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City Council Minutes 2010 01-26-10 I I MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE. ]KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY, JANUARY 26, 2010 Mayor Burd called the meeting to order at 7 :02 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I Gilson Present Werderich Present Ward I I Golinski Present Plocher Present Ward III Munns Present Sutcliff Present Ward IV Teeling Present Spears Present Also present: City Clerk Milschewski, City Treasurer Powell, Attorney Orr, City Administrator/Interim Director of Park and Recreation Olson, Police Chief Martin, Police Lieutenants Hart and Schwartzkopf, Police Sergeant Delaney, Public Works Director Dhuse, Finance Director Mika, City Engineer Wywrot, Public Relations Officer Spies, Deputy Clerk Pickering and various other city employees. OUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Burd asked the staff and guests to introduce themselves. She welcomed the guests and asked them to enter their names on the attendance sheet provided. AMENDMENTS TO THE AGENDA Mayor Burd stated that there were several amendments to the agenda. First, she asked that Senator Lauzen be able to make a presentation to the City Council. PRESENTATIONS Senator Lauzen Senator Lauzen thanked the City Council for inviting him to the meeting and for their public service. Using graphs, he explained the patterns of the state revenue and funding. The graphs showed the increase in revenues between 2003 and 2008. These funds were used for education, social services, roads, etc. The recession took down the general fund and decreased revenues about 10 -15% however federal stimulus funds have come in over the last 20 months and there is more revenue available than before. The question is where are the funds? He explained that the expansion of Medicaid eligibility has been a "dark hole" because it absorbs much of the revenues. He believed that the public pension system for state employees, members of the General Assembly, the teacher's retirements, etc. are bankrupt due to unfunded liabilities being more that the assets and the inability to pay back the unfunded liabilities. If the unfunded liabilities were to be paid back like a thirty year mortgage, it would take $200 million each month. He felt that the reason there is problem in the first place is that funds should have been put aside 15 -20 years ago. Work is needed to restructure pensions and this is something he is working on. He explained that it will cost $900 million to pay the future benefits of the top 100 school administrators in Illinois. On the other hand, he was happy to report that the area has benefited in the past year and a half in road programs. He explained that $20 million has been secured for Route 47 in the capital program. He stated that he liked the fact that after all the work throughout the years the road program has been achieved. He showed a list of the fifty -nine senate districts in Illinois and indicated that the 25 Senate District has produced an outcome that has the district receiving the fourth most funding. He indicated that after his presentation he was on his way to a debate for his senate campaign. He stated that he respected that Mayor Burd was supporting and raising funds for his opponent. He commented that he once was told that no good deed will be left unpunished. He thanked the City Council for giving him the opportunity to address them. Mayor Burd thanked him for coming. I I The Minutes of the Regular Meeting of the Citv Council — January 26. 2010 — Da e 2 AMENDMENTS TO THE AGENDA continued Mayor Burd asked for further amendments to the agenda. She requested that the Executive Session be moved up on the agenda to after the presentation to Chief Martin. She also asked that Item 3 - Approving Termination Agreement by and between the Police Chief, Harold O. Martin III and the United City of Yorkville (CC 2010 -05), Item 4 - Approval of Chief of Police Employment Contract (CC 2010 -06), Item 5 - Appointment and Swearing -In of Chief of Police (CC 2010 -07) and Item 6 - Promotion and Swearing- In of Lieutenant (CC 2010 -08) of the Mayor's Report be moved up to after the Executive Session. Alderman Gilson requested that Items #6 - Phone Service Recommendation (ADM 2010 -03) and Item 47 Bristol Station Park Change Order #3 (CC 2010 -03) be removed from the consent agenda and placed on the regular agenda for further discussion. Mayor Burd requested that the Administration Committee Report be moved up to before the Mayor's Report and that there be a short adjournment after the swearing -in for refreshments. Amendments approved unanim ously by a viva voce vote. COMMITTEE MEETING DATES Public Works Committee Meeting: 6:00 p.m., February 16, 2010 City Hall Conference Room Economic Development Committee: 6:30 p.m., February 2, 2010 City Hall Conference Room Administration Committee Meeting: 6:00 p.m., February 18, 2010 City Hall Conference Room Public Safety Committee Meeting: 6:00 p.m., January 28, 2010 City Hall Conference Room _ PRESENTATIONS Certificate of Appreciation - Chief Harold Martin Mayor Burd invited Aldermen Spears and Werderich to join her in the presentation. She explained that tonight was bittersweet because Chief Martin who has been with the city for thirty -one years, nine of which as chief of police, is retiring. Mayor Burd read off a list of his accomplishments such as the medication disposal program, adding school resource officers, etc. She presented Chief Martin with a Certificate of Appreciation for his years of service, leadership and commitment from April 1979 to January 2010. Alderman Spears thanked Chief Martin for all he has done for the city and for the wonderful Police Department he has guided. She thanked him for putting up with the City Council over the years and she presented him with a clock as a token of appreciation. Alderman Werderich thanked Chief Martin for his years of service and stated that his team is a reflection of his leadership. He commented that the United City of Yorkville has the best Police Department in the State of Illinois. Chief Martin thanked the City Council. He stated that he has enjoyed working with everyone over the years and that he has loved coming to work every day. He commented that he has the best team to work with and that the officers make him look good. He thanked Sheriff Randall for hiring him and retired Yorkville Police Chief Tony Graff for being his chief and for all the things he taught him. He thanked everyone for the great working relationship with Kendall County and surrounding communities and he thanked the Citizens Police Academy Alumni for all their work. He stated that the Police Department will be well taken care of under Lieutenant Hart who is very capable of doing the job. He asked the City Council to call him anytime if he can be of help. EXECUTIVE SESSION Mayor Burd entertained a motion to go into Executive Session for the purpose of the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. So moved by Alderman Spears; seconded by Alderman Golinski. The Minutes of the Regular Meeting of the Citv Council — January 26, 2010 — Daue 3 Motion approved by a roll call vote. Ayes -8 Nays -0 Spears -aye, Plocher -aye, Werderich -aye, Golinski -aye, Teeling -aye, Gilson -aye, Sutcliff -aye, Munns -aye The City Council entered into Executive Session at 7:30 p.m. The City Council returned to regular session at 7:35 p.m. MAYOR'S REPORT Ordinance 2010 -07 Approving Termination Agreement by and between the Police Chief, Harold O. Martin III and the United City of Yorkville (CC 2010 -05) Mayor Burd entertained a motion to approve an ordinance approving the Termination Agreement by and between the Police Chief, Harold O. Martin III and the United City of Yorkville and authorize the Mayor and City Clerk to execute. So moved by Alderman Golinski; seconded by Alderman Werderich. Motion approved by a roll call vote. Ayes -8 Nays -0 Golinski -aye, Teeling -aye, Gilson -aye, Sutcliff -aye, Munns -aye, Spears -aye, Plocher -aye, Werderich -aye Approval of Chief of Police Employment Contract (CC 2010 -06) Mayor Burd entertained a motion to approve a Chief of Police contract and authorize the Mayor and City Clerk to execute. So moved by Alderman Golinski; seconded by Alderman Plocher. Alderman Teeling noted that Lieutenant Hart's name needed to be added to the last page of the agreement. Motion approved by a roll call vote. Ayes -8 Nays -0 Spears -aye, Plocher -aye, Werderich -aye, Golinski -aye, Teeling -aye, Gilson -aye, Sutcliff- -aye, Munns -aye Appointment and Swearing -In of Chief of Police (CC 2010 -07) Mayor Burd entertained a motion to approve the appointment of Richard Hart as the Chief of Police, effective February 1, 2010. So moved by Alderman Golinski; seconded by Alderman Spears. Motion approved by a roll call vote. Ayes -8 Nays -0 Plocher -aye, Werderich -aye, Golinski -aye, Teeling -aye, Gilson -aye, Sutcliff -aye, Munns -aye, Spears -aye Mayor Burd explained that Lieutenant Hart has been on the United City of Yorkville police force for eighteen years. She read off some of his accomplishments and stated that she felt he would carry out Chief Martin's programs as well as put his own stamp on the job. She felt he would retain the same high degree of integrity and service that was established by Chief Martin. Mayor Burd swore in Lieutenant Hart as chief of police. Chief Hart stated that Chief Martin was a tough act to follow. He thanked the mayor, City Council, community, fellow police department members, friends and family who came to see him swom in. He also thanked Chief Martin for being a mentor to him. Promotion and Swearing -In of Lieutenant (CC 2010 -08) Chief Hart explained that Sergeant Delaney has been with the Police Department since 1999 and became a sergeant in 2005. He explained that Sergeant Delaney started the department's traffic reconstruction program and is the department's traffic reconstructionist. He has also applied for many grants for the department. Mayor Burd, along with Police Commissioner Bob Johnson and Chief Hart, swore in Sergeant Delaney as Lieutenant. Lieutenant Delaney thanked the City Council for the opportunity and he thanked Chief Martin for being a great leader and example. He also thanked his family and fellow members of the Police Department. I The Minutes of the Regular Meeting of the Citv Council — January 26. 2010 — Dage 4 RECESS Mayor Burd entertained a motion to adjourn for a ten minute recess for refreshments. So moved by Alderman Gilson; seconded by Alderman Plocher. Motion approved unanimously by a viva voce vote. The City Council adjourned for recess at 7:45 p.m. and returned to the meeting at 8:00 p.m. PUBLIC HEARINGS None CITIZEN COMMENTS None. CONSENT AGENDA 1. Water Department Report for November 2009 (PW 2010 -01) 2. Water Department Report for December 2009 (PW 2010 -02) 3. Stagecoach Crossing — Earthwork Letter of Credit Expiration - authorize City Clerk to call First Midwest Bank Letter of Credit No. 150017273 -201 if it is not renewed by April 16, 2010 (PW 2010 -03) 4. IDOT Letter of Understanding — Route 34 Trail - authorize Mayor to execute (PW 2010 -06) 5. Resolution 2010 -02 - NUT Appropriation Resolution — Miscellaneous Guardrail Repairs - authorize City Clerk to execute (PW 2010 -07) Mayor Burd entertained a motion to approve the Consent Agenda as amended. So moved by Alderman Golinski; seconded by Alderman Werderich. Motion approved by a roll call vote. Ayes -8 Nays -0 Werderich -aye, Plocher -aye, Spears -aye, Munns -aye, Spears -aye, Gilson -aye, Teeling -aye, Golinski -aye, PLAN COMMISSION /ZONING BOARD OF APPEAL No report. MINUTES FOR APPROVAL A motion was made by Alderman Sutcliff to approve the minutes of the City Council meeting of January 12, 2010; seconded by Alderman Golinski. Alderman Gilson stated that he did not asked about liaison positions as noted on page 6, 5 t ' paragraph under the Administration Committee Report. Alderman Werderich indicated that he was the one who questioned how liaison will be reported to the City Council. Motion approved unanimously by a viva voce vote. BILLS FOR APPROVAL A motion was made by Alderman Sutcliff to approve the paying of the bills listed on the Detailed Board Report dated January 20, 2010 totaling the following amounts: checks in the amount of $833,779.89 {vendors); $218,301.96 (payroll period ending 1/2/10); $7,009.25 (payroll period ending 1 /15 /10);for a total of $1,059,091.10; seconded by Alderman Golinski. Motion approved by a roll call vote. Ayes -8 Nays -0 Plocher -aye, Spears -aye, Munns -aye, Sutcliff- -aye, Gilson -aye, Teeling -aye, Golinski -aye, Werderich -aye REPORTS i i ADMNISTRATION COMMITTEE REPORT Phone Service Recommendation (ADM 2010 -03) A motion was made by Alderman Sutcliff to approve a phone service contract with CallOne and authorize the Mayor to execute; seconded by Alderman Munns. The Minutes of the Regular Meeting of the Citv Council — January 26, 2010 — na eg_5 Director Mika indicated that Derrick Havis with CallOne was present to answer any questions. Alderman Gilson stated that he had several questions go unanswered at the Administration Committee meeting. His questions were: • Why are taxes applied to AT &T's service? Mr. Havis explained that AT &T does not allow for tax exempt service. CallOne uses a different billing organization that allow for tax exemption. • Is locking into a three year contract wise since call plans have decreased in price over the last few years due to competition. He asked the City Council to consider a shorter contract length. • Do carriers offer flat rates? Mr. Havis stated there are flat rate plans available but after reviewing the city's usage this was not recommended. He explained that AT &T requires that all lines are a flat rate and this is not wise due the city's usage. • How much will rates fluctuate? Mr. Havis explained that the rates don't fluctuate. Charlie Graff, the city's IT specialist added that there are local rates for the area. CallOne discounts off the tariff rates and the discount is locked • Why is caller ID on one line; is it needed? What are the features for $24.95? Mr. Havis explained that there are multiple features such as non published service at a rate of $2.00 /feature. If the caller ID is removed it will not change the cost. • Were comparisons made to other carriers? Mr. Graff and Director Mika indicated that there was information in the City Council packets showing a comparison to AT &T service. Mr. Graff explained the graph in the packet. Alderman Gilson felt the approval of CallOne was being rushed through. He felt the more homework should be done before a decision is made. Mr. Havis stated that no other carriers offer the multiple services the city has. There are five components to the city's service and other carriers could provide quotes for some of the services but not others. Alderman Sutcliff commented that service with CallOne will save the city $1,381.00 /month. She stated that this is a concrete contract not speculation and that the sooner the city signs the sooner the savings will begin. Alderman Golinski asked if there was a termination penalty. Mr. Havis explained that there is a penalty and the city would have to pay back the discounts it received over the life of the contract. Alderman Gilson stated that he felt he had legitimate questions and that not all the information was presented at the Administration Committee meeting. He did not feel enough investigation was done and that there was no speculation in the matter. Alderman Sutcliff reiterated that this is a great contract and great savings. She noted that AT &T will only save the city about $700.00 /month. Motion approved by a roll call vote. Ayes -8 Nays -0 Teeling -aye, Gilson -aye, Sutcliff -aye, Munns -aye, Spears -aye, Plocher -aye, Werderich -aye, Golinski -aye Bristol Station Park Change Order #3 (CC 2010 -03) Mayor Burd entertained a motion to approve the Bristol Station Park Change Order 43 - approve increase in an amount not to exceed $20,968.38 and authorize Mayor to execute So moved by Alderman Golinski; seconded by Alderman Spears. Alderman Gilson questioned that the detail calls for GEO fabric "as needed ". He asked for clarification on the "as needed" term. City Administrator Olson stated that the contract defines "as needed"; i.e. if the city determined it was needed in the field then there would be an additional cost for the fabric. Motion approved by a roll call vote. Ayes -8 Nays -0 Gilson -aye, Sutcliff -aye, Munns -aye, Spears -aye, Plocher -aye, Werderich -aye, Gohnski -aye, Teeling -aye MAYOR'S REPORT Appointment to Building Code Update Committee (EDC 2009 -44) Mayor Burd reported that before he left Director Miller contacted some of the appointees to ask if they would be interested in serving on the committee. Others showed interest in serving on the committee. I The Minutes of the Regular Meeting of the Citv Council — January 26, 2010 — nage 6 She stated that while ad hoc committees do not need the approval of the City Council, she brought this item forward. She stated that the City Council members will be Aldermen Spears and Plocher. Other appointees are Billy McCue (residential builder), Jeremy Caravan (fire district representative), Lynn Dubajic (YEDC representative), Mike Skinner (ZBA representative), Don Duffy (Chamber of Commerce representative), Cheryl Lee (architect), Richard Scheffrahn (Green Committee representative) and Stan Free (banker /financial representative). She entertained a motion to approve the appointees to the Building Code Update Committee. So moved by Alderman Sutcliff; seconded by Alderman Spears. Alderman Gilson noted that he and Aldermen Golinski and Werderich have asked in the past that information on appointees be included in the City Council packets so that there would be transparency for those reading it online. Mayor Burd stated that she was being very transparent and that she was not asked to put information in the packets. She reminded Alderman Gilson that the City Council doesn't even need to vote on this. She also noted that the Green Committee just met the night before and brought forth their representative so she just completed the list earlier in the day. Alderman Spears commented that Cheryl Lee was extremely qualified and knowledgeable and a good addition to the committee. Alderman Golinski asked who was overseeing the committee's meetings. Mayor Burd stated that currently eleven applicants are being interviewed for Director Miller's vacated position and that when it is filled, the new director will oversee it. Until then, City Administrator Olson would stand in. Alderman Golinski asked if there was a timeline to updating the codes and Administrator Olson indicated that it could take up to six months after the committee begins meeting. Mayor Burd suggested that the timeline be discussed by the Economic Development Committee for input. Motion approved by a roll call vote. Ayes -7 Nays -0 Abtain-1 Gilson -aye, Sutcliff -aye, Munns -aye, Spears -aye, Plocher- abstain, Werderich -aye, Golinski -aye, Teeling -aye Appointments to Ad hoc Committee on Senior Issues (CC 2010 -04) Mayor Burd reported that she was appointing Eldon Madden, former mayor of Yorkville and Rita Murphy, participant in Beecher Center programs (Salvation Army) to the Ad hoc Committee on Senior Issues. She entertained a motion to approve the appointment of the nominees to the Ad hoc Committee on Senior Issues. So moved by Alderman Sutcliff; seconded by Alderman Golinski. Motion approved by a roll call vote. Ayes -8 Nays -0 Sutcliff -aye, Munns -aye, Spears -aye, Plocher -aye, Werderich -aye, Golinski -aye, Teeling -aye, Gilson -aye Green Committee Update (CC 2010 -09) Jackie Dearborn gave a Green Committee update: • Since April 2009, 22,119 pounds of electronic equipment has been collected through the recycling program. Half of it was collected at the Share and Care Event in October 2009. The Environmental Protection Agency (EPA) has a new act allowing televisions and computer monitors to be recycled for free. There has been an increase of televisions being recycled. • The Second Annual Go Green Fair will be held March 6, 2010 at the Rec Center at 11:00 a.m. The committee is looking for exhibitors, presenters and volunteers. The event is free and family friendly. More information can be found on the city's website. Alderman Werderich asked what type of exhibits would be at the fair and Mrs. Dearborn explained that there would be exhibits for rain barrels, energy efficient products, etc. She added that booths are $35.00 and that recently Sandwich held a similar event and charged $350.00/booth. Bristol Bay Park A RFP Award (CC 2010 -10) Mayor Burd entertained a motion award contracts to NuToys for the age 5 -12 playground equipment and swings in an amount not to exceed $54,119.00, to Parkreation, Inc. for the age 2 -5 play structure in an amount not to exceed $10,755.69 and to Team REEL for the shade structure in an amount not to exceed $8,309.00. So moved by Alderman Golinski; seconded by Alderman Werderich. Alderman Gilson stated that he supports the Park & Recreation Department however he questioned the ordering of equipment at this time with other city expenditures pending due to lack of funding. City i The Minutes of the Regular Meeting of the Citv Council — January 26, 2010 — nage 7 Administrator Olson explained that the funds for the project were set aside in the Land Cash Fund per the Annexation Agreement and could only be used for this. He added that the park will be a community build in July. Motion approved by a roll call vote. Ayes -8 Nays -0 Sutcliff -aye, Munns -aye, Spears -aye, Plocher -aye, Werderich -aye, Golinski -aye, Teeling -aye, Gilson -aye CITY COUNCIL REPORT No report. ATTORNEY'S REPORT No report. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. CITY ADMINISTATOR'S REPORT Ordinance 2010 -09 Amending the Code of Ordinances Regarding Towing of Vehicles (CC 2010 -11) City Administrator Olson explained that the Clerk's Office noticed that in the previous discussion of this ordinance it was suggested that requests for a hearing could be made by mail as well as in person. No motion was made at the time to amend the ordinance so this ordinance corrects the original. Mayor Burd entertained a motion to approve an ordinance amending the Code of Ordinances regarding towing of vehicles and authorize the Mayor and City Clerk to execute. So moved by Alderman Golinski; seconded by Alderman Gilson. Motion approved by a roll call vote. Ayes -8 Nays -0 Werderich -aye, Golinski -aye, Teeling -aye, Gilson -aye, Sutcliff -aye, Munns -aye, Spears -aye, Plocher -aye Prestwick Subdivision — Occupancy Issues (CC 2010 -12) City Administrator Olson reported that the developer is looking to obtain occupancy for two of the model homes in the subdivision however no street lights have been installed in the subdivision and the weather warning siren is pending. The homes are scheduled for closing next week. Per ordinance, occupancy is not granted without these items being done. A timeline for completion has been supplied and staff is looking for a policy decision from the City Council as to granting occupancy. Mayor Burd added that there have been issues with vandalism on the four homes in the subdivision. She stated that it would be in the best interest if someone moved in the area. This also gives funds to the developer to make the needed improvements. Mayor Burd entertained a motion to authorize city staff to issue up to two certificates of occupancy in Phase I of the Prestwick subdivision, subject to receipt of payment of the $6,399.00 weather warning siren fee, developer manually pumping and trucking of sanitary wastewater until March 31, 2010, developer completion of lift station improvements by March 31, 2010, and developer completion of all streetlights in Phase I by April 15, 2010. So moved by Alderman Sutcliff, seconded by Alderman Munns. Alderman Munns questioned if there was any legal problem because there are no streetlights. Attorney Orr indicated there were not. Alderman Gilson felt that the city should not "skirt" around the ordinance and that the things required to obtain occupancy should be done before people are allowed to move in. Alderman Werderich stated that a red flag was raised for him because closings have been scheduled before occupancy permits have been granted. City Administrator Olson indicated that the developer has been working with staff to get the occupancy permits but there has been an issue with the lift station and the installation of the streetlights. The developer was unaware that streetlights needed to be installed i The Minutes of the Reeular Meeting of the Citv Council — January 26. 2010 — nage 8 before occupancy could be granted. He assured the City Council that there is a substantial letter of credit (LOC) so there are funds available should the city need to complete things. Alderman Werderich was concerned with the safety of residents living in a subdivision without lights especially since there has already been vandalism. He was also concerned that there could be possible repercussions from that the buyers who are expecting services from the city that are not going to be provided. He did not support occupancy. Alderman Spears reported that this matter was before the Economic Development Committee in October and the committee recommended it go to a public hearing and this was never done. She was concerned that this would become a public safety issue and suggested that the developer provide alarm systems in the homes. She was not in favor of granting occupancy. Alderman Golinski noted that when this subdivision was discussed at the Economic Development Committee meeting, only fees were discussed and it was recommended it move forward to a public hearing which was never held. He was okay with the lift station not being operational but noted that streetlights before occupancy is an ordinance requirement. He was not in favor of granting occupancy. Alderman Teeling noted that streetlights have been an issue in another subdivision and the residents have been living there without them for several years. The subdivision is bankrupt and the residents are frustrated with the issue. Alderman Sutcliff noted that the economic times and that selling two homes can make a big difference for the developer. She stated that the home buyers need to know that services are not currently being provided however there is a timeline in place. She felt the City Council should work with local businesses and developers. Mayor Burd asked if anyone had discussed the lack of streetlights with the buyers. City Administrator Olson indicated that the developer was going to discuss it with them. A representative from the developer, present at the meeting, stated that prior to getting the certificate of occupancy they would get letters from the buyers to present to the city acknowledging that the buyers are aware there are no street lights but that they will be provided by a certain date. These letters will be given to the city to keep on file. He reiterated that the city is protected by an LOC on file which can cover the installation of the lights if the deadline for installation is not met. He stated that the developer has been pursuing buyers for over a year and the current buyers have loan commitments with closing dates. The opportunity for the purchase of two units is good for the subdivision. He explained that the lift station is operational except for three items which they are waiting to be delivered. It should be completed in thirty days. He stated that it has been hard to find people who have the ability to purchase homes in the subdivision and he did not want to lose the buyers. Alderman Gilson stated that he was concerned that the city would be setting a bad precedent by approving this. Mayor Burd asked the City Council to think outside the box. There are only four homes in the subdivision and the developer wants people to live in them. They do not want to see the vandalism continue. The developer is only asking for two months to get things done. Things need to be done differently due to the recession. Alderman Werderich asked if there had been multiple instances of vandalism and Chief Hart stated that there had been two instances; copper piping was stolen from the models and a car was driven through a garage door. Alderman Spears noted that the problem of people stealing copper from new homes has been a problem for years and Chief Hart added that it had especially since copper went up in price. Alderman Teeling asked if the improvements were not done by April 15, 2010 would the LOC be called that day. City Administrator Olson stated that that would be a policy decision. He felt it would depend on how far away from completion the developer was. He stated it could be a choice between calling the LOC versus an ordinance violation. Alderman Golinski felt that if this is allowed, there will be two more families complaining about weeds, an unfinished subdivision, etc. He felt it was a bad idea. Alderman Werderich asked what the procedure was to make a policy decision on the LOC. City Administrator Olson stated that the recommendation to call the LOC would be brought to a Public Works Committee meeting. He suggested that it be placed on the March 2010 Public Works Committee agenda. The Minutes of the Regular Meeting of the Citv Council — January 26. 2010 — Daze 9 Motion approved by a roll call vote. Aves -5 Nays4 Munns -aye, Spears -nay, Plocher -aye, Werderich -nay, Golinski -nay, Teeling -aye, Gilson -nay, Sutcliff- -aye, Burd -aye FINANCE DIRECTOR'S REPORT No report. CITY ENGINEER'S REPORT City Engineer Wywrot reported that IDOT approved the plans for the miscellaneous guardrail repairs so we will be going out to bid shortly and City Park Planner Laura. Schraw has contacted the developer to finish plans for the Fox Hill Unit 7 re- landscaping of the pond. DIRECTOR OF PUBLIC WORKS REPORT No report. CHIEF OF POLICE'S REPORT Chief Hart reported: • The Police Department still has free cell phones available for seniors. Any senior interested should come to the Police Department for instruction. • The next BASSETT training will be at the end of the month. Information will be sent to liquor establishments. • The City Council is invited to the Citizens Police Academy Alumni 1' Annual Chili Cook -off on February 17, 2010 at the Beecher Center. He indicated he would get more information to the City_ Council_ DIRECTOR OF PARKS & RECREATION'S REPORT Interim Director of Park and Recreation Olson reported that Date Night will be held on February 26, 2010 at the Rec Center. The Yorkville Big Band will provide the music and dance lessons will be given. The cost is $20.00 for members and $25.00 for non - members. Tickets at the door will be $30.00. COMMUNITY DEVELOPMENT DIRECTOR REPORT No report. COMMUNITY RELATIONS OFFICER'S REPORT Mrs. Spies reported: • The Human Resource Commission is working on a social event for people with disabilities such as wheel chair basketball, card games, etc. Anyone interested should contact Mrs. Spies. • The Association for Individual Development (AID) will hold a telethon on March 6, 2010. COMMUNITY & LIAISON REPORT Metro West Mayor Burd reported that she attended the Metro West meeting where pension reform, the oversight of water and the budget were discussed. She stated that it was a good session. Metro West asked the City Council to give their email address to Mary Randall so information can be sent to them directly. Also a spring trip to Springfield to lobby legislators is being planned. Kendall County Plan Commission Alderman Werderich reported that he attended the Kendall County Plan Commission meeting and suggested that those interested see the Kendall County website for more information. Comcast Shows Alderman Golinski reported that there are two new shows on Comcast government access channel. One is `Behind the Badge" with Police Sergeant Groesch and the other is "Fox Valley in Focus ". - COMMITTEE REPORTS I i PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. The Minutes of the Regular Meeting t?f the City Council — January 26, 2010 — uage 10 PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT Discussion on Adding Senior Services Donations to City Water Bills (ADM 2010 -02) Alderman Sutcliff reported that the Administration Committee discussed placing a note on resident's water bills regarding donations for Senior Services. The committee had differing opinions so they brought the matter to the City Council for further discussion. She indicated that the city does not have a policy in place to address the messages on the water bills however this method was used once for donations for the Kendall County Food Pantry. Alderman Golinski commented that adding this information to water bills is well intentioned and is for a worthy cause however where does the city draw the line in regards to doing this. He was also concerned with how these donations affect staff time especially when the Finance Department is always saying they are understaffed and overworked. Director Mika explained the Finance Department's role in the matter and indicated that it was not too time consuming to process the donations for one group. Alderman Golinski asked what would happen if there was more than one charitable group on a bill and Director Mika stated that would make it more difficult for the department to track. Alderman Golinski then questioned if Senior Services was getting an exclusive on the water bill. Mayor Burd questioned if the Administration Committee should develop a policy to address the use of the water bills for donations. She stated that the city was just being a facilitator for donations as residents are making the donations, not the city. Alderman Munns suggested that residents should just send donations directly to the charity. Alderman Teeling stated that it was discussed to place information about donations for the 4 of July fireworks on the water bill however it was not done due to timing issues. She suggested one charity be placed on one water bill per billing cycle. Alderman Spears noted that if a charity was only placed on a bill once per cycle, then there would only be six organizations that could benefit from this per year. She stated that it would be difficult to pick which six charities. Alderman Gilson recommended that a policy be developed to address this and suggested this be taken back to the Administration Committee meeting. Mayor Burd polled the City Council members and it was the consensus to send this back to the Administration Committee for the development of a policy. ADDITIONAL BUSINESS None. ADJOURNMENT Mayor Burd entertained a motion to adjourn the meeting. So moved by Alderman Munns; seconded by Alderman Spears. Adjournment of the meeting was unanim ously approved by a viva voce vote. Meeting adjourned at 9:36 P.M. Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois i REGULAR CITY COUNCIL MEETING January 26, 2010 PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: o � � 1 ell- o lilo (? tL c ►���� �►� u SIGNM J REGULAR CITY COUNCIL MEETING January 26, 2010 PLEASE PRINT NANW., SUBDIVISION OR BUSINESS: L4 L4 .� cjpl� 9/1 (21+ y0-(z ✓l vL-c L //,I1 / &;Z . P.•- p ,A( .1�,,bv�. GCS SIGNIN REGULAR CITY COUNCIL MEETING January 26, 2010 PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: err A° # \1 Gf A SAP Y - Tanyl &c'Yer Waf4A cI )Oj L I rcl-r- p- L I t- 1, ra. /��V CA� 7W�e IoLcl SIGNIN J