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City Council Minutes 2010 01-12-10 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL, OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS,, 800 GAME FARM ROAD ON TUESDAY, JANUARY 12, 2010 Mayor Burd called the meeting to order at 7:04 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I Gilson Present Werderich Present Ward II Golinski Present Plocher Present Ward III Munns Present Sutcliff Present (arrived after roll call) Ward IV Teeling Present Spears Present Also present: City Clerk Milschewski, Attorney Gardiner, City Administrator/Interim Director of Park and Recreation Olson, Finance Director Mika, Public Works Director Dhuse, Police Lieutenants Schwartzkopf and Hart, City Engineer Wywrot, Superintendent of Parks Sleezer, and Public Relations Officer Spies OUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Burd asked the staff and guests to introduce themselves. She welcomed the guests and asked them to enter their names on the attendance sheet provided. AMENDMENTS TO THE AGENDA Alderman Spears requested that #6 - Ordinance Amending and Restating the Governing Ordinance of the Mayor and City Council of the United City of Yorkville (ADM 2009 -76) on the consent agenda be removed and placed on the regular agenda under the Administration Committee Report. Amendment approved unanimously by a viva voce vote. COMMITTEE MEETING DATES Public Works Committee Meeting: 6 :30 p.m., January 19, 2010 City Hall Conference Room i Economic Development Committee: 6:30 p.m., January 5, 2010 City Hall Conference Room Administration Committee Meeting: 6:00 p.m., January 21, 2010 City Hall Conference Room Public Safety Committee Meeting: 6:00 p.m., January, 28, 20109 City Hall Conference Room PRESENTATIONS Presentation to Police Department from the Family of John Britt Mayor Burd and Lieutenant Hart accepted a $500.00 donation from Kelly Britt to be used to purchase a defibrillator. Mayor Burd and Lieutenant Hart thanked her for the donation and Mayor Burd commented that it was important to get this type of equipment in order to save lives. Lieutenant Hart explained that the units are carried in the police squad cars and over time they deteriorate so the donation is appreciated. Presentation of Award to Officer Jeffrey Johnson for Life Saving Lieutenant Hart explained that on November 10, 2009 the Police Department received a call regarding a person in distress. Even though no location was given, Officer Jeffrey Johnson found the person, broke a window and provided life saving efforts until the EMS arrived. Mayor Burd and Lieutenant Hart presented Officer Johnson with an award for his life saving efforts. The Minutes of the Regular Meeting of the Citv Council — January 12. 2010 — Va2e 2 Presentation of Awards to Officer Ryan Goldsmith and Officer Ray Mikolasek for Burglar Arrest Mayor Burd and Lieutenant Hart presented Officers Goldsmith and Mikolasek with an award for their commendable action in the burglary of a motor vehicle which resulted in the solution of seven or eight other burglaries and the return of stolen property. Certificate of Recognition Presented to Scott Sleezer Mayor Burd presented Superintendent of Parks Sleezer with a Certificate of Recognition for being named volunteer of the year from the Walter and Connie Payton Foundation. Mr. Sleezer explained that he has been involved with the Payton Sweetness Run in Yorkville for the last four years. The event is held the fiist Saturday in June and raises money for kids in need. Last year there were 400 participants and the event grows every year. Presentation by Joe Liberty of Better Business Planning Director Mika introduced Joe Liberty of Better Business Planning, Inc. who has been selected as the city's health insurance broker. Mr. Liberty distributed information and addressed the City Council. He stated that he appreciated the opportunity to work with the city and explained that he works with several other communities as well as corporate clients. He gave an overview of his services and stated that he tries hard to keep insurance costs down without losing benefits. He explained that his business is recognized as a Blue Cross Blue Shield (BCBS) premium broker and he is on their advisory council. He noted that BCBS has 70% of the insurance market in this area so it is important to be in their good standing. He stated that if anyone had any questions after reading the information he distributed, they should feel free to contact him. Alderman Sutcliff stated that the Administration Committee discussed flex benefits and the employee assistance program (EAP) which cost the city a lot of money. These costs will now be lower due to the use of a broker. Mr. Liberty explained that his group has a separate organization which administers flex benefits and the EAP is now with MetLife which has a much better ability to purchase EAP plans using several different providers. They also use a flat pricing schedule which helps with cost. He noted that the same services will still be provided to employees. Alderman Plocher asked if employees will be losing coverage and Mr. Liberty explained that the benefits and pricing are identical. However benefits will renew in May 2010 so he will begin to review the current benefits in the next few weeks. Director Mika added that there will be employee meetings to explain new plans and benefits. Also, employees can now easily access information on a secure site on the city's website which is only accessible to employees. Mr. Liberty commented that employees will see more transparency to their plan and he will try to educate them in how to use the tools available. PUBLIC HEARINGS None CITIZEN COMMENTS None. CONSENT AGENDA 1. Monthly Treasurer's Report for September 2009 (ADM 2009 -67) 2. Monthly Treasurer's Report for October 2009 (ADM 2009 -68) 3. Annual Treasurer's Report for Fiscal Year 2008 -2009 (ADM 2009 -69) 4. Health Insurance Broker - authorize staff to use Better Business Planning as the City's health insurance broker (ADM 2009 -72) 5. Resolution 2010 -01- Authorizing the Establishment of a Checking Account to Hold Pre - Payment of Raintree Park Improvements - authorize Mayor and City Clerk to execute (ADM 2009 -75) 6. Police Reports for October/November 2009 (PS 2009 -36) 7. Ordinance 2010 -01 - Amending the Code of Ordinances Providing for Liquor Control (Number of Patio Licenses) - authorize Mayor and City Clerk to execute (PS 2009 -37) 8. Ordinance 2010 -02 - Amending the Code of Ordinances Providing for Liquor Control (Number of Package Liquor Licenses - authorize Mayor and City Clerk to execute (PS 2009 -38) 9. Ordinance 2010 -03 - Amending the Code of Ordinances Removing Inspection Service Contract Provisions from the Building Code - authorize Mayor and City Clerk to execute (EDC 2010 -03) 10. Ordinance 2010 -04 - Amending the Code of Ordinances Providing for the Regulation of Signs - authorize Mayor and City Clerk to execute (EDC 2009 -42) The Minutes of the Regular Meeting of the City Council — January 12. 2010 — Dase 3 Mayor Burd entertained a motion to approve the Consent Agenda as amended. So moved by Alderman Werderich; seconded by Alderman Munns. Motion approved by a roll call vote. Ayes -8 Nays -0 Werderich -aye, Plocher -aye, Spears -aye, Munns -aye, Spears -aye, Gilson -aye, Teeling -aye, Golinski -aye, PLAN COMMISSION /ZONING BOARD OF APPEAL, No report. MEWTES FOR APPROVAL A motion was made by Alderman Sutcliff to approve the minutes of the City Council meetings of December 8, 2009 and December 22, 2009; seconded by Alderman Golinski. Alderman Teeling had a correction to the December 8, 2009 minutes; page 8 under Park Board report. She stated that she did not use the word liaison and felt the paragraph should read "....there is still an opening for a School District Park Board member." Motion approved unanimously by a viva voce vote. BILLS FOR APPROVAL A motion was made by Alderman Sutcliff to approve the paying of the bills listed on the Detailed Board Report dated January 5, 2010 totaling the following amounts: checks in the amount of $343,827.16 (vendors); $258,814.54 (payroll period ending 12/19/09); $6,650.19 (payroll period ending 12 /18 /09);for a total of $609,291.89; seconded by Alderman Golinski. Motion approved by a roll call vote. Ayes -7 Nays -1 Plocher -aye, Spears -nay, Sutcliff -aye, Werderich -aye, Teeling -aye, Golinski -aye, Gilson -aye, Munns -aye REPORTS MAYOR'S REPORT Appointments to Mayor's Ad hoc Committee on Senior Issues (CC 2010 -01) Mayor Burd entertained a motion to approve the appointment of Betty Schoenholtz, Angie Alwood, Bonnie Olsem, Glory Spies, Alderman Plocher, Alderman Spears and Cecelia Sanders to the Ad hoc Committee on Senior Issues. Alderman Spears asked that her name be withdrawn from the motion. So moved by Alderman Munns; seconded by Alderman Plocher. Mayor Burd explained that funding did not come through for the seniors including $1.5 million of state aid. Because of the lack of funding, the Salvation Army Golden Diner program will no longer be providing meals at the Beecher Center however Senior Services will continue to provide meals Tuesday through Friday. The ad hoc group will be looking into transportation for seniors between the Rec Center and Beecher; a new lease between Senior Services and the city, etc. Anyone interested in being on the committee was invited to call her. Alderman Golinski questioned why the City Council was voting on the appointments to an ad hoc committee. Mayor Burd stated that she was told that the mayor makes the appointments and the City Council approves them. Alderman Golinski stated that it would have been nice to have had the names and backgrounds of the appointees before tonight's meeting. Mayor Burd stated that the City Council should know the appointees as she is starting with a group of people already affiliated with the city. If anyone else is interested, she will give their information to the City Council before the appointments. She reminded everyone that Cecelia Sanders wrote several grants for the city while she was on the Human Resource Commission. Aldermen Spears, Werderich and Gilson agreed with Alderman Golinski that information about the appointees should have been given to the City Council before the meeting. The Minutes of the ReLyular Meeting of the Citv Council — January 12, 2010 — vap-e 4 Motion approved by a roll call vote. Ayes -7 Nays -0 Abtain-1 Werderich -aye, Golinski -aye, Teeling -aye, Gilson -aye, Sutcliff -aye, Munns -aye, Spears -aye, Plocher- abstain Appointment to Park Board (CC 2010 -02) Mayor Burd entertained a motion to approve the appointment of Thomas Nelson to the Park Board. So moved by Alderman Werderich; seconded by Alderman Golinski. Mayor Burd reported that Mr. Nelson asked to be on a city committee and agreed to join the Park Board. Mr. Nelson, who lives in Heartland Circle, is president of the Oswego Community bank. Motion approved by a roll call vote. Ayes -8 Nays -0 Golinski -aye, Teeling -aye, Gilson -aye, Sutcliff -aye, Munns -aye, Spears -aye, Plocher -aye, Werderich -aye CITY COUNCIL REPORT No report. ATTORNEY'S REPORT No report. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. CITY ADMINISTATOR'S REPORT City Administrator Olson reported on the following: • The City Council has a set of goals before them for this calendar and fiscal year. He reported on this several weeks ago but he has been lax on getting an action plan in front of the City Council. He will be following up with each alderman on their goals in order to set up meetings. • He reported in his Administrator's Weekly memo that he received a less than expected turnout for the Community Development Director job however since the memo he has received more than thirty applications. The submittal period is still open until Friday so anyone interested should submit a cover letter and resume to him. FINANCE DIRECTOR'S REPORT No report. CITY ENGINEER'S REPORT City Engineer Wywrot reported that usually in the ordinance that approves an annexation agreement there is a provision locking in fees for a period of time and the city is obligated to notify developers of the expiration of the time period. He is currently working on this information. Also, the city has received two grants for safe routes for school traffic. He and Laura Haake have met with IDOT to discuss the grants. DIRECTOR OF PUBLIC WORKS REPORT, Director Dhuse reported that well #9 is up and running. The first sample of water has been taken and is back from being analyzed. A second sample is currently being checked. He also reported that the city has reached its quota of salt and should have enough for the season. CHIEF OF POLICE'S REPORT No report. DIRECTOR OF PARKS & RECREATION'S REPORT Interim Director of Park and Recreation Olson reported: • While the open house held by the Rec Department was not as successful as the recent promotion week, it was still successful with forty new memberships being initiated. • Fall registration for the Ree Center preschool program begins this week for residents. It will be open for non - residents the following week. The Minutes of the Regular Meeting of the City Council — January 12, 2010 — Da2e 5 • The next Park Board meeting is January 14, 2010 and the redesign of the Grande Reserve Park A will be discussed. The park is going to be redesigned because Oswego has built a park just a few blocks away. The director's position will also be discussed. COMMUNITY DEVELOPMENT DIRECTOR REPORT, No report. COMMUNITY RELATIONS OFFICER'S REPORT, Mrs. Spies reported: • The new Rec Center website has been launched at Nanxnz vorinrillereccenter corn • She is looking for anyone interested in bowling for the Big Brothers/Big Sister fundraiser on February 27, 2010. • The Association for Independent Development will be hosting a telethon on March 26, 2010. Anyone interested in participating please contact her. COMMUNITY & LIAISON REPORT Announcements Mayor Burd announced: • Rush - Copley Hospital has been given the go -ahead for an emergency room facility in Yorkville. She congratulated and welcomed the facility to the community. • The city has received a grant for $64,000.00 which is the missing funding needed to purchase the Old Kendall County Jail. Kendall County is in receipt of an offer from the city and is working on an agreement for the building. No taxpayer's dollars will be used in the acquisition of the building. Sue Voss from the Aurora Area Convention and Visitor Bureau helped with the grant which the mayor will make available to the City Council for their review. She stated that this was an opportunity to preserve history and make the building a living museum. Senior Services Fund Raiser Alderman Gilson reported that there will be a fund raiser for Senior Services on January 20, 2010 at Kendall Pub from 6:00 to 9:00 p.m. The donation is $20.00 and proceeds go to help the senior meal program. Library Board Alderman Plocher reported that he attended the Library Board meeting and that they passed their fiscal budget. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT, i Ordinance 2010 -05 Amending the Code of Ordinances to Provide for the Regulation of Illicit Discharges and Connections to the Municipal Separate Storm Sewer System Second Reading (PW 2009 -121) A motion was made by Alderman Plocher to approve an ordinance amending the Code of Ordinances to Provide for the Regulation of Illicit Discharges and Connections to the Municipal Separate Storm Sewer System and authorize the Mayor and City Clerk to execute; seconded by Alderman Werderi ch. Alderman Gilson stated that he commented at the Public Works Committee meeting that the verbiage in Section 8 -17 -8, F regarding unreasonable delays felt subjective and should be made narrower or defined with time constraints. Alderman Werderich was curious as to committee's discussion regarding Alderman Gilson's comments. Alderman Plocher explained that if the ordinance is left as is the city can get involved sooner. Mayor Burd and Alderman Tee1mg added that it was discussed that if this is made more specific it could limit the city. Alderman Gilson felt that a more specific time frame gives a deadline for the problem to be corrected. Alderman Werderich questioned if there was any language that could allow immediacy but also set a deadline. City Administrator Olson was in favor of leaving the wording as is in order to give staff the discretion to determine what a reasonable or unreasonable delay while they are in the field. Attorney Gardiner agreed with Alderman Gilson that the wording is subjective however he stated that setting a time limit creates a liability for the city; less specific verbiage is better for the city because it creates flexibility. The Minutes of the ReLyular Meeting of the Citv Council — January 12, 2010 — Da2e 6 Motion approved by a roll call vote. Ayes -8 Nays -0 Teeling -aye, Gilson -aye, Sutcliff-aye, Mums -aye, Spears -aye, Plocher -aye, Werderich -aye, Golinski -aye ECONOMIC DEVELOPMENT COMMITTEE REPORT, No report. PUBLIC SAFETY COMMITTEE REPORT. No report. ADMINISTRATION COMMITTEE REPORT, Ordinance 2010 -06 Amending and Restating the Governing Ordinance of the Mayor and City Council of the United City of Yorkville (ADM 2009 -76) A motion was made by Alderman Sutcliff to approve an ordinance amending and restating the Governing Ordinance of the Mayor and City Council of the United City of Yorkville and authorize the Mayor and City Clerk to execute; seconded by Alderman Mums. Alderman Sutcliff commented that the ordinance needed to be changed to comply with state statute. Mayor Burd added that the changes clean up the committee liaisons. Alderman Werderich noted that "K" on page three regarding censuring was stricken. He asked what it meant and why was it removed. Mayor Burd explained that it was removed because it is already covered by state statute. Alderman Werderich asked that now that the ability for committees to appoint liaisons has been taken away would the mayor be making appointments. City Administrator Olson explained that the city has contracts with the organizations removed which stipulate how a person is appointed. Alderman Gilson asked if the mayor was reappointing the same liaisons that are currently serving. Mayor Burd stated that the liaisons are pretty much remaining the same. She stated she would have to read over each agreement and announce the liaison. She stated she would do a report on each one. Alderman Werderich questioned how the liaisons will report back to the City Council; would future reports come under the Mayor's Report? Mayor Burd stated that reports can be made under the Community and Liaison Report. Alderman Spears suggested that since the liaisons are changing that the City Council bring it back to committee so that the remaining spots can be addressed. She stated that she has been removed from being a liaison to KenCom and would like a choice of another liaison position. She felt the aldermen should be given an opportunity to choose. Alderman Golinski agreed to put the EDC liaisons on the committee's next agenda. Alderman Werderich felt that if someone has been removed as a liaison taken off a committee it should be addressed by the appropriate committee. Mayor Burd stated that it was up to the committee to put this on their meeting agenda. Alderman Spears and Mayor Burd discussed Alderman Spears' removal from KenCom. Mayor Burd explained that KenCom's agreement with the city states the mayor can remove and reappoint a liaison. This was not done per state statute but rather per their agreement. Motion approved by a roll call vote. Ayes -7 Nays -1 Plocher -aye, Werderich -aye, Gohnski -aye, Teeling -aye, Gilson -aye, Sutcliff -aye, Munns -aye, Spears -nay ADDITIONAL BUSINESS Code Blue Alarm Alderman Munns asked if the code blue alarm at the Riverfront Park was operational. City Administrator Olson stated that the camera and DVR were now working after having been repaired due to a defect with the unit. I The Minutes of the Regular Meeting of the Citv Council — January 12. 2010 — va2e 7 EXECUTIVE SESSION Mayor Burd entertained a motion to go into Executive Session for the purpose of litigation, when an action against, affecting, or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. So moved by Alderman Werderich; seconded by Alderman Golinski. - Motion approved by a roll call vote. Ayes -8 Nays -0 Spears -aye, Plocher -aye, Werderich -aye, Golinski -aye, Teeling -aye, Gilson -aye, Sutcliff -aye, Mums -aye The City Council entered into Executive Session at 8:10 p.m. The City Council returned to regular session at 9:03 p.m. ADJOURNMENT Mayor Burd entertained a motion to adjourn the meeting. So moved by Alderman Werderich; seconded by Alderman Teeling. Adjournment of the meeting was unanim ously approved by a viva voce vote. Meeting adjourned at 9:04 P.M. Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois I i REGULAR CITY COUNCIL MEETING January 12, 2010 PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: C7 o c.�D �/ti l ��•��� y��� y� /fie A SIGNIN