Library Minutes 2010 02-08-10
APPROVED W/ CORRECTIONS
03/08/10
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Agenda
Yorkville Public Library
Board of Trustees
Monday, February 8, 2010
902 Game Farm Road
7:00pm
The meeting was called to order at 7pm by President Jo Ann Gryder
Roll Call
Members present: Frisch-yes, Gryder-yes, LaChance-yes, Gaebler-yes, Gambro-yes,
Wilkinson, yes, Johnson-yes, Lindblom-yes
Absent: Marilyn Vorderer
Also present: Michelle Pfister-Library Director,Tony Scott-Kendall County Record, Gary
Grossman-Ninec, Gary Frisch
Recognition of Visitors
President Gryder recognized Tony Scott, Gary Grossman and Gary Frisch.
Amendments to the Agenda -
None
Minutes
The minutes for January 11, 2010 were approved on a motion by Sandy Lindblom and a
second by Barb Johnson. Unanimous voice vote approval.
Correspondence
A letter was received regarding the award of a per capita grant in the amount of
$17,193.28.
Public Comment –
None
Report of the Treasurer
Financial Statement
:
Detailed Expense & Revenue Report:
Ms. Lindblom reported only a small amount of revenue ($2,600) including $1,200 for
subscription cards and $900 in Library fines. She said there were more bills due to a
furlough by the City. She said that the Library is still using money from the reserves, but
the Cash Analysis sheet shows an abundance of money in various accounts that is
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earmarked for certain items. Ms. Wilkinson commented that the payroll was the lowest
since May of 2009. This was due in part, to an employee having surgery.
Invoice Report Highlights:
Page 1: ACI system, burglar & fire systems quarterly payments
Page 5: Security filters on the kids’ computers
Page 6: Fox Valley Fire & Safety for annual required check
Page 7: Quarterly copier charges for 2 copiers
Page 8: $1,100 for reference books
Page 10: Nicor Gas bill for $2,371.73
Page 10: Quarterly payment of $2,727 for Library system
Page 11: Inspection/test for sprinkler system
Page 12: Elevator maintenance charge, (1 charge is from previous month)
Page 12: $2,542.50 for annual maintenance on PC reservation system.
Page 12: Library purchased Wii games for teens’ overnight stays at Library.
Page 13: Payment for 2 month’s worth of insurance.
Payment of Bills:
Ms. Johnson made a motion to pay the invoices in the amount of $38,505.87 and the
payroll in the amount of $38,948.42. This was seconded by Zach Frisch.
Roll call vote: Johnson-yes, Wilkinson-yes, Gambro-yes, Gaebler-yes,
LaChance-yes, Gryder-yes, Frisch-yes, Lindblom-yes. Passed 8-0.
Report of the Library Director
Statistics
Ms. Pfister reported the following:
1.16,731 total circulation
2.Increase of 1,024 patrons over 2009
3.2,418 DVD’s checked out
4.127 new patrons
5.661 new items
6.Patron count of 8,153 for month
She said the Friends of the Library programs are strong and another book talk is being
planned at the Anderson Book Store during Library Week. Also, a second art talk will be
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held on May 16 . The French Club is active with 12 people in the group and they will
be meeting in February. The teens have raised $125 with the Cocoa for a Cause program.
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Finally, a staff workshop will be held on May 19 and the Library will be closed that day.
Ms. Gambro asked about the ACT tests held at the Library. Fifteen students took part in
this pre-ACT test.
City Council Liaison
– none present
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Standing Committees
Ms. Wilkinson said the Personnel Committee will meet at 6pm prior to the March Trustee
meeting. Zach Frisch and Carol LaChance are also on this committee.
Unfinished Business -
Building Update –
no report
District Fact Finding –
Barb Johnson had a handout about the formation of a
District Library and gave a brief overview. Ms. Johnson also introduced Gary Grossman
who represents the co-op that bids out the City electricity. He gave a background on
Ninec. His company contacts 3 suppliers of electricity to buy the lowest priced power
and the annual bid for the power will occur in February or March.
Ms. Johnson asked about the process if the Library becomes a district and wished to
purchase power through Ninec. Contracts would be sent to the Library and Ninec would
advise of the bid process. The contracts are on an annual basis, however, they can be
started during the bid year. President Gryder asked if the Library would get the same rate
as the City. The Library would be judged as an individual account and as part of a pool.
Ms. Johnson said exact costs must be known. Mr. Grossman said the amount would not
change from what the City pays. A cost printout was requested for the March meeting
and it was decided that the Board would not make a hasty decision.
Additional questions pertaining to districts were asked:
1.if a district is approved, do the taxpayers vote
2.the number of additional students served by a district library
3.what happens to the property the Library sits on
4.how long will current Trustees sit on the Board
A mock budget was suggested that could be compared to other Libraries. The Board
thanked Ms. Johnson for her diligent work on this project.
Executive Session
It was noted that each year Executive Session minutes are to be reviewed and possibly
released. A motion was made by Sandy Lindblom to move into Executive Session to
discuss unreleased minutes. Barb Johnson seconded the motion. Approved on
unanimous voice vote. The Session convened at 7:57pm and ended at 8:12pm.
Roll call was taken to return to the regular session of this meeting. Gaebler-yes,
LaChance-yes, Gryder-yes, Frisch-yes, Lindblom-yes, Johnson-yes, Wilkinson-yes,
Gambro-yes.
New Business
Release of Executive Sessions
Sandy Lindblom then made a motion to release the following Executive Session minutes:
May 23, 1991, May 21, 1992, June 8, 1992, July 13, 1992, October 19, 1992, March 8,
1993, June 14, 1993, September 13, 1993, November 8, 1993, November 30, 1993,
December 9, 1993, December 20-1993, December (no specific date)1993, February 14,
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1994, January 26, 1995, March 20, 1995, June 6, 1993, June 12, 1995, June 17, 1995,
July 10, 1995, April 11, 1992, April 14, 1997. Ms. Johnson seconded the motion.
Roll call vote: Gambro-yes, Gaebler-yes, LaChance-yes, Gryder-yes, Frisch-yes,
Lindblom-yes, Johnson-yes, Wilkinson-yes. Passed 8-0.
Ms. Pfister will ask Bart Olson about the manner in which the tapes are to given to the
attorney for review.
Adjournment
There was no further business and the meeting was adjourned at 8:16pm.
Respectfully submitted by
Marlys Young, Minute Taker
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