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City Council Minutes 2010 03-23-10 I MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE. KENDALL COUNTY. ILLINOIS., HELD IN THE CITY COUNCIL CHAMBERS., 800 GAME FARM ROAD ON TUESDAY, MARCH 23.2010 Mayor Burd called the meeting to order at 7:03 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I Gilson Present Werderich Present Ward I I Golinski Present (left at 9:50 Plocher Present Ward III Mums Present Sutcliff Present Ward IV Teeling Present Spears Present Also present: City Clerk Milschewski, City Treasurer Powell, Attorney Orr, City Administrator/Interim Director of Park and Recreation Olson, Police Chief Hart, Police Lieutenants Schwartzkopf and Delaney, Finance Director Mika, City Engineer Wywrot, Public Relations Officer Spies, Interim Community Development Director Schraw and Building Inspector Zabel. OUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Burd asked the staff and guests to introduce themselves. She welcomed the guests and asked them to enter their names on the attendance sheet provided. AMENDMENTS TO THE AGENDA None. COM UTTEE MEETING DATES Public Works Committee Meeting: 6:00 p.m., April 20, 2010 City Hall Conference Room Economic Development Committee: 6:30 p.m., April 6, 2010 City Hall Conference Room Administration Committee Meeting: 6:00 p.m., April 15, 2010 City Hall Conference Room Public Safety Committee Meeting: 6:00 p.m., April 22, 2010 City Hall Conference Room PRESENTATIONS YBSD — SSES Results Ralph Pfister with the Yorkville Bristol Sanitary District reported that the sanitary district asked to do a project in an effort to reduce infiltration into the city's sewer system. After entering into an Intergovernmental Agreement with the city, the YBSD contracted with Walter E. Deuchler and Associates to perform the Sanitary Sewer Evaluation Survey (SSES) of the south side of the United City of Yorkville. He introduced John French with Deuchler who presented a PowerPoint presentation on the SSES (see attached). After the presentation, Alderman Munns asked how other municipalities handle their aging water systems. Mr. French explained that some communities start at one end of the city and work to the other upgrading the sewer system. When they come to the other end of town, they start over. Some budget yearly repairs. Mr. Pfister added that in Yorkville, the newer sections have sewers with better materials. The area the study looked at was installed in 1923. Alderman Munns questioned if the privatizing of water systems was a new concept. Mr. Frerick explained that the Illinois American Water Company was used in rural areas however most municipalities maintain their own systems. i t The Minutes of the Regular Meeting of the City Council — March 23. 2010 — nab PUBLIC HEARINGS Proposed FY 2010 -2011 Budget Administrator Olson presented a PowerPoint presentation on the 2010/2011 Budget (see attached). After the presentation the floor was opened for public comment. Charlie Walker stated that he sat through the budget presentation yesterday and viewed it on the city website. He noted that the website was not updated in a timely manner in regards to budget updates. Administrator Olson noted that the budget was on the website under the Finance Department link. Also, the budget is placed in the aldermen's packets and these are on the website forty-eight hours before a meeting where it is to be discussed. Mr. Walker stated that the city does not have the revenue to fund the budget as presented. The revenues have been the same over the last three budgets and come up short. He questioned the negative general fund. Director Mika explained that the budget shows a negative due to the lack of state funds which are forthcoming. Mr. Walker asked why the city is expecting the problem will be solved. He asked where the funds needed to build up the general fund were coming from. He stated that during these bad economic times the city is spending money it does not have. He questioned who maintains parks after they are built with developer dollars. He asked the city to look at the budget and if it is a good budget it won't impact the community. He noted that there are ten taxing bodies on a real estate bill so everyone is affected. He asked why the city was committing to projects without having the funds especially with the unemployment rate, low property values, etc. The city can't ask for more dollars. Mayor Burd explained that the city's sales tax is coming in three months late but it is coming in. The funds are in an account but the state in not paying it out in a timely basis. The city knows how much will be coming in so it is anticipated that it will not be in a deficit by the end of the year. Also, state income tax is four months behind. She further explained the appeal with the appellate court for the landfill cost the city $50,000.00. There will be additional expense if the matter goes to the Supreme Court. Mr. Walker noted that the city is not guaranteed that funds will come from the state. He also noted that the city failed to collect $2 million in fees which could have prevented this budget problem. Mayor Burd explained that during her administration new policies have been instituted. The City Council assumed that the person previously doing the accounting had cash in the fund balance. Separate funds have been established so now the city has a clear picture of the fund balance, bond payments, etc. She explained that the city government is run on taxes so if they don't come in, the city will have to shut down. The city has been able to pay its bills and employees and it is looking at positive movement in the marketplace. Staff has been reduced by 20% but the city has expanded in population and space. Mark Johnson noted that the City Council for the last several years has not understood budgets, income or outflow and they have not had a real lesson in what it takes to run a city. He stated that he has come before the City Council several times in the last two years and asked that they cut costs. Some cuts have been made however there is a new standard in the economy. He told the City Council to get used to it because he felt it would not turn around for several years. He asked them to take a closer look at the budget and cut more. He suggested a moratorium on parks due to maintenance issues especially when there are resident's not working. Their worry is putting food on their table not parks. He felt that when there are no reserves, the city's financial rating will change and interest will sky rocket so the city should plan for this. He asked the City Council to cut deep and hard now in an effort to get the general funds up. There was no further public comment. I CITIZEN COMMENTS Darrel Brown stated that he read in the Kendall County Record how a library district is formed. He asked the City Council to deny the request at this time due to the economy. He stated he was surprised by the Library Board's reasons for forming a district. He did not believe their arguments are in the best interest of resident's and that the district was more for getting tax dollars. He disagreed that residents outside the city are not properly served and asked that the library keep city services. Attorney Orr commented that at the request of the mayor she investigated the procedure required to form a library district when a public library already exists. She discovered that the Library Board alone can approve a resolution to allow the question of a library district to be placed on a ballot as a referendum. As the current library covers city resident's only, the new district would only cover the current city limits. She stated she would be putting this information into a memo for the City Council to review. She added that the City Council does not have a say in the library district until after it is adopted. Stephanie Todd, Chairman of the Kendall County Historic Preservation Commission, stated that several years ago the old Kendall County jail was added to the "Ten Most Endangered Places in Illinois" list. She stated that tonight the City Council can help take it off the list. She added that across the country people have regrets after an old building is destroyed; no one regrets saving a building. She The Minutes of the Regular Meeting of the Ci Council — March 23 2010 — a e 3 � � tV U � noted that historic preservation is alive in the area and gave examples such as the Little White Schoolhouse in Oswego and the Opera House in Sandwich. Lynn Dubajic, Executive Director of the Yorkville Economic Development Corporation, commented that as she works with people wanting to open business in Yorkville she gets questions about the redevelopment of the downtown area.. Issues affecting the redevelopment are the timing of the widening of Route 47 and the lack of parking to draw customers. She stated that ample parking is crucial to generating activity for the downtown area. She commented that a successful downtown area attracts a wide variety of people by affecting shopping, housing, government, tourist attractions, etc. A viable mix of uses attracts people from out of the area as well as serves the local population. She felt the renovation of the old jail will create a unique attraction which will create foot traffic in the area as well as compliment the old courthouse. This can help create a healthy downtown area which will help boost the economic health of the community, create jobs and incubate small business. She stated that a healthy downtown is a symbol of community pride and history. Judy Gilmour announced that she is runnin for the Kendall County Board as an Independent with no affiliation to any political party. Sherri Farley, Executive Director of the Yorkville Chamber of Commerce, stated that she shares some of the same goals as Mrs. Dubajic. She expressed her support for acquiring and restoring the old jail both for parking and for maintaining the identity of the downtown area. Mayor Burd read a letter from Jeff Muellner (see attached) supporting the acquisition and renovation of the old jail. I CONSENT AGENDA None. PLAN COMMISSIONMONING BOARD OF APPEAL Mrs. Schraw reported that the next ZBA meeting was scheduled for April 7, 2010 at 7:00 p.m. MINUTES FOR APPROVAL A motion was made by Alderman Sutcliff to approve the minutes of the City Council meeting of February 23, 2010; seconded by Alderman Munns. Motion approved unanimously by a viva voce vote. BILLS FOR APPROVAL A motion was made by Alderman Sutcliff to approve the paying of the bills listed on the Detailed Board Report dated March 15, 2010, totaling the following amounts: checks in the amount of $408,410.43 (vendors); $238,064.19 (payroll period ending 3/13/10); for a total of $646,474.62; seconded by Alderman Golinski. Alderman Gilson stated that he previously asked if the costs of the Green Fair were offset by revenues and was wondering when he would get an answer. Administrator Olson stated he would have an answer in the next week or so as the Green Committee controlled the event and will be reimbursing the city which they haven't done yet. Until this was done, he did not have an answer. Motion approved by a roll call vote. Ayes -6 Nays -1 Present -1 Plocher -aye, Spears- present, Munns -aye, Sutcliff -aye, Gilson -nay, Teeling -aye, Golinski -aye, Werderich -aye REPORTS I MAYOR'S REPORT Ordinance 2010 -15 Authorizing an Agreement for the Purchase of Certain Property — Old Jail (CC 2010 -29) Mayor Burd entertained a motion to approve an ordinance authorizing an agreement for the purchase of certain property (Old Jail) located at 111 W. Madison Street and authorize the Mayor, City Clerk, and City Administrator and City Attorney to execute all documents. So moved by Alderman Munns; seconded by Alderman Sutcliff. I The Minutes of the Regular Meeting of the Citv Council — March 23, 2010 — page 4 Mayor Burd reported that Kendall County has agreed to sell the old jail to the city for $160,000.00. The city also agrees to vacate two streets. The funds for the purchase come from $96,000 from IDOT for the parking lot and $64,000.00 from the hotel/motel tax. A resolution of intent will be entered into with IDOT for them to build the parking lot. She stated that she met with the head of IDOT who informed her that they have a revenue stream from MFT so funds are available. Money is also available from a tourism grant. She stated that in the past volunteers have offered Kendall County their services to keep p the jail in repair. The County had concerns about renovating the building especially if it would be torn down in the future. Mayor Burd welcomed volunteers and stated she was forming a committee to address the renovation. Alderman Sutcliff stated that this was an important vote and project. She noted that the building was being obtained without taxpayers dollars and that tourism funds will maintain it after the renovation when it is opened as a museum with an admission fee. She felt it was an incentive for economic development for the downtown area. She stated that a local developer has volunteered his time and resources to renovate the building. She felt the purchase of the old jail would bring the community together and she thanked Mayor Burd for her efforts. Alderman Gilson stated that the purchase of the old jail will cost the taxpayer's money as is exhibited in the increase in insurance premiums. He felt that there will also be additional costs for runnin and maintaining the building. He had other concerns such as the city has not received a legal contract from the developer, Harold Oliver, for the renovation and that the stub sewer is an added to cost to the renovation. He felt the city needed to prioritize. Mayor Burd questioned the sewer line. City Engineer Wywrot explained that there is no sewer stub to the old jail. The stub will be funded by the city when the Route 47 project is completed. The stub can also be used by Kendall County for their buildings in the area and then the old line can be abandoned. Administrator Olson added that the sewer stub would still be done even if the old jail is not obtained. Mayor Burd stated that people have offered to pay toward the $1,600.00 insurance payment. Also, the National Trust for Historic Preservation has approached her regarding grant funds available. Alderman Spears also questioned the additional cost of insurance and other fees associated with the purchase such as closing costs and attorney fees. She wanted to know what the grant would cover. She stated that she would love to save the building but due to the budget she questioned if the city should do it. She also questioned what would happen if someone was hurt while volunteering. She stated that she could not support the purchase at this time. I Alderman Munns stated that the city could get out if its economic situation by encouraging new businesses and development. He felt the renovation of the old jail would revitalize the area and help to jump start the downtown. He supported the purchase. Alderman Plocher stated that IDOT was giving the city money for parking and that the money will go to Kendall County which will help defray taxes. Alderman Golinski stated that originally he opposed the purchase and was a reluctant supporter due to funding options. However, residents have indicated that they want Yorkville to retain a small town charm and what better ways to do this then by preserving local history. Alderman Werderich added that the jail is an important piece of Yorkville history and its renovation should encourage economic growth. Alderman Teeling stated that the city still had to purchase property for parking and this way the city gets its parking as well as renovates and preserves a building. She supported the purchase. i Alderman Gilson stated that business in the downtown could be encouraged in other ways such as through the Yorkville Economic Development Corporation. He did not feel the city should make the acquisition when it can't pay for it. Alderman Spears questioned how the closing costs were going to be paid. Administrator Olson stated that the grant did not cover closing costs. Alderman Spears noted that Countryside Center was designated a TIF district and nothing is being developed in the area. She stated that she found it hard to believe the renovation was not going to cost the city. She feared the building would be gutted and then left to sit unfinished. She reiterated her concerns with the insurance expense and the liability to the city caused by volunteers renovating the building. The Minutes of the Regular Meeting of the Citv Council — March 23, 2010 —Wa 5 Motion approved by a roll call vote. Ayes -6 Nays -2 Spears -nay, Plocher -aye, Werderich -aye, Golinski -aye, Teeling -aye, Gilson -nay, Sutcliff- -aye, Munns -aye Mayor Burd stated that she would move ahead by forming a renovation committee. The building needs to be cleaned out and stabilized first. There are plans to apply for federal grants. She spoke with the people who were involved with the old jail in an effort to keep history alive. She thanked the City Council for their vote of support. She indicated that developer Harold Oliver was still committed to the project and noted that there was county wide support for the building. OSLAD Grant — Riverfront Park Conceptual Design and Preliminary Cost Estimate (CC 2010 -30) Mayor Burd reported that with the white water park opening in June 2010 and with the interest from canoe and kayak clubs, more parking is needed at the Riverfront Park. She reported that Park Planner Laura Schraw has developed a design for the park. Mrs. Schraw reported that there were two errors in her March 11, 2010 memo regarding the Riverfront Park Budget. The public meeting for the project will be held on April 8, 2010 not April 13 and the budget is $10,000.00 off under the city's contribution. She explained that the IDNR project includes the canoe chute, the pedestrian bridge, the boat ramp and the concrete walkway. The city would be applying for a grant to be used for correcting the brickwork on the existing shelter, an interactive fountain, a fishing pier, a trail through the park to the pier, lighting and a park lot. Other improvements planned are the removal of the existing playground, adding a larger canoe access area and adding a permanent memorial for those who have drowned at the dam. The budget for these items is $400,000.00. Improvements not included in the grant are the addition of a larger parking lot and road improvements however these were included in the boat access grant previously applied for. Administrator Olson reminded the City Council that they chose this park over the Bristol Bay Park several meetings ago for an OSLAD grant application. He explained that the city's contribution to the grant is in -kind; stafftime will be used to complete the project. The city also is using land held by CorLands as a land match. He stated that staff is now asking the City Council for input on the design. Mrs. Schraw added that the budget presented is an estimate as staff is currently getting estimates for equipment and supplies. Alderman Werderich noted that the city's building at this site is not integrated in the plan. Administrator Olson explained that the Park Board voted on a lease agreement for the building and suggested soliciting canoe businesses to rent it as it could be used for classes or sales. This will be coming to the Administration Committee in the future. Alderman Werderich commented that the fountain feature is costly and may or may not blend in. He suggested using the funds to integrate something better. He also questioned the removal of the playground; noting that his children love to play there. He suggested that the park be upgraded rather than removed. Administrator Olson explained that the issue with the playground is that it is made of wood and is at the end of its useful life. Mrs. Schmw commented that the fountain is to distract children from the river and that a playground could possibly be a community build in the future. Alderman Werderich commented that the parking lot was set up well but recommended having a backup plan if the grant is not approved by the City Council or received. He also suggested picnic areas be added to the plan. Alderman Spears clarified if the grant had been applied for and Administrator Olson stated that it had not. She stated that Mrs. Schraw's memo confused her regarding the city's contribution of $117,950.00. Administrator Olson explained that this amount would be covered by in -kind fees and donations such as Mrs. Schraw's hours in planning the park. He also indicated that there are TIF funds available for the railroad easement. The removal of the playground equipment will be done by staff and their hours will be used as a contribution. Alderman Spears asked if the in -kind services were listed on the grant application and Administrator Olson stated they were. He added that they would be using CorLand's 90 acres as a match. Alderman Spears asked what the deadline was for the grant application., Administrator Olson stated it was July 1, 2010 so staff is getting the "ducks in a row" so when the grant is announce the city is ready with its application. Alderman Spears asked it the staff had a plan B if the grant is not received. Mr. Olson stated that the backup plan is the boat launch grant and the use of T1F dollars. Alderman Spears questioned how much was in the TIF fund. Director Mika answered $80,000.00. Mrs. Schraw added that plan B would be to leave the gravel area for parking. Alderman Gilson questioned the dollar amount of the grant; indicating that $130,000.00 is not included in the project for the playground and sitting area and the city's contribution is $117,950.00. He asked if the $247,950.00 was for the in -kind contribution. Administrator Olson stated that the in -kind contribution is The Minutes of the Regular Meeting of the City Council — March 23. 2010 — nab the $117,950.00. Mrs. Schraw added that the $130,000.00 for the playground is not included in the grant and is what is estimated for a future playground. Alderman Gilson asked if the city would get its money back for the application for the railroad easement. Mrs. Schraw explained that an easement is needed from the railroad and there is a cost for the application. Administrator Olson added that the city would not be reimbursed for this; it will be paid as a match to the grant. Administrator Olson explained the grant application including the city's match in staff time, application fee and other associated costs. Alderman Gilson indicated that the application fee is not an in -kind service and asked if this amount had been included in the budget. He was concerned that city was paying $2,950.00 out if its pocket. Mayor Burd stated that the railroad easement was also needed for the trail crossings. Mrs. Schraw clarified that the trail crossing easements were an entirely different matter and this easement was for the road to the east parking lot which is not grant eligible. Alderman Gilson asked for clarification that the project was costing the city $2,950.00 which it will not get back. Administrator Olson stated that the city would not get the application fee back but the other part of the match was with in -kind services. Alderman Gilson asked if there were any material costs involved. Administrator Olson clarified that material costs would be taken out of the grant fiends. Mrs. Schraw stated that the labor costs were the in -kind match. Alderman Gilson asked if the city employees were doing the work for free and Administrator Olson stated they were not; the work would be done during the normal work week so there will be no additional cost. I Alderman Sutcliff stated that this was a good plan since the park needed to be spruced up. She felt the improvements would kick start the downtown economy. She indicated that she met with the IDNR people who indicated that this was a good project for grant dollars. She suggested that permeable pavement be used in the area to reduce stormwater runoff and stated that it would be a shame not to have a playground in the area. Alderman Golinski asked what was included in the original plan for the park which was done five years ago. Mrs. Schraw stated that the original plan had a large shelter, a permanent path through the woods, playground and fountain, etc. Alderman Gohnski asked about the IDNR's bridge over the Fox River and Mrs. Schraw stated that she had not seen the plan for the bridge. Alderman Gilson commented that people have asked the City Council to make cuts and then the city talks about spending money on fees and labor for a project that is not a necessity. Alderman Spears asked if the grant was an 80/20 grant and Administrator Olson stated that is was a 50150 grant. The total grant project is $800,000.00 however the city is just asking for $400,000.00. He reiterated that the city's match was in land and staff hours. Alderman Spears stated that the in -kind match may be rejected. Mrs. Schraw commented that the application for the road extension would be before the City Council first; explained that Hydraulic ends before the gravel parking lot. Alderman Gilson asked what the cost was to write the grant. Administrator Olson stated that the grant writer is paid yearly. Mrs. Schraw added that there was no application fee. Proclamation for Earth Hour Mayor Burd read a proclamation for Earth Hour, March 27, 2010 from 8:30 to 9:30 p.m. (see attached). CITY COUNCIL REPORT No report. ATTORNEY'S REPORT Attorney Orr reported that the Administration Committee asked for direction regarding the ethics act. There was discussion about the fine of $5,000.00 and an ethics commission. She indicated that the mayor could appoint a commission but Kendall County already has one that could hear complaints. They could also be heard at the state level. She explained that the ordinance that was previously adopted includes fine information but not enforcement information. She would like to re -write it to include this and asked the City Council what form of enforcement they would like; local, county or state. Mayor Burd asked the City Council for a consensus and noted the ordinance change was mandated by the State's Attorney. The consensus was to have local enforcement (four supported local, one state and one Kendall County). Alderman Spears commented that she supported having the state oversee things and wanted to keep local people out of the process. She stated that State's Attorney Eric Weis was to get a ruling on the matter. Minutes of the Reeular Meetine of the Citv Council — March 23, 2010 — uaue 7 Attorney Orr stated that a response had not been received from the Attorney General and that she was not optimistic on getting an opinion. Alderman Werderich felt he did not have enough information on the matter however he suggested keeping the state out of the matter. Attorney Orr stated she would speak with Mr. Weis and draft an ordinance for the City Council to review. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. CITY ADMINISTATOR'S REPORT Administrator Olson reported on the following: • He will be speaking at an assistant manager conference in April about his transition from Assistant City Administrator, to Interim City Administrator and Interim Director of Park and Recreation to City Administrator. • He continued his report on the International City Government Association code of ethics. His chief function is to serve in the best interest of the community. He cannot accept an appointment with any city without a firm commitment that he will serve for at least two years barring any unforeseen circumstances. • The Administration Committee discussed the deferment of the Senior Services rent of the Beecher Center. He proposed $1,000.00 of rent for this fiscal year with a deferment of next year's rent for four months in order to help Senior Services with the food program. Another alternative discussed was to give the Senior Services a check for $4,000.00. Alderman Werderich suggested Administrator Olson prepare a memo outlining the options and bring this matter back to the City Council for further discussion. Administrator Olson stated he would do this. FINANCE DIRECTOR'S REPORT No report. CITY ENGINEER'S REPORT No report. DIRECTOR OF PUBLIC WORKS REPORT Director Dhuse was not in attendance. Administrator Olson reported that the city will be participating in the county salt bid which will be a significant savings for Yorkville. I CHIEF OF POLICE'S REPORT No report. DIRECTOR OF PARKS & RECREATION'S REPORT Interim Director of Park and Recreation Olson reported: • The Easter Egg Express will be held March 28, 2010 and there are still openings. The cost is $10.00 for residents and $12.00 for non - residents. • There are still openings for the Tax Dodge Run. The cost is $20.00 for advance registration and $25.00 the day of the race. • The second session of kayak classes are being held in Three Sundays in a row in April. No equipment is needed and the cost is $80.00. COMMUNITY DEVELOPMENT DIRECTOR REPORT No report. COMMUNITY RELATIONS OFFICER'S REPORT No report. COMMUNITY & LIAISON REPORT Senior Ad Hoc Committee Mayor Burd reported that the second meeting of the Senior Ad Hoc Committee was held. They are moving forward with free movies for the seniors. The first movie, Julie and Julia. being shown on April 28, 2010. They are also having "Lunch and Learn" programs at 11:00 a.m. on the third Friday of the i The Minutes of the Regular Meeting 9f the City Council — March 23, 2010 — nag_e 8 month. A needs survey is also being prepared and will be sent to residents either with the water bills or in the city newsletter. They also suggested looking into fundraising. Metro West Trip to Springfield Mayor Burd reported that she, Alderman Teeling and Alderman Sutcliff joined members of Metro West in a trip to Springfield. They met with several key people in the House and Senate and discussed pension reform, reduction of revenues to municipalities and transportation issues. KenCom Alderman Munns reported that he attended the KenCom meeting. The city needs to decide if it wants to participate in funding KenCom or starting its own 911 center. The Kendall County Board will spend $1.6 million for 911 services. Any other costs will be split between the other participants however the amount of contribution is not known at this time. Northeastern Illinois Area Agency on Aging Alderman Spears reported that she attended NEIL's Executive Board meeting on March 12, 2010. Items discussed were: • NEIL, covering an eight county region, is now the biggest agency representing individuals 60 years and older in the state of Illinois. • The agency has only received 17% of the general fund revenue from the state. Federal dollars have been keeping pace. The state recommended the agency use federal stimulus money. Grantees will be requested to revise their grants to 50 %. • The governor's proposed budget indicates no increase as well as no cuts in the Department of Aging. There was a 50% cut to the Illinois Cares RX program this current year with another cut proposed in the future. • Enrollees in the community care program are not required to enroll in Medicaid. Current participants will be grandfathered in. Three agency case units have withdrawn from the state due to not being able to pay their employees or any bills received. • Catholic charities requires employees to take one Friday furlough day off each month resulting in their offices being closed on furlough day. • Project 2020 Building on the Promise of the Home and Community Based Services Act would strengthen several existing programs that enable frail seniors and people with disabilities to remain in their own homes. The main efforts of the bill are increased access to information about alternatives to nursing home care; disease prevention and health promotion; nutritional counseling; fall prevention program; chronic disease management; enhance nursing home diversion services; homemaker, personal care and medical transportation. • The Medicare Physicians Fairness Act failed in late 2009. This act would have prevented a cut in Medicare payments to doctors. Part of the solution would have been to increase the supply of doctors by expanding medical schools and admitting fewer foreign students. Illinois Department of Natural Resources Alderman Spears reported the IDNR has recently announced their Youth Conservation Congress Program. The IDNR invites high school youth to participate in the first Youth Conservation Congress at Brookfield Zoo on June 27, 2010. Students will learn about conservation issues and careers in Illinois. Activities will be hands -on and the agenda will focus on community conservation, wildlife management and invasive species. Students must register in advance and only the first 100 students will be accepted. Registration is available at www.dnr. state .il.us /nrab /vcc.htm. Anyone with questions can call 217 -785- 0075 for further information. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT Whispering Meadows — Temporary Drainage Easement (PW 2010 -20) A motion was made by Alderman Plocher to approve a Grant of Temporary Drainage Easement Agreement for Whispering Meadows and authorize the Mayor and City Clerk to ask to execute; seconded by Alderman Mums. Motion approved by a roll call vote. Ayes -7 Nays -0 Werderich -aye, Teeling -aye, Gilson -aye, Sutcliff-aye, Munns -aye, Spears -aye, Plocher -aye The Minutes of the Regular Meeting of the City Council — March 23, 2010 — naee 9 Miscellaneous Guardrail Repairs — Bid Results (PW 2010 -21) A motion was made by Alderman Plocher to award the contract for miscellaneous guardrail repairs to GFS Fence, Guardrail & Signage, Inc. in an amount not to exceed $20,261.54; seconded by Alderman Spears. Alderman Gilson expressed his surprise that only one bidder participated in the bid. H asked if this was advertised and City Engineer Wywrot stated that it was. Motion approved by a roll call vote. Ayes -7 Nays -0 Teeling -aye, Gilson -aye, Sutcliff -aye, Munns -aye, Spears -aye, Plocher -aye, Werderich -aye Route 47 Project — Clark Property Resolution and Quit Claim Deed (PW 2010 -22) A motion was made by Alderman Plocher to approve a resolution and quit claim deed for an approximately 12 -foot wide strip of land along the Route 47 frontage of the Clark property for highway right -of -way purposes and authorize the Mayor and City Clerk to execute all documents; seconded by Alderman Mu=. i Alderman Plocher asked if this had been discussed with the Clark's. Administrator Olson stated that they had forwarded the information from IDOT to the city. Administrator Olson noted that the Mr. Clark will be receiving compensation from IDOT for property under contract with the city. Attorney Orr stated that she went over the paperwork with the Clark's however she was unaware of the Clark's receiving money for land the city is buying. It was decided that the matter be tabled. A motion was made by Alderman Werderich to table the Clark Property Resolution and Quit Claim Deed; seconded by Alderman Sutcliff. Motion approved by a roll call vote. Ayes -7 Nays -0 Plocher -aye, Werderich -aye, Teeling -aye, Gilson -aye, Sutcliff -aye, Munns -aye, Spears -aye Rush - Copley — Independent Stormwater Review (PW 2010 -23) A motion was made by Alderman Plocher to approve the proposal from Crawford, Murphy and Tilly, Inc. to perform plan review services for Rush - Copley regional storm sewer outfall design and authorize the Mayor to execute; seconded by Alderman Spears. Alderman Gilson questioned if $5000.00 was enough to cover the work. City Engineer Wywrot stated that this should be enough money however if not, Rush - Copley can be asked to replenish funds. Alderman Werderich asked how it was determined that this was the best engineering firm to use. City Engineer Wywrot stated that he got in touch with three firms and received recommendations before choosing this one. Mayor Burd stated that Rush - Copley requested an engineering firm not affiliated with Yorkville or Kendall County. Motion approved by a roll call vote. Ayes -7 Nays -0 Sutcliff- -aye, Munns -aye, Spears -aye, Plocher -aye, Werderich -aye, Teeling -aye, Gilson -aye Fox Hill / Sunflower Estates SSA Area Maintenance RFP Results (PW 2010 -25) A motion was made by Alderman Plocher to a war contract for yearly mowing and maintenance of the Fox Hill and Sunflower Estates SSA areas to Classic Landscape LTD.; seconded by Alderman Munns. Alderman Gilson asked what the price last year was per acre. Director Mika stated she didn't know and did not have the numbers in front of her. She stated she would get the information for him. Motion approved by a roll call vote. Ayes -7 Nays -0 Munns -aye, Spears -aye, Plocher -aye, Werderich -aye, Teeling -aye, Gilson -aye, Sutcliff -aye The Minutes of the Regular Meeting of the Citv Council — March 23, 2010 — nage 10 ECONOMIC DEVELOPMENT COMMITTEE REPORT Ordinance Amending the Code of Ordinances Providing for the Regulation of Signs (CC 2010 -28) Mayor Burd reported that there was an error on the agenda and that this was the first reading for this ordinance. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. ADDITIONAL BUSINESS Trees in Medium Alderman Spears questioned trees being planted in the Countryside Parkway medium strip. Administrator Olson explained that 250 trees were donated to the city and had been planted at well sites but are now are being planted throughout the city. Developer Fees Alderman Spears asked if developer fees were being monitored by any specific department. Administrator Olson explained that the new Community Development Director will monitor the fees. Alderman Spears suggested that the use of a spreadsheet be continued and it be distributed to the City Council. Ad hoc Committee Minute Takers Alderman Spears questioned if ad hoc committee minute takers were being paid. Mayor Burd stated that some minute takers are volunteers and others are being paid. NIMS Compliant Alderman Spears questioned if all the elected officials were NIMS compliant. She stated that Kendall County will be contacting each agency to verify compliance. Although each agency is responsible for obtaining its own compliance, the state has indicated the county is responsible for each agency's compliance. Federal funding and grants are based on compliance and in 2010 the NIMS audits will be conducted. Chief Hart stated that Lieutenant Schwartzkopf reported the city's statistics to the county two weeks ago. Grants Alderman Spears reported that Kendall County has been awarded a multi- hazard mitigation grant. This grant is fully funded by the federal government. The County has contracted Southern Illinois University to do the majority of the work required for the grant. The grant will establish a multi- hazard mitigation plan that is accredited by the state. Also, Kendall County EMA has been awarded 25,000 grant to develop a countywide communications plan. There will be a tabletop exercise that will take place in 2010. Driver's License Verification Alderman Spears questioned if the HR department was annually verifying if the licenses of all employees that drive city vehicles are current. She asked if the department was continuing to place a copy of the current driver's license in the employee's file. Administrator Olson stated that the licenses will be reviewed in April or May. Bristol Bay Park Alderman Spears reported that she received an e -mail from a residence who was wondering when the Bristol Bay Park construction would begin. Administrator Olson stated that funds are due in for the park which is scheduled for July 31, 2010 community build project. Alderman Spears questioned the delay. Administrator Olson stated that it was caused due to cash flow. Park Planner Schraw added that the Park & Recreation Department will have to wait six to eight weeks the delivery of the equipment after the order is placed. Consulting Firm for Budget Alderman Spears asked if a consulting firm was hired to help with the budget and staffing. Administrator Olson stated that he chose not to move forward with this. Health Care Costs Mayor Burd reported that she sat in with Director Mika and Administrator Olson on a discussion on healthcare costs. She informed the City Council that the city's healthcare rates are up 23.6 %. She asked why this happened and was told that Blue Cross Blue Shield raise their rates in anticipation of the health care bill being passed. She pointed out that BCBS has a monopoly in healthcare services. She explained that BCBS requires prior authorization from physicians before medications are covered. If this is not obtained the employee will be responsible for the first $1,000.00. She further explained that pharmaceutical companies pay BCBS to position them on the lists of approved medications which means drug companies, not doctors are making healthcare decisions. She was appalled by this and sad that The Minutes of the Regular Meeting of the Citv Council — March 23, 2010 — ua 11 insurance rates have increased so much. She stated that a representative from Rush - Copley told her that BCBS pays hospitals worse than Medicare does. EXECUTIVE SESSION None ADJOURNMENT Mayor Burd entertained a motion to adjourn the meeting. So moved by Alderman Werderich; seconded by Alderman Spears. Adjournment of the meeting was unanimously approved by a viva voce vote. Meeting adjourned at 10:40 P.M. Minutes submitted by: i Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois i REGULAR CITY COUNCIL MEETING March 23, 2010 PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: fi 1 v &ZJ LQGC W � / 1 /1 1\ A /� / J. 4 ^ -fin �.l _ /� !� q--E� U! T,,W� 7- A /f A (-/ Ul'OZ� SIGNIN c� REGULAR CITY COUNCIL MEETING March 23, 2010 PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: 112, co �GLC�_e . ul r Z) �5 / l G/ SIGNIN I REGULAR CITY COUNCIL MEETING Public Comment I March 23, 2010 PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: Z-- f k-o "�j ( /6 1l io iN t �2- 6 v �I I SK3NIN I SANITARY SEWER EVALUATION SURVEY (SSES) SOUTH SIDE OF THE THE UNITED CITY OF YORKVILLE March 23, 2010 PRESENT :D BY YORKVILLE- BRISTOL SANITARY DISTRICT and WALTER E. DEUCHLER ASSOCIATES, INC. POINTS FOR TODAY'S DISCUSSION 1. Reasons for Performing an SSES 2. What is an SSES? 3. Results of the SSES ` 4. Recommendations 5. Opinion of Probable Cos4s Walter E. Deuchler Associates, inc. Consulting Engineers 1 REASONS FOR PERFORMING AN SSES N1 �—.,2tas r,8S.0. /�' 7 TR( at J nrrr' ,.. -24 �." ,-T I r l aw S2 -5 - Walter E. Deuchler Associates, Inc. i Consulting Engineers.` ° ,. REASONS FOR PERFORMING AN SSES 2006 Flow Monitoring Results Location AIDWF 5-Year Measured 5-Year Total Inflow Infiltration Peak Flow MH N1-5 0.55 mgd 0.05 mgd 0.11 mgd i 0,80 mgd MH N3-3 0.29 mgd, 0.14 mgd 0.06 mgd 0.55 mgd, MH'32.24 0.35 1.09 mgd - 0.29 mgd 1 79 mgd _.. MH 52-5 - 0.29 mgd' 1.18 mgd 0.27 mqd 1.84 mgd - . Walter E. Deuchler Associates, Inc P� Consulting Engineers , 2 REASONS FOR PERFORMING AN SSES • I&I was found to be significant • Continued exposure to I&I will accelerate weakening of sewer system • Reducing I&I will help reduce the frequency of sewer backups • Reducing I&I will reduce public health and safety risks • Reducing I&I will maximize treatment capacity at the WWTP Walter E. Deuchler Associates, Inc Consulting Engineers Tj M 4 N Q8 Irk k I S 5 E S Rbl SSEES �s s7i rmftld-task approach for locating and idenV&nq spec fiu sou[rces of I&I. These tasks incilude- Smoke Testing Q Dye Water Testing 0 Sewer Televising 0 Manhole Inspection 0 Building Survey ssqitan Walter E. Deuchlet-Associates, Inc. Consulting Engineers 3 WHAT IS AN SSES? i J stern IMrYSO1e C:n e•' L_J i oov«aa�+out rneev) rsanw; s r LO= 66~ Maui (�lccZ«,) FYXvre'.4 Catle - ctian sysiesa C*Mpoaents aasi iafiltmdoo ead lnfbq soarca. 11 Walter E. Deuehler Associate s, Inc. k! Consulting . Consulting Engineers .� WHAT IS AN SSES? • Provides a detailed evaluation of the components of the sanitary sewer system • Identifies sources of 181 • Develops a corrective action plan_ for the reduction of M at each source • Provides probable construction costs for recommended repairs 4 Walter E. Deuchler Associates, Inc Consulting Engineers 4 RESULTS OF THE SSES SMOKE TESTING (complete) Common Defects Found ✓ Downspouts ' . ✓ Cleanouts ✓ Manholes ✓ Sanitary services e DYE WATER TESTING (no locations identified) ul. rlud 1..11 —., 1.11 II 1,111111 a 1.alm1 Yl i II .II :. ^ 1,111114 IeW _„ ,. 11 n. ,I. L111,1 II ,L1Y II I •,a. 1-1 All, 611.11 YU Walter E. Deuchler Associates, Inc.i Consulting Engineers RESULTS OF THE SSES SEWER TELEVISING (complete) Common Defects Found ✓ Cracked pipe ✓ Roots at joints ✓ Roots in services ✓ Active leaks ✓ Service connections ✓ Sags n: Lnj 1:nn .31111 I. .: :.,lu.Jl.lo6u 1. uYUf111LU6.nly 11. 14...1 Ill 11 �444®LYY.IY,4Y:Y,ln_eum.,:, ..e.uaWa.Yl1l.t y Walter E. Deuchler Associates, Inc Consulting Engineers , 5 RESULTS OF THE SSES MANHOLE INSPECTION (complete) Common Defects Found ✓ Damaged /Leaking chimneys r ✓ Damaged Lids /Frames ✓ Offset Frames ✓ Leaking Precast Joints �� ✓ Leaking Pipe Connections —R ✓ Deteriorated Benches ✓ Leaking Block/Brick Walls � M• Walter E. Deuchler Associates, Inc Consulting Engineers ' RESULTS OF THE SSES BUILDING SURVEY (not conducted) Survey Includes .., BYO... I , ✓ Door to door survey EF "w M� ✓ General information ✓ Flooding /backup history ✓ Plumbing Inspected ✓ Sump pump verified � Waller E. Deuchler Assonates, Inc t � Consulting Engineers } 6 RECOMMENDATIONS SANITARY SEWERS Recommended Repairs ✓ Spot repairs ✓ Full length sewer replacement ✓ Spot lining ✓ Full length sewer lining ✓ Service tee reinforcement A" ✓ Sewer abandonment ✓ Service repairs ffi: I sell I I. I I a: I. I ;I.I II'. al ei:l ; I I . CI IS I .. I.,.: ,e.,:e :::i. ! I:, III II ;Il; illnll lllll IIIY 11111 IIIIIIIIIII IIILI�.6l IItl41,..J11 .I II IItl'WIIIIWllllll . l l.Ll.lill a. l LuLLl li -�u District Walter E. Deuchler Ass ociates, Inc. Consulting Engineers , RECOMMENDATIONS SANITARY MANHOLES Recommended Repairs ✓ Chimney replacement/repair ✓ Lid and /or frame replacement ✓ Manhole reconstruction ✓ Plug inactive pipes ✓ Seal precast joints /openings. ✓ Seal or remove & replace bench ' ✓ Lining of manhole walls ✓ Install new manhole .i. rift - Walter E. Deuchler Associates, Inc t �` Consulting Engineers �a 7 RECOMMENDATIONS - Waller & Deuchler Associates, Inc ' Consulting Engineers i RECOMMENDATIONS z s� \ \ of u.i li iil I.II i i ,,. s.. .Y a it i �i iii i li ei A ...I .. ._ Walter E. Dec...._... . ss ._.I ,. Co nsulti ng Engineer nsulti <, 8 OPINION OF PROBABLE COSTS ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COSTS Sanitary Sewer Rehabiiltavon Amount Spot Repairs - _ $ 75,000.00 Full - Length§ ewer _Repiecement___ FuII Leng Sewer Lining _ _ $ _.551,000.00 Service Tee Reinforcement Sewer Abandonment _ $ 39,000.00 Sub-totat Sanitary. Sewer Manhole Rehabllttatiott Chimney_ Raplacement/Rapair_ Lid and@t Frame Repiecement _:. __ _ _, $ _..._�21, Pfl futanIV(0Rgf , 5. 29000.00,' ug ina*e Pi?mfl SeaI'PfPQwjo1P Openings $ 31 OD0.00 LIn1n J�RjY1 ho0Wp�seca�,1In1 36 0 S stal ew Man f n�a 0 l� h A, ?n)) Ie Rehabllltetlon ,. -_- ..$. _ 213,000.40 ; ;SUB -TOTAL FOR SEWER AND MANHOLE REHABILITATION $ 1,4781 Contingencies (10%) $ 148,000.00 )ESTIMATED COST FOR CONS'IRUCTIOtd S 7,1328A00.00 Engineering�15 %) $ 244,000.00 �MAII OPItJ ON OF PROGABLE COSTS _._...- _ $ x.070,000.00. Walter E. DeuchlerAssociates, Inc Consulting Engineers Ratter E. Deuchler Associates, Inc. Consulting Engineers 9 3/23/2010 United City of Yorkville FY 10/11 Budget Public Hearing City Council March 23, 2010 Budgets are... A moving target An estimate A tool with limitations Presented by the Mayor, Budget Officer (Finance Director) and City Administrator Approved by City Council 3/23/2010 How to read the budget Grey column Revised /internal FY 09/10 budget For informational purposes Black column FY 10/11 budget For vote, before May 1, 2010 Final white column (on right) FY 11/12 budget For informational purposes General Fund Revenues Page 1 and 2 Up $400,000 from FY 09/10 internal budget Down $3.4 million from all -time high in FY 05/06 3/23/2010 General Fund Revenues Why did the total increase? _ Policy options! Telecommunications tax Library cost sharing Senior garbage subsidy elimination Amusement tax All must be approved by City Council General Fund Revenues Why are you recommending increasing taxes and fees ? Reserve fund balance (savings account) near 0% Due to bad debt and late disbursements from the state Reserve fund balance policy demands 15% to 25% $1,722,000 to $2,870,000 City Council goal to `Build Fund Balance" 3/23/2 General Fund Revenues Other possibilities Business registration /licensing Require all businesses to keep an active registry with the City, for contact purposes Related to public safety Usually accompanied by an annual fee �' i.e. $25 or $50 per business $50,000 annual revenue General Fund Expenses Pages 3 through 16 Up $190,000 from FY 09/10 internal budget Down $4.2 million from all -time high � in FY 07/08 3/23/2010 General Fund Expenses Why did the total expenses increase? Landfill appeal legal payments $40,000 Cable consortium fees $10,000 Kendall County Paratransit $23,000 Clark property acquisition $25,000 increase from prior year General Fund Expenses Why did the total expenses increase? Unemployment insurance $12,000 Health insurance Estimated in budget at 4% increase or $50,000 Actual increase at 23% or $251,000 Audit $7,000 3/23/2010 General Fund Expenses Why did the total expenses increase? Property insurance $70,000 Police union salary increases $70,000 Illinois Municipal Retirement Fund $40,000 In -town road program final payment $40,000 General Fund Expenses Total of listed increases $317,000 Many other smaller expense increases (i.e. gasoline, electricity) We cut other expenses to offset the above increases, which results in a smaller overall expense increase 3/23/2 General Fund Expenses Which new cuts did you recommend to offset mandatory increases? Health insurance opt -out program $10,000 Deferment of Clark property payments $25,000 (declined by owner) Decrease in contingency line - item 3% per policy ($300,000) Recommendation of $10,000 Mosquito abatement $15,000 General Fund Expenses Which cuts did you implement the last two years that will carry over to this , �I � year? Layoffs Janitor JULIE Locator Administrative Assistant (Recreation) Maintenance Worker I (Parks) 3/23/2010 General Fund Expenses Which cuts did you implement the last two years that will carry over to this year? Staff vacancies Senior Planner Urban Planner Administrative Assistant (Community Development) Engineering Technician Director of Parks and Recreation Assistant City Administrator - Human Resources Manager Senior Accounting Clerk Assistant Finance Director Community Relations Intern Accounting Intern Sergeant Police Officers (varying positions depending on budget and population) General Fund Expenses Which cuts did you implement the last two years that will carry over to this year? Staff reorganization City Administrator /Interim Director of Parks and Recreation Salary split between two budgets, and at lesser amounts than predecessors Director of Public Works salary Split between Public Works divisions 3/23/2 General Fund Expenses Which cuts did you implement the last two years that will carry over to this year? Office cleaning of City Hall $10,000 Training and conferences $100,000 city - wide General operations onll phones for field employees and department heads Y Computer replacement policy not adhered to No resulting maintenance increase Vehicle replacement policy not adhered to Resulting maintenance increase Office supplies and operating sup lies (cut in all departments over past two years General Fund Expenses Other possibilities Furloughs 5 day furloughs of non -union employees $54,000 annual savings Employee Pay Cuts 5% for non -union employees ,��, $125,000 annual savings Layoffs Variable savings, depending on positions Delay of new expenses 3/23/2010 Motor Fuel Tax Fund Expected to end FY 09/10 in surplus Game Farm Road, if constructed in 2012 would put this budget in deficit Recommended to be postponed until 2014 Recommendation to move forward with ROW acquisition on Game Farm Road Municipal Building Fund Revenue comes from "Municipal Building Impact Fee" $150 or $5,509 depending on development No projects proposed for FY 10/11 or FY 11/12 Debt service from current City Hall expired in FY 09/10 10 3/23/2010 Fox Hill SSA and Sunflower SSA Separate funds, set up to cover maintenance of subdivision common areas from defunct HOAs Multiple year RFP this year, to be voted on at tonight's City Council meeting Police Capital Fund Revenue comes from "Police Capital Impact Fee" and 'Weather Warning Siren Fee" $500 impact fee $75 per acre weather siren fee Used to purchase new vehicles, equipment, and weather warning sirens that are needed due to growth 3/23/2010 Public Works Capital Fund Revenue comes from "Public Works Impact Fee" $700 Used to purchase new vehicles and equipment that are needed due to growth p Wolf Street Public Works building -- fund ents also being paid out of this Parks and Recreation Capital Fund - Revenue comes from °Parks Capital Impact Fee" and other payments from developers to complete park obligations $100 impact fee Bristol Bay regional park improvements Raintree Park B improvements Used to purchase new vehicles and _ equipment that is needed due to growth 3/23/2010 City Wide Capital Fund Separate fund, for proper budgeting purposes Revenue comes from general fund transfer Game Farm Road project is shown in the budget, but is not recommended Clark Property acquisition payment and sidewalk replacement are only projects recommended for FY 10 /11 Debt Service Fund Debt service is the proper municipal term for a loan Debt service payments are loan repayments 1 1 Debt Service Fund Revenues come in when: the City acquires a loan or when the City transfers money from another fund to the debt service fund FY 10 /11 has $430,000 worth of payments for past phases of the In- Town Road Program Paid through a general fund transfer Water Improvements and Operations Fund Operations - Revenues From water rates From lease payments for water tower antennae Expenses Salaries of water department employees Operating costs of personnel office supplies maintenance on vehicles Etc. Operating costs of system Electricity on buildings - Chemicals Etc. 3/23/2 Water Improvements and Operations Fund Improvements � Revenues Connection fees Improvement expansion fee (proposed) Expenses Repayments to developers who front - funded infrastructure Repayment of loans to build infrastructure Infrastructure projects Water Operations .1.... 2,5 00 , 000 2, 000 , 000 1,500,000 Re�enues 1,000,000 Expenses 5 00 , 000 2 005 ... 2007 2008 2009 3/23/2010 Water Improvements 5,000,000 -- 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 - Revenues 2,000,000 --*-Expenses 1,500,000 - 1,000,000 500,000 2005 2006 2007 2008 2009 2010 - - 51- 25040 -003485 6EOMNGFUN]9MNCE 2M?V4 2.337213 11,557,7 ^3! PAT4.0061 (3^.e.6t41 064=1 (104225) (4842M 1053435) 01- 2M-42442m CONNECTIONFEES 631,459 MAQ 1.537,050 UNkIl5 438:120 311.440 63gew 140.OM R 14000,4 51- 20042-004230 MPICONNECTON FEE RECOV - - - - - 510042-004240 AUTUMN CREEK CONN RECO - - - - - 61- 20042.004221 SWWTRIAMPRO)ECTREV - 71,431 35855 516 - 5t- 20412-004222 USGS S! LLOW WATER REV - - - 4640'0 - - 51.20046404F00 NVESTMENT NCCME 43,212 77X7 71127 44232 30474 10.5% - 1.200 1200 51- 20042-004304 LONI PROCEEDS CONTRACT 5.1 - 1.402.653 - MPROW_6ENTWAMUNFfE 0 - - - - f 555:104 61.20944�i64401 lRANSFERFRCM GEHERN. FD 215404 220.504 203400 200000 TOTAL IMPROVEMENTS REVENUES: 2,743,026 3A U.542 52443 1,612.717 457855 357.773 17L7' 6 (247,070) 42394 TOTALREVENUES: 5.7C42M 4,304,476 2M76M 4.004.415 3.461.777 2117.651 28452'+5 1805.e62 1,472604 IMPROVEMENT EXPENSES: 61- 2005240.6403 KEkIIALLW0ODE5TATESREIN6 - 4602 - 61- 2M-01A06464 CIIAVOE RESERVE COURT ORDER - - - 13€,426 208.656 61.290-0:-065421 G155Y ,EM 24.333 - 11.642 6465 - - - 6i- 200-0.V�pbSpp CCt— Kt5NCY 12AN 151,421 23.352 - 113,123 - 107.M - 5I- 204 -0ti066007 RADUMCWPLVNCEG',XW - - UAN 33.150 33.150 - 61_"0940AOAM1 EPADRWNGWAT, PMCPAL - 683047 125831 126.031 t26.W1 5f- 20406- '.p-0G2 EPA DRNKNG WATER MEREST - 30.040 - 6t- 20DU.riq -00 40,053 - - 61.200A6066051 20Q5AREFUNpNG WTRPRNCIPAL.130 - - - MON 107,707 1M,7M 158,W6 1140 O-DMN NORin WTRTOWER2=rWE2O n7,2M 115400 146•tM 256.M0 16 3/23/2 Sewer Maintenance and � Improvement Fund Maintenance Revenues Sewer maintenance fees on water bill $9 per month Sewer connection fee (maint) $200 per unit Expenses Salaries of sewer department employees Operating costs of personnel Operating costs of system Sewer Maintenance and Improvement Fund Improvement -- Revenues Connection Fees $1800 per unit Expenses = Repayments to developers who front - funded infrastructure Repayment of loans to build infrastructure Infrastructure projects 3/23/2010 k NPROVEMENT REVENUES: 52.200401`0.3000 nwim FLM IV4N4CE 1.C"I 9.459630 151 u,53M) (1,33:.130) 133&400 - 1,Wp.000 06.124) Q3Xfi 2-MRM CWp£Cr"? r`N :.'M W0 631, IM11 3W 1 =100 )31,8°1 '.'.8.1]6 MOO 3W,OC] 52.2M4341. Ml RWEF CR0548tl Es 13:,E05 24105 5376 fEtd fi2B 151 - SZ-04 -04220 NORN BRANCH K(DEL'(I_'Y) 52- 2C042.0348x COIRRRY340E MR.RCE ?TOH M2X3-05C]-0t]C IhV3TAOJT WOMB 16738 6&810 241028 15M Mni 6M W 52- 2 154p {? 3 &56,750 12.150.313 3W,755 52.2M)4-0346N 5•Hc3T SERNCE AREA INIERCPf - (11.665) M.M2 MAI - - 52.209 <BCN2x COIk11RY51]E I47ERCe>fOR - 121 1 (S7) - p61,7)0 52- =40.5 001 TRAYSFEREROMGENEPALFM5 iW.� tW;4]0 150,400 18 160000 IW900 TDTALRIPROVEAENfR MtJES. 304.326 11165,677 13.5M,140 IM901 2307d10 201.133 2725.554 246,572 SEWER IMPROVEMENT EXPENSES CONTINUED 52- 20W- R1d011 C0M4Y0MrPMNWALB:NID - 165.975 187,575 (0 AI 52•Z)DM&M& ROB ROY BOW 457.335 581,181 1,4:6,041 5 MM9051) &3NTTARY3IPEIOY PPoNCIPAL IERA 33,980 3&931') %.060 57 -7GWt MM IEPAWAMINATERLOAN - 107,051 I07,C51 107,051 52- M2- 75141.7M COMM YSIDEMRERCE -TOR 9,155 17121 4%10 72568 MM - - 52- 2C0.7&00.7W5 ROB ROY CREEK FAMTARY - 2,171,101 7.02,913 - &156 - - 52.200-754X� SOU 7 -06 TNNESTSER416EAREAINtER 38750 M.&17 51101 4,BM 50. - - 52- 2CD•9&GM41 TRANSMTOGENSIAIFAD XgMO 2MX3 154000 In= IMGM 15],000 - - 52- MB -NM99M 7RA4SFERTO0E9- SERNCE 405 R5 443,301 50213 040941 1,21420 i TOTALIMPROVEMEM E�EtI6E9; 1944,065 3,M7,445 12118,792 03.555 I MX6 1.917,315 1,575,130 2,417214 c omes Land Cash Fund Revenue • • •. ct fe` V ar yi ng r • per deve ne go ti ated • annexa r • development a g reements • • • spend A m one y on par in t b udge t r ` 18 3/23/2010 Land Cash Fund Expenses Raintree Village Park B _ OSLAD Development Grant Bristol Bay Park A $50,000 per park donated by Centex Transfer to general fund To offset cost of salaries for employees working on land -cash eligible projects Parks and Recreation Fund Parks Revenues Park rental fees Transfer from general fund Parks Expenses Salaries of Parks Department employees Cost of maintenance of all parks 3/23/2010 Parks and Recreation Fund Recreation Revenues Program fees Hometown Days Concessions Transfer from general fund Recreation Expenses Salaries of Recreation employees Full -time Part -time Class instructors (City employees) Class instructors (contractors) Parks and Recreation Fund Recreation Expenses Program materials Hometown Days expenses Fund expected to end in surplus in FY 09/10 and balanced in FY 10/11 and FY 11/12 Even with a cut to the general fund transfer - 20 3/23/2010 REC Center Fund Revenues Membership fees Program fees Guest fees Personal training fees Tanning fees REC Center Fund Expenses Salaries for REC Center employees Full -time (Facility Manager) Part -time (front desk staff) Not Recreation employees Program costs Maintenance of facility Property taxes Seeking legislative relief 1 1 REC Center Fund Expected to end FY 09/10 in a better picture than the year prior Expected to end FY 10/11 and FY 11/12 in a larger deficit than prior year Real estate taxes will continue to hurt budget in FY 10/11 and FY 11/12 Library Fund Set by Library Board, without City { Council authority to change Revenues Property tax (under City tax cap) Impact fees $500 per unit Library construction property taxes Subscription cards 3/23/2 Library Fund Expenses Salaries of employees � Full -time Part -time Operations Maintenance Office Supplies Library content _ Library bond payments Fox Industrial TIF Fund Revenues Incremental property taxes Expenses Repayment of loan for streets and stormwater Set to expire in FY 12/13 3/23/2010 lam— Countryside TIF Fund Revenues Incremental property taxes Expenses Repayment of loan Set to expire in 2025 Downtown TIF Fund Revenues Incremental property taxes Expenses None Two developers with TIF agreements Set to expire in 2029 r 3/23/2010 What are others doing? -Cuts Cutting free ambulance standby at events Cut CPR classes Cut out of state travel Reduced tree trimming Reduced senior taxi service (x2) Eliminated City newsletter or reduced from monthly to quarterly (x3) Reduced Village Board meeting TV broadcasts and website hosting (xZ) What are others doing? -Cuts Reduced tree removal Eliminated teen center - Delayed wage adjustments for fire union and non -union positions Eliminated fall leaf pickup (x2) Eliminated volunteer dinner -- Reduced funding for Main Street program 3/23/2010 What are others doing? - Cuts Cancelled employee holiday party Reduced 4 of July festivities (x2) Cut Public Safety budget Line -item reductions (many) Eliminated DARE community events Cut counseling and social services Cut community grants What are others doing? -Cuts Cut parkway tree program (x3) Cut dial -a -ride (x2) Reduced snow plowing (x3) One eliminated overnight plowing entirety Cut senior trash subsidy Cut senior leaf program Cut street sweeping 3/23/2010 What are others doing? -Cuts Cut annual village picnic Outsourced building department Cut recreation programs (x2) Reduced frequency of mowing (x2) Working with less police units if a regularly scheduled officer is out Eliminated brush pickup (x2) Cut Christmas decorations What are others doing? -Cuts Cut police bike patrol Cut all training and overtime (x3) Cut parades Cut festivals and community events (x2) 1 1 What are others doing? - Personnel Hiring freeze (x19) Voluntary furloughs (x3) Mandatory furloughs 6 days 5 days (x3) Non - disclosed amount (x2) Wage freeze (x5) What are others doing? - Layoffs 10 last year and 30 this year 13 last year 2 not replaced this year 4 last year 5 last year and 3 this year 6.5 last year and 2 this year 3/23/2 What are others doing? - Layoffs 2 this year 3 last year and � this year 17.5 last year not replaced and 8.5 - FTEs this year 1 this year 2 this year - 4 last year and 2 this year 8 last year and 11 this year What are others doing? - Layoffs - 3.5 last year 3 last year not replaced and 3.5 this year not replaced 1.75 this year 1.5 last year not replaced and 3 this year 5 last year and 8.5 this year � 6 last year 1 1 What are others doing? - Layoffs 2 last year and 4 this year 6 last year and 5 this year 34 last year and 25 this year 2 last year not replaced and 19 this year not replaced 12 last year not replaced and 10 this year not replaced 12 last year and 10 this year I What are others doing? - Layoff 6 this year not replaced 6 this year not replaced and 9 this year 14 FTEs last year and 16 FTEs this year 3/23/2010 What are others doing? Taxes and Fees Increasing sales tax 1 /4 % Undisclosed amount Increase /enact utility tax From nothing to 3% From 4.5% to 6% From 5% to 6% From nothing to 6% What are others doing? Taxes and Fees Increase property tax (x10) Enacted police /fire pension levy (x2) Enacted restaurant tax Increase /enact electric utility tax (xZ) Increased commuter parking fees (xZ) Increased building and zoning fees (x4) Increased towing fees (x4) Increased business license fees (x2) 3/23/2010 What are others doing? Taxes and Fees Increased liquor license fees (x3) Increased vehicle stickers (x2) Increased parking ticket fines Increased ambulance /fire inspection fees Increased refuse collection fees Increased all police fines Increased real estate transfer tax What are others doing? Taxes and Fees Water /sewer rates (xli) 2% to 46% increase in rates and fees 3/23/2010 What are others experiencing? 2% loss in revenue last year and 7% this year $2.8m fund balance use last year $2.2m fund balance use this year 11% loss in revenue last year and 12% this year No use in fund balance 6% loss in revenue last year $1.5m fund balance use this year What are others experiencing? 7% loss in revenue last year and 1% this year $12k use in fund balance this year 6% loss in revenue last year and 5% this year Complete use of general fund balance ($148k) 8% loss in revenue this year Complete use of general fund balance in prior years 3/23/2010 What are others experiencing? 4% loss in revenue last year and 0% this year No use of fund balance 24% loss in revenue last year and 18% this year $3.2m use of fund balance last year $2.7m use of fund balance this year 6% loss in revenue this year $350k use of fund balance this year What are others experiencing? Nearly everyone is postponing capital equipment purchases and _ improvements 3/23/2 Where do we go from here? To be determined... State income tax cut? of off Revenue policy options Economic trends to watch Building permits Development fees Sales taxes City Council Public Hearing Next steps: Public comment tonight City Council Special Meeting Saturday, April 10 at 9 a.m. City Council meetings Tuesday, April 13 at 7 p.m. � Tuesday, April 27 at 7 p.m. (if needed) .�aMdwwvd �i a iA���u���n� Ok March 23, 2010 City of Yorkville To Whom It May Concern: Jeff Muellner, Owner of Muelhier Construction, Inc. located at 301 S. Bridge St., Yorkville, fully supports the City of Yorkville's acquisition and renovation of the old jail property. I can be reached at 630 - 553 -5393 if needed. Best Regards, 1 M-L� Jeff Muellner Muellner Construction, Inc. . 301 S. Bridge Street • Yorkville, Illinois 60560 • (630) 553 -5393 V I P , � a, it •9.® .��.vqv� �. <... s� ��....r� +��..� �� +��. ovs��svo•�� _�p..o� +�,�o...�� �F...•���—�/ �...�����...v�—< L�oc���Sq��P� t 7 a v v.v.v� a v ..v,v v a w.v.. a ws.v a v v.vv, n a .v.v... a ®v.v,ve, a .v,v.. a ® ..v,v o N® � � pra rr ,y n s �unu11 � ♦ �uuu11 � � e luuu/ � O e ulu.q O � yvuul ♦ . eln elerl 41, 1 �amn1 � � euunq i� � yauul � � �uunl � yunp � P ,r39F ®� � ®rn ®, oa •se au •.e •u us ..e •.• •ae •.e •.e ��� ?e „�`� b �aao® �., D...®. ei��T�j/,•'•> e��T�l/ �'•'• ���� li.• •. e1�2�1s.•'•. �Z�I�Ii .•'•.�1�I�1s.'••'.o1�I�li.' •. �ZI I! lo.•'• a�e 2�l�.• • .�Z� ?�1i.•'•.�g�I +l�.•'•.t121fr a� �s� ©= nae?e P .•�......... ...u... ...a.. a.... ..•...... a ❖.••..... u •.1a�..�.�...� 0.9•.... �.. as•.v.....•♦ ❖�•w_.�. �. ^�id��r.ar�, r 6 j UNITED CITY OF YORKVILLE °w ° ` ��Q�4�1�� 1 ; � •tea A �D ►,�°Is�.' Earth Hour 4b o � a4 a ID ab•. ,rho ,aP 9 //I A 4PI' � • 8:30 — 9.30 p .m. March 27, 2010 DAP -d <• , Whereas >, this hour has been designated as Earth Hour to remind everyone that, by working together, our community can make a positive impact in the fight against climate change; I► apocy�' i Ie�P Al bp ®�; Whereas, cities and states across the country are joining with the United City of Yorkville to raise awareness and demonstrate our,nation s commitment to fighting �dpi,r;epP44� ' ►► ®� climate change by supporting Earth Hour, and; Whereas, the United City of Yorkville will turn off the lights at Riverfront Park V n*®a, / and Town Square Park during "Earth Hour”; • Whereas we are setting forth a bold vision for United City of Yorkville to work /PP,b ®e y „IN o�0o °ate toward solutions to the escalating climate crisis and protect our future and that of future 0� ► 0, 0 ► generations; '-"��4��� j Now, therefore I Valerie Burd Mayor of the United City of Yorkville do Y Y >•�99�d �e ,DO��re,1�a hereby proclaim, March 27, 2010 from 8:30 — 9:30 p.m. as Earth Hour in the United City of Yorkville and call upon all residents of this great city to join me in supporting the aims and goals of this effort. 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