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Library Minutes 2010 02-08-10 APPROVED W/ CORRECTIONS 03/08/10 Page 1 of 4 Agenda Yorkville Public Library Board of Trustees Monday, February 8, 2010 902 Game Farm Road 7:00pm The meeting was called to order at 7pm by President Jo Ann Gryder Roll Call Members present: Frisch-yes, Gryder-yes, LaChance-yes, Gaebler-yes, Gambro-yes, Wilkinson, yes, Johnson-yes, Lindblom-yes Absent: Marilyn Vorderer Also present: Michelle Pfister-Library Director,Tony Scott-Kendall County Record, Gary Grossman-Ninec, Gary Frisch Recognition of Visitors President Gryder recognized Tony Scott, Gary Grossman and Gary Frisch. Amendments to the Agenda - None Minutes The minutes for January 11, 2010 were approved on a motion by Sandy Lindblom and a second by Barb Johnson. Unanimous voice vote approval. Correspondence A letter was received regarding the award of a per capita grant in the amount of $17,193.28. Public Comment – None Report of the Treasurer Financial Statement : Detailed Expense & Revenue Report: Ms. Lindblom reported only a small amount of revenue ($2,600) including $1,200 for subscription cards and $900 in Library fines. She said there were more bills due to a furlough by the City. She said that the Library is still using money from the reserves, but the Cash Analysis sheet shows an abundance of money in various accounts that is 1 earmarked for certain items. Ms. Wilkinson commented that the payroll was the lowest since May of 2009. This was due in part, to an employee having surgery. Invoice Report Highlights: Page 1: ACI system, burglar & fire systems quarterly payments Page 5: Security filters on the kids’ computers Page 6: Fox Valley Fire & Safety for annual required check Page 7: Quarterly copier charges for 2 copiers Page 8: $1,100 for reference books Page 10: Nicor Gas bill for $2,371.73 Page 10: Quarterly payment of $2,727 for Library system Page 11: Inspection/test for sprinkler system Page 12: Elevator maintenance charge, (1 charge is from previous month) Page 12: $2,542.50 for annual maintenance on PC reservation system. Page 12: Library purchased Wii games for teens’ overnight stays at Library. Page 13: Payment for 2 month’s worth of insurance. Payment of Bills: Ms. Johnson made a motion to pay the invoices in the amount of $38,505.87 and the payroll in the amount of $38,948.42. This was seconded by Zach Frisch. Roll call vote: Johnson-yes, Wilkinson-yes, Gambro-yes, Gaebler-yes, LaChance-yes, Gryder-yes, Frisch-yes, Lindblom-yes. Passed 8-0. Report of the Library Director Statistics Ms. Pfister reported the following: 1.16,731 total circulation 2.Increase of 1,024 patrons over 2009 3.2,418 DVD’s checked out 4.127 new patrons 5.661 new items 6.Patron count of 8,153 for month She said the Friends of the Library programs are strong and another book talk is being planned at the Anderson Book Store during Library Week. Also, a second art talk will be th held on May 16 . The French Club is active with 12 people in the group and they will be meeting in February. The teens have raised $125 with the Cocoa for a Cause program. th Finally, a staff workshop will be held on May 19 and the Library will be closed that day. Ms. Gambro asked about the ACT tests held at the Library. Fifteen students took part in this pre-ACT test. City Council Liaison – none present 2 Standing Committees Ms. Wilkinson said the Personnel Committee will meet at 6pm prior to the March Trustee meeting. Zach Frisch and Carol LaChance are also on this committee. Unfinished Business - Building Update – no report District Fact Finding – Barb Johnson had a handout about the formation of a District Library and gave a brief overview. Ms. Johnson also introduced Gary Grossman who represents the co-op that bids out the City electricity. He gave a background on Ninec. His company contacts 3 suppliers of electricity to buy the lowest priced power and the annual bid for the power will occur in February or March. Ms. Johnson asked about the process if the Library becomes a district and wished to purchase power through Ninec. Contracts would be sent to the Library and Ninec would advise of the bid process. The contracts are on an annual basis, however, they can be started during the bid year. President Gryder asked if the Library would get the same rate as the City. The Library would be judged as an individual account and as part of a pool. Ms. Johnson said exact costs must be known. Mr. Grossman said the amount would not change from what the City pays. A cost printout was requested for the March meeting and it was decided that the Board would not make a hasty decision. Additional questions pertaining to districts were asked: 1.if a district is approved, do the taxpayers vote 2.the number of additional students served by a district library 3.what happens to the property the Library sits on 4.how long will current Trustees sit on the Board A mock budget was suggested that could be compared to other Libraries. The Board thanked Ms. Johnson for her diligent work on this project. Executive Session It was noted that each year Executive Session minutes are to be reviewed and possibly released. A motion was made by Sandy Lindblom to move into Executive Session to discuss unreleased minutes. Barb Johnson seconded the motion. Approved on unanimous voice vote. The Session convened at 7:57pm and ended at 8:12pm. Roll call was taken to return to the regular session of this meeting. Gaebler-yes, LaChance-yes, Gryder-yes, Frisch-yes, Lindblom-yes, Johnson-yes, Wilkinson-yes, Gambro-yes. New Business Release of Executive Sessions Sandy Lindblom then made a motion to release the following Executive Session minutes: May 23, 1991, May 21, 1992, June 8, 1992, July 13, 1992, October 19, 1992, March 8, 1993, June 14, 1993, September 13, 1993, November 8, 1993, November 30, 1993, December 9, 1993, December 20-1993, December (no specific date)1993, February 14, 3 1994, January 26, 1995, March 20, 1995, June 6, 1993, June 12, 1995, June 17, 1995, July 10, 1995, April 11, 1992, April 14, 1997. Ms. Johnson seconded the motion. Roll call vote: Gambro-yes, Gaebler-yes, LaChance-yes, Gryder-yes, Frisch-yes, Lindblom-yes, Johnson-yes, Wilkinson-yes. Passed 8-0. Ms. Pfister will ask Bart Olson about the manner in which the tapes are to given to the attorney for review. Adjournment There was no further business and the meeting was adjourned at 8:16pm. Respectfully submitted by Marlys Young, Minute Taker 4