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Plan Commission Minutes 2001 12-12-01 1 UNITED CITY OF YORKVIL.LE PLAN COMMISSION MEETING MINUTES DECEMBER 12, 2001 Chairman Lindblom called the meeting to order at 7:03 P.M. Chairman Lindblom had a few comments before roll call. He noted that City Clerk Jackie Milschewski would be taking minutes for this meeting. He explained that a few of the City's minute takers had resigned and that next month the Commission would have a new minute taker. He also explained that at the November 14, 2001 meeting Anne Englehardt was present representing the School Board. Anne was asked to be on the Commission because she was the only School Board member living within city limits. Since then it has been determined that the School Board representative to the Commission did not need to be a School Board member. The School Board has now asked Mike Crouch to be their representative. Chairman Lindblom welcomed back Mr. Crouch who had been on the Commission a few years ago. Mr. Crouch's membership had not yet been approved by the City Council so he was attending in an advisory capacity. Roll Call Kerry Green Present Brian Schillinger Present Clarence Holdiman Present Jack Jones Absent Jeff Baker Present Tom Mizel Present Anne Lucietto Present Ted King Present Bill Davis Absent Mike Crouch Present Sandra Adams Absent Andrew Kubala Present Tom Lindblom Present A quorum was established. Guests Mayor Art Prochaska City Administrator Graff Alderman Rich Sticka Lynn Dubajic Richard Scheffrahn Minutes for Approval Chairman Lindblom stated that there were minutes from both the October and November meetings to approve. The November minutes erroneously stated that there was a quorum but there was not. Due to this, the October minutes were not approved. A motion was made by Andrew Kubala to approve the October minutes; seconded by Jeff Baker. The minutes were approved by a viva voce vote. A question was brought up on how to approve the November meeting minutes because it was a"non-meeting". It was discussed that the meeting was called to order to take roll 2 call at which point it was determined there wasn't a quorum. It was also discussed that the members had two different copies of the minutes; one stating there was a quorum and the other stating there was not. Chairman Lindblom stated that a motion and a second were needed from members who were present at the November meeting. A motion was made by Anne Lucietto to approve the November minutes: seconded by Ted King. The motion was carried by a viva voce vote. New Business PC2001-18 Fog Highlands-Concept Plan; Wyndham Deerpoint Administrator Graff commented that concept plans should come before the Plan Commission before any other review. This allows the Commission to interact with the developer without any preconceived notions. Staff will then review the plans at Plan Council with the Plan Commissions comments. He explained that this is why the land planner and City Engineer were not present at this meeting. He also explained that was the reason there were no reviews regarding this in the member's packets. Mr. Graff clarified for Chairman Lindblom that the builder was not looking for a vote on the concept plan but the Commissions comments. He also stated that the Public Hearing at the next City Council meeting regarding Fox Highlands had been tabled. Richard Guerard from Wyndham Deerpoint Homes presented the concept plan for Fox Highlands. Accompanying him was his partner and an engineer. He explained to the Commission that they have seen part of the plan before and discussed what had changed since the last time he presented it. The plan is 320 acres between Route 47, Route 71 and Route 126. Originally,the concept was for the 186 acres but now they have acquired an additional 134 acres. The new plan moves the 154 duplex units from between the subdivisions of single family homes to the back of the property. The plan includes an approximately 24 acres for parks which would include a trail system, 2 ball fields,2 soccer fields and open space. They have been meeting with the Park Board regarding the park planning. Mr. Guerard stated that they have also been working with the School District. The District asked for an 11-12 acre minimum site with a wish for 20 acres. They have designed into the plan a twenty-acre school site with access to Route 126. They had not yet presented this to the School District. Under this concept,the plan is for 422 single-family lots, 137 townhomes and 154 duplex units for a total of 733 units or 2.29 units per acre. The floor was opened for discussion. Concern was expressed by members of the Commission that the site for the school was a low-lying area. Mr. Guerard's engineer addressed this and said that the lowest area is along Route 126. He felt the site indicated on the map was suitable for the school. Mr. Baker voiced his concern about the site for the townhomes. He felt that it was not suitable for them to be next to the school site. Mr. Guerard explained that the area near 3 school sites was most commonly used for multiple units. He felt that this area was a good transition site for these units. Mr. Kubala questioned the density of the duplex units and townhouses. Mr. Guerard explained that the density is a little bit high because the detention is outside of the area. Mr. Kubala also questioned the position of a set of lots that cut the park into two. He felt that this was not a good plan. Mr. Guerard stated that they would address opening this area up. Chairman Lindblom questioned if the Park Board had seen the plan. Administrator Graff stated that Mr. Guerard attended the Park Board meeting on December 10, 2001. Mr. Guerard stated that the Board seemed satisfied with the plan. Anne Lucietto felt that the duplexes were placed in the middle of nowhere on the new plan. Mr. Guerard explained that when the additional acreage was acquired the areas were divided so they moved the duplexes. He said that multiples were usually kept together but they felt that this location worked well with the road support. Ted King asked if this subdivision would eventually connect to the Country Hills subdivisions. Mr. Guerard explained that yes they will connect. There are nine streets into the subdivision and they have agreed with the City to make the connection. The neighboring properly owner also has asked the developer to provide access to them. Kerry Green asked if barriers to the pond had been addressed since it is so close to the school and multifamily units. Mr. Guerard said they are still addressing this so there may be some modification to the plan in that area. Mike Crouch commented on the area of the duplexes. He felt that in the future when the adjoining properties are developed,the duplexes could become an island. He was uncomfortable about their location. Mr. Guerard asked if the Commission would be more comfortable if the duplexes were moved next to Route 126 and by the schools. Several members said they would be more comfortable with the relocation of these homes. Mr. Guerard said they would look into this. No further discussion was held. Comprehensive Plan Update Chairman Lindblom stated that Mr. Graff gave him a memo from consultants,Ruettinger, Tonelli and Assoc. dated December 11, 2001. The memo gives a new timetable in updating the plan. Chairman Lindblom stated that they were trying to get some of these items done before the holidays but that wouldn't obviously work. Mr. Graff stated that he went over the time schedule with Rodney Tonelli. The workshop with the Plan Commission and City Council on January 16, 2002 needs to be moved because the Chamber of Commerce dinner is that date. The January 30, 2002 Open House will have the land planners available to speak with. Mr. Graff stated the February 4 19, 2002 presentation will be made to the Economic Development Committee not the Economic Development Commission. The time frame is to get something adopted by April 1, 2002. Chairman Lindblom asked if there were any questions or comments on this and there were none. Additional Business: Andrew Kubala stated that it was discussed at a previous meeting that copies of the minutes from the City Council meeting would be included in the Plan Commissions packets. He wondered what had happened with this. Mr. Graff said he would look into why they hadn't received them. Lynn Dubajic from the Yorkville Economic Development Corporation reported that they are continuing to work with the individuals who are trying to get a dinner train set up between Yorkville and Ottawa on the Illinois Railnet line. The train would hold 120 people and run four nights a weeks. The train would have approximately five cars including a kitchen car to prepare the meals. Mrs. Dubajic stated that they would also be working with the state tourism department after the first of the year. Mayor Prochaska spoke about the open house held on December 11, 2001 for the Prairie Parkway highway, which is proposed to run west of Yorkville between I-88 and I-80. Mr. Graff displayed a map of the proposed route. Mayor Prochaska stated that he supports the highway because he feels that it will help traffic congestion on Route 47. He feels it will take the heavy truck traffic out of the city. He also feels now is the time to plan for this before the area develops and homes are built in the area needed for the highway. He also stated that Plano's mayor supports the highway. The Commission participated in a discussion about the Prairie Parkway, IDOT's plans for Routes 34 and 47 and traffic in the area. Mayor Prochaska asked the Commission to look at the Parkway plan and for the record render an opinion regarding it. He asked Chairman Lindblom to entertain this and Chairman Lindblom said it will be an agenda item at the next meeting. The members present agreed to research the highway and discuss next month. There was no other additional business to discuss. A motion was made by Kerry Green to adjourn; seconded by Anne Lucietto. The motion was carried by a viva voce vote. Meeting adjourned at 8:00 P.M. Minutes respectfully submitted by Jackie Milschewski.