Resolution 2004-14 Construction
Illinois Department Resolution for Improvement by
p Municipality Under the Illinois
of Transportation Highway Code
BE IT RESOLVED, by the Council of the
Council or President and Board of Trustees
City of Yorkville Illinois
City,Town or Village
that the following described street(s) be improved under the Illinois Highway Code:
Name of Thorou hfare Route From To
Game Farm Road/Somonauk Street IL Route 47 US Route 34
BE IT FURTHER RESOLVED,
1. That the proposed improvement shall consist of Phase I engineering for the reconstruction of Game Farm Road and
Somonauk Street from IL Route 47 to US Route 34 in Yorkville, Illinois.
and shall be constructed wide
and be designated as Section 03-00031-00-FP
Z. That there is hereby appropriated the (additional ❑ Yes ❑ No) sum of One Hundred Ninety-Nine Thousand Three
Hundred Sixty-Five Dollars ( 199,365.00 ) for the
improvement of said section from the municipality's allotment of Motor Fuel Tax funds.
3. That work shall be done by Contract ; and,
Specify Contract or Day Labor
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the
district office of the Department of Transportation.
APPROVED I, "�A�,�" %.0
Clerk in and for the
City of Yorkville
City,Town or Village
5 / County of Kendall hereby certify the
ate
foregoing to be a true, perfect and complete copy of a resolution adopted
by the Council
Council or President and Board of Trustees
Department of Transportation at a meeting on C�A L` Aion4
Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this
Sze
k k day of TAjx"t- owl
District Engineer
(SEAL)
Clerk
T' City,Town or Village
BLR 4103(Rev. 11/00)
Avon
MAy 1 7 20D4
Municipality L Name
City of Yorkville O Hinds DeP � C Smith Engineering Consultants, Inc.
C of Tra O
Township A N Address
L
Preliminary Engineering U 759 John Street
County A Services Agreement L city
G For T
Kendall E Motor Fuel Tax Funds A Yorkville
Section C T State
03-00031-00-FP y Illinois
THIS AGREEMENT is made and entered into this day of between the above Local
Agency(LA)and Consultant(ENGINEER)and covers certain professional engirtbering services in connection with the
improvement of the above SECTION. Motor Fuel Tax Funds, allotted to the LA by the State of Illinois under the general
supervision of the State Department of Transportation, hereinafter called the"DEPARTMENT", will be used entirely or in part
to finance ENGINEERING services as described under AGREEMENT PROVISIONS.
Section Description
Name Game Farm Road and Somonauk Street Reconstruction
Route Length 1.0 Mi. FT (Structure No. )
Termini IL Route 47 to US Route 34
Description:
Preparation of Phase I documents. Phase I work to include survey, soils report, two (2) intersection design studies, and the
-)aration of an ESR form, Phase I report, roadway geometry and a location drainage study.
Agreement Provisions
The Engineer Agrees,
1. To perform or be responsible for the performance of the following engineering services for the LA, in connection with the
proposed improvements herein before described, and checked below:
a. ® Make such detailed surveys as are necessary for the preparation of detailed roadway plans
b. ❑ Make stream and flood plain hydraulic surveys and gather high water data, and flood histories for the preparation
of detailed bridge plans.
c. ® Make or cause to be made such soil surveys or subsurface investigations including borings and soil profiles an
analyses thereof as may be required to furnish sufficient data for the design of the proposed improvement.
Such investigations are to be made in accordance with the current requirements of the DEPARTMENT.
d. ® Make or cause to be made such traffic studies and counts and special intersection studies as may be required to
furnish sufficient data for the design of the proposed improvement.
e. ❑ Prepare Army Corps of Engineers Permit, Department of Natural Resources-Office of Water Resources Permit,
Bridge waterway sketch, and/or Channel Change sketch, Utility plan and locations, and Railroad Crossing work
agreements.
f. ❑ Prepare Preliminary Bridge design and Hydraulic Report, (including economic analysis of bridge or culvert types)
and high water effects on roadway overflows and bridge approaches.
g. ® Make complete general and detailed plans, special provisions, proposals and estimates of cost and furnish the LA
with five (5)copies of the plans, special provisions, proposals and estimates. Additional copies of any or all
documents, if required, shall be furnished to the LA by the ENGINEER at his actual cost for reproduction.
Note: Four copies to be submitted to District Engineer
BLR 4301 (Rev.5/2000)
Page 1 of 4
h. ❑ Furnish the LA with survey and drafts in quadruplicate of all necessary right-of-way dedications, construction
easement and borrow pit and channel change agreements including prints of the corresponding plats and staking
as required.
i. ❑ Assist the LA in the tabulation and interpretation of the contractors' proposals
j. ® Prepare the necessary environmental documents in accordance with the procedures adopted by the
DEPARTMENT's Bureau of Local Roads & Streets.
k. ® Prepare the Project Development Report when required by the DEPARTMENT.
(2) That all reports, plans, plats and special provisions to be furnished by the ENGINEER pursuant to the AGREEMENT, will
be in accordance with current standard specifications and policies of the DEPARTMENT. It is being understood that all
such reports, plats, plans and drafts shall, before being finally accepted, be subject to approval by the LA and the
DEPARTMENT.
(3) To attend conferences at any reasonable time when requested to do so by representatives of the LA or the Department.
(4) In the event plans or surveys are found to be in error during construction of the SECTION and revisions of the plans or
survey corrections are necessary, the ENGINEER agrees that he will perform such work without expense to the LA, even
though final payment has been received by him. He shall give immediate attention to these changes so there will be a
minimum delay to the Contractor.
(5) That basic survey notes and sketches, charts, computations and other data prepared or obtained by the Engineer
pursuant to this AGREEMENT will be made available, upon request, to the LA or the DEPARTMENT without cost and
without restriction or limitations as to their use.
(6) That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by him
and will show his professional seal where such is required by law.
LA Agrees,
1. To pay the ENGINEER as compensation for all services performed as stipulated in Appendix A, attached. paragraphs !a-,
•
a. ❑ A sum of money equal to percent of the awarded contract cost of the proposed improvement as
approved by the DEPARTMENT.
b. ❑ A sum of money equal to the percent of the awarded contract cost for the proposed improvement as approved by
the DEPARTMENT based on the following schedule:
Schedule for Percentages Based on Awarded Contract Cost
Awarded Cost Percentage Fees
Under $50,000 (see note)
Note: Not necessarily a percentage. Could use per diem, cost-plus or lump sum.
2. ,
.0-Ublet all OF paFt of the r,8WhG8G PFOVided URdeF th8 paFagFaph 1b, 1G, 1d, le, if, 41h, 4j & 1k. if the ENGINEER sublets all
OF paFt of this wwk, the LA will pay the G96t tG the ENGINEER plur, a five (5) P8FG8Rt GePWiG8 •
BLR 4301 (Rev.5/2000)
Page 2 of 4
"Cost to Engineer" to be verified by furnishing the LA and the DEPARTMENT copies of invoices from the party doing the
work. The classifications of the employees used in the work should be consistent with the employee classifications for
the services performed. If the personnel of the firm, including the Principal Engineer, perform routine services that
should normally be performed by lesser-salaried personnel, the wage rate billed for such services shall be
commensurate with the work performed.
3. That payments due the ENGINEER for services rendered in accordance with this AGREEMENT will be made as soon as
practicable after the services have been performed in accordance with the following schedule:
a. Upon completion of detailed plans, special provisions, proposals and estimate of cost- being the work required by
paragraphs 1a through 1g under THE ENGINEER AGREES -to the satisfaction of the LA and their approval by the
DEPARTMENT, 90 percent of the total fee due under this AGREEMENT based on the approved estimate of cost.
b. Upon award of the contract for the improvement by the LA and its approval by the DEPARTMENT, 100 percent of
the total fee due under the AGREEMENT based on the awarded contract cost, less any amounts paid under"a"
above.
By Mutual agreement, partial payments, not to exceed 90 percent of the amount earned, may be made from time to time
as the work progresses.
4. That, should the improvement be abandoned at any time after the ENGINEER has performed any part of the services
provided for in paragraphs 1 a, through 1 h and prior to the completion of such services, the LA shall reimburse the
ENGINEER for his actual costs plus 158.62 percent incurred up to the time he is notified in writing of such
abandonment"actual cost" being defined as in paragraph 2 of THE LA AGREES.
5. That, should the LA require changes in any of the detailed plans, specifications or estimates except for those required
pursuant to paragraph 4 of THE ENGINEER AGREEs, after they have been approved by the DEPARTMENT, the LA will
pay the ENGINEER for such changes on the basis of actual cost plus 158.62 percent to cover profit, overhead and
readiness to serve=`actual cost" being defined as in paragraph 2 of THE LA AGREES. It is understood that"changes" as
used in this paragraph shall in no way relieve the ENGINEER of his responsibility to prepare a complete and adequate
set of plans and specifications.
It is Mutually Agreed,
1. That any difference between the ENGINEER and the LA concerning their interpretation of the provisions of this
Agreement shall be referred to a committee of disinterested parties consisting of one member appointed by the
ENGINEER, one member appointed by the LA and a third member appointed by the two other members for disposition
and that the committee's decision shall be final.
2. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at his last known post
office address. Upon such termination, the ENGINEER shall cause to be delivered to the LA all surveys, permits,
agreements, preliminary bridge design & hydraulic report, drawings, specifications, partial and completed estimates and
data, if any from traffic studies and soil survey and subsurface investigations with the understanding that all such
material becomes the property of the LA. The ENGINEER shall be paid for any services completed and any services
partially completed in accordance with Section 4 of THE LA AGREES.
3. That if the contract for construction has not been awarded one year after the acceptance of the plans by the LA and their
approval by the DEPARTMENT, the LA will pay the ENGINEER the balance of the engineering fee due to make 100
percent of the total fees due under this AGREEMENT, based on the estimate of cost as prepared by the ENGINEER and
approved by the LA and the DEPARTMENT.
4. That the ENGINEER warrants that he/she has not employed or retained any company or person, other than a bona fide
employee working solely for the ENGINEER, to solicit or secure this contract, and that he/she has not paid or agreed to
pay any company or person, other than a bona fide employee working solely for the ENGINEER, any fee, commission,
percentage, brokerage fee, gifts or any other consideration, contingent upon or resulting from the award or making of this
contract. For Breach or violation of this warranty the LA shall have the right to annul this contract without liability.
BLR 4301 (Rev.5/2000)
Page 3 of 4
r
IN WITNESS WHEREOF, the parties have caused the AGREEMENT to be executed in quadruplicate counterparts, each of
which shall be considered as an original by their duly authorized officers.
Executed by the LA:
City of Yorkville of the
(Municipalityrrownship/County)
ATTEST: State of Illinois, acting by and through its
By
(:�SZ 1 Clerk By f' /
(Seal) Title rA
Executed by the ENGINEER: Smith Engineering Consultants, Inc.
759 John Street
ATTEST: Yorkville, Illinois 60560
By By
e Title
BLR 4301 (Rev.5/2000)
Page 4 of 4
Smith Engineering Consultants, Inc.
Civil/Structural Engineers and Surveyors
APPENDIX A
PROPOSAL/AGREEMENT
PHASE I STUDY AND DESIGN REPORT
Mr. Joseph Wywrot
City Engineer
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Phone: (630) 553-8545
Fax: (630) 553-7575
GAME FARM ROAD/SOMONAUK STREET RECONSTRUCTION
FROM U.S. ROUTE 34
TO ILLINOIS ROUTE 47
Job No. YORK-040098-02, 04
February 17, 2004
Revised March 16, 2004
Revised March 30, 2004
Prepared by:
Camie R. Ferrier, P.E.
Project Manager
Reviewed by:
James F. Hoving, P.E.
Vice President
759 John Street,Yorkville,IL 60560 www.smithengincering.com
Telephone 630.553.7560 Fax 630.553.7646
Mr.Joseph Wywrot
United City of Yorkville
Game Farm/Somonauk Phase I STP
YORK-040098-02,04
February 17,2004
Revised March 16,2004
Revised March 30,2004
Page 2
Project Understanding
The United City of Yorkville intends to improve Game Farm Road/Somonauk Street from U.S.
Route 34 to Illinois Route 47. It is anticipated that Game Farm Road/Somonauk Street will be
designated as a Federal Aid Urban Route. The proposed improvement generally consists of the
reconstruction and addition of a median/two-way left turn lane from U.S. Route 34 to Illinois
Route 47. Other improvements include the addition of curb and gutter, storm sewer, sidewalks,
lighting and traffic signal modernization.
The United City of Yorkville intends to utilize Surface Transportation Program (STP) funds for
the construction of the proposed improvements. The estimated construction cost is $1,760,000
(2003 dollars). In order to be eligible for STP funding, a Phase I Engineering study needs to be
prepared to federal standards (Federal-Aid Urban Guidelines). The study must be approved by
IDOT (District#3) and the FHWA prior to commencing the design phase (or beginning R.O.W.
acquisition).
Scope of Work
Smith Engineering Consultants, Inc. (SEC)will prepare a Phase I study and design report for the
proposed improvement of Game Farm Road/Somonauk Street. The logical termini for this study
and report are U.S. Route 34 to Illinois Route 47. The Phase I study and report are to be prepared
to Federal Standards for a"reconstruction"project. It is assumed that limited R.O.W. acquisition
(one (1)parcel identified in the STP application) will be necessary. Given the limited R.O.W.
required and the nature of this improvement, it is assumed that the project will proceed as a
Categorical Exclusion Group 2 project.
SEC will perform the following tasks as part of this contract:
I. DATA COLLECTION
A. Complete a topographic survey including cross-sections from U.S. Route 34 to Illinois
Route 47. The survey will encompass the existing R.O.W and 50' beyond the R.O.W.
lines. At the intersection of Game Farm Road and U.S. Route 34, the survey will
include only minor pick-up of the new traffic signals. It is assumed that a recent survey
at this intersection performed for the City of Yorkville by SEC will be utilized. At the
intersection of Somonauk Street and Illinois Route 47, the survey will include 1000'
feet north and south of the intersection and 1000' east of the intersection. At the other
intersections between U.S. Route 34 and Illinois Route 47, the survey will include 500'
Mr.Joseph Wywrot
United City of Yorkville
Game Farxn/Somonauk Phase I STP
YORK-040098-02,04
February 17,2004
Revised March 16,2004
Revised March 30,2004
Page 3
on the minor legs of the intersection. The top of foundations of houses within 50' of
the existing R.O.W. will also be surveyed. Finally, the nearest edge of parking lots will
also be surveyed. See attached exhibit depicting the survey limits.
B. Prepare aerial mosaics. Adjacent land uses,property owners,parcel numbers and
general information will be super-imposed on the aerial photography at 1" = 50' scale.
It is assumed that the City of Yorkville will provide the aerial at 1" = 50' resolution
(preferred).
C. Obtain existing traffic counts at the following intersections:
- U.S. Route 34 and Game Farm Road
- Illinois Route 47 and Somonauk Street
- Somonauk Street and West Street
- Somonauk Street and King Street
- Somonauk Street and Church Street
It is assumed that the City will supply School and City Hall traffic counts and turning
movements.
D. Obtain accident data for the project limits. City to supply accident reports from Police
Department. SEC to obtain accident data from IDOT for the intersections of U.S.
Route 34 at Game Farm Road and Illinois Route 47 at Somonauk Street.
E. Obtain soil borings, an analysis of soil conditions, and a detailed soil report for the
improvement. The soils report will be prepared in accordance with IDOT standards for
soil boring placement, analysis, and report format.
F. Call JULIE to obtain a list of utilities within the project limits. Coordinate with utility
companies to obtain maps of utilities within the project limits. Place this information
on the CADD base map.
G. Obtain floodplain and drainage area information for use in the Location Drainage
Study.
H. Inventory speed limit signs to determine posted/design speed along Game Farm
Road/Somonauk Street, Illinois Route 47 and U.S. Route 34.
II. ENVIRONMENTAL COORDINATION
A. Prepare and submit an Environmental Survey Request Form to IDOT. This submittal
will be for biological, cultural, historical preservation and hazardous waste screening.
It is assumed that the limits of the ESRF will be 30' outside of the existing R.O.W. for
potential R.O.W. and/or Construction Easements.
B. Coordinate mitigation with affected environmental agencies (IDNR, IHPA, Illinois
State Fire Marshall) and obtain appropriate sign-off s /clearances. If Special Waste
sites are found to be in the study area, a more detailed study may be required which
should be performed by a qualified special waste consulting firm.
Mr. Joseph Wywrot
United City of Yorkville
Game Farm/Somonauk Phase I STP
YORK-040098-02,04
February 17,2004
Revised March 16,2004
Revised March 30,2004
Page 4
C. Given the type of improvement and after a cursory review of the project area, it is
anticipated that a wetland delineation, noise analysis, air quality analysis, 4(f)
coordination, or a tree survey will not be required.
III. PRELIMINARY ENGINEERING
A. Analyze accidents for the past three years along project length. Accident diagrams and
a summary will be provided.
B. Prepare an intersection design study for the following intersections showing proposed
geometrics, traffic signal timing/ sequence, and capacity analysis results using standard
IDOT format. SEC will coordinate scope of improvements and desired level of service
with the IDOT.
- U.S. Route 34 and Game Farm Road
- Illinois Route 47 and Somonauk Street
- It is assumed that there will be no improvements to U.S. Route 34.
It is assumed that there are no other intersections that will require an intersection design
study. Pending results of coordination between the City of Yorkville and IDOT, the
IDS at Illinois Route 47 and Somonauk Street may be eliminated from this contract.
C. Prepare the roadway geometry for the realignment of the Game Farm Road and
Somonauk Street intersection (west end of Somonauk Street). It is assumed that an
Intersection Design Study will not be required for this intersection.
D. Complete an analysis of the existing pavement conditions and a pavement design for
the proposed roadway.
E. Prepare typical sections. It is assumed that 17 typical sections will be prepared (7
existing and 10 proposed).
F. Develop horizontal geometry and vertical profile for the remainder of Game Farm
Road/Somonauk Street. Prepare plan and profile sheets for proposed improvements. It
is assumed that the drawing scale will be 1" = 50', resulting in 10 sheets.
G. Incorporate sanitary sewer and water main improvements designed by others into the
plans as necessary. This item does not include the design of sanitary sewer and water
main by SEC.
H. Prepare templated cross-sections depicting proposed typical sections along with
parkway details such as sidewalk, small drainage swales or drainage items. The
templated cross-sections will be utilized to determine the limits of construction and if
any construction easements or additional R.O.W. are needed. Parcel plats and
construction easements are not included in this proposal. If needed,parcel plats and
easements will be completed under a separate contract.
I. Complete a Location Drainage Study(LDS) in accordance with requirements outlined
in the 1998 IDOT/CECI Drainage Seminar Manual. An existing drainage plan will be
completed, a proposed drainage plan will be completed, storm sewer will be designed
Mr. Joseph Wywrot
United City of Yorkville
Game Farm/Somonauk Phase I STP
YORK-040098-02,04
February 17,2004
Revised March 16,2004
Revised March 30,2004
Page 5
and stormwater detention determined. The drainage area to the storm sewer system will
be delineated and discharges calculated. The storm sewer sizing will be completed in
accordance with Yorkville's and IDOT's requirements. A LDS will be the deliverable
for this portion of the project. Although the Blackberry Creek floodplain on U.S. Route
34 is approximately 400' west of the intersection with Game Farm Road, no
encroachment/impact is expected as a result of this project. Any additional work as a
result of floodplain impacts will be completed under separate contract. No culvert
analyses are expected as part of this project. The National Wetlands Inventory(NWI)
mapping for the area indicates there are no wetlands present within the project limits.
J. Include street lighting in the plans at an assumed spacing. This item does not include
design of the street lighting system or controller.
K. Prepare a construction staging plan for the proposed improvements. This task does not
include design of temporary traffic signals.
L. Prepare an Engineer's Opinion of Probable Cost.
M. Time is allotted for Quality Assurance/Quality Control as part of the proposal.
IV. PROJECT REPORT
A. Prepare a project report using IDOT Form BLR-5250 as an outline for the report
format. It is assumed that a preliminary and a final report will be submitted.
B. Time is allotted for QA/QC as part of this proposal.
V. MEETINGS/COORDINATION
A. Coordinate proposed improvements with the City of Yorkville at Bi-Monthly
Coordination Meetings with City Staff. This will provide a regular update of the
project status and allow us to obtain information and/or decisions on the project in a
timely manner.
B. Attend two (2) Bi-Monthly IDOT #3/FHWA Coordination meetings at IDOT District 3.
C. Attend and prepare exhibits for a Public Informational Meeting. The City will arrange a
location and provide any necessary public notices. It is assumed that a formal public
hearing will not be needed.
D. Other public involvement activities will include the following:
- Notification to State/Local Clearinghouses
- Notification to Area Legislators
- Two (2) formal presentations to the City.
- Certified letters to affected property owners. (It is assumed that only one parcel is
being affected as only one (1)parcel was identified in the STP application).
- Coordination with the School District and the Library District.
- Attend one (1) meeting with the Kane County Council of Mayors.
Mr.Joseph Wywrot
United City of Yorkville
Game Farm/Somonauk Phase I STP
YORK-040098-02,04
February 17,2004
Revised March 16,2004
Revised March 30,2004
Page 6
E. Administration—This includes monthly status reports, monthly billing reports and
general project administration.
VI. ANTICIPATED PROJECT SCHEDULE
It is anticipated that the Phase I Engineering Study will take approximately 18 to 24 months
to complete from Notice to Proceed.
VII. RESPONSIBILITIES OF THE CLIENT
A. The scope of services is based on the understanding that the City will provide the
following:
1. A key contact individual who is familiar with the project and who will work with
SEC as needed during this project;
2. Provide current aerial photography. (I" = 50' resolution is preferred)
3. Review and approval of a preliminary draft report;
4. Attendance and participation at meetings as required;
5. Necessary resolutions for funding applications for financial assistance; and
6. A meeting room for the public information meeting.
VIII. EXCLUSIONS
A. The following items are not included in this contract. Several of these items can be
completed under a separate contract at an additional cost:
1. Street Light Design
2. Landscape Design
3. 4(f) Involvement
4. Box Culvert or Structural Design
5. Noise Analysis
6. Air Quality Analysis
7. Tree Survey
8. Wetland Delineation
9. Parcel Plats for R.O.W. or Construction Easements
10. Environmental Class of Action Determination Documentation
Mr.Joseph Wywrot
United City of Yorkville
Game Farm/Somonauk Phase I STP
YORK-040098-02,04
February 17,2004
Revised March 16,2004
Revised March 30,2004
Page 7
Man-hour and Fee Summary
Based upon our understanding of the project, we believe a maximum of 2,100 hours will be
required to complete the project. Following is a summary of the man-hour estimate and costs
associated with this project to be administered on a time and material basis not to exceed
$199,365.00
ITEM MAN-HOURS LABOR COST DIRECT COST
Surve y(-04) 290 $ 21,910.00
Traffic (-2) 30 $ 2,930.00 $ 8,000.00
Accident Analysis (-2) 44 $ 3,460.00
Environmental Coordination(-2) 34 $ 2,830.00
Intersection Design Study 102 $ 8,730.00 $ 125.00
US Route 34 (-2)
Intersection Design Study 110 $ 9,650.00 $ 150.00
IL Route 47 (-2)
Preliminary Roadway Desi (-2) 636 $ 50,220-00 $ 11,360.00
Drainage Stud (-2) 384 $ 34,780.00
Design Report (-2) 172 $ 14,580.00 $ 500.00
Meetings/Coordination(-2) 258 $ 24,240.00 $ 500.00
QA/QC (-2) 40 $ 5,400.00
Sub-Total 2,100 $178,730.00 $ 20,635.00
TOTAL $199,365.00
The attached Appendix B includes additional information regarding manhours and direct costs.
Extra Work
Any work required but not included as part of this contract shall be considered extra work. Extra work will be billed on a Time
and Material basis with prior approval of the CLIENT. The attached employee classification rate schedule(year 2004)shall be
used in determining the costs.
Mr.Joseph Wywrot
United City of Yorkville
Game Farm/Somonauk Phase I STP
YORK-040098-02,04
February 17,2004
Revised March 16,2004
Revised March 30,2004
Page 8
Outside Consultants
SMITH ENGINEERING CONSULTANTS,INC.(SEC)is not responsible for accuracy of any plans,surveys or information of
any type including electronic media prepared by any other consultants,etc.provided to SEC for use in preparation of plans.
SEC is not responsible for accuracy of topographic surveys provided by others. A field check of a topographic survey provided
by others will not be done under this contract unless indicated in the Scope of Work.
Design Without Construction Review
It is agreed that the professional services of SEC do not extend to or include the review or site observation of the contractor's
work or performance. It is further agreed that the CLIENT will defend,indemnify and hold harmless SEC from any claim or suit
whatsoever,including but not limited to all payments,expenses or costs involved,arising from the contractor's performance or
the failure of the contractor's work to conform to the design intent and the contract documents. SEC agrees to be responsible for
its employees negligent acts,errors or omissions.
If the CLIENT desires more extensive project observation or full-time project representation,the CLIENT shall request such
services be provided by SEC as Additional Services in accordance with the terms of the Agreement.
Attorneys'Fees
In the event of any litigation arising from or related to the services provided under this AGREEMENT,the prevailing party will
be entitled to recovery of all reasonable costs incurred,including staff time,court costs,attorneys'fees and other related
expenses.
Certificate of Merit
The CLIENT shall make no claim for professional negligence,either directly or in a third party claim,against SEC unless the
CLIENT has first provided SEC with a written certification executed by an independent design professional currently practicing
in the same discipline as SEC and licensed in the State of Illinois. This certification shall: a)contain the name and license
number of the certifier;b)specify each and every act or omission that the certifier contends is a violation of the standard of care
expected of a Design Professional performing professional services under similar circumstances;and c)state in complete detail
the basis for the certifier's opinion that each such act or omission constitutes such a violation. This certificate shall be provided
to SEC not less than thirty(30)calendar days prior to the presentation of any claim or the institution of any arbitration or judicial
proceeding.
Standard of Care
Services provided by SEC under this AGREEMENT will be performed in a manner consistent with that degree of care and skill
ordinarily exercised by members of the same profession currently practicing under similar circumstances.
Job Site Safety
Neither the professional activities of SEC,nor the presence of SEC'S employees and subconsultants at a construction site,shall
relieve the General Contractor and any other entity of their obligations,duties and responsibilities including,but not limited to,
construction means,methods,sequence,techniques or procedures necessary for performing,superintending or coordinating all
portions of the work of construction in accordance with the contract documents and any health or safety precautions required by
any regulatory agencies. SEC and its personnel have no authority to exercise any control over any construction contractor or
other entity or their employees in connection with their work or any health or safety precautions. The CLIENT agrees that the
General Contractor is solely responsible for job site safety,and warrants that this intent shall be made evident in the CLIENT's
AGREEMENT with the General Contractor. The CLIENT also agrees that the CLIENT,SEC and SEC'S consultants shall be
indemnified and shall be made additional insureds under the General Contractor's general liability insurance policy.
Mr.Joseph Wywrot
United City of Yorkville
Game Farm/Somonauk Phase I STP
YORK-040098-02,04
February 17,2004
Revised March 16,2004
Revised March 30,2004
Page 9
Reuse of Documents
All project documents including,but not limited to,plans and specifications furnished by SEC under this project are intended for
use on this project only. Any reuse,without specific written verification or adoption by SEC,shall be at the CLIENT's sole risk,
and CLIENT shall indemnify and hold harmless SEC from all claims,damages and expenses including attorney's fees arising out
of or resulting therefrom.
Ownership of Instruments of Service
All reports,plans,specifications,field data,field notes,laboratory test data,calculations,estimates and other documents
including all documents on electronic media prepared by SEC as instruments of service shall remain the property of SEC. SEC
shall retain these records for a period of five(5)years following completion/submission of the records,during which period they
will be made available to the CLIENT at all reasonable times.
Drywells,Underdrains and Other Infiltration Devices
Services provided by SEC under this AGREEMENT do NOT include the geotechnical design of drywells,underdrains,injection
wells or any other item that may be devised for the purpose of removing water from the CLIENT'S property by infiltration into
the ground. Due to the high variability of soil types and conditions such devices will not be reliable in all cases. While for this
reason SEC does not recommend the use of these devices,in some cases their use may be necessary to obtain an adequate amount
of area for development on the CLIENT'S property. Since the use of these devices is intended to enhance the value of the
CLIENT'S property and,in some cases,allow development that would otherwise not be possible,the CLIENT will assume all
risks inherent in the design and construction of these devices,unless the contractor or a Geotechnical Engineer assumes these
risks. Typical risks include but are not limited to:
1. Failure to obtain the required release rate;
2. Variability of the soils encountered during construction from those encountered in soil borings;(Soils can vary widely
over a small change in location,horizontal or vertical,particularly with regards to permeability.)
3. Failure of the device due to siltation,poor construction or changes in the water table;
4. Need to obtain additional soils information(i.e.borings etc.)to evaluate the function of installed devices;
5. Reconstruction of failed or inadequate devices;
6. Enlargement of detention/retention facilities to make up for release rates that are lower than those used in the
stormwater design,including engineering design and additional land required for such enlargement;and
7. Regular maintenance to remove accumulated silt over the device's life span.
If the use of these devices is required SEC will advise the CLIENT that a Geotechnical Engineer must be retained to consult on
the project. The CLIENT must enter into a separate agreement directly with this consultant. They will not be sub-contracted
through SEC nor are their fees included as part of this AGREEMENT. SEC will work together with this consultant to obtain a
final design. Our collaboration may include the use of a common standard detail or the creation of a new standard detail.SEC
may make suggestions to the Geotechnical Engineer on ways to tailor these devices to meet the needs of the overall site design.
The Geotechnical Engineer will evaluate these suggested details and modifications based on his experience and measured soils
information to estimate the release rate for each detail considered.SEC may use a release rate of these devices as provided by the
Geotechnical Engineer for the design of the stormwater system. This rate may be faxed to us,as a draft copy of the Geotechnical
Engineers report or as a final copy of that report. In no case will SEC accept responsibility for the determination of the expected
release rate of these devices.
Mr.Joseph Wywrot
United City of Yorkville
Game Farm/Somonauk Phase I STP
YORK-040098-02,04
February 17,2004
Revised March 16,2004
Revised March 30,2004
Page 10
If certification of the contractor's construction of these devices is required by the municipality or desired by the CLIENT a
Geotechnical Engineer must also be obtained for these services. This is highly recommended in order to observe the actual soils
where the devices are being constructed and to verify that the construction methods used do not violate any assumptions made by
the Geotechnical Engineer during the design and evaluation of the standard detail. If a Geotechnical Engineer is not retained by
the CLIENT to provide construction review,the CLIENT shall assume all risks that the devices may fail requiring additional
geotechnical investigation or reconstruction. Any construction inspection services provided by SEC shall not include inspection
of these devices.
Failure to Abide by Design Documents or to Obtain Guidance
The CLIENT agrees that it would be unfair to hold SEC liable for problems that might occur should SEC'S plans,specifications
or design intents not be followed,or for problems resulting from others'failure to obtain and/or follow SEC'S guidance with
respect to any errors,omissions,inconsistencies,ambiguities or conflicts which are detected or alleged to exist in or as a
consequence of implementing SEC'S plans,specifications or other instruments of service. Accordingly,the CLIENT waives any
claim against SEC,and agrees to defend,indemnify and hold SEC harmless from any claim for injury or losses that results from
failure to follow SEC'S plans,specifications or design intent,or for failure to obtain and/or follow SEC'S guidance with respect
to any alleged errors,omissions,inconsistencies,ambiguities or conflicts contained within or arising as a result of implementing
SEC'S plans,specifications or other instruments of services. The CLIENT also agrees to compensate SEC for any time spent and
expenses incurred by SEC'S prevailing fee schedule and expense reimbursement policy.
Opinion of Probable Construction Cost
SEC shall submit to the CLIENT an opinion of probable cost required to construct work recommended,designed,or specified by
SEC. SEC is not a construction cost estimator or construction contractor,nor should SEC'S rendering an opinion of probable
construction costs be considered equivalent to the nature and extent of service a construction cost estimator or construction
contractor would provide. SEC'S opinion will be based solely upon his or her own experience with construction. This requires
SEC to make a number of assumptions as to actual conditions that will be encountered on site;the specific decisions of other
design professionals engaged;the means and methods of construction the contractor will employ;the cost and extent of labor,
equipment and materials the contractor will employ;contractor's techniques in determining prices and market conditions at the
time,and other factors over which SEC has no control. Given the assumptions which must be made,SEC cannot guarantee the
accuracy of his or her opinions of cost,and in recognition of that fact,the CLIENT waives any claim against SEC relative to the
accuracy of SEC'S opinion of probable construction cost.
Design Information in Electronic Form
Because CADD information stored in electronic form can be modified by other parties,intentionally or otherwise,without notice
or indication of said modifications,SEC reserves the right to remove all indicia of its ownership and/or involvement in the
material from each electronic medium not held in its possession. The CLIENT shall retain copies of the work performed by SEC
in CADD form only for information and use by the CLIENT for the specific purpose for which SEC was engaged. Said materials
shall not be used by the CLIENT,or transferred to any other party,for use in other projects,additions to the current project,or
any other purpose for which the material was not strictly intended by SEC without SEC'S express written permission.
Any use or reuse of original or altered CADD design materials by the CLIENT,agents of the CLIENT,or other parties without
the review and written approval of SEC shall be at the sole risk of the CLIENT. Furthermore,the CLIENT agrees to defend,
indemnify,and hold SEC harmless from all claims,injuries,damages,losses,expenses,and attorney's fees arising out of the
modification or reuse of these materials.
The CLIENT recognizes that designs,plans,and data stored on electronic media including,but not limited to computer disk and
magnetic tape,may be subject to undetectable alteration and/or uncontrollable deterioration. The CLIENT,therefore,agrees that
SEC shall not be liable for the completeness or accuracy of any materials provided on electronic media after a 30 day inspection
period,during which time SEC shall correct any errors detected by the CLIENT to complete the design in accordance with the
intent of the contract and specifications. After 40 days,at the request of the CLIENT,SEC shall submit a final set of sealed
drawings,and any additional services to be performed by SEC relative to the submitted electronic materials shall be subject to
separate AGREEMENT.
Mr.Joseph Wywrot
United City of Yorkville
Game Farm/Somonauk Phase I STP
YORK-040098-02,04
February 17,2004
Revised March 16,2004
Revised March 30,2004
Page 11
Dispute Resolution
In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion of the
project,the Consultant and CLIENT agree that all disputes between them arising out of or relating to this AGREEMENT shall be
submitted to nonbinding mediation unless the parties mutually agree otherwise. If the dispute cannot be settled amicably,it shall
then be settled by arbitration in the State of Illinois in accordance with the American Arbitration Associates. The Award of the
arbitrator shall be conclusive and binding upon the parties.
The CLIENT agrees,to the fullest extent permitted by law,to limit the liability of SEC and its subconsultants to the CLIENT for
any and all claims,losses,costs,damages of any nature whatsoever or claims expenses from any cause or causes,including
attorneys'fees and costs and expert witness fees and costs,so that the total aggregate liability of SEC and its subconsultants to all
those named shall not exceed SEC'S total fee for services rendered on this project,whichever is greater. It is intended that this
limitation apply to any and all liability or cause of action however alleged or arising,unless otherwise prohibited by law.
Hazardous Materials
It is acknowledged by both parties that SEC'S scope of services does not include any services related to asbestos or hazardous or
toxic materials. In the event SEC or any other party encounters asbestos or hazardous or toxic materials at the job site,or should
it become known in any way that such materials may be present at the job site or any adjacent areas that may affect the
performance of SEC'S services, SEC may,at its option and without liability for consequential or any other damages,suspend
performance of services on the project until the CLIENT retains appropriate specialist consultant(s)or contractor(s)to identify,
abate and/or remove the asbestos or hazardous or toxic materials,and warrant that the job site is in full compliance with
applicable laws and regulations.
Exclusion
This fee does not include attendance at any meetings or public hearings other than those specifically listed in the Scope of
Services.These work items are considered extra and are billed separately on an hourly basis.
Payment
1. All work will be invoiced on a monthly basis. All invoices shall be paid within 45 days of the invoice date
Should the CLIENT fail to pay for professional services hereunder,as billed within 45 days of such billing,SEC shall
be excused from rendering any further services under this project. No work shall be signed or sealed until payment in
full is received.
2. This AGREEMENT shall not be enforceable by either party until each has in its possession a copy of this
AGREEMENT signed by the other.
Time Limit
This AGREEMENT must be executed within thirty(30)days of the composition date to be accepted under the terms set forth
herein.
Work cannot begin until we have your signed AGREEMENT. If this AGREEMENT merits your approval and acceptance,
please sign both copies,retain one copy for your files and return one to our office.
Y:\Jobs\Smith\2004\040098 Game Farm Phase I\administration\contract\040098-Proposal-Game Farm Ph I revised 033004.doc
Smith Engineering Consultants, Inc.
Civil/Structural Engineers and Surveyors
Smith Engineering Consultants, Inc.
RATE SCHEDULE - 2004
PRINCIPAL..................................................................................................... $ 135.00/HR
ASSOCIATE..................................................................................................... $125.00/HR
STRUCTURAL ENGINEER.......................................................................... $ 120.00/HR
SENIOR PROJECT MANAGER.................................................................... $ 110.004IR
PROJECT MANAGER.................................................................................... $ 95.00/HR
PROJECT ENGINEER..................................................................................... $ 85.00/HR
SURVEYORIII................................................................................................ $ 90.00/HR
SURVEYORII................................................................................................. $ 75.00/HR
SURVEYORI................................................................................................... $ 65.00/HR
SURVEY TECHNICIAN................................................................................. $ 30.00/HR
CONSTRUCTION ENGINEER III.................................................................. $ 95.00/HR
CONSTRUCTION ENGINEER 11................................................................... $ 80.00/HR
CONSTRUCTION ENGINEER I.................................................................... $ 60.00/HR
SR. ENGINEERING TECHNICIAN .............................................................. $ 70.00/HR
ENGINEERING TECHNICIAN...................................................................... $ 65.00/HR
OPERATIONS MANAGER..........................................................................$ 85.00/HR
OPERATOR..................................................................................................... $ 55.00/HR
CLERICAL....................................................................................................... $ 45.00/HR
ADMINISTRATIVE........................................................................................ $ 50.00/HR
PRINTS/IN HOUSE*.......................................................................................$ .35/SQ FT
MILEAGE*....................................................................................................... $ .45/MILE
PROPERTY IRONS*........................................................................................$ 2.50/EA
HUB/LATH* .....................................................................................................$ 2.00/EA
MAILING/SHIPPING*....................................................................................VARIABLE
*Indicates Reimbursable Items
759John Street,Yorkville,IL 60560 www.smithengineeringxom
Telephone 630.553.7560 Fax 630.553.7646
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APPENDIX B
Direct Costs
Intersection Design Studies - US Route 34
Preliminary IDS
4 sheets x 6 sq ft/sheet x$0.35/sq ft x 3 sets
$25.20
Final IDS (paper)
4 sheets x 6 sq ft/sheet x$0.35/sq ft x 3 sets
_ $25.20
Final IDS (mylar)
4 sheets x 6 sq ft/sheet x$2.50/sq ft x 1 set
$60.00
Total $110.40
Intersection Design Studies - IL Route 47
Preliminary IDS
5 sheets x 6 sq ft/sheet x$0.35/sq ft x 3 sets
_ $31.50
Final IDS (paper)
5 sheets x 6 sq ft/sheet x$0.35/sq ft x 3 sets
$31.50
Final IDS (mylar)
5 sheets x 6 sq ft/sheet x$2.50/sq ft x 1 set
_ $75.00
Total $138.00
Preliminary Roadway Design
Preliminary Phase I Plans
67 sheets x 6 sq ft/sheet x$0.35/sq ft x 3 sets
$422.10
Final Phase I Plans
67 sheets x 6 sq ft/sheet x$0.35/sq ft x 3 sets
$422.10
Total $844.20
Design Report
Preliminary Phase I Report
5 Reports x$20/report(exhibits are separate)
$125.00
Final Phase I Report
15 Reports x$20/report(exhibits are separate)
$375.00
Total $500.00
/Ub4488724 TRAFFIC SURVEY INC PAGE 01
TRAFFIC SURVEYS, INC.
9110 West Hillcrect Lane . Palos Park,IL 60464 . (708)44 9-5306 . FAX (708) 448-8724
February 13, 2004
Ms. Camie Ferrier
Smith Engineering Consultants, Inc,
759 John Street
Yorkville, IL 60560
RE: Manual Traffic Counts
Game Farm Road/Somonauk St.
Yorkville, Illinois
Dear Ms. Ferrier
As a follow up to your fax regarding five manual traffic counts at the locations listed below in Yorkville,
Illinois I offer the following proposal:
Game Farm Road and U.S. 34
Somonauk St. and 1L 47
Somonauk St. and West St.
Somonauk St. and King St.
Somonauk St. and/Church St.
Five--12 hour manual traffic counts at the above locations $8,000,00
from 6:00 a.m. to 6.00 p-m. recorded in hourly increments
with peak hours recorded in 15 minute increments
from 6:30 to 8:30 and 4:00 to 6:00 p.m.
Total $8,o00.00
Manual traffic counts include all turning movements and classification of autos, single unit It and
multi-unit vehicles. Counts will be conducted from noon Monday through noon Friday, but not necessarily
performed simultaneously. All travel, mileage and computer expenses are included In this cost. Count
summaries •MII *:; r rovided in Traffic Surveys' format and in the State format reflecting seasonal
adjustment.
Should you have any questions, please feel free to contact me.
Cordially,
Oaa V�
Carol S. Vandervelde,
President
Feb-17-04 09 : 19A SHA McHENRY 18153858456
P _02
SCHLEEDE
HAMPTON
AQSOCIATES INIC
C ONSIA T'tNG E:NONFl :t:S
February 17, 2004
Ms. Camie Ferrier
Smith linginecring ConsUltanLS, Inc.
202 SoUth Bridge Street
Yorkville, Illinois 60560
Re. Proposal for Roadway Soil Survey
Game Farm Road/Somonauk Street Improvements
1JS Route 34 to lllinoii Route 47
Yorkville, Illinois
Dear Ms. Ferrier:
We. are pleased to have the opportunity to submit the following proposal for
the performance of a s(-)il exploration on the referenced project.
1_
'LQject_ 1� _ ,jripticin ar &-(
)De of Wo
The roadway improvements proposed reconstruction of Game Farm
Read/Somonauk Street from US Route 34 to Illinois Route 47, an approximate
length of 5000 fcet, Improvements include resurfacing on two legs of US
Route 34 and on three legs of Illinois Route 47 and Somonauk east of 47. About
500 lineal feet of Soronauk Street, which Lakes traffic to the southwest from
the intersection of Came Farm and Somonauk is scheduled (o be realigned.
For these improvements we anticipate twenty (20) soil borings for roadway
subgr•ade conditions. Te roadway subgrade borings will be made to a depth of
six (6) feet below the surface. 'Iii determine the existing pavement section on
Came Farm Road, Somonauk Street, LIS Route 34 and 11. Route 47 a total of ten
( 10) pavement cores arc planned.
Id
The soil exploration will be accomplished by performing soil profile horings
for (lie roadway improvements.
a) The soil survey hearings will be extended to a minimum depth cif
six (6) feet and will incorporate standard penetration tests and
split-spoon sampling at with Sampling at one, to three feet and
from four to six feet below the surface,
tu;:�14,! itl ,Il i li 1.
I I ldf)It A101?l
:.,;• :.'i I! ' :'v',1'.t,tn; !:v,t'i -1 I I .I1 t' 1"661}I.Y! I1."} 1(I
. ,...,, I.I F. t llli%1 1 1 11 1 I,t J 'I I I'•.i ll " N ti l l{I f I.'•i :,,
. '•I; •• r'4.,,• ,I. � 'Irlll ',I{}, il.l I�;)f.`,lrl;ItiitS
Feb- 17-04 09 : 20A SHA McHENRY 18153858456 P .03
SCHLEEDE I1-:VbfP r'()ti ASSO C TATES. INC'.
I
I
hl Laboratory tearing will inc:ludck moisture content determinations,
consistency (penetrometer value) determination on cohesive soil
samples. Soil classification testing and one (tilt test will he
performed on major subgrade sail types.
c) The pavement cores will be made with a 4-inch diameter core !
barrel and hand augering equipment extended to sample all
pavement components and into the underlying subgrade soil. '
The pavement section information at the core location will be
presented on a data sheet in tabular fern.
in our proposal, we have included provisions for rough layout of the borings
and have assumed that the final locations, and elevations will be dct.c:rmined by
Smith Engineering Consultants or will be referenced to centerline stationing
provided by the Engineer.
!
Meth d- of Performance -
Llnalysis tend
i
The boring information including the soil types and test data will be presented
on plan and profile drawings, if required. The base reproducible plan and
profile drawing would he provided by the design enginc er. The results of this
field exploration and laboratory testing would be used in an analysis and
formulation of our recommendations. Major subject areas for our analysis,
recommendations and report would consist of stating the existing subsurface
soil and ground water conditions, the existing pavement section components,
and subgrade soil conditions.
A Registered Professional Engineer will prepare a written report summarizing
and presenting the data and recommendations. The roadway soil exploration
will be performed in compliance with the current Illinois Department of
Transportation Geor Clinical Mang►,
Timing and Fees
We will begin on work after notice to proceed. We plan on mobilizing and
doing all the borings concurrently. The final report will be coordinated with
the DSE as their design is completed.
We propose to provide this work at the unit rates
quoted on the attached
Schedule of Services and Pees, Attachments 1.1 through 1.2. These estimated
quantities and unit rates are based on information as outlined in this proposal
and experience on past projects. On the basis of the above information, we
estimate that these services can he provided for a fee of S 10,510,00.
i
Feb-17-04 09 : 20A SHA McHENRY 18153858456 P. 04
SC'.HLEEDL. f IAN!i''l ON ASSO;C ILATU.S. ltiC..
I
t
ral
For this project, we will assign Mr. Stephen (:. Schleede, P.E. as Principal in
Charge and Mr. William J. Wyzgala, P.1:. as Project Engineer. Tlu!y and our staff
are acquainted with the local subsurface conditions and have participated in
the planning, development and execution of numerous highway soil
explorations in this area. We are looking foitivard to working with you on this
project. i
Respectfully submitted, i
SC:HLEEDE-iiAMPTON SSOC1ATr5, INC.
William J. Wyzgala, P.E.
Project Engineer �
i
WJW/rlh
Enclosure: Attachments 1.1, 1.2, and General Conditions
A(.'(.:E1 rI'HD Tf11S_ DAY OF----. . 20 ......
BY.
Trrl:nr•
FIRM.
i
1
i
i
i
I
i
Feb-17-04 09 : 20A SHA McHENRY 18153858456 P.05
ATTACHMENT 1.1
SCHEDULE OF SERVICES AND FEES
PHASE 1 (STP) REPORT - GANE FARM ROAD/SOMONAUK STREET
US ROUTE 34 TO ILLINOIS ROUTE 47 - YOWALLE, ILLINOIS
em Estimated Out nji-ty Unit Cost Extention
eld Services
Mobilization of Truck Drilling Rig,
and personnel, lump sum 1 $250.00 $250.00
Six Foot Deep Soil borings for Roadway
Subgrade with split spoon sampling,/I.f. 120 $20.00 $2,400.00
Structure Borings for Traffic Signal Foundation
Through earth and other materials
except rock, encountered below ground
surface, split spoon sampling at thirty
(30) inch intervals, penetration record
Unconfined compression tests (in
cohesive soils) on samples retained,
per lineal foot $15.00
Pavement Core, each 8 $85.00 $680.00
Traffic Control, signs, barricades, etc./day 1 .5 $660.00 $990.00
Field Services Total: $4,320.00
Laboratory Services
Moisture Content Determinations, ea 70 $4.00 $280.00
Atterberg Limit Determinations, ea. 4 $60.00 $240.00
Grain Size Analysis, including
hydrometer, ea. 4 $80.00 $320.00
Organic Content test, ea. 1 $55.00 $55.00
Illinois Bearing Ration Test, Including 1 $250.00 $250.00
Standard Proctor, Ea.
Laboratory Services Total: $1,145.00
Engineering Services for Soil._$uryey Including:
Layout Coordination & Utility Clearance and Permits
Engineering Supervision of Soil Profile Borings
Preparation of Soil Boring Profile Drawings,
Analysis and Recommendations for Earthwork,
Report Preparation, Consultation
Estimated Cost (@ Unit Rates Listed on Attachment 1.2) $51045.00
TOTAL: $10,510.00
Feb- 17-04 09 : 20A SHA McHENRY 18153858456 P _06
ATTACHMENT 1,2
ENGINEERING SERVICES
Our fees for Engineering Services will be based on the actual number of hours required to complete
the work, and will be determined on a Unit Rate Basis at these rates for each classification of
personnel:
Estimat_ d.. ntit Rate/Hour Extentsion
Principal Engineer, per hr. 0.5 $130.00 $65.00
Project Engineer, per hr. 8 $110.00 $880.00
Staff Engineer, per hr. 16 $85.00 $1,360.00
Field Engineer, per hr. 26 $75.00 $1,950.00
Draftsman/Tech., per hr. 14 $45.00 $630.00
Word Processing, per hr. 4 $40.00 $160.00
$5,045.00
Feb-17-04 09 : 21A SHA McHENRY 18153858456 P.07
EFFECTIVE JANUARY 1, 2004
SCHLEEDE-HAMPTON ASSOCIATES, INC.
CIVIL - GEOTECHNICAL - CONSTRUCTION MATERIALS
FEE AND RATE SCIIEDULE
G.ENEIZAT,CONll!'1 MNS
ENGINF ER1NG AND ASSOCIATED Sl?RVIC'f;S WE ILESEJ(Vl?Tilt; RIGHT TO SIISPrNl) OK I'Elt.Ml -ATF, WORK
Fees for our services will be based upon the time wurkec! on IJN[)F,R ORAL AG1tEliMI;NT UPON FAJL.illtl OF THE CLIEN'1"1'O
the Project at the fullowing rates: PAY (NVORTS AS DUE.
Itatce Par Hour
Project Engineer
Project Mgr./Sr. Engineer, I'.E. JNSl1RAN(T3,
Pr()jecL Engineer, P.E. We maintain Workttlan's COmPc.Mation Insurance and
Sr. Staff/Field Engineer Employer's Liability Insurance ill conformance with slat.
Field Engineer See artached law. In addition, we maintain Comprehensive Guneral
Env. 'Technician propusal Liability Insurance and Automobile l.iahility Insurance Witt)
Sr. Technician fnr fates buddy.injury (limit $1,000,OOU each occurrence, $!,000,()(X'
•rceim ion aggregate) and property damage (limit $1,000,O()(J eac
CAD Draftsman occurrence, $1,0(1(1,000 aggregate).
Draftsman
Word ProCCSSIng Within the. littlits of said insurance, we agree lu hold the
OVERTIME RATES: Applicahle to all classifications below client harmless frour and against loss, damage. injury u
Staff Eng. - O.T. Roles are 1.40 times straight time liability arising directly I't'orn the negligent acts or omissinn
Of Ourselves, our employees, agunls, subrontraCturs and
their employees and agents. If the Client placed grease
Itl71MRURSABLE EX)'ENSEN responsibilities upon us or requires further Jnsuranc
The following items are reimbursable ti- the extent of arrual coverage, we if specifically so direrted will lake nut
expenses: additional insurance (if procurable) to protect us, • t Lb
1. Trinspor•tatiun, lodging and subsistence for out of town clients' expense. But we shall not he responsible for
travel property damage from any cause, including fire an
1. Long disoilce telephone, telegraph and cable charges, explosion, beyond the amounts art C! coverage of oil 3. Special mailings and stripping charges, insurance.
4. SlIC6.31 Materials and cyuiptttcpt unique 1.0 the proJCCL,
S. Automobile travel on projects.
6. Computer charges, LIMITATION OF PROFESSION:Jd%BIL1'I'Y
The Client reco(;tlizes the t'cnL risks conric'cted with
construction. In per'furminr Professional services, wC
TEST BORING'S AND FIELD 1NVE,5'1•IGAT[ONS will use that degree: of rare and skill ordinarily exercised,
On projects requiring test borings, test I,pits, ur uthe under similar circumstancesreputable members of nu
On J)1'0J0CLs, eq may obtain the services of reputable proteRsiun practicing in the e Or' similar locality, Ne
subcrprltractors Lo perform such work. Other warranty, express or im , is madC or intended 1>
the propusal for cotrsulling se, or by furnishing oral o
written raP(trls of the findinade. It is agreed r.hat the
FESPECIAL 3 Client will limit any artel all lity, claim for damages, cos other special rates call bu esLablishcd fo of defense or expenses tO be d again.$t us on account o s when conditions indicate the desirabilii nt arty design dat'ecl, errortlissiun, or professional Y negligence to a sum not (o exc $50,000, or the amount u our fees, w)lich ever is greate
INC.'REASIiS
INVOICES
Fee schedule increases made by our firm on an over-all I'rogr•ess irivuices will be submitted to the clietlt monLhl
client basis will be applied to work on all projects as thr> arld a final hill will be suhrniLLed upon cumplet[ctn Of Lh
become effCCtive. /1l least. 3O days advance notice of such
increases will be given. services. [nvuices will show charges for differanL personnel
and expenses classifications. A more detailed separation o
charges �,nd data will he provided ;it clients r0eluesl, but
ACCI,.SS TQ SITES each )nvuice is due nit presentation and is pas( clue thin
[)mess utherwise. agreed, Lha Client will furnish us will ('id) days from invuice data. ('liens agrees to pay a finance
right-of-access Lo Lhce site in order to conduct the planne charge on 1 1/2% per month, nr the maximuttl rate 2110we
exploration. We. will Lake responsible procauLions to y Past clue accnun(s,
minimize damage to the site due to our operations, hit The clients obligation to In
have nut included In the fee the CUs( of restoration of an no way depcnderrL up(trltyttiet Clientsr ability tto obtain
damage resulting from the nppraLions. It' the Client dasir'us, financirt eunin approval Of 0vcrnmental or regulator
we will reslure any damage to the silo and add 1hr cos( of agents, �r upon Oil.. Iclient's sr,gi-cussful c.nrnplelion of t},�
restoration Lo the tea,
pro'cct.
RECEIVED
MAY 1 7 2004
63 LOCAL ROADS
Illinois Department of Transportation
Division of Highways/ District 3
700 East Norris Drive/Ottawa, Illinois/61350-0697
Telephone 815/434-6131
May 18, 2004
Ms. Jacquelyn Milschewski
City Clerk
800 Game Farm Road
Yorkville, IL 60560
STU
Yorkville
Section 03-00031-00-FP
Engineering Agreement/Resolution
Dear Ms. Milschewski:
The resolution appropriating $199,365.00 of Motor Fuel Tax funds for
engineering associated with the reconstruction of Game Farm Road from IL 47
to US 34 was approved today.
The agreement dated May 11, 2004 between the City of Yorkville and Smith
Engineering Consultants, Inc. for engineering services to be performed in
connection with this section was received by the department. The costs for
engineering services based on the rates established by this agreement will be
permitted for Motor Fuel Tax expenditures.
The city's file copy of the agreement is attached.
If you have any questions or require additional information, please contact
Craig Reed at 815-434-8439.
Sincerely,
Diane O'Keefe, P.E.
District Engineer
By: J s R. Threadgill III, P.E.
District ocal Roads & Streets Engineer
cc: Charles J. Ingersoll
Smith Engineering Consultants, Inc.
Debra Baxter, MFT Auditor
CR:bb[Yorkville03-00031-00-FPEngAgreement