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City Council Minutes 2010 04-13-10 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS. HELD IN THE CITY COUNCIL CHAMBERS. 800 GAME FARM ROAD ON TUESDAY, APRIL 13, 2010 Mayor Burd called the meeting to order at 7:04 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I Gilson Present Werderich Present (arrived 7:10) Ward I I Golinski Present Plocher Present (arrived 7:20) Ward III Munns Present (arrived 7:27) Sutcliff Present Ward IV Teeling Present Spears Present Also present: City Clerk Milschewski, City Treasurer Powell, Attorney Orr, City Administrator/Interim Director of Park and Recreation Olson, Police Chief Hart, Police Lieutenant Schwartzkopt Finance Director Mika, Public Relations Officer Spies, Interim Community Development Director Schraw, Administrative Assistant Ostreko and Building Inspector Zabel. OUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Burd asked the staff and guests to introduce themselves. She welcomed the guests and asked them to enter their names on the attendance sheet provided. AMENAMENTS TO THE AGENDA Aldan Spears requested that Item 43 - TriLand Properties License Agreement (CC 2010 -31) be removed from the consent agenda and placed on the regular agenda under the Economic Development Committee Report. Amendment approved by a viva voce vote. Mayor Burd requested that Bette Schoenholtz be allowed to make a presentation on funding for the Senior Services Associates. I Amendment approved by a viva voce vote. COMMITTEE MEETING DATES Public Works Committee Meeting: 6:00 p.m., April 20, 2010 City Hall Conference Room Economic Development Committee: 6:30 p.m., May 4, 2010 City Hall Conference Room Administration Committee Meeting: 6:00 p.m., April 15, 2010 City Hall Conference Room Public Safety Committee Meeting: 6:00 p.m., April 22, 2010 City Hall Conference Room PRESENTATIONS Senior Services Associates Bette Schoenholtz with Senior Services Associates gave information on what Senior Services Associates provides to the elder community such as meals, activities, transportation, etc. She explained that the Salvation Army was no longer providing seniors with meals so Senior Services Associates has stepped up to take over the program. Senior Services is providing meals three days a week with Oswego providing meals the other two days. She explained that the program is going well with their group doing the cooking themselves. They have also cut staff in order to cut the budget however it has The Minutes of the Regular Meeting of the Citv Council — April 13, 2010 — va g 22 been a challenge to raise money. Some groups haven't committed funding due to cash flow issues. She indicated that she'd have a better idea in June or July 2010 regarding some other funding for the program. She asked the City Council to provide $5000.00 so services can stay in Yorkville. Alderman Spears asked if the Senior Services staff booked the Beecher Center for events. Ms. Schoenholtz stated they did. Alderman Gilson stated that he had a problem with removing the funds from the budget. He suggested, as individuals, the City Council should step up to raise the money for the Senior Services Associates. He volunteered to help do this. Ms. Schoenholtz stated she was not opposed to this and thought it was a good idea. Alderman Sutcliff asked what percentage of participants were from Yorkville. Ms. Schoenholtz stated 40% of participants were from Bristol Township with 989 seniors being serviced from Yorkville. PUBLIC HEARINGS Standard Redevelopment Inc. Standard Redevelopment, Inc., petitioner, has filed an application with the United City of Yorkville, Kendall County, Illinois, requesting rezoning the property from R -3 General Residence to B -3 Service Business District and requesting an amendment to the Annexation Agreement to provide for the rezoning of the property from R -3 General Residence to B -3 Service Business Distinct to the Bristol Bay PUD agreement, dated April 26, 2005. The real property consists of approximately 21.76 acres Please see attached Report of Proceedings by Christine Vitosh, C.S.R from Depo Court Reporting Service for the transcription of this portion of the public hearing. CITIUN COMMENTS Mark Johnson distributed photographs of signs to the City Council. He noted that sign variances were on the agenda for approval. He explained that he received a certified letter regarding a Zoning Board of Appeals public hearing for a sign variance. He was the only landowner who attended the public hearing where Attorney Kramer detailed the businesses request. He stated that he took pictures of the Route 34 and Route 47 corridors which have many signs. He noted that there was no consistency in the signs as his photos indicate. Mr. Johnson felt that if the signs bring in business they also bring in tax revenue. He asked the City Council to approve the variance requests. He added he was disappointed in the ZBA and the way they conducted business. Todd Milliron distributed information regarding insurance to the City Council. He questioned how the Health Reimbursement Arrangement (BRA) was being proposed. The $2,500 deductible increases the employee's current deductible by $2,000. He stated that the way he reads the memo dated April 8, 2010 from Meghan Ostreko regarding the health insurance renewal is that a new account will be put into effect to help employees pay the additional $2,000.00 deductible. He questioned why the city would assume the responsibility for the $2,000 per employee especially when the budget is tight. He asked the City Council to reconsider the HRA and keep the $500 deductible that the employees currently have but arrange it in such a way as to save money and benefit employees. Mayor Burd asked Joe Liberty from Better Business Planning to explain the insurance changes to the City Council. Mr. Liberty indicated that the proposed health insuran changes were a way to save money in the future. The Health Reimbursement Arrangement (HRA) won't lose money and can be a cost savings based on usage. His company represents 125 groups that have instituted an HRA in the last four years and no one has switched back. The reason for the $2,000.00 reimbursement was to insure that no employee would be worse off with the new arrangement. He went over the current coverage, deductibles, co -pays, etc. Under the new program the employees will not have a co -pay and will now have a calendar year deductible. He indicated that the City Council could make adjustment to the deductible however an increase creates a bigger risk for employees. Mayor Burd questioned how much their savings would be. Mr. Liberty indicated that the savings depend on usage. Groups of the city's size average 53% utilization or 53% of the reimbursement gets spent. This puts the city into the range of 21.1% savings over PPO razes. The worse a group has run with them is a 76% usage rate for a 14% savings. The cash amount would be $85,000 at the 76% rate for a calendar year. The 50% rate would save $123,000.00. Mayor Burd added that the city needed to make the insurance coverage attractive to the police union. Alderman Gilson asked if the $15/$30/$50 prescription drug reimbursement was standard with Blue Cross Blue Shield (BCBS). Mr. Liberty stated that the city could maintain its current coverage however The Minutes of the Regular Meeting of the Citv Council — April 13, 2010 — paw the current drug card is no longer being sold. This was the biggest part of negotiating rates with BCBS was drug coverage and this was the best plan. Employees with a PPO will not have a drug card but the amount they pay will apply toward their deductible. The first $2,000 of expense will be picked up by the HRA. After an employee reaches the $2,000.00, they will be responsible for the next $500. Anything after that, BCBS will pay 100% of benefits. Alderman Teeling asked if the deductible was per person. Mr. Liberty explained that single coverage has a $2,500 deductible and that the family coverage had a $5,000 /family deductible with a $4,000 HRA and $1,000 out of pocket. Alderman Spears stated she was unclear on the new coverage versus the old. Mr. Liberty reiterated that the plan was being changed from a $500 deductible with co -pay to a plan with no co -pay and a $2,500 deductible. After the $2,500 deductible is satisfied, the remainder of costs are covered 100 %. The current plan has a $500 deductible after which the employees are responsible for 20% of all costs until a $1000 of co- insurance is reached. Under the current plan, an employee's total out of pocket for a year could include the $500 deductible, the $1,000 co- insurance payments plus any co -pays paid throughout the year. He added that if the current plan with co -pay remains, the co -pay for office visits, specialist visits and emergency room visits will increase. Mr. Liberty explained that the goal was to find an inexpensive, high deductible plan and then set up a BRA to defer employee costs. He added that if everyone spent every dollar in the HRA the city would still save money. Mr. Milliron asked why embedded costs were not looked at. Mr. Liberty explained that they looked at all the plans but picked the aggregate over the embedded. He explained that some specialists are not always in some networks so that this plan protects employees. Also, out of all the 125 groups his company represents only four of them have set up embedded plans. Alderman Munns questioned how payments would be made out of the HRA. Mr. Liberty explained that employees will be given a debit card with a specified amount on it that will be used to pay doctors. Once the debit card runs out, the employee is responsible for paying the remainder of the cost. There were no further questions on the insurance plan. Mayor Burd requested that Item 92 - ADM 2010 -17 - Health Insurance Renewal and Item #3 - CC 2010- 36 - Resolution Approving a Health Insurance Opt Out Incentive Policy be moved up on the agenda to be voted on now. Amendment approved by a viva voce vote. ADMINISTRATION COMMITTEE REPORT Health Insurance Renewal (ADM 2010 -17) A motion was made by Alderman Sutcliff to approve a contract with VSP for vision insurance and to approve a contract with Blue Cross Blue Shield for dental and medical insurance with the following changes: a $15/$30/$50 drug card, a high deductible PPO plan ($2500 deductible for single /$5000 deductible for family) with the health reimbursement arrangement of $2000 for single /$4000 for family and an increase of 4% for employee contributions for health insurance premiums for all non -union employees; seconded by Alderman Munns. Alderman Spears asked if employees would have to go with the $15/$30/$50 drug prescription plan. Mr. Liberty explained that they could keep their drug card with the HMO plan however if they went with the PPO plan they would then be switched to the HRA. He recommended employee switch to the $15/$30/$50 plan as it would create a savings of $45,000 for the city. He explained that with the PPO plan there would be the cost for prescription drugs which would be discounted by BCBS. Currently employees are paying a co pay with the drug card. Alderman Spears asked if an employee met the $2500 deductible would there be an additional cost of $1000. Mr. Liberty indicated that no there would be no additional cost after the $2500 deductible was met because BCBS would then pay 100 %. Alderman Golinski felt that there was no incentive for employees to save money. Mr. Liberty explained that some of his other clients have funded the entire deductible amount and he has seen these employees use the entire amount. However with employees still having a $500 responsibility, he sees that most employees stay within the $2000 range. Also, employees start to see the actual cost of claims whereas with a co -pay they usually feel a visit just costs $20. Also the employee's $500 contribution could be flipped to the front however this hurts employees who have the co -pay in the past. The Minutes of the Regular Meeting of the Citv Council — April 13, 2010 — pa 4 Alderman Plocher asked how many employees are anticipated to go with the new drug card. Director Mika indicated about 50 employees are covered by the HMO plan. Mr. Liberty added that the drug card he is suggesting HMO employees switch to has the lowest co -pay plan for small groups and it will offer a substantial cost savings. BCBS has stopped selling the card the employees currently use. Alderman Gilson asked if BCBS still had the $5/$15/$20 prescription drug plan. Mr. Liberty indicated that they still did as long as the city does not make any plan changes. If any changes are made, the card will be lost. Also, with the current plan there will be a 19.5% increase. Alderman Gilson asked if the amounts listed on Mrs. Ostreko's memo for FY 10 /11 include the new program. Director Mika stated that these figures are what staff has proposed as increased employee contribution. Alderman Gilson asked what the employee contribution would be under the new plan and Administrator Olson explained that the city has the authority to set employee contributions for insurance. Alderman Gilson asked what would happen if this is not approved. Administrator Olson stated that probably the cost of denying the new drug card would have to be passed down to the employees. i Alderman Golinski asked if the amount shown on the memo were per paycheck. Administrator Olson explained that employee contributions for health care were deducted from one paycheck per month. Alderman Gilson stated he would like to hear Mr. Milliron's opposing view. Mayor Burd stated that this could not be done. Alderman Golinski noted that per the Governing Ordinance, three aldermen could request to hear from Mr. Milliron. Aldermen Golinski, Gilson and Spears requested further information from Mr. Milliron. Mr. Milliron stated that projections run on the HRA indicate some savings will be realized however there are still more savings to be realized. He questioned the mix of an HMO and PPO plan and he asked what the difference in premiums would be. He wanted to know what would keep people in the HMO plan which is the most cost- effective plan. Mr. Liberty explained that it would cost employees an additional $63 per month to switch from the HMO plan to the PPO plan. He indicated that the current PPO plan is a very good plan but more than half the employees have chose to participate in the HMO plan not necessarily due to the doctors in the plan but because it is easier to use and saves $63 /month. Director Mika added that employees were not comfortable with the PPO having an increased contribution as well as having a 20% out of pocket expense. Mr. Liberty stated that some employees may want to switch over to the HRA plan but this will make a difference in the overall savings for the city. Alderman Plocher questioned what if everyone did switch over. Mr. Liberty stated that he did not have an exact figure however the city won't lose money but this would eat into its savings. He explained that usually younger users pick the cheaper plan. A bigger user who needs prescription drugs probably will change. Director Mika stated that employees were waiting to see how much their contribution will increase before they choose a plan. Mayor Burd asked if the city had a by -in to the plan from the union. Director Mika indicated that the union has accepted the HMO plan with the new drug card along with the HRA plan. Mr. Liberty indicated that if the deductible was increased the union might not support the new plan and then the city would see an increase in cost. Mr. Milliron noted that the City Council was under the gun to choose a plan by April 15th. He stated that the plan could be approved with the determination of how the city and employees were going to share in the $2500 deductible made later. Mr. Liberty explained that the City Council could postpone the vote for a month but every month postponed, postpones the savings. If the changes are to be effective May 1, 2010 he would need to know the choice by April 15, 2010. Mayor Burd reiterated that the police union has already agreed to the changes and if they are not accepted this could mean re- negotiating with the union. She stated that that the negotiations with BCBS have lowered costs for the city and she did not see the risk in approving this_ She commended the staff for their solutions. Alderman Gilson asked what the increase to employees would be if the City Council does not approve this and staff continues on with the current plan. Mayor Burd staled that there would be an increase of 19% cost to employees. Mr. Liberty added that the city will pay an additional $300 per month per employee. Director Mika noted that the employee contribution amount is not dependent on which plan is chosen. Administrator Olson stated that the 19% increase per employee will not offset the city's cost with the current plan. There will be a cost of $11,000 citywide. Director Mika further added that the increase won't affect the Police Department or City Council members but would be spread amongst all the other participants in the plan. The Minutes of the Regular Meeting of the Citv Council — April 13. 2010 — Da 5 Motion approved by a roll call vote. Ayes -6 Nays -1 Present -1 Munns -aye, Spears- present, Plocher -aye, Werderich -aye, Golinski -aye, Teeling -aye, Gilson -nay, Sutcliff -aye Resolution 2010 -08 Approving a Health Insurance Opt Out Incentive Policy (CC 2010 -36) A motion was made by Alderman Sutcliff to approve a resolution approving a Health Insurance Opt Out Incentive Policy and authorize the Mayor and City Clerk to execute; seconded by Alderman Teeling. Director Mika explained that if an employee chooses to opt out of insurance coverage, the city will pay them $100 per month as long as they have proof of other health insurance coverage. Alderman Plocher questioned if this included alderman. Director Mika stated that no it did not until after the next election. Alderman Gilson asked if research had been done as to how many employees may participate in this. Director Mika stated no research had been done. Administrator Olson added that it has been budgeted for one employee. Director Mika indicated that employees have asked about this possibility. Motion approved by a roll call vote. Ayes -8 Nays -0 Spears -aye, Plocher -aye, Werderich -aye, Golinski -aye, Teeling -aye, Gilson -aye, Sutcliff -aye, Mums -aye CITIZEN COMMENTS continued Lynn Dubajic with the Yorkville Economic Development Corporation commented on the two sign variances on the agenda. She stated that local businesses are struggling and they need support from the City Council. She noted that the first variance is for the Hampton Inn. They were unable to purchase property from Mena.rds on Countryside Parkway so they need this sign to attract clientele. Since the purchase of the property in 2008 the sign ordinance has changed thus necessitating a variance to the ordinance. Dan Kramer also commented on the sign variances. He stated basically the findings of facts on the sign variances were overwhelmingly in favor of granting the variances. He noted that in the mid 1980's the city was in worse financial situation than it is now. At this time he was asked to approach businesses on Routes 34 and 47 to ask them to annex into the city. Mr. Henne was one of these and he has been in the city for over 20 years paying taxes. Mr. Kramer felt it was time to pay him back by granting his request at variance. CONSENT AGENDA 1. Monthly Treasurer Report (ADM 2010 -15) a. November 2009 b. December 2009 c. January 2010 d. February 2010 2. Resolution 2010 -09 - Authorization to Close Money Market Account and Transfer Funds (Fox Industrial) — authorize the Mayor and City Clerk to execute (ADM 2010 -18) 3. 802 S. Bridge Street — Bond Expiration — Authorize City Clerk to call Old Republic Surety Company Bond # RL 06271 S8 in an amount of $10, 0000.00 if i t is not renewed by April 23, 2010 (CC 2010 -32) Mayor Burd entertained a motion to approve the Consent Agenda as amended. So moved by Alderman Spears; seconded by Alderman Teeling. Motion approved by a roll call vote. Ayes -8 Nays -0 Werderich -aye, Plocher -aye, Spears -aye, Munns -aye, Sutcliff- -aye, Gilson -aye, Teeling -aye, Gohnski -aye PLAN COMMISSION /ZONING BOARD OF APPEAL Ordinance 2010 -16 Approving Variance for Estner Capital Management, LLC at 1201 N. Bridge Street, Yorkville (ZBA 2009 -05) The Minutes of the Regular Meeting of the Citv Council — Anril 13, 2010 — paw Interim Community Development Director Schraw reported that this variance request will improve the existing sign by adding a message board. The Zoning Board of Appeals voted on the variance and the motion failed with a vote of three ayes and three nays. Attorney Orr added that more than a simple majority was needed to approve this variance. A motion was made by Alderman Golinski to approve an ordinance approving a variance for as the Esmer Capital Management, LLC at 1201 N. Bridge St. and authorize the Mayor and City Clerk to execute; seconded by Alderman Munns. Alderman Spears noted that out of 56 property owners notified about the public hearing only one attended and showed support for the variance. No one objected. She supported the change. Alderman Gilson stated he supported the variance but suggested that the code be modified. Alderman Sutcliff stated that she thought reader signs were not allowed. Administrator Olson stated that they are allowed but with restrictions. Mrs. Schraw added that they are allowed with a change once every 24 hours. She stated that the current ordinance calls for a 32 square foot sign with only 50% being a message board. The petitioner currently has a 92.8 square foot sign and is asking for an additional 32 square foot message board. Alderman Sutcliff stated that she thought the city was backing away from this type of signs; now will everyone want one? Motion approved by a roll call vote. Ayes -6 Nays -2 Werderich -aye, Golinski -aye, Teeling -aye, Gilson -aye, Sutcliff -nay, Munns -aye, Spears -aye, Plocher -nay Ordinance 2010 -17 Approving Variance for Yorkville Hospitality, Inc. at 310 E. Countryside Parkway, Yorkville (ZBA 2010 -01) Mrs. Schraw explained that the request is for a 12'6" sign which will bring the sign 13' over the center of the road. The ordinance calls for 8' above the center line. The ZBA did not approve the variance with a vote of 0 -ayes and 6 -nays. i A motion was made by Alderman Golinski to approve an ordinance approving a variance for Yorkville Hospitality, LLC at 310 E. Countryside Parkway and authorize the Mayor and City Clerk to execute; seconded by Alderman Munns. Alderman Golinski felt this variance was more important than the previous one because the sign they are requesting was allowed in 2008 when the lot was purchased. Also there are no homeowners in the area that will be adversely affected by it; he supported the request. Alderman Plocher noted that the builder used out -of -state workers. He commented that he couldn't support the variance because he felt he needed to help people who help the city out. Alderman Sutcliff stated that the ZBA felt the business had adequate signage to the front and side of the building. They felt they should stay within the code. Aldermen Gilson, Teeling and Spears all indicated that they supported the variance. Alderman Gilson reiterated that the ordinance needed to be revisited. Alderman Golinski agreed with this and stated that he did not understand the connection between who built the building and the sign. Mayor Burd stated that the ZBA tried to come up with an attractive look for the city. She added that the City Council needed to support existing businesses and encourage new ones. She stated she would like to see consistency in what the ordinance supports. Motion approved by a roll call vote. Ayes -6 Nays -2 Golinski -aye, Teeling -aye, Gilson -aye, Sutcliff -nay, Munns -aye, Spears -aye, Plocher -nay, Werderich -aye MINUTES FOR APPROVAL A motion was made by Alderman Sutcliff to approve the minutes of the City Council meeting of March 9, 2010; seconded by Alderman Munns. i The Minutes of the Regular Meeting of the Citv Council — Anril 13, 2010 — Dage 7 Alderman Golinski noted that the minutes referred to attachments that were not with the draft minutes. Clerk Milschewski explained that the attachments can be found on the website after the minutes are approved and they will also be with the original minutes in the Clerk's office. Motion approved unanimously by a viva voce vote. BILLS FOR APPROVAL A motion was made by Alderman Sutchff to approve the paying of the bills listed on the Detailed Board Report dated April 6, 2010, totaling the following amounts: checks in the amount of $862,871.11 (vendors); $ 6,796.36 (payroll period ending 3/19/10); $243,894.07 (payroll period ending 3/27/10); for a total of $1,113,561.54; seconded by Alderman Werderich. Motion approved by a roll call vote. Ayes -6 Nays -2 Plocher -aye, Spears -nay, Munns -aye, Sutcliff -aye, Gilson -nay, Teeling -aye, Golinski -aye, Werderich -aye REPORTS MAYOR'S REPORT Appointments to the Yorkville Green Committee — Jon Pavilions and Jonathan Jackson (CC 2010 -33) Mayor Burd reported that this was an information only item. She stated that she and the chairman of the Green Committee interviewed the two candidates she is appointing as voting members. She noted that there are still two more openings for non - voting members so anyone interested should contact City Secretary Olsem. Proclamation for National Work Zone Awareness Week Mayor Burd read a proclamation for National Work Zone Awareness Week (see attached). i CITY COUNCIL REPORT No report. ATTORNEY'S REPORT No report. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT Treasurer Powell encouraged people to complete their census forms and mail them in. He noted that city revenues are dependent on census numbers and that it costs $57.00 to send a census worker out to each home that does not comply. CITY ADMINISTATOR'S REPORT Cost Cutting Idea Contest — Outcomes (CC 2010 -35) Administrator Olson reported that six cost cutting ideas were in the City Council packets and one was still in the works. He felt more would be coming in since the information had been placed on the city's website. He entertained any questions. Alderman Golinski questioned if these were the only ideas received and Administrator Olson indicated a total of seven ideas had been received. He also continued his report on the International City Management Association (IMCA) code of ethics which state that he is to make it his duty to continually improve his professional ability and to develop the competence of associates in the use of management techniques. He stated that he should be able to self assess his management skills periodically in order to detail 40 hours of training required by the organization. Training can include things as simple as going to the IMCA website and download professional development activities or by going to an IMCA seminar. FINANCE DIRECTOR'S REPORT No report. I The Minutes of the Regular Meeting of the Citv Council — Anril 13, 2010 — nage 8 CITY ENGINEER'S REPORT No report. DIRECTOR OF PUBLIC WORKS REPORT Director Dhuse reported on the following: • The water department will be flushing hydrants for the next few weeks starting on the north side of town. This should take 2 to 3 weeks to complete and signs will be posted in the area that the flushing is taking place. • He went back over the overtime numbers and found that the overtime for the water department was estimated at $4,000.00 for the entire year which is greatly reduced from previous years. CHIEF OF POLICE'S REPORT Chief Hart reported that Officer Calvert has announced his retirement after being with the Police Department for over 28 years effective May 7, 2010. i DIRECTOR OF PARKS & RECREATION'S REPORT Interim Director of Park and Recreation Olson reported: • The city will be holding its 25th Annual Golf Outing on May 7, 2010. This year there will be no dinner so the cost for the event is less. He reported he was still looking for sponsors for the event and alderman to golf. • On Sunday, April 18, 2010 the city will be holding its annual 5K/IOK Tax Dodge Run outside the Rec Center. Advance registration for the 5K is $20 and $25 for the l OK. Registration the day of the event will be $30 for the 5K and $35 for the 10K. The first month of registration for the event is the same as last years. . COMMUNITY DEVELOPMENT DIRECTOR REPORT Mayor Burd stated that the new Community Development Director will begin May 3, 2010. COMMUNITY RELATIONS OFFICER'S REPORT Mrs. Spies reported on the following: • She sent an email blast out to residents telling them about the Cost Cutting Idea Contest so hopefully there will be more entries. • There are four days left until census forms are due. Kendall County has a return rate of 83 %. She encouraged everyone to return their form. • There is a new index on the city's website. It is in the upper right hand comer of the site. Alderman Spears noted that some people in Countryside had not received the Park Department brochure or the city newsletter. Mrs. Spies stated that she received complaints and contacted Superintendent of Recreation Swithin but she has not heard back from her. Mayor Burd, Clerk Milschewski and Alderman Teeling noted they also did not receive the brochure or newsletter. COMMUNITY & LIAISON REPORT No report. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT Ordinance 2010 -18 Amending the Code of Ordinance Providing for the Regulation of Signs - Second Reading (CC 2010 -28) A motion was made by Alderman Golinski to approve an ordinance amending the code of ordinances providing for the regulation of signs and authorize the Mayor and City Clerk to execute; seconded by Alderman Werderich. Alderman Spears asked if fourteen days was the maxim allowed for displaying banners; she thought it was discussed that they could be displayed the same as sandwich boards. Administrator Olson explained that he thought the committee discussed the elimination of the permit fee and the duration of sandwich board signs and increasing the size of temporary signs. The Min — Minutes of the Regular Meeting of the Crtv Council Anril 13.2010 — na eg_9 Mayor Burd stated that this is for local businesses who are trying to get "eye appeal". This amendment will help them by allowing a one year temporary change. Motion approved by a roll call vote. Ayes -8 Nays -0 Gilson -aye, Sutcliff -aye, Munns -aye, Spears -aye, Plocher -aye, Werderich -aye, Golinski -aye, Teeling -aye TriLand Properties License Agreement (CC 2010 -31) A motion was made by Alderman Golinski to approve the TriLand Properties License Agreement and authorize the Mayor to execute; seconded by Alderman Werderich. Alderman Spears questioned if the agreement had been legally reviewed. Attorney Orr stated that it had. Alderman Spears asked if there was a cost for general liability insurance. Director Mika stated that the insurance carrier temporarily named TriLand as an additional party on the insurance policy. Alderman Spears asked if the holes had been filled and was told they were. Alderman Gilson asked if this would create more traffic in the area and Director Dhuse explained that the traffic should be less than what was experienced during the Holiday Under the Stars event. Motion approved by a roll call vote. Ayes -8 Nays -0 Teeling -aye, Gilson -aye, Sutcliff- -aye, Munns -aye, Spears -aye, Plocher -aye, Werderich -aye, Goisnski -aye PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT Ordinance Amending the Code of Ordinances Providing for Penalties for Violation of the State Officials and Employees Ethics Act (ADM 2009 -43) A motion was made by Alderman Sutcliff to approve an ordinance amending the Code of Ordinances providing for penalties for violation of the State Officials and Employees Ethics Act and authorize the Mayor and City Clerk to execute; seconded by Alderman Teeling. Mayor Burd explained that this item was on the agenda because the state mandated that the city have an ethics act. The city's original ordinance did not have penalties included and the State's Attorney indicated the ordinance should have this. He came to the Administration Committee meeting and gave direction so that the ordinance could be re- written to address the penalties. Alderman Werderich asked what the direction of the State's Attorney was. Attorney Orr explained that he recommended the included penalties section and a mechanism for enforcement. She stated that enforcement could be made either by local or county commissions. Mayor Burd added that the City Council recommended a local commission. Alderman Spears stated that she has transcribed the minutes of the August 24, 2009 Administration Committee meeting verbatim. She asked that the vote on this be tabled until the City Council can review her transcription. A motion was made by Alderman Spears to table the ordinance back to the Administration Committee; seconded by Alderman Gilson. Motion to table approved by a roll call vote. Ayes -6 Nays -2 Golinski -aye, Teeling -nay, Gilson -aye, Sutcliff -nay, Munns -aye, Spears -aye, Plocher -aye, Werderich -aye Senior Services Rent Refund (ADM 2010 -19) A motion was made by Alderman Sutcliff to approve a $5000 refund to Senior Services from the FY 09/10 budget; seconded by Alderman Spears. The Minutes of the Regular Meeting of the Citv Council — ADrll 13, 2010 — Da 10 Alderman Plocher suggested leaving the amount in the budget but asking for it to be reimbursed. Director Olson explained that this donation is for the current fiscal year with funds being raised for the next fiscal year. City Treasurer Powell stated he would make a contribution to Senior Services to be used toward the rent. Alderman Teeling asked if the amount was in the revised budget. Administrator Olson stated it was included in the unapproved budget. Alderman Gilson stated that he did not support the refund but will step up to help with fundraising. Motion approved by a roll call vote. Ayes -7 Nays -1 Plocher -aye, Werderich -aye, Golinski -aye, Teeling -aye, Gilson -nay, Sutcliff-aye, Munns -aye, Spears -aye Senior Services Rent Waiver (ADM 2010 -19) A motion was made by Alderman Sutcliff to approve waiving the rent for Senior Services the first five months of FY 10 /11; seconded by Alderman Spears. Mayor Burd stated that if Senior Services raises $5000 they would reimburse the rent to the city. Alderman Werderich asked if this was in addition to the first motion and Mayor Burd stated that yes it was. Alderman Plocher asked if this amount was allocated in the unapproved budget. Administrator Olson stated that $7000 was included in the next fiscal year budget. Motion approved by a roll call vote. Ayes -6 Nays -2 Teeling -aye, Gilson -nay, Sutcliff-nay, Munns -aye, Spears -aye, Plocher -aye, Werderich -aye, Golinski -aye Bette Schoenholtz with Senior Services Associates thanked the City Council for their support and stated that this would make it easier for them to plan for the next year. She indicated that she needed volunteers to help raise the dollars in order to pay back the city. Ordinance Approving the 201012011 Fiscal Budget for the United City of Yorkville (ADM 2010 -16) A motion was made by Alderman Sutcliff to approve an ordinance approving the 2010 -2011 Fiscal Budget and authorize the Mayor and City Clerk to execute; seconded by Alderman Munns. Mayor Burd noted that Aldermen Gilson and Spears had quite a few suggestions on how to save money. She stated that Alderman Gilson had about twenty pages of suggestions however the City Council did not get the information before the meeting for review. She suggested that the rules of the Governing Ordinance be amended for tonight so that as the recommendations are made, the City Council members can be polled as to if they would consider the suggestion. After all the recommendations are heard, she suggested that the City Council table the approval of the ordinance until the next City Council meeting. This would allow the staff to review the recommendations. At the next City Council meeting, the items indicated for consideration can be discussed further. A motion was made by Alderman Sutcliff to suspend the Governing Ordinance rules on debate; seconded by Alderman Munns. Alderman Werderich asked for clarification on what was being suspended. Mayor Burd stated that the debate rules were being suspended; there would be no debate on the suggestions tonight. Alderman Gilson asked if the City Council members could ask questions and. Mayor Burd stated questions could be addressed. Alderman Gilson commented that all his questions could have been addressed at the Special City Council meeting however some aldermen had to leave at noon so the meeting was called for lack of quorum. The Minutes of the Regular Meeting of the Citv Council — Avril 13, 2010 — pa 11 Alderman Spears was concerned that the City Council received another packet of updates tonight and did not have time to review them. Mayor Burd explained that the budget packet on the City Council desks included the changes recommended at the Special City Council meeting. Administrator Olson clarified that the packet on the desks included three changes, which were all cuts. He asked the City Council to refer to the second page of his April 5, 2010 memo which outlined the summary of changes. Alderman Gilson presented the following questions and/or changes to the budget: • Page 8 — Transfer to Police Capital — $25,000. Questioned how much money had been borrowed. Administrator Olson stated $103,000 had been borrowed from the General Fund to be paid back $25,000 per year over the next two fiscal years. Alderman Spears commented that she had a problem with transferring police capital into the general fund. She felt this was penalizing the Police Department by taking their money to help out with other departments misspending. She requested the funds be returned to the police capital. Mayor Burd stated there was no documentation to support Alderman Spears' claim of misspending. She added that these are not just Police Department funds because their funds are budgeted out of the general fund and explained that out of an $11 million city budget the Police Department gets $3 million. Administrator Olson added that if the funds are not taken out of this budget the 09/10 budget will be in a deficit but it would make the 10 /11 budget look better. There was a 5 to 4 consensus to discuss this further at the next meeting. • Page 9 — Public Relations - $1750. Detail what is covered by the $1750. Mrs. Spies explained this covered key cards for the new residents packets, advertising, copies, etc. Alderman Gilson proposed cutting this line item. There was a 6 to 2 consensus to discuss this further at the next meeting. • Page 9 — Office Supplies - $750. Alderman Gilson proposed cutting this line item. Alderman Munns questioned if this could be done online. Mrs. Spies stated that the newsletter is online but not everybody has access to the Internet. Mayor Burd felt this was a necessity. There was a S to 4 consensus not to discuss this further. • Page 9 — Community Events - $6000. Alderman Gilson proposed cutting this line item. There was a S to 4 consensus not to discuss this further. • Page 9 — Holiday Under the Stars - $7000. Was this event paying for itself? Administrator Olson stated that this is a carryover of the profits from the event. • Page 10 — Computer Equipment and Software - $4550. Can we make do with existing equipment? Administrator Olson stated that this pays for the yearly authorization for the engineering department to use certain software programs. Mrs. Schraw stated that the engineering department could use the 2010 program however when the city gets the license agreement it will cost more than renewing every year. Administrator Olson noted that the comment on the bottom of the page (E) indicates that this is based on computer replacement policy and anticipated license renewal fees. One computer is faulty and won't run the software so it needs to be replaced. • Page 10 — Engineering Supplies - $2000. What does this cover? Administrator Olson explained it covers tools used in the field such as stakes, paint, etc. • Pages 11- 13 - Labor Negotiations (page 13 - Comment "C ") - $20,000. Wasn't this a negative amount? Administrator Olson noted that the agreement was not signed yet. Alderman Gilson noted that the amount has varied over the years. Mayor Burd stated that negotiations do not take place every year. Alderman Gilson asked if this amount could be decreased. There was a 7 to 1 consensus to discuss this further. • Page 12 — Neighborhood Watch - $1531. Suggested removing the funds. There was a S to 3 consensus to discuss this further. • Page 13 - Citizens Police Academy - $1839. Questioned the increase in the line item and proposed a reduction back to $339. Chief Hart explained that he planned to hold two classes in the coming fiscal year where as last year there were not two classes held. There was a 5 to 3 consensus to have no further discussion on this matter. • Page 14 — Community Development Employee Salaries - $295,840. He noted that growth was gone however the salaries are up. He proposed that salaries or staff be cut. There was a 7 to 1 consensus to discuss this further. • Page 14 — Dues - $1500. Was this a necessary item? Administrator Olson explained that professional dues such as in ICCI were necessary. • Page 14 — Operating Supplies - $3500. What does this pay for? Administrator Olson explained office supplies. Alderman Gilson suggested reevaluating and reducing the amount. There was a 5 to 4 consensus to have no further discussion on this matter. • Page 14 — Computer Equipment and Software - $6505. Why was this increased? Administrator Olson explained this was for the automatic renewal of GIS upgrades and for the server. Alderman Gilson proposed not to get an additional server and make do with what the city currently has. Mayor Burd questioned the figure from FYs 03/04 and 04/05. She stated that the 4 The Minutes of the Regular Meeting of the Citv Council – ADril 13, 2010 – Da 12 department did not exist at this time. Administrator Olson explained that during this time there were fees from Mike Schoppe, etc. There was a S to 4 consensus to have no further discussion on this matter. • Page 15 – Streets Salaries – Overtime - $28,000. Can overtime be reduced? Administrator Olson said no that overtime was tied to snowplowing. • Page 15 – Hand Tools - $1000. Could this be reduced? Director Dhuse stated that the department was looking for a new hydraulic jack so this line item could not be reduced. • Page 20 – Beginning Fund Balance – ($ 552,474). Why the deficit? Director Mika explained that the deficit was due to the bond payment for City Hall. There were not enough developer fees to pay for the bond which funds for all the improvements to city buildings were taken out of This didn't balance out to zero because developer contributions came to a halt. • Page 20 – Development Fees – Building - $55,000. Why the increase from $10,000- $55,000? Administrator Olson explained there are impact fees paid by developers when permit is pulled this amount is $150. The city is currently at $10,000 but staff is expecting more impact fees in the future. He added to disregard the comment (A) as there are several fees in place. • Page 23 – K -9 Equipment - $2500. Could some of the funds for the equipment be eliminated? There was a S to 3 consensus to have no further discussion on this matter. • Page 23 – Equipment - $40,000. Could this be reduced without crippling the Police Department? Chief Hart explained that no equipment was replaced last year so replacement of some things such as in -car computers and radios is needed this year. • Page 26 – Park Capital Donations. Alderman Gilson questioned the $206,708 donation; where was it applied? Administrator Olson explained that two donations went to the Raintree subdivision and one went to the Bristol Bay subdivision. • Page 26 – Pick Up Truck/Dump Truck. Funds had been allocated in previous years to this line item however none have been over the last several years. Alderman Gilson wondered if there would be on any unexpected expenses for that line item. Administrator Olson stated that none were anticipated. • Page 26 – Raintree Park - $158,135 and Baseball Field Construct - $15,000. Is this part of the park build out? Administrator Olson explained this went with the Park Capital Donation for Raintree Park. It was coded on the revenue side as well as the expense side of the budget. • Page 29 – City Hall Bonds – Principle Payment - $57,200. Is this the last payment? Mayor Burd indicated that it was. • Page 29 - Transfer from General Fund – $429,404. Is there a transfer from the general fund into the debt service fund? Administrator Olson indicated that this is matched in the general fund and this is to offset the two debt service payments. • Page 33 – Meter Retrofit. It was discussed to remove this out of the budget. Director Dhuse stated it was removed from the budget. Administrator Olson explained that the bonding fee has been reduced from $12.50 per month to 8 %4 dollars per month. There will still be a deficit but this should keep the fund level until connection fees increase. • Page 35 – Revenues - Beginning Fund Balance. In the 06/07 actual budget there was $657,374. Where did the funds go? Director Mika explained that in the past Sewer and Maintenance were two separate funds but now they have been merged. Also the funds were spent on sewers maintenance in close 06 /07. If there is no money to carry over, it is not carried over to the next budget year. • Page 35— Improvements Revenues – Beginning Fund Balance - $1,500,000. Where do the revenues come from? Director Mika explained that the beginning fund balance is not necessarily cash; it includes assets and liabilities. Revenues are also from connection fees. Administrator Olson further explained that these were separate funds, maintenance and capital. When they were combined staff stopped tracking the beginning fund balance in each fund. He pointed out the Fund Surplus (Deficit) Balance on page 37 for the 09/10 Internal Revised Budget matches the amount indicated on page 35. • Page 35 – Connection Fees - $175,000. What is this based off of? Administrator Olson explained that this was based on the $1800 sewer maintenance_ impact fee. • Page 36 – Game Farm Sanitary SSES Repair - Was this item removed from the budget? Administrator Olson indicated that it was. • Page 37 -08/09 Actual– ($1,108,010). Why the deficit? Administrator Olson stated that this amount needed to be verified because this number should have transferred over to the following year. He added that in the revised budget passed out today this is a positive number of $53,000 due to the removal of the Game Farm Road project. He also explained that bonds, such as the Rob Roy Creek bond, for several sewer projects are beginning to increase. • Page 38 – Plan Cash - Beginning Fund Balance. Why the deficit? Director Olson stated that there will be a deficit if the state doesn't certify all the reports in the next two weeks. The Minutes of the Regular Meeting of the Citv Council – April 13, 2010 – Pam 13 • Page 38 – Caledonia - $38,000. Why was this included in the 10 /11 budget? Administrator Olson explained that the city is working with the developer who owes along some for land cash. They are proposing that the developer pay $38,000 for the houses already built. • Page 38 - Wheaton Woods Grant- $30,000. Is this a similar situation to that with Caledonia? Administrator Olson stated it was in that staff is currently wrapping up their application. • Page 39 - Raintree Village - $495,000. Could staff explain this expense? Administrator Olson explained that the $495,000 would be reimbursed by an OSLAD grant and it was for a park project. • Page 39 – Rec Center Agreement Bristol Bay Park A - $100,000. Is this similar to the Raintree Village project? Administrator Olson stated that no this was different; the developer has given the city the money for the park. • Page 39 – Total Fund Revenues - $482,641 and Total Fund Expenses - $665,449. Why the deficit? Administrator Olson explained that the city was spending more money this year for grant applications however it will be getting reimbursed these funds next year. • Page 40 – Beginning Fund Balance - $388. Where do the revenues come from? Administrator Olson explained that the Park & Recreation Department funds their own bank account and depleted their fund balance. They are receiving a cash flow loan from the General Fund and he is proposing to put away $15,000 to start building the fund balance backup. He is projecting to end this year in the black. • Page 40 – Fees for Programs - $225,000. He thought that fees were increased. Administrator Olson explained that each class was looked at and their fees increased but some classes have also been canceled. This amount was over - estimated last year. • Page 40 – Loan from General Fund - $100,000. Are we taking money from the General Fund to support the Park and Rec Department? Administrator Olson noted that on page 42, under Recreational Expenses, there is a repayment of the General Fund loan in the amount of $100,000. There is no net gain or loss on the books. Alderman Gilson asked where revenues came from and Administrator Olson explained from classes, Hometown Days, etc. • Page 40 – Salaries – Part Time - $17,000. Can this amount be reduced? Administrator Olson explained that the department is asking for an additional part time employee for summer maintenance. This position will replace the one full -time position that has been cut. There was a 4 to 2 to 1 (present) consensus to have no further discussion on this matter. Alderman Sutcliff was not available for input. • Page 40— Salaries – Overtime - $4000. Could this amount be cut? Administrator Olson stated that the overtime was used for rain day baseball field maintenance. There was a S to 2 consensus to discuss this matter further. Alderman Sutcliff was not available for input. • Page 40 – Maintenance – Equipment - $14,000. Alderman Gilson proposed to reduce this amount. Administrator Olson indicated that they haven't replaced equipment as often as before in maintenance has been going up. • Page 41 – Computer Equipment and Software - $500. Alderman Gilson proposed to cut this line item. Administrator Olson stated this was for a new program that can be used to create a matrix for facility use and it will result in a savings. There was a 6 tol consensus to discuss this mater further. Alderman Sutcliff was not available for input. • Page 41 – Office Equipment - $500. What will this be used for? Administrator Olson indicated that public works has old office equipment that is falling apart which needs to be replaced. • Page 41– Flowers/Trees - $1000. Could these be donated? Administrator Olson stated that some flowers are donated. The thousand dollars is the cost of planting. Alderman Gilson proposed giving the amount donated or reducing the amount. There was a 4 to 3 consensus to discuss this matter further. Alderman Sutcliff was not available for input. • Page 41 – Employee Salaries - $368,532. Why the increase? Director Mika indicated there was a decrease in FY 10 /11 budget due to furloughs of five days. Administrator Olson noted there have been personnel changes and salaries have shifted and he indicated that staff would look into the increase further • Page 41 - Concession Staff - $10,000. Why the increase? Administrator Olson indicated that this was tied to revenues and to so the concession stand needs more hours to keep up with demand. • Page 41– Part Time Salaries - $22,080. Alderman Gilson proposed a decrease to this line item. Director Olson stated that one part time Rec employee's hours have increased to cover administrative issues at the front desk. There was a S to 3 consensus not to discuss this matter further. • Page 41- Contractual Services - $50,000. What does this cover? Administrator Olson explained the contractual services cover the independent contractors employed at the Rec Center. This line item is funded by programs. The Minutes of the Regular Meeting of the Citv Council – ADril 13, 2010 – Da 14 • Page 42 – Maintenance – Office Equipment - $4500. What did this cover? Administrator Olson explained this covers the maintenance of the copiers. • Page 42 – Electricity - $22,000. Administrator Olson explained that this was paid out of streets but now has been moved to this account. • Page 42— Telephone/Intemet - $1300. What did this cover? Administrator Olson explained that the cost was for the old post office building. He thought it could be eliminated but employees are still using the location. • Page 42 – Training and Conference - $500. What does this cover? Administrator Olson explained the source for CPR training. • Page 42 – Recreation Equipment - $2000. What did this cover? Administrator Olson explained it covered bats, balls, etc. and was offset by fees. • Page 42 – Computer Equip and Software - $2600. What was this for? Administrator Olson explained that this was the payment for the Rec tracking program software which is in its third year of its contract. The equipment was $7500 which included tech support. He believed that this would be the last year of the payment. • Page 42 – Repayment of General Fund Loan - $100,000. What was this for? Administrator Olson indicated that this was to help with cash flow and that there was no gain or loss. • Page 44— Recreation Center. Alderman Gilson noted the deficit and stated that the Rec Center is not self sustaining. He questioned what the savings would be if the Rec Center was cut loose. Administrator Olson explained that the deficit was due to the property taxes in the city is seeking relief from. The taxes are 10% of the budget. He further explained that the contract for the Rec Center does have an out clause but they would still need to pay through June of 2012. There is also a penalty of $100,000 to get out of the contract. • Page 44 – Salaries - $33,543. Alderman Gilson asked if this could be reduced and Administrator Olson indicated that only one employee would be affected. • Page 44 – Salaries – Instructors - $65,000. Administrator Olson explained that this is paid by the programs. • Page 44 – Maintenance – Office Equipment - $4500. What does this include? Administrator Olson stated that it covered the copiers. • Page 44 – Maintenance – General - $16,000. What does this cover? Administrator Olson stated that it covered the HVAC, roof, etc. • Page 44 – Pool Repair – $5000. What does this cover? Administrator Olson explained that this covered pool equipment such as the heater. • Page 44 - Program Expense - $17,000. Administrator Olson indicated that this was offset by revenue. • Page 40 fine – Recreation Equipment - $6000. What does this cover? Administrator Olson indicated that this was for the replacement of treadmill and that he was also looking for a donation of some LCD televisions. Alderman Gilson proposed that this be removed from the budget. There was a S to 3 consensus not to discuss this matter any further. Alderman Spears had the following questions: • Page 10 – Contractual Services – $30,000. Why was this amount increased? Administrator Olson explained that the city had significant studies done on East Van Emmon Road, etc. which cost $30,000. He is budgeting the same amount due to incomplete subdivisions. • Page 4 – Dues - $12,500. She noted that this amount had increased from 12,450. It was explained that the increase was due to Metro West dues. She also had a question about page 5 of 53 – NICOR Gas - $31,000. She felt that this amount should be higher. Administrator Olson noted that this amount was discussed at the Saturday meeting. • Page 15 – Electricity- $80,000. How can we decrease this? Administrator Olson stated that there could be a transfer of costs to the Rec Department fund for the Rec Center electricity. • Page 18 – Contingency – $0. Where did the funds go? Director Dhuse stated that $140,000 went to the Fox Road and Game Farm Road projects and salt purchases. Funds are where they should be; the state reviewed in this balances out. 1. • Page 27. Is the column "08/09 Actual" missing from this page? Director Mika stated that it was missing. Alderman Spears asked if it could be included in the budget for review at the next meeting. • Page 31– Salaries – Overtime - $15,000. Why the increase from the actual 08/09 budget? Administrator Olson explained that this was addressed in his April 5, 2010 memo. The amount was decreased from $20,000 to $15,000. This pays for water main breaks, hydrant replacements, customer callouts, etc. • Page 41 – Wearing Apparel - $4100. What does this include? Administrator Olson explained it covered the cost of shirts, pants, boots, etc. Alderman Teeling asked why the city was buying The Minutes of the Regular Meeting of the Citv Council — Avril 13, 2010 — pa 15 employee's wearing apparel. She noted that she has to buy her own uniforms needed for her job. She asked that this be discussed further. Alderman Spears commented that working on the budget is very tedious however is the most important thing that elected officials have to do. She stated that some of the items that Alderman Gilson brought forward to the City Council deserve more discussion. Alderman Munns had the following question: • Page 21— Fox Hill Special Service Area — Beginning Balance - $18,350. This is a surplus for Fox Hill? Director Dhuse stated he was saving the excess funds for things like tree replacement or trail repairs. • Page 44 — Towel Rental - $500. What is this for? Administrator Olson indicated that the towels are there for customer use. Alderman Munns suggested that in the future budget questions be e- mailed to the staff so that the City Council could have the answers at the meeting instead of discussing them for hours. Alderman Golinski addressed the following: • Page 27 and page 29. Why are some items in red? Director Mika stated that these were new items or one -time projects. Mayor Burd added that the items in red and comment "C" on page 28 were confusing. Alderman Golinski proposed that all deficit items be eliminated. There was a unanimous consensus to discuss this further at the next meeting. • Page 39 — Transfer to General Fund- $60,449. He proposed a stop to the transfer of Land Cash funds to the General Fund for salaries for the Park Superintendent and Park Planner unless their salaries are uniquely attributable to a particular park project. There was a unanimous consensus to discuss this further at the next meeting. There were no further questions or comments. A motion was made by Alderman Spears to table the ordinance approving the 2010 -2011 Fiscal Budget until the April 27, 2010 City Council meeting; seconded by Alderman Sutcliff. Motion approved by a roll call vote. Ayes -8 Nays -0 Sutcliff -aye, Munns -aye, Spears -aye, Plocher -aye, Werderich -aye, Golinski -aye, Teeling -aye, Gilson -aye ADDITIONAL BUSINESS Reports Alderman Gilson stated that on March 9, 2010 he asked for cost savings report on Building Inspector Zabel which he never received. He stated he also never received information on the revenue from the Green Fair. Newspapers on Driveways Alderman Golinski noted that the delivery of newspapers onto a driveway is against city ordinance. He questioned if staff had contacted the company delivering the newspapers. Administrator Olson stated he had not contacted them yet. Grande Reserve Pool Alderman Spears asked if the Grande Reserve pool was opening. A resident reported to her that they got a mailing about the pool opening. Mayor Burd stated she had heard a rumor that it was. EXECUTIVE SESSION None ADJOURNMENT Mayor Burd entertained a motion to adjourn the meeting. So moved by Alderman Gilson, seconded by Alderman Sutcliff. Adjournment of the meeting was unanimously approved by a viva voce vote. Meeting adjourned at 11:35 P.M. Minutes submitted by: 1acqu lschew City Clerk City of Yorkville, Illinois REGULAR CITY COUNCIL MEETING April 13, 2010 PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: I �I )A (' D �l sS c � � cCS � 6 e c-, (k �S i i SIGNIN ORIGINAL i i '1 fI CITY COUNCIL MEETING I UNITED CITY OF YORKVILLE, ILLINOIS i I REPORT OF PROCEEDINGS had at the meeting of the above - entitled matter taken before CHRISTINE M. VITOSH, C.S.R., on April 13, 2010, at the hour of 7:00 p.m., at 800 Game Farm Road in the City of Yorkville, Illinois. i D-906010 DEPO • COURT reporting service 630 - 983 -0030 1300 Iroquois Avenue, Suite 100 Naperville, IL 60563 e -mail: depocourt @comcast.net • www.depocourt.com 2 1 P R E S E N T: 2 MS. VALERIE BURD, Mayor; 3 MR. GARY GOLINSKI, Alderman; 4 MR. ARDEN JOE PLOCHER, Alderman; 5 MS. ROSE ANN SPEARS, Alderwoman; 6 MS. ROBYN SUTCLIFF, Alderwoman; 7 MR. WALLY WERDERICH, Alderman; 8 MR. GEORGE GILSON, JR., Alderman; 9 MS. DIANE TEELING, Alderwoman. 10 11 12 MR. BART OLSON, City Administrator; 13 MR. WILLIAM POWELL, City Treasurer; 14 MS. JACQUELINE MILSCHEWSKI, City Clerk. 15 16 A P P E A R A N C E S: 17 BY: MS. KATHLEEN FIELD ORR, 18 Appeared on behalf of the United 19 City of Yorkville, Illinois. 20 - - - - - 21 22 23 24 Depo•Court Reporting Service (630) 983 -0030 3 1 (Pledge of Allegiance.) 2 (WHEREUPON, a portion of 3 the proceedings was not 4 herein transcribed.) 06:14PM 5 MAYOR BURD: Standard Redevelopment, 6 Inc., petitioner, has filed an application with 7 the United City of Yorkville requesting rezoning 8 of the project from R -3 General Residence to B -3 9 Service Business District and requesting an 06:14PM 10 amendment to the annexation agreement to provide 11 for the rezoning of the property from R -3 I 12 General Residence to B -3 Service Business 13 District to the Bristol Bay PUD agreement dated i 'I 14 April 26th, 2005. 06:15PM 15 The real property consists of I- �::! 16 approximately 21.76 acres located south of 17 Galena Road and east of Cannonball Trail in 18 Yorkville. 19 So we will now go into our public 06:15PM 20 hearing. And is someone here tonight to present 21 that? 22 MR. FULLERTON: Yes, I am. Good I" 23 evening, everyone. As I said before, I am Tom r . 24 Fullerton. I am here on behalf of Standard Depo•Court Reporting Service (630) 983 -0030 4 1 Redevelopment and its petition to rezone the 2 property that was just spoken to. 3 It's a little under 22 acres, it's 4 just south of Galena Road and just east of 06:15PM 5 Cannonball Trail. Just to give you a little 6 rundown of the surrounding area and how those 7 parcels are zoned, the property just to the north 8 and bordering the subject property is also zoned 9 B -3 Service Business District, the property to 06:16PM 10 the south is zoned R -3 General Residence District, 11 and the property to the west is zoned R -2 12 One- Family Residence District. The property to 13 the east is not annexed to the City of Yorkville. 14 So I'm essentially here to answer 06:16PM 15 any questions that you may have with respect to 16 our petition. 17 (Enter Alderman Plocher.) 18 MAYOR BURD: Is there anyone in the 19 audience who has a question for rezoning of this 06:16PM 20 property who would like to address this 21 petition? 22 (No response.) 23 MAYOR BURD: We have no questions. 24 MR. FULLERTON: Okay. Depo•Court Reporting Service (630) 983 -0030 5 1 MAYOR BURD: Thank you. I guess we will 2 adjourn the public hearing. 3 (Which were all the 4 proceedings had in the '! 5 public hearing portion 1 6 of the meeting.) 7 --- 000 - -- 8 9 10 11 12 13 14 I� 15 j 16 17 18 19 20 21 22 23 24 Depo•Court Reporting Service (630) 983 -0030 6 1 STATE OF ILLINOIS ) SS. 2 COUNTY OF LA SALLE ) 3 I, Christine M. Vitosh, a Certified 4 Shorthand Reporter, do hereby certify that I 5 reported in shorthand the proceedings had at the 6 hearing of the above - entitled cause and that the 7 foregoing Report of Proceedings, Pages 1 through 8 9, inclusive, is a true, correct, and complete 9 transcript of my shorthand notes so taken at the 10 time and place aforesaid. 11 I further certify that I am neither 12 counsel for nor related to counsel for any of the 13 parties to this suit, nor am I in any way related 14 to any of the parties to this suit, nor am I in 15 any way interested in the outcome thereof. I� _ 16 I further certify that my 17 certificate annexed hereto applies to the original 18 transcript and copies thereof, signed and 19 certified under my hand only. I assume no 20 responsibility for the accuracy of any reproduced 21 copies not made under my control or direction. 22 23 24 Depo•Court Reporting Service (630) 983 -0030 7 1 In testimony whereof, I have 2 hereunto set my hand this 27th day of April, A.D., 3 2009. 4 � ® /�4J�.�/1. /r /• 5 6 Christine M. Vitosh, CSR 7 CSR No. 084 - 002883 I 8 9 10 11 12 13 14 15 I' 16 17 18 19 20 21 22 23 24 Depo•Court Reporting Service (630) 983 -0030 8 I Q Allegiance [t] - Christine [2] - - 3:22, 4:24 L place (1) - 6:10 3:1 6:3, 7:6 Fullerton [i] - Pledge (i] - 3:1 amendment [i] - cITY (i] - 1:8 3:24 PLOCHER [i] - 084- 002883 [1] - 3:10 CITY [i] - 1:9 LA [i] - 6:2 2:4 7:7 ANN (t] - 2:5 City [7] - 1:19, G located [i] - Plocher [i] - annexation [1] - 2:12, 2:13, 2:14, 3:16 4:17 3:10 2:19,3:7, 4:13 portion [2] - 3:2, annexed (2) - Clerk [1] - 2:14 Galena [2] - M 5:5 1 [�] - 6:7 4:13, 6:17 complete [1 ] - 3:17, 4:4 POWELL [1] - answer 0] - 6:8 Game [i] - 1:18 2:13 13 [1] - 1:17 GARY [i] - 2:3 matter (l] - 1:16 4:14 consists (t] - MAYOR [a] - present [1] - I " appeared [1] - 3:15 General [3] - 3:20 2 3:8, 3:12, 4:10 3:5, 4:18, 4:23, 2:18 control [�] - 6:21 Proceedings [i] application [1] - copies [2] - GEORGE [i] - 5:1 6 :7 2:8 Mayor [1I - 2:2 2005 [t] - 3:14 3:6 6:18, 6:21 GILSON [t] - 2:8 MEETING (�] - PROCEEDING 2009 [1] - 7:3 applies [t] - correct [i] - 6:8 S [i] - 1:15 2010 [1] - 1:17 6:17 COUNCIL [1] - GOLINSKI (i] - 1:8 proceedings (3] 21.76 [1] - 3:16 April [3] - 1:17, 1:8 2.3 meeting [2] - - 3:3, 5:4, 6:5 22 [1] - 4:3 3:14,7:2 counsel (2] - guess [i] - 5:1 1:15, 5:6 � MILSCHEWSKI project (i ] - 3:8 26th (i] - 3:14 ARDEN [1] - 2:4 6:12 property (9] - 27th (1] - 7:2 area [i] - 4:6 COUNTY (1] - H 1i] - 2:1:1 4 - 2:3, 2:4, 3:11, 3:15,4:2, assume [i] - 6:2 2:7, 2:12, 3:22, 4:7,4:8, 4:9, 7 6:19 CSR [2] - 7:6, hand [2] - 6:19, 4 : 24 4:11, 4:12,4:20 audience [1] - 7:7 7:2 MS [4] - 2:2, 2:5, provide (1] - 7:00 [i] - 1:18 4.19 hearing [a] - 2:6,2:17 3:10 3:20, 5:2, 5:5, 6:6 public (3] - 3:19, B hereby [t] - 6:4 5:2, 5:5 D- 906010 [1 ] - herein [i] - 3:4 N PUD [1] - 3:13 B-3131- 3:8, 1:24 hereto [i] - 6:17 800 (1] - 1 3:12, 4:9 dated [i] - 3:13 hereunto [1] - north [t] - 4:7 Q BART [i] - 2:12 DIANE [1] - 2:9 7 :2 notes [1] - 6:9 9 Bay [i] - 3:13 direction [1] - hour [i] - 1:18 O questions [2] - behalf [2] - 2:18, 6:21 4:15, 4:23 9 (1] - 6 :8 3:24 District [5] - 3:9, 1 bordering [1] - 3:13, 4:9, 4:10, OF [4] - 1:9, R A 4:8 4:12 ILLINOIS ]2] - 1:15, 6:1, 6:2 Bristol [t] - 3:13 1:9, 6:1 OLSON [1] - R -2(1] -4:11 BURD [5] - 2:2, E Illinois [2] - 2:12 1:19, 2:19 A.D [ii - 7:2 3:5, 4:18, 4:23, One [i] - 4:12 R -3 [3] - 3:8, . � i above- entitled 5:1 Inc [i] - 3:6 One - Family [1] - 3:11, 4:10 east [3] - 3:17, real [i] - 3:15 [2] - 1:16,6:6 Business [3] - 4:12 accuracy [1] - 3:9, 3:12, 4:9 4:4, 4:13 6 i8clusive [1i - original (i] - Redevelopmen Enter [1] - 4:17 t [21- 3:5, 4:1 acres (2] - 3:16, C 6:15 ORR [1] - 2:17 6:20 entitled [2) - interested (�] - 6:17 related (z) - 4:3 1:16, 6:6 outcome [1] - 6:12,6:13 address [1] - essentially [t] - J 6:15 rEPORT [1] - 4:20 C.S.R(i]- 1:17 4:14 1:15 adjourn [1] - 5:2 Cannonball (2] - evening (1] - P Report [11- 6:7 Administrator 3:17, 4:5 3:23 JACQUELINE reported [i] - [i] - 2:12 certificate (1] - [1] - 2:14 6:5 aforesaid [1] - 6:17 F JOE (i] - 2:4 p.m [i] - 1:18 Reporter [i] - 6:10 certified [t] - JR [il - 2 :8 Pages [i] - 6:7 6:4 agreement [2] - 6:19 parcels [1] - 4:7 reproduced (1 ] - 3:10,3:13 Farm [1] - 1:118 g Certified [1] - Family [i] - 8 K parties [2] - 6:20 Alderman [5] - 6:3 6:13,6:14 requesting [2] - certify 3] - 6:4, FIELD [-] - 2:17 2:3, 2:4, 2:7, 2:8, � filed [�i - 3:6 petition (3] - 4:1, 3:7, 3:9 4:17 6:11, 6:16 KATHLEEN [i] - 4:16, 4:21 Residence [4] - Alderwoman [3] 6:7 CHRISTINE [1] - foregoing [t] - 2 :17 petitioner [i] - 3:8, 3:12, 4:10, - 2:5,2:6,2:9 1:17 3:6 4:12 FULLERTON [2] Depo•Court Reporting Service (630) 983 -0030 9 respect [1I - transcribed [1] - 4:15 3:4 response [1] - transcript [2] - 4:22 6:9, 6:18 responsibility Treasurer [1]- [1] -6:20 2:13 rezone [1I - 4:1 true [1] - 6:8 rezoning [3] - 3:7, 3:11, 4:19 U Road [3] - 1:18, 3:17, 4:4 ROBYN 11I - 2:6 under [3] - 4:3, ROSE [1] - 2:5 6:19, 6:21 rundown [1I - UNITED [1] - 1:9 r 4 United [2] - 2:18, 3:7 S V SALLE [1] - 6:2 Service [3] - 3:9, VALERIE [�] - 3:12, 4:9 2:2 set [ - 7:2 Vitosh [2] - 6:3, Shorthand [11- 7 V ITOSH [1] - 6:4 shorthand [2] - 1:17 6:5, 6:9 W signed [1] - 6:18 someone pi- 3:20 WALLY [1I - 2:7 south 13] - 3:16, WERDERICH [1] 4:4, 4:10 - 2 : 7 SPEARS 111- west [1] - 4:11 2:5 whereof [1] - 7:1 spoken [1] - 4:2 WHEREUPON SS p] -6:1 [1] -3:2 Standard 121 - WILLIAM p] - 3:5, 3:24 2:13 STATE I1] - 6:1 subject [1] - 4:8 y suit [2] - 6:13, 6:14 surrounding [1] YORKVILLE [11 -4:6 - 1:9 SUTCLIFF [1] - Yorkville [5] - 2:6 1:19,219, 3:7, 3:18, 4:13 T Z TEELING I1] - 2 zoned [41 4:7, testimony [1] - 4:8, 4:10, 4:11 7:1 thereof [2] - 6:15, 6:18 Tom [1] - 3:23 tonight [1j - 3:20 Trail [2] - 3:17, 4:5 Depo•Court Reporting Service (630) 983 -0030 REGULAR CITY COUNCIL MEETING Public Comment April 13, 2010 PLEASE PRINT NAME: SUBDIVISION OR BUS SS: lY-1� �JI b � .. C o (S C-C/ ,J 1 D SIGNIN J ' ..... ..... Ar A/0- FOR SALE: " cr .�� EE'`'•'_"N'�/((`/ �/[ , �y�� yam/?` • I tT�r al S delR Is } - - JPLIEi 1161111111C KU M "i ,T # u I ON 1 I if iti4 �� (F t to I 1 Off .. ... - w. itoC dos' �t Office Cond s _ eaIt s,000 •• FOP LFASE � r� llw /EI•te9.6 49 - � - AOL- 4M ,.� T r "t ;� / I. ,11I�.� 1 �t.�.�� 1 7�.�.1� 1 �7.�.�1 ♦ �f,�.�� ♦ �f.�. ►� � ��,�,i♦� 1 �i.�.�� 1 �1t.�.� f 1 ���,�� 1 ��.�.�� � � \ \ \ \® � ®e� ■I�� %!iii a�ii � +l la �ii r � lla ���� 11y ��i r � l la la ►s,.r� � e�i ::, �•. �.•:-. �1� 2�1/.....�1�2�1/..�.�Z�T!1L.� x112_ �1/.. � :.�1�2�1/.�:.�1! ?_�1/..;::,�1�? Sri.•• ,. Z!2 �r�,• • . �Z�? �r...::_. �Z�I�I/.••. �1�I�1i.••.�1�2�1�... .:/0./'.� � � ..1 .....tea. v. la. V�V.a.a aJl.�l.. L la a.a.a..a. < %�`..�.. l.�a`l.�a 1....... a1! aas .a...a�a.a.I.u�...a���.�I �® �11���•. -� UNITED CITY OF YORKVILLE fflwdamation f" W ( 1 i o l � "•' .Natkitw d 2 o.4 Zane , 3 Week 2UI U .re � + 11�� WHEREAS, road construction and road maintenance, performed by construction workers, utility personnel, and maintenance workers, play an essential role in our ability to be a �►����•'.� mobile and free nation; and 1� ► �b,�;, WHEREAS, work zones present a challenge and potential danger to motorists, �►�,;:. pedestrians and construction personnel; and 1 1'� 1 1► 1 ►�!i; WHEREAS, doing this work, can pose serious risks to workers throughout the State of �' ►,., "" Illinois and the country each year; and ���� ► 1��!j WHEREAS, 927 traffic fatalities occurred on Illinois' roads and highways in 2009; and '►ij 111hi�- WHEREAS, the most frequently occurring contributing factors to motor vehicle wrecks I ,�,�1 + 1��•�' -' in construction zones are due to careless driving, speeding, and failure to obey visible traffic signs and traffic controls within construction zones; and 0 WHEREAS, on Yorkville 's own local area highway and neighborhood streets, work 1.►;. i zones can change on a daily basis, requiring driver concentration; and Ili ►!•� WHEREAS, highway and street construction present an especially complex situation in 1� ►; ►� ?; (o ■�•., which Yorkville 's Public Works and Parks personnel may face many dangers under conditions 11 'I►li that change without warning every day; and WHEREAS, the state of Illinois, through road improvements, legislation and driver 1► " education and behavior ensures the safety of road construction personnel; and ! ► , ;►r� WHEREAS, the United City of Yorkville is joining other states around the nation in ' ► iii °:� � , . 1 ••• :� support of National Work Zone Awareness Week to ensure the safety of construction workers in the state of Illinois, Kendall County and especially the dedicated and committed Public Works ;! ,1�►; =� and Parks staff of the United City of Yorkville. !! Now, Therefore, I, Valerie Burd, Mayor of the United City of Yorkville, do hereby '1 proclaim the week of April 19 -23, 2010 as "National Work Zone Awareness Week" in the 1 ►ii :�'�. �►►,�. �� United City of Yorkville. � �� ►,;l�, Dated this 13 day of April, 2010, A.D. Po: Valerie Burd, Mayor ,ti ;llli� • r1�I�Z�. a1�I�L�. a1 r1, l�L�. a1, I�L�:. r1 I, ��L�: ::f1 , .,• 11► nu,• y1�• rnu•`• 1� • rn■ ua1l► �nuua��Iruu. �al�• rnnual� .ruuua A D