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City Council Minutes 2010 02-09-10 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, ]KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY, FEBRUARY 9, 2010 Mayor Burd called the meeting to order at 7:02 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I Gilson Present Werderich Present Ward I I Golinski Present Plocher Present Ward III Munns Present Sutcliff Present Ward IV Teeling Present Spears Present Also present: City Clerk Milschewski, City Treasurer Powell, Attorney Orr, City Administrator/Interim Director of Park and Recreation Olson, Police Chief Hart, Police Lieutenant Schwartzkopf, Public Works Director Dhuse, Finance Director Mika, City Engineer Wywrot, Public Relations Officer Spies, City Park Designer Laura Schraw and Superintendent of Parks Sleezer. OUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Burd asked the staff and guests to introduce themselves. She welcomed the guests and asked them to enter their names on the attendance sheet provided. i AMENDMENTS TO THE AGENDA None. COMMITTEE MEETING DATES Public Works Committee Meeting: 6:00 p.m., February 16, 2010 City Hall Conference Room Economic Development Committee: 6:30 p.m., March 2, 2010 City Hall Conference Room Administration Committee Meeting: 6:00 p.m., February 18, 2010 City Hall Conference Room Public Safety Committee Meeting: 6:00 p.m., February 25, 2010 City Hall Conference Room PRESENTATIONS None. PUBLIC HEARINGS None CITIZEN COMMENTS None. CONSENT AGENDA None. PLAN COMMISSION /ZONING BOARD OF APPEAL City Park Designer Schraw reported that the next Plan Commission meeting would be held February 10, 2010 at 7:00 p.m. at the library. She also reported that there will bean item recommended by the Zoning Board of Appeals at the next City Council meeting for approval. The Minutes of the Regular Meetine of the Citv Council — February 9, 2010 — na L22 Mayor Burd thanked Mrs. Schraw for stepping in to help while the selection for a new Community Development Director was underway. She explained that eleven interviews were held with four applicants returning for a second interview. MINUTES FOR APPROVAL None. BILLS FOR APPROVAL A motion was made by Alderman Sutcliff to approve the paying of the bills listed on the Detailed Board Report dated February 3, 2010 totaling the following amounts: checks in the amount of $769,073.09 (vendors); $261,763.56 (payroll period ending 1/16/10); for a total of $1,030,836.65; seconded by Alderman Munns. Alderman Gilson had a question about the VISA bill and Director Mika gave him a memo dated February 9, 2010 (see attached) which answered his question. Motion approved by a roll call vote. Ayes -8 Nays -0 Plocher -aye, Spears -aye, Munns -aye, Sutclif -aye, Gilson -aye, Teeling -aye, Golinski -aye, Werderich -ave REPORTS MAYOR'S REPORT Proclamation for the Boys Scouts Anniversary Week (CC 2010 -13) Mayor Burd read a proclamation for the Boys Scouts Anniversary Week of February 7 -13, 2010. See attached. Proclamation for National Engineers Week (CC 2010 -14) Mayor Burd read a proclamation for the National Engineers Week of February 14 -20, 2010. See attached. Eldamain Road Agreement (CC 2010 -15) Mayor Burd reported that Kendall County approached the city regarding an intergovernmental agreement which will enable the county to do improvements to Eldamain Road. She turned the floor over to Administrator Olson. Administrator Olson explained that Plano funded the widening of Eldamain Road from Route 34 to the Menards Distribution Center. Kendall County came to the city to discuss the widening of the road north of the distribution center. They proposed that the cost of this be divided three ways between Plano, Yorkville and Kendall County. They don't want the city to commit dollars upfront but rather ask for recapture money when the properties in the area develop. Mayor Burd stated that the county has been pushing the city to participate so she brought this to the City Council for a recommendation. Alderman Plocher stated that he discussed this with Kendall County Board member H.D. Davidson. It would be a great idea if it moves forward with the city getting recapture agreements. Alderman Gilson questioned whose property would be affected by the recapture. Administrator Olson stated he was not sure. Alderman Gilson asked Administrator Olson to get this information for the City Council. He also asked for an explanation of an "unofficial" recapture agreement. Attorney Orr explained that the City Council can take action now which will bind future Councils to the recapture agreement. Alderman Gilson asked if the recapture agreement was discussed with the affected property owners. Administrator Olson stated that staff was looking for direction from the City Council before discussing this with the property owners. Mayor Burd added that the city always makes people who benefit from improvements pay for them. Alderman Gilson asked if Kendall County or Plano could push the city into this because the daze is silent in the agreement. Attorney Orr noted that substantial money has already been put into the road so they could demand a reasonable date for payment. Alderman Gilson indicated that he had an issue with the agreement. Alderman Spears commented that she too would like to know which property owners were affected. She stated that she realized that Plano spent money on the road but this was to benefit the Menard's center. If Yorkville had something coming in equal to Menard's she supported the agreements but she could not support it at this time. She felt the Kendall County has more funds than the city. The Minutes of the Regular Meeting of the Citv Council — February 9, 2010 — vape 3 Mayor Burd noted that sharing in part of the cost for the improvement of the road was part of the city's boundary agreement with Plano. Kendall County is participating due to the bridge they want to build over the Fox River. The bridge is important and Congressman Foster has even been asked to help with funding. Alderman Golinski asked what the cost was for the improvements from Menard's to Galena. Administrator Olson stated it was about $6 million. Alderman Golinski asked if Plano would agree to a three -way split and Mayor Burd stated that they would. Alderman Golinski asked what the downside was to the agreement. Attorney Orr stated that there really wasn't any. She explained that developers are asked to pay road impact fees so the city will not be asking for anything that developers are not normally required to pay. The road agreement should not obligate property owners any more than if there wasn't an agreement. If the properties do not develop the recapture agreement will not be in play. Alderman Golinski asked if a new agreement splitting the cost three ways should be drafted and Attorney Orr indicated that Plano's attorney has already contacted her about it. Alderman Sutcliff questioned why the county was in a hurry; was it because of the asphalt plant proposed for that area. She also questioned what the charge for this "gift" of participation from Kendall County was. City Administrator Olson indicated there was no charge to the city. Alderman Sutcliff thought the agreement should be pursued. Alderman Gilson noted that this has been discussed for so long. He asked ifanyone questioned the motive for the county's generosity in kicking in for the road. Mayor Burd stated that she did not think they would explain their motives. Aldermen Gilson andMunns felt they still could be asked. Mayor Burd stated that she already explained that the reasons were development on the north side of Route 34 and the bridge over the Fox River. She stated that no one has shared motives with her and she asked Alderman Plocher if he knew any motives as he has discussed this with county board members. Alderman Plocher stated he discussed this with HD Davidson who told him that the county was interested because of the Eldamain bridge. They also discussed a state statute about a road leaving a state highway and the county having control. Alderman Gilson asked ifMr. Davidson had property in the area and both Alderman Plocher and Mayor Burd stated that they did not know. Mayor Burd added that the City Council should focus on what is at hand not motives. Whether someone has property in the area is personal. The City Council should consider if this is in the best interest of the city. Alderman Gilson asked if the city could get a second opinion because he had never seen a contract that is silent on a completion date but yet the Mayor is saying that they can come in and ask us to complete it tomorrow. Mayor Burd noted that this was not a contract; it is a boundary agreement. Alderman Gilson stated he did not understand how, if there is no completion date, why could they step in and asked for it to be completed tomorrow. Mayor Burd stated that if he did not accept the current opinion he should not vote for the deal. She felt it was a waste of money to get another opinion. Mayor Burd polled the City Council to see who supported investigating the agreement. Seven aldermen supported it with Alderman Spears against moving ahead. Alderman Munns questioned the cost of drafting the agreement and Mayor Burd stated that staff will draft it and Attorney Orr will review it. She directed City Administrator Olson to pursue the matter. Route 47 Downtown Aesthetics (CC 2010 -16) Mayor Burd reported that she and some of the staff went to Ottawa, Illinois to discuss the downtown area of Route 47 with IDOT. She was concerned with what they proposed and wanted City Council's input on the matter. IDOT wants an answer in a few weeks so the plans can be completed. City Administrator Olson showed a PowerPoint presentation of the design aspects of the curb profiles (see attached). He stated that staff came up with a design after IDOT initially approached the city about the widening of Route 47. He went over Plan D which leaves a narrow sidewalk (4) and has a brick facade between the road and the sidewalk. Another design, Plan B, increases the sidewalk space 18" but there is no wall and a parapet is used instead. This design is not as ethically pleasing. Superintendent of Parks Sleezer added that the parapet wall is at a constant height so the sidewalk elevation goes up and down with the grade of the hill. This will affect plantings along it. Mr. Sleezer explained hardscape versus landscaping using annuals and shrubs. He stated that with the wall option plants could be hung from the light poles or railings. As to landscaping with the parapet, he stated that he needed more information from the state as to the final product and width of sidewalk. The Minutes of the Regular Meeting of the Citv Council — February 9, 2010 — pa 4 Administrator Olson went over the overhead view and building profile indicating the ramps that are needed. Alderman Golinski asked if there was a difference in safety between the wall and the parapet. City Engineer Wywrot explained that the parapet is the safer barrier. Mayor Burd added that IDOT conceded to the parapet design in order to get more sidewalk width. Alderman Sutcliff commented that incorporating green space would make it aesthetically pleasing and will bring in more rent for the buildings. She supported Design B and non porous material. She questioned the drainage of the planters and suggested a rain garden near the river to filter the drainage. She stated that trees planted along the street lower crime and make things look more valuable. Mr. Sleezer stated that drainage will be incorporated but that it will be a hard area to grow trees. Topiaries may be an alternative. Alderman Spears stated that she would like to know what the estimated cost was for each option before deciding on a plan. Mayor Burd noted that the City Council was not being asked to approve spending but was being asked which concept they would like to see used downtown. The city needs to advise IDOT on the plan and then cost will be determined. She stated that the city's portion of the Route 47 widening is estimated at $2 million. Administrator Olson added that one option over the other won't change the city's cost; upgrades such as a design stamped into the wall will increase the cost. Mayor Burd noted that there were TIF funds available for the project. Aldermen Werderich and Munns supported Option B with the parapet. Alderman Golinski asked what Mayor Burd's opinion was. Mayor Burd stated that she was depressed after the meeting. She stated she would like to see Yorkville's downtown look like Plainfield's but that isn't proposed. She stated that the focus will have to be to the back of the buildings. Alderman Golinski commented that he was disappointed with all the options but would support the parapet design. Alderman Plocher stated that he would like to discuss the designs with the business downtown for their input and will send the mayor a memo with his opinion afterwards. Alderman Gilson asked if it was the same cost for either options and Administrator Olson reiterated that the cost was the same as long as the city does not upgrade anything. Mayor Burd suggested that the City Council look at this as if they were building a house. There is a basic plan and any upgrades are additional. Alderman Gilson agreed with Alderman Plocher that the design should be discussed with the downtown businesses. He was concerned with how the city was going to pay back the state and that is was hard to pick without knowing the cost however he would choose wider sidewalks. Alderman Teeling questioned if the wall or parapet would block the view of the businesses and Administrator Olson stated that either will. Alderman Teeling supported wider sidewalks. Resolution 2010 -03 Intent of Off - Street Parking Lot Relating to Illinois Route 47 (Bridge Street) in Yorkville (CC 2010 -17) Mayor Burd entertained a motion to approve a Resolution of Intent for off-street parking lot relating to Illinois Route 47 (Bridge Street) in Yorkville and authorize the Mayor and City Clerk to execute. Seconded by Alderman Golinski; seconded by Alderman Werderich. Mayor Burd stated that this concerns the offer from IDOT to replace parking spots. They will be giving the city $96,000.00 towards the purchase of space for twenty -two parking spaces. Alderman Gilson asked if the City Council resolves their intent to go forward with the off-street parking was it resolving to purchase the old jail. Mayor Burd stated that it was_ Alderman Gilson asked if the city received anything in writing from developer Harold Oliver as to his part in the renovation especially indicating that the asbestos and lead paint removal will not cost the city any money. Mayor Burd stated that the city received a letter of resolve from Mr. Oliver which was included as part of the grant application for the jail. Administrator Olson noted that the grant application was included in his Administrator Weekly notes. Alderman Gilson expressed his concern that some people on the City Council want to believe that the purchase of the jail is free but there are many costs associated with it such as operational, staffing and insurance costs. He stated he was not against the preservation however there are other projects the city isn't able to afford such as the Game Farm Road project and there is the cost of the litigation the city is involved with. He felt this project should not be at the top of the list and he stated he did not support the resolution. The Minutes of the Regular Meeting of the Citv Council — February 9. 2010 — nab Alderman Spears asked if there was an estimate of the cost to the city for the renovation and Mayor Burd stated there were zero costs. She stated that she was apprehensive of "free stuff' because of the Countryside TIF; now that area has been sitting vacant for years. She stated she could not support this. Mayor Burd noted that Alderman Gilson voted yes for the grant application. Alderman Gilson stated that he did not vote yes for the grant. Mayor Burd stated that she thought it was on record that he voted in favor of the grant and Alderman Spears was the only one voting against it She stated that the TAP grant application address staffing, funding for running the building, admissions, etc. and that IDOT was building the parking lot. Also, the city has a commitment from a local developer, who has commitments from other people, to renovate the building for free. She felt that residents will benefit from the $160,000.00 payment to Kendall County and the museum. She questioned why anyone would be against this when the city is trying to revitalize the downtown area. Alderman Plocher stated that he supported the revitalization of the area which is suffering. He felt it was about time the City Council stood up for Ward H. Alderman Sutcliff stated that this is a great project which will bring tourism to Yorkville and that the Aurora Area Convention and Visitor Bureau is excited about the museum which will bring people into the area. She stated that volunteers will be renovating the building and because it is a public building the asbestos and lead do not have to be removed but can be encapsulated. Mayor Burd added that only residential properties need to have these removed. Alderman Gilson asked if the mayor was saying that no staffing costs, building and parking lot upkeep, insurance, etc. will be the responsibility of the city. Mayor Burd advised him to read the grant application. He felt that there has to be a cost to the renovation. She stated there would be a cost to run the museum however an admission will be charged to cover costs. Administrator Olson added that the building and parking lot will come under the city's blanket insurance policy; when things have been added in the past the premiums have not increased. Mayor Burd stated that twenty -two parking spaces are going to be lost when Route 47 is widened and this is a way to replace them. She noted that this has been under discussion for some time and now it was time to vote on this. Mayor Burd entertained a motion to call the question. No motion was made. Alderman Werderich stated that he felt that this was an important project and he thanked the staff for investigating alternative funding so there would not be a cost to the city. Alderman Golinski stated initially he had some reservations about this project but said he would support it if funding was found. He noted that a lot of work was put into the project and agreed with Alderman Werderich. Motion approved by a roll call vote. Ayes -6 Nays -2 Spears -nay, Plocher -aye, Werderich -aye, Golinski -aye, Teeling -aye, Gilson -nay, Sutcliff- -aye, Munns -aye Kendall Marketplace - Cannonball Trail and Route 47 Intersection Improvements (CC 2010 -18) Ordinance 2010 -09 Approving the Exercise of Power of Eminent Domain for Street Purposes (Kawczynski and Farias Property) Mayor Burd entertained a motion to approve an ordinance approving the exercise of Powers of Eminent Domain for Street Purposes (Kawczynski and Farias Property) and authorize the Mayor and City Clerk to execute. So moved by Alderman Sutcliff, seconded by Alderman Munns. Attorney Orr explained that when the City Council approved Kendall Marketplace an agreement to improve Cannonball Trail and Route 47 was also approved. In order to do this, property needs to be acquired. The city has been negotiating with the property owners for a year and no progress has been made. The only way to begin court proceedings is to approve an ordinance exercising the power of eminent domain. Alderman Spears stated that in 2005 she brought forward a resolution, which was unanimously approved, stating that the city would never enforce eminent domain. The City Council discussed at that time it Attorney Orr stated that she reviewed that resolution which applied to economic development however the acquisition of this property is mandated by IDOT. The Minutes of the Regular Meeting of the Citv Council — February 9, 2010 — DapL Alderman Gilson stated he was not a believer in eminent domain to acquire property. It is his belief that down markets and low appraisals often times force landowners to sell for less than the property would be worth long term or give up property that has sentimental value and that cannot be quantified in many situations. He did not in agree with this. Alderman Gohnski stated he was curious about the negotiations; do the property owners want more money or do they not want to sell. Attorney Orr explained that the dollar amount is in question and a judge will determine a fair market price. Alderman Golinski noted that if Kendall Marketplace kicked in more money this may not be a problem. Administrator Olson added that one of the property owners does not want to relinquish property Motion approved by a roll call vote. Ayes -5 Nays -3 Plocher -aye, Werderich -aye, Golinski -nay, Teeling -aye, Gilson -nay, Sutcliff- -aye, Munns -aye, Spears -nay Mayor Burd asked what would happen if the city did not approve this. City Engineer Wywrot stated that IDOT could call the bond on the project or they could exercise powers of eminent domain. Ordinance 2010 -10 Approving the Exercise of Powers of Eminent Domain for Street Purposes (Applegate Property) Mayor Burd entertained a motion to approve an ordinance approving the Exercise of Powers of Eminent Domain for Street Purposes (Applegate Property) and authorize the Mayor and City Clerk to execute. So moved by Alderman Werderich; seconded by Alderman Munns. Alderman Spears expressed her disappointment that the City Council did not have all the information before voting on these items and she would have rather this had been in IDOT's hands; let them exercise the power of eminent domain. She also questioned the payment of legal fees by the developer and Attorney Orr clarified that legal fees will be paid by the developer out of the SSA fees. Motion approved by a roll call vote. Ayes -5 Nays -3 Gohnski -nay, Teeling -aye, Gilson -nay, Sutcliff- -aye, Mums -aye, Spears -nay, Plocher -aye, Werderich -aye CITY COUNCIL REPORT No report. ATTORNEY'S REPORT No report. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. CITY ADMINISTATOR'S REPORT Administrator Olson reported that the interviews for the Community Development Director were completed. He was having references checked on the finalist and would like to schedule a special Economic Development Committee meeting on either February 17, 2010 or February 24, 2010 to present the finalist to the committee. He asked the committee members to advise him on which date would work for them. He also reported that he, the mayor, and several aldermen attended the Kendall County solid waste update meeting. A half hour into the public comment portion of the meeting, the meeting was closed. He was not sure what the next step in the process was. FINANCE DIRECTOR'S REPORT i No report. i CITY ENGINEER'S REPORT No report. DIRECTOR OF PUBLIC WORKS REPORT Director Dhuse reported that snow was predicted to continue until midnight or 1:00 a.m. and crews should have it cleaned up by morning. The Minutes of the Regular Meeting of the Citv Council — February 9, 2010 — nage 7 CHIEF OF POLICE'S REPORT Chief Hart encouraged everyone to watch WGN news tomorrow morning for their report on bomb sniffing dogs because Officer Johnson and K9 O'Neill will be part of the report. He also reported that Lieutenant Schwartzkopf had been selected to be a team leader of the Kendall County Special Response team. DIRECTOR OF PARKS & RECREATION'S REPORT Interim Director of Park and Recreation Olson reported that two new classes were being offered. Kayak lessons will be given in the pool at the Rec Center for three Sundays beginning March 21, 2010 from 10:00 a.m. to 1:00 p.m. The cost is $80.00 for members and $95.00 for non - members. Ta Chi classes will be offered Saturday mornings from 9:00 to 9:45 a.m. starting this coming Saturday. COMMUNITY DEVELOPMENT DIRECTOR REPORT Interim Community Development Director Schraw reported that she attended the Kendall County Planning meeting along with Mayor Burd and Anne Lucietto, ch airman of the Plan Commission. Ms. Lucietto spoke about the Planning Consortium and Ms. Schraw presented information on the trail system. COMMUNITY RELATIONS OFFICER'S REPORT Mrs. Spies reported that they were still taking applications for the Second Annual Go Green Fair on March 6, 2010 at the Rec Center at 11:00 a.m. The Green Committee is looking for exhibitors, presenters and volunteers. The event is free and family friendly. More information can be found on the city's website. There will also be an art fair connected to the event. She also reported that there will be a Coffee with the Mayor On February 13, 2010 with Mayor Burd and Congressman Foster from 10:00 a.m. to noon at city hall. COMMUNITY & LIAISON REPORT Yorkville Bristol Sanitary District Alderman Gilson reported that he attended the Yorkville Bristol Sanitary District meeting where the Long-term Aquatic Research Survey done by Deuchler Environmental was discussed (see attached). The study discussed such things as the changes in land use and its effects on the Fox River, storm water impact, etc. Anew study to begin in March 2010 was proposed which would finalize the 2010 objectives. Ralph Pfister was also congratulated for becoming a life member of the Water Environmental Federation. Life members must have at least thirty -five years of service. The YBSD's next meeting will be March 8, 2010. Kendall County Planning Committee Alderman Werderich reported that he attended the Kendall County Planning Committee meeting. It was reported at the meeting that the county had twelve single family residential permits issued in 2009. The average has been 100 permits /year. They saw an 18% decrease in inspections, a 41% decrease in building fees and a 65% decrease in land cash. Also discussed was the use of the 2006 ICCI codes. Representatives from Yorkville spoke at the meeting as Ms. Schraw reported earlier and their presentations were well received. Park Board Alderman Teeling reported that the Park Board meeting was cancelled due to the lack of a quorum. It has been rescheduled to February 11, 2010. Aurora Area Convention and Visitor Bureau Alderman Sutcliff reported that she attended the AACVB meeting where they discussed baseball tournaments to be held in Yorkville. She hoped that the city would be ready and that local businesses would get involved. She stated that the AACVB told her that local hotels did not want to participate in the tournaments however when Mayor Burd contacted them they stated they were unaware of the events. Sue Voss, the director of the AACVB, was also excited about the funds for the old jail. Alderman Golinski added that there will be six to using Bridge Field. Administrator Olson clarified that nine tournaments have been booked. Alderman Gohnski commented that the to need to be marketed in the area because they will bring in a lot of business. Kendall Marketplace Mayor Burd reported that she attended the 2 nd Annual Celebration for Home Depot. She stated that the Bristol- Kendall Fire District was there with a fire truck and Dalmatian, there were classes for kids and hot dogs. The manager of Home Depot reported a 17% in sales and reported that they are 1 St in their district. She also attended the ribbon cutting for the new Ulta store. Metro West Mayor Burd reminded the City Council that on March 16, 2010 she was driving down to Springfield with Metro West. She stated that the more that go, the more Springfield will pay attention. She invited them to attend and asked them to contact administrative assistant Bonnie Olsem if they were interested in joining her. The Minutes of the Regular Meeting of the Citv Council — February 9, 2010 — oa 8 COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. ADDITIONAL BUSINESS Governing Ordinance Alderman Spears stated that the Governing Ordinance addresses that cell phone be turned off during meetings. She noted that Oswego has post signs asking that this be done at their meetings. She asked that the Governing Ordinance be revisited to add that laptops used during meetings be focused on city business. She asked that this be brought to the Administration Committee for discussion. Mayor Bard added that the Governing Ordinance forbids City Council members from asking about motives. Members should look at the item on the table and determine if it is a benefit to the city. They should keep on a higher level and stick to the issues. She recommended that the City Council review the Governing Ordinance. Solid Waste Meeting Alderman Golinski stated that he wanted to attend the Solid Waste Meeting however he was unable to because of his son's school program. He noted that he caught the highlights on YouTube. Mayor Bard stated that she wanted to make a few comments however she did not get an opportunity. Just be Natural Alderman Teeling reported that the Yorkville singing group "Just B Natural" will be on WGN morning news on February 11, 2010. ADJOURNMENT Mayor Bard entertained a motion to adjourn the meeting. So moved by Alderman Werderich; seconded by Alderman Plocher. Adjournment of the meeting was unanim ously approved by a viva voce vote. Meeting adjourned at 8:46 P.M. Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois Revised at the March 9, 2010 City Council meeting. I II REGULAR CITY COUNCIL MEETING Rises-*&A % PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: V SIGNIN Memorandum To: City Council EST. =` 1836 From: Susan Mika, Finance Director CC: Mayor Burd; Bart Olson, Assistant City Administrator Date: February 9, 2010 Subject: Bill List Questions 2 -9 -10 City Council Agenda The following are questions from the February 9, 2010 bill list: 1. Page 23 - Under Visa , Admin - Senior Service Committee Luncheon with the mayor, gasoline. Please breakdown this expense of 74.58 in more detail as to what it exactly paid for and for whom. Also, what was the purpose of this meeting, and did it require a luncheon. Response: $32.15 was for gas for trips back and forth to DeKalb and Oak Brook for Metro -West and Metropolitan Mayors Caucus meetings. The luncheon ($42.43) was for the Mayor, Glory Spies, and Betty Schoenholtz to discuss the Senior Services adhoc committee. / B' /F4V � vpo.► � � v�.r � v v_ .► � �.A ►.r � � L� r � v � ►.► � v.�o.► A vpp► � vp ► � vP_o ► � v.�. ►.r f le9n'�.� „�,:�P \,O/ .•.' \��/ cv \��/ v. \��/ cs \��/ .•� \��/ vc \��/ ..' \��/ .•. \,�/ .'r 1��/ c.' \��/ o.� �o�' - ---- 1_i :__-- -- _---- _:.�1I1_�:_ :.�121_i ?l�_ : __:. �1.2_ l_ i..__.. �1_ I_ l_i �1_?_ l_ i._.:. �Z_ I_ l_ i .__..�1..1.i N q UNITED CITY OF YORKVILLE X11 ►m�1� � nil 0�91om f�aD , Q g G � 01co ® ''aa e�44 lob I 1 .:leorl Whereas, the Boy Scouts of America has been at the forefront of I �11ia�, 1 o- 3�q•.jQ 0 ANe9�. ` instilling timeless values in youth since its founding in 1910; and t�� Whereas, this national youth movement has made serving others through its values -based program its mission; and I �. Whereas, the Boy Scouts of America is committed to helping ;!, A3fl�d ►,�►a;.•. • millions of youth succeed by providing the support, friendship, and ��i IiOi °® mentoring necessary to live a happy and fulfilling life; and �1110�: ►►► ►6 `� Whereas, the Three Fires Council of the Boy Scouts of America and 011 d' �i I1 ° m.-< its 637 Cub Scouts packs, Boy Scout troops, and Venturing crews are th cc >�" 6:Ib 4 celebrating Scouting 100 Celebrating the , t „, anniversary Ni 1,00 0 Adventure, Continuing the Journey , and ►i'i`o" Whereas, with more than 454 community organizations that make 1911e ®`= utin available to 36 644 youth members in our area, the Scouting Scouting � i y ab °. ab Q program provides a means of character building, citizenship training, and ; ®���,► �� personal fitness. �pp X11 ►► � , . ,eome ®p ► 1 , 1 ° r °ems Therefore I Valerie Burd Mayor of the United City of Now, , , , �� � . S1,1,�; ° _s Yorkville, do hereby proclaim the week of February 7 -13, 2010 as ; ®�0�1 �►►,; "Scouting Anniversary Week in the United City of Yorkville to express ® ,�� F db a � the appreciation of our citizens to the Three Fires Council and the Boy Scouts of America for their interest in and dedication to Americas youth. ► 11► � ®, �; Dated this 9 day of February, 2010, A.D. r. IU 4 W OO f 119AePa l / Valerie Burd, Mayor 4 - a oa�c, a.'9`e `�'.:�I / \ ♦�...I / \ ♦.n� I \ill / \ �� -r� / \ �.inl / \ �..nl`/ \ ��:�I / \ l�.►l / \fee ?evd0"rp ! aJi �L�r1� eZe:..rJi �t�.:_ rIi :.:rli - =� �L�i a . Q '1���/ r .:Ilu 1+1/ ". h +lu+1+ ��� Ilu elp +.�� ►un1p + ��� Ilenlp +0•� hneul. �1� ITUe1. � YF ..��•.._ 1u 1u.1. � �� I/uenl..t'.1 el r/e.c���y�p,e 0 ® ®� ®�; _�� _.•.�► t �..•.! t � .�- s � � ��� s � gym. � � s �:i �� ®� ..'.. �_� ..•.•.. � sar,o' ®t. ®Gj - ®ei/J _ 1� � �w � i V ► i� Vii_ s- � � _ °_r_ aeo. ®/' ®� �A�;�[..6rI6 ® O� ►..s.► ��►� I � 1 � 1 � ►. ►. � t � ► ► ►� 1 � ►, ►. ►� ��� ► ► ►► O�j � .�� � ►.�� A d�O �e ©� ®�lf.`il'1 e� nr. ra q ♦ � p,vl. � � plvlvl.r• � � pl.,•, •r• � � p,v, �rsr• � � pl.,�l•rq � � pl. i. i.rq � 1 pl-I�I.r• � � pl ■i. ivr• � � pl. ■r• � � pl. � � plvl�lvr• � i to ®e.,g't 'i 1 ,� ,e® W �� p-• u• p.• •u u• •.• u• p®q p.q uq pu ®.�.0 I�❑ :�A�ee >� .v.. ®Z�I�ti.••a1�Iali.•••.�1�? Ali/.••, �1�2_ �li�:. a1�?! li.'• '•a1�Illi._•'•.�1�?�li.•'•.�1�? Ali.•'•. �1�T�li.•'•. �Ze2�l�.•'•. �1�T�Pi .•_'_•.�'l ► ?�l ® <•.:�,, < ti!7II t any o . ...........�. �. .�v.�u...�. .".• • uza......u�•.�.. �. �. a•�._a�.��.�sa>L..�...• ., .•. d ®�!,��, c . o , ro Qua B V0 OOP�at��l'I !'1 o °A4 Office of the Mayor ®s United City of Yorkville hP ®� 800 Game F Road 3��3 arm Yorkville, Illinois 60560 Fl � ® 1 ►die ®;,o . ,�b_ffb Ql Mayor Valerie Burd� ®adQ ��d ° s United City of Yorkville �1 ► D;� ®• ,; Proclamation �: 1 vaP9� WHEREAS, engineers have used their scientific and technical knowledge an 4 � skills in creative and innovative ways to improve society's quality of life; and�Ad;�� ►.Pa. .mvbal R,� ►a;��.qo,, WHEREAS, engineers face the major technological challenges of our time — 1 from rebuilding towns devastated by natural disasters to revolutionizing ourQ� 4D�����' infrastructure and technogical progress; b /''1 ®ap� r7 CUvyP Q WHEREAS, engineers are encouraging our young math and science students ► «}o•a to realize the practical power of their knowledge' �Pd - I ' 4441 ® m-•. ° -= �1, +3DV� 1,; WHEREAS, we look more than ever to engineers and their knowledge and skills to meet the challenges of the twenty -first century; dN4: NOW, THEREFORE, I, Valerie Burd, as Mayor of the United City of Yorkville, on behalf of its citizens and City Officials, do hereby proclaim the week of P� February 14 -20, 2010 to be National Engineers Week in all of Yorkville, Illinois. II'ons ®` ►ab�,� Dated this 9 da Y February of t 2010 A.D. i �i7n np��Vq! 1 pe �.1.G NC Q jn� ! Mayor Valerie Burd '' • \ ♦v:vl'/ \ �.:.� / \ �v..'I / \ wv:v/ / \ � � I/ \ Ov.v/ / \ �v.v /'/ \ eve/ / \ �v.v /'/ \ Row're,oe�''�wa . I.� ����i'. ��i���!. ► �i��a� •� +�a�����������!��sr�'��r� ► � +�� ����� �i� isii�'�:� 1 9v�p�' • 1� ,`Fa �_���_�.. ����i �..•se���.� ►_s�s�.� � �_� saves �_� �i...o_�� �o....�s �_�u_•� �_� �_io_.•r�� oi ouv r��! ® ,l N i D Co Memorandum To: City Council esr 1 leas From: Bart Olson, City Administrator O CC: " �, b p Date: February 5, 2010 "`�"" Subject: Route 47 Aesthetics - Downtown <LE Attached are sketches of a couple options of road and sidewalk design of the downtown stretch of the Route 47 widening project. This project is currently-in phase II engineering, and IDOT is requesting that we make some decisions regarding the profile of the curb and sidewalks on Route 47 from Hydraulic to Van Emmon Street. I have attached a section of the Integrated Transportation Plan that shows preferred aesthetic features for the downtown. Many of these features (streetlights, planters, benches, etc.) can be installed after the Route 47 project is complete and will be 100% funded by the City. Other features including walkway railings, fagade of the retaining walls, stained /stamped concrete in crosswalks will have to be paid to IDOT when our local share of the entire project cost is due. For these features and curb design, we need to let IDOT know which features and design we want in the next month. For years, we have assumed that streetlight, sidewalk and utility relocation, and downtown aesthetics would be part of our share of the costs of the Route 47 project. In April 2005, we estimated this cost to be $1.9 million. If we use a conservative construction inflation amount, this cost is around $2.45 million in 2010. Of this total, we had estimated about $50,000 in downtown lighting improvements. The streetlight design and locations contemplated in the Integrated Transportation Plan will be in excess of $50,000, and any railing upgrades, concrete stamping, and other items discussed will add to this total. Discussion on how we pay for these items will be had at a future Public Works meeting, and will be held in conjunction with a discussion on funding Game Farm Road improvements. Until then, staff is seeking your direction on the desired aesthetic features of the downtown. �I I ,..-- Bar Iw WH`N REQUI _ RE0jiRFP IS wAtvo W) .: �r � ,< Lott o�►oN F c p 'K1 KA� r 1 ,cm r c L E Ln ri I i $v�rr�r B REOUIREC 4 11-4 Po" I i E i a ' f i t._ I � - by �� � � x ,_ � �+dil'�►d F or j� C� vv*4Avw PAtAMgr , t� ' A l .15m lt6ow i t3ulwi WHEN REQUIRED - Tt. ! Q M WAIL SOMIL xDA© aC3lid a Route 47 The future widening of IL Route 47 and additional im- provements considered for the downtown Yorkville area will, potentially, have a negative impact on the pedestrian environment. Crossing 1L Route 47 at Van Emmon and Hydraulic is a significant constraint, as pedestrian cross- ings will need to be clearly identified for the pedestrian and the automobile user. Also, the east and west sides ' of IL Route 47 are very narrow and with the elimination of parking and widened lanes the pedestrian environment is challenged. To accommodate the negative factors, as part of this ITP project, Yorkville and IDOT are pursu- ing solutions to these impacts. Currently a wall /raised planter bed is being p g proposed along each side of Route 47 along with decorative fencing. The ITP recommends that this wall be faced with materials that match the theme Based upon the understood pedestrian zones de- for signage and wayfinding (see Exhibits 'H' -Theme and scribed above, the ITP suggests future improvements Character Vision and `l' - Gateways and Wayfrnding to specific streets in downtown Yorkville. The overall Concepts). characteristic of street cross - sections should create an environment that is appropriate to the design speed of the street. When modifying a street cross - section, the ROUTE 47 �y SIDE) design elements need to be considered, along with the traffic volume. Design elements relevant to the vehicle (Fm, Horaaulle Avg. ID rxmm m RQ include lane widths, pavement markings, materials and 1. Fmr&WZone m -x colors; curb design, and on- street parking. Design ele- z PodeSUW 70ft 3 Min. ments more relevant for the pedestrian include: building setbacks, street trees, sidewalks and furnishings. The "� z ft greater the level of pedestrian activity, the lower the 4, ohWuWan €mom i'k" ' design speed and posted speed should be, to improve the pedestrian environment in downtown Yorkville. The . f streets listed below were studied to determine how they j. could be modified in the future to be more pedestrian and - bicycle - friendly. Note: These are conceptual illustrations only designed to , rp fit within the existing right- However field condi- tions and other variables may not allow the exact dimen- sions as shown. Roadway improvements and easements +' may need to be acquired in some areas, to achieve the 4 3 t proposed cross - section. The sections also assume po- tential redevelopment on sites where easements could be '""""""""`•'r """ """ acquired. • Route 47 (focus on west side) • Hydraulic Street • Fox Street (residential sections or areas only) South Main Street 38 .. ,. - 3 ,4 - � f 5 6 7 "" i. 8 3 e- 9 fir, s Planters make nice groupings! Street Furnishings Security Traffic Control -- Over 80 sizes of planters are available. See current price list for available sizes or 10 12 , call 1- 8002333907 for more information. Make a variety of designs - corners, rows, or dusters. Use similar widths or various heights and widths. Change flowers with the a seasons. Use with matching benches and waste receptacles to complete your project. 0 Doty & Sons Concrele Products, Inc. I Toll Free 1- 800 - 233.3907 I www.dotyconcrete.com BENCH TRASH RECEPTACLE PLANTER BOLLARD Manufacturer: DuMor, Inc, Manufacturer: DuMor, Inc. Manufacturer: Wausau Tile or Longshadow Manufacturer: DuMor, Inc. Model: Bench 58 Model: Receptacle 102 Planters Model: Ballard 451 Color: Black Color: Black Model: TF4177, Oxmoor or Caron Color: Black Jardiniere j Color: To Match Limestone / 1 1 N TREE GRATE LIGHTING FENCING CROSSWALK PAVING Manufacturer Ironsmith, Inc, Manufacturer: Sternberg Lighting Manufacturer: Master Hatco Manufacturer: Butterfield Color Model: Del Sol or Sunrise Model A: 1- 1914A/478EFPM- 8'18530SRTF- Model: Imperial Fence - Style D Modified Model: Old Chicago Herringbone Color: N/A 12FF /1130A/A/5P /478EFPM /SSCC or Custom Design Color: U31 - Weathered Terra Gotta Model B: 1130A/At5PIPT/4216FP5 Color: Black P13 - Deep Charcoal Color: Black Q it .r er .r Optlons: Banner Arm, Planter Arm, Flag }—mss Pole, Wreath Hook, Speaker Mount or Outlets a 30' r1 v 18" 18' Model A Model H , (For Route 47 & (Pedestrian Scate - Maya lnterseclions) For Mirror Street&) 3 � a , v I i r �7 PFrPOS Customized P remi e r t A s s Planter �i r!+ ' ' 9 A - - .q r - Q i ro. r. .t- a 1 D r 9 0 R P A G r 30 PROPOSED TOP OF CURB PROPOSED EDGE OF PAVEMENT -_ - �` - - - -�- ` PROPOSED SIDEWALK AT BUILDING PROPOSED FRONT EDGE OF SIDEWALK ( PROPOSED FRONT EQGE OF SIDEw ALK `PROPOSED SIDEWALK AT BUILDING PROPOSED TOP OF CURB EXISTING SIDEWALK EAST SIDE .t .tee'`".'"._. -. PROPOSED 70P OF CURB PROPOSED RAMP PROPOSED FRONT EDGE OF SIDEWALK _.- .__- ��-- _ -� - -- -- -- -- _ - - - -- PROPOSED SIDEWALK AT BUILDINC WEST SIDE EM S MA i AW ' * i Y � A r 4o f +' V r r 3 '� , s [.• s "'ono � 1 �'.� r , W,. sllnsad leuij — o Aienjqaj AaAjnS 4 :)i enb wial-6uo EXECUTIVE SUMMARY This study was conducted to provide current biological data to establish baseline water quality conditions upstream and downstream of the Yorkville- Bristol Sanitary District (YBSD) wastewater treatment plant (WWTP) effluent discharge point and on the mouth of Blackberry Creek. The biological assessment was obtained by collecting water quality data, assessing habitat, and sampling for macroinvertebrates, fish, and mussels. The sample locations for this project are shown on Figure 1. Overall, the water chemistry data showed no significant impact from the YBSD WWTP. However, it is important to note that there were only 4 sampling events so these results are to be used as a rough guideline due to the small number of samples collected to date. Impaired dissolved oxygen levels, as represented by 2 data points upstream of the dam, seem to be primarily caused by -the dam in this area of the Fox River. A warmer summer or lower flows may show more extreme fluctuations in dissolved oxygen levels. Fecal coliform levels may be of concern during warmer months within the entire segment. There were some pH excursions of water quality standards, especially in September. The Stream Habitat Assessment Protocol (SHAP) was utilized to assess habitat at all sample locations. The SHAP score corresponds to a rating of excellent, good, fair or poor. The SHAP scores were in the "fair" category for all of the sites a -g. The SHAP score of 93 calculated for site d was the highest amongst all sample sites. Sites a and f had the worst scores of 63 and 59, respectively. With regard to macroin e g v rtebrates, the Macroinvertebrate Biotic Index MB scores for all of the sites were very poor, poor, or fair. No sites were in the good or excellent category, indicating some level of pollution at all the sites. Site a had the worst score of all the sites and the remaining sites were all approximately equivalent. The Index of Biotic Integrity (113I) was determined for each sample site for the fish population. The IBI scores correspond to a rating of good resource quality, fully supporting aquatic life use, or fair resource quality, moderately supporting aquatic life use or poor resource quality, not supporting aquatic life use. IBI scores ranged from 21 at site a to 54 at site e. scores were higher for sample sites located downstream of the Yorkville Dam in the Fox River mainstem, with IBI scores ranging from 48 to 54, all indicative of good resource quality. Most notably, site b, located upstream of the YBSD discharge, and site d, located just downstream of the effluent, both reported high IBI scores of 51 and 52, respectively. Site a, upstream of the Yorkville Dam, and site c, downstream of the River Road Dam in Blackberry Creek, had the lowest IBI scores of 21 and 40 respectively, indicating fair resource quality. For mussels, site d was the best mussel area and sites c and f were the worst. Overall, the number of individuals, number of different species, and general health of the live specimens was higher than expected. The invasive mussel species moving into the Yorkville area are of concern. 2010 Ob Constant assessment of the treated effluent ,assess seasonal trends Add information to baseline !Mussels — discover coverage of invasive species, discover mussel beds within effluent plume Fish and Macroinvertebrates — cover new areas Fish -- further investigate site d Water Quality — continue to add data to assess trends