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Resolution 2004-03 COUNTY OF KENDALL ) ss STATE OF ILLINOIS ) RESOLUTION NO. 2004 - t-3 - A RESOLUTION CREATING THE POSITION OF COMMUNITY RELATIONS MANAGER IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY,ILLINOIS WHEREAS, the UNITED CITY OF YORKVILLE, through it's City Council, Mayor and City Staff, after careful consideration have found and deemed it necessary for the benefit of the UNITED CITY OF YORKVILLE to create the position of Community Relations Manager; and WHEREAS, the job position for Community Relations Manager will have the duties and responsibilities as set forth in the attached job description; and NOW, THEREFORE, BE IT RESOLVED BY THE UNITED CITY OF YORKVILLE THAT THE POSITION OF COMMUNITY RELATIONS MANAGER IS HEREBY CREATED. That said position will be directed by and report directly to the Mayor. The job description for Community Relations Manager is attached hereto and is made part hereof as Exhibit"A". The hiring of a person to fill the position of Community Relations Manager should be subject to all probationary rules and regulations as set out in the current Employee Manual. Reyealer: All ordinances, resolutions or orders, or parts thereof, in conflict with the provisions of this resolution are to the extent of such conflict hereby repealed, and this ordinance shall be in full force and effect forthwith upon its adoption. Effective Date: This resolution shall become effective on the- ;:�;4 —day of 2004. PAUL JAMES C A MARTY MUNNS RICHARD STICKA WAND OHARE VALERIE BURR ROSE SPEARS LARRY KOT JOSEPH BESCO Page I of 2 APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this �2 -11 day of , A.D. 2004. 01 9 k2 MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois, this C-)n —day A.D. 2004. CI Y CLERK Page 2 of 2 Revised 2/18/04 COMMUNITY RELATIONS MANAGER—POSITION DESCRIPTION Department: Administration Reports to: Mayor Status: Exempt Positions Supervised: None Salary Range: 30,000-45,000 Position Description Overview Serves as liaison between the City and community and responds to inquiries and complaints from citizens. Develops and releases press releases,newsletters and other written communications, video, and audio-visual productions to enhance public knowledge of City activities.Administers and implements the City's Cable Television Franchises. Acts as liaison with public access corporations, consultants, city staff, franchised cable companies and residents to develop and maintain timely, efficient and effective cable communications within the City. Must possess ability to maintain strict confidentiality. Essential Job Functions 1. Consults with the Mayor,Department Heads, stakeholders in the Downtown/Central Business District, and other business areas within the city concerning City special events and issues that are non-development. 2. Investigates feasibility and impact of events for the city. 3. Works with City departments, community organizations, and other parties involved in implementation of events. 4. Consults with the Risk Manager to determine liability and special needs for City special events. 5. Attends and participates in meetings to address community issues concerning City special events. 6. Writes and/or edits copy for press releases, local newspaper columns, brochures, newsletters, Internet/Intranet sites, scripts and other promotional information. 7. Acts as a liaison between the City and community organizations, boards, commissions or local governments as assigned. 8. Designs, edits, and produces flyers, brochures, newsletters, inserts,posters and other • promotional materials. 9. Plans/Monitors execution of City communication plans for individual department projects re: new services programs and facilities. Also executes special events and coordinates related exhibits and displays. 10. Serves as City's information representative concerning telecommunications-related activities. 11. Responsible for media relation policy and is the City's main liaison/spokesperson to local and regional media. In addition, serves as City liaison to community organizations and other Yorkville entities, such as YEDC and YACC. 12. Oversees audio/visual preparation and coordination for city meetings, department focus groups, other in-house meetings and special event receptions as directed by the Mayor. 13. Prepares and compiles reports/memos concerning communication issues, budget, staff selection and performance as directed. 14. Performs all other related duties as assigned. Basic Requirements- Knowledge, SUM and Abilities Skills in problem solving, preparing and writing letters,press releases and promotional aids. • Knowledge of the organization, operation and purpose of a municipality. Knowledge of the principles and practices of public relations and the techniques of graphics preparation, displays and visual aids. Knowledge of the principles of photography,videotaping and procedures. Knowledge of Cable communications field and ability to interpret and apply applicable Federal, State and local laws, rules and regulations regarding cable systems. Knowledge of modern office methods, procedures and equipment. Ability to interpret and apply City policies, procedures, rules and regulations. Ability to deal effectively with the press and to establish and maintain effective working relationships with various community,business and special interest groups. Ability to administer, implement and monitor municipal contracts. Ability to supervise, train and evaluate assigned staff. 1. Ability to operate required office equipment in order to send and receive information with necessary optical, auditory and manual dexterity. 2. Ability to walk, stand, or sit for an hour or more at a time. 3. Ability to lift or carry objects weighing more than 20 pounds. 4. Ability to push or pull supply carts,equipment or machines. 5. Ability to proofread and check documents for errors. 6. Ability to use a keyboard to enter, retrieve or transform words or data. 7. Ability to closely examine computer screen or written reports. 8. Ability to read, comprehend, and speak English and be able to demonstrate twelfth grade reading skills. 9. Ability to identify and distinguish colors. Minimum Education,Experience and Certification Requirements Bachelor's degree in Communications, Journalism,Public Relations, Public Administration, Business or related field required. Three to five years experience in public relations, cable television administration, or related field, preferably in a government agency, required. Combination of education and related experience may be considered in lieu of degree. Valid state of Illinois Class D Driver's License required.