, not offices and a gas station. An outlot will be used as a green space or parking area following the Landscape Ordinance. Sheridan doesn't want islands in the parking lot, but will not discuss this today. Parking access was discussed. Detention is provided, however the size was not determined yet. The ability is there for an adjoining property owner to have an additional access onto Route 34. The storm water ultimately will go to Blackberry Creek from a discharge from an IDOT ditch. Schoppe has not seen this. Intention is to put a 5'- 6' high berm on the north end between the residential and this. There will be improvements made to Route 34 and Cannonball with a right in and out onto Route 34. No curb or gutter currently on Route 34. Will need curb & gutter on Cannonball and Route 34. There may not even be four built, the object is to keep the house there and add one or two as there is sufficient drainage. Schoppe will review if a connection is needed between the north and the south parking lots. Rezone and annexation concept to Plan Commission reflecting noted changes. Take the word "no" out of the title of eliminated uses. There will not be any special uses, currently listed in our ordinances, allowed on this property. SUNFLOWER ESTATES UNIT II - FINAL PLAT Have received comments back from the engineer on the sanitary district. Inland will be addressing them in the next few days and getting this finalized. Wywrot needs the final engineering estimate in order to compute the fee for the letter of credit. The special service area in unit I, Inland attorneys will get with Dan Kramer to get this done. There will be a minor change made to the drainage overlay and ready to go to the next step. Adjustment to radius at corner of Route 71 and Walsh Drive. All the interior radii requested have been completed. Inland asking that this be finalized when it is final platted. It is not part of this plat. The northwest corner is anti-symmetrical. IDOT is not requesting any additional right-of-way. Inland is providing an 80' right-of-way with a center island on Walsh Drive, while still providing the radius we need. Wywrot recommends that we get the easement done now for the northwest corner. The northeast corner will need to be done with the other owner, which can wait. Walsh Drive is marked as Walsh Street. That needs to be changed. Check with Sandy regarding the next step for this project. Foxfield - Final Plat This is a seven lot residential subdivision requesting final approval. Storm sewer drainage is not an issue. Just some minor issues. Sidewalk needs to meet our ordinance standard of 5'. Stay with a roll curb and existing road width of 31', which was approved on the preliminary plan. The detention is grandfathered. The fees will be established using the final plat date. This goes to the next Plan Commission Meeting on April 12, 2000. St. Patrick's site plan - New Church Wywrot will get a copy of the review memo to their representatives. They need to send a landscape plan showing parking. They are going to have a sprinkler system and need to submit a plan for this. They are going to have sidewalks along Walnut St., Freemont St., and Jackson St. Two hydrants will need to be moved by the city on Freemont, Johnson okayed. The city will need to put in all sidewalk on Jackson St. Will try to work out an agreement with them that the city would repay them in 2001-2002 fiscal year for installation of all sidewalk to be done at the same time. The city will put the sidewalk in the right-of-way. St. Patricks will include a hedge (3'-4') by the street. The sanitary sewer was discussed. If the building generates over 1500 gal PE, an EPA permit would be required. A review of the building plan will determine if it is necessary. Respectfully submitted by Holly J. Baker pcminuse