Loading...
Library Minutes 2010 03-08-10 APPROVED W/ CORRECTIONS 4/12/10 Agenda Yorkville Public Library Board of Trustees Monday, March 8, 2010 902 Game Farm Road 7:00pm The meeting was called to order at 7pm by President Jo Ann Gryder Roll Call Members present: Gambro-yes, Gaebler-yes, Vorderer-yes, LaChance-yes, Gryder-yes, Frisch-yes, Lindblom-yes, Johnson-yes, Wilkinson-yes. Also present: Tony Scott-Kendall County Record, Tom Lindblom, Judy Somerlot, Russ Walter, Rose Walter, Carol Hirsch, Don Hirsch, Carol Sheeley, Eugene Sheeley, Tom Gilmour, Judy Gilmour, George Gilson, Jr, Matthew Prochaska, Dixie Debord, Rita Feltes, Shelley Augustine Recognition of Visitors President Gryder recognized the visitors and asked them to introduce themselves. Amendments to the Agenda - None Minutes February 8, 2010 rd Barb Johnson noted a deletion on the 3 page where it stated the City wanted the Library to be a Library District. Ms. Lindblom then moved to approve the minutes as corrected and the motion was seconded by Ms. Johnson. Approved as corrected on a voice vote. Correspondence - None Public Comment – President Gryder asked the attendees to pause in honor of Library Director Michelle Pfister’s Mother who passed away. Beth Gambro was recognized for her recent “Reading Teacher of the Year” award and story in the Record. Ms. Gryder said the remainder of the public comment would be heard after the Library District Fact Finding presentation. 1 Report of the Treasurer Financial Statement : Detailed Expense & Revenue Report: Treasurer Lindblom said that a small amount of property tax was received and the Library is above budget on that item. Development fees were also received and library cards fees and fines were sizeable. Memorial amounts were double the amount anticipated. Total revenue from February was just under $7,000. Expenses totaled $80,805.06 and she said the fiscal year to date figures shows a deficit of just over $3,814, however, there is $785,000 in other accounts. Detailed Board Report/Invoices--Highlights: Page 4: 2 new PC’s were purchased at $6,155.01 Page 5: Annual alarm inspection at $995 and repair at $1,082. Time zone wall clock purchased for $545 for youth area Page 6: Bill for $2,851.04 for lights & ballast replacement Page 8: Electric bill for $2,397.15 Page 10: $1,190.00 for attorney fees pertaining to Fact Finding committee Page 11: New HD TV purchased at $829 It was noted that a bill previously erroneously charged to the Library was switched to the City for payment. Payment of Bills: Barb Johnson made a motion to pay the bills in the amount of $33,884.68 and payroll in the amount of $42,306.39. Zach Frisch seconded the motion. Roll call vote: Gaebler-yes, Vorderer-yes, LaChance-yes, Gryder-yes, Frisch-yes, Lindblom-yes, Johnson-yes, Wilkinson-yes, Gambro-yes. Motion carried 9-0. Report of the Library Director Statistics Rita Feltes presented the Director’s report. Highlights include: 144 new registrants, 696 items added for the month, 18,525 total circulation. The teen group is active and just finished “Cocoa for a Cause”. A total of $225 was raised and a variety of items was purchased and sent to “Soldier’s Angels”. City Council Liaison – none present Standing Committees Ms. Wilkinson said the Policy Committee had met and will have updated recommendations for the Board at the next meeting. This will require an Executive Session. 2 Unfinished Business – Building Update – none District Fact Finding Barb Johnson presented information about the District Library and a handout was distributed. Ms. Johnson said that in 2008 she was asked to chair a committee exploring a possible District Library. The committee was comprised of Judy Somerlot, Jo Ann Gryder, Michelle Pfister and Ms. Johnson. In an overview, Ms. Johnson said, that as an educator, many of her students were not eligible to use the Yorkville Library. The committee interviewed employees of many district libraries throughout the area to understand how a district library was structured. She also thanked the guests for their interest and input. She detailed the goals of the committee and presented information in a Powerpoint presentation. It explored the following topics: 1.What is a Library District —the committee found that every library surrounding Yorkville is a district library. 2.What does a Library District mean for the Library —it is a separate entity from the City, levies its own taxes and is responsible for all administration and utilities. Library trustees would be elected, not appointed and would be comprised of 7 members, not 9. Library boundaries have potential to expand through annexation. Current board members would stay seated until November election after implementation of district. A map showed 63% of people in the school district are not in City limits. Noted that some students off Rt. 71 have Oswego Library service. Received budgets from surrounding towns to explore needs and found that a business manager would be needed at cost of $50,000, audit at $10,000, electricity at $5-6,000 monthly. Com Ed will not extend agreement with City. What does it mean for the City of Yorkville 3.—tax levy would not be part of City’s overall levy, savings of services cost, no longer responsible for payroll etc. 4.What does it mean for the taxpayers —would have same tax rate—current levy is .1111. No immediate tax impact for someone currently outside the City. As subdivisions become part of City, Library can annex into Library taxing district. 5.How does the Library convert to a District —Option 1): Library Board can adopt resolution stating they desire a district and City would adopt a resolution for district. Option 2): residents can initiate petition to become part of district, signed by 10% of voters and placed on a referendum for a vote. 6.Advantages —complete autonomy, elected officials represent people, fewer unserved students. 7.Disadvantages— lapse of time for funding, increased responsibility for Board members. Ms. Johnson said that all of the Library Districts spoken to were happy with their decision to become districts. Therefore, the committee recommended conversion to a District by joint resolution. They also suggested that this proposal be considered for a month and brought back to the April meeting for further discussion. 3 Ms. Johnson then opened the floor for questions. Following are the responses to the questions along with some of the comments: 1.It is projected that taxes will decrease due to more people paying into it, if a District is formed. 2.Unserved areas will not be automatically in library boundaries, people must vote to become part of District. Library Board can prepare ordinance asking to include certain areas in the District—the voters have 30 days to file petition and then goes onto a ballot for a vote. 3.Initially, city residents would bear the costs of the District until other areas are brought into the District. 4.Trustee Gaebler said she would like to see a map of all the unserved areas for Yorkville Schools as well as other surrounding schools. 5.The Library owns the building, however, a title search is being conducted. 6.If an individual property owner wishes to become part of the District, their property must be contiguous to the Library District. 7.Bonds from building Library remain with the City. 8.Trustee Frisch voiced concern about having enough money to purchase books, noting that Sugar Grove did not have the resources to do so. 9.Would development fees apply to District? 10.Many years ago, students in the school district received library cards. However, the State later made this practice illegal. 11.Is there a cap on a tax levy increase? The State sets limits 12.Elected officials are not paid. 13.Regarding the 5,508 taxing units not being served, how many overlap? 14.What is advantage of being in a District when you can pay $150 per family to use the Library? 15.What percentage of Yorkville residents have library cards? 16.How many non-residents have the $150 Library cards? Ms. Gryder summarized the questions to be researched prior to the next meeting. She also thanked everyone for attending and for their input. New Business: Social Media Sites This will be placed on the April agenda for discussion. There was no further business and the meeting was adjourned at 8:18pm. Minutes respectfully submitted by Marlys Young 4