Library Minutes 2010 09-13-10
APPROVED 10/11/10
Yorkville Public Library
Board of Trustees
Monday, September 13, 2010
902 Game Farm Road
7:00pm
The meeting was called to order at 7pm by President Beth Gambro.
Roll Call:
Lindblom-yes, Johnson-absent, Wilkinson-yes, Gambro-yes, Gaebler-absent, Allen-yes,
LaChance-yes, Brookins-absent, Frisch-absent.
Recognition of Visitors –
no visitors
Amendments to the Agenda -
None
Minutes -
August 9, 2010
Mr. Allen stated that he had voted no on the increase of library fines. Ms. Lindblom
moved to approve the minutes with this correction and Bob Allen seconded the motion.
Approved on a voice vote.
Correspondence –
Michelle Pfister received a letter of thanks from a teacher who had used the library
genealogy website. She also noted that a recent class had been given regarding
genealogy.
Public Comment –
None
Staff Comment
– None
Report of the Treasurer
Financial Statement
Detailed Revenue & Expense Report – Highlights
1.Ms. Lindblom stated that next month should show improvement in revenue
received since taxes were paid in August.
2.Library subscription cards generated over $1,000
3.Library fines brought in $1,425
4.Mr. Allen had concerns about the bond property taxes and real estate taxes and it
was noted that not all taxes come in at the same time. Ms. Lindblom also said this
budget does not reflect the cuts of the 2011/2012 budget.
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5.General expenses of $96,939.36 with revenues of $3,772.93. Cash analysis sheet
shows over $377,000 in money market and over $325,000 in building
development fees.
Detailed Bill List - Highlights
1.$2900 invoice for parking lot drainage, taken from building development fees
2.Page 6: OCLC is on-line library catalog. Charge is for Illinet usage when
library requests book outside of library. Currently there is no charge to patron
for obtaining these books or for shipping & handling.
Payment of Bills
Trustee Allen moved to approve the Treasurer’s report and pay the payroll of $42,371.66
and invoices of $28,859.29. Carol LaChance seconded the motion.
Roll call vote: Wilkinson-yes, Gambro-yes, Allen-yes, LaChance-yes, Lindblom-yes.
Motion carried.
Treasurer Lindblom noted that since some of the development fees need to be spent, it
was recommended that $50,000 would be a realistic figure for the 2011/2012 budget.
She made a motion to place this amount in the budget and Marianne Wilkinson seconded
the motion. Mr. Allen also questioned if this money could be used for leasing additional
library space. He will verify this with Bart Olson.
Roll call vote: Lindblom-yes, LaChance-yes, Allen-yes, Gambro-yes, Wilkinson-yes.
Motion carried.
Report of the Library Director
Statistics
1.20,223 items were circulated
2.Added 161 patrons
3.592 items were added
4.Friends of Library are officially a non-profit organization. Their recent book sale
generated over $3,500 and remaining books donated to Goodwill.
5.92 adults, 677 kids and 29 teens attended summer reading program
6.$500 anonymous donation for children’s department
7.Recycling container placed for cell phones & ink cartridges with proceeds going
to Forest Foundation
8.Library employee Shelley Augustine will be in charge of adult services. She will
develop ideas including a bookmark and will set up displays each week
9.September is National Sign-Up for Library card and those who sign up will be
eligible for a drawing.
10.DVD rental fees and increased overdue fines are now in place
11.Michelle reported a tree in need of trimming/dead branches and obtained
additional quotes. Liability was discussed and Tom Lindblom recommended
action for safety reasons. Motion was made by Ms. LaChance to authorize bid of
$975 to remove dead branches for public safety and Sandy Lindblom seconded.
Roll call vote: Lindblom-yes, Wilkinson-yes, Gambro-yes, Allen-yes, LaChance-
yes. Motion carried.
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City Council Liaison
No report
Standing Committees
Policy committee was cancelled.
Unfinished Business
Building Update
Tom Lindblom reported that when the Library was built, 3 low-voltage systems were put
in place: the card access, security cameras and motion detectors. Huen Electric installed
them and since that time, 3 cameras have failed and there have been false alarms for the
motion detectors. Huen Electric has been called to adjust the sensitivity. The bill was
$92.50 per hour for 4 hours with a service truck charge of $80. Tom inquired about a
possible maintenance contract to avoid the service truck charge. Two proposals were
provided: 1) 40 hours of service at $92.50/hour and 2) 90 hours at $87.50 per hour.
Mr. Lindblom said a local company, Sound Incorporated, provides this type of service
and he has an appointment with them in the coming week. He will report his findings at
the next meeting. Bob Allen will also speak with another company he is familiar with.
New Business
It was decided to place the newly formed District Cost Analysis Committee under the
Building Update portion of the agenda.
Legal Compliance-Serving Our Public
Ms. Pfister said the per capita grant had been completed this year, however, $13,000 is
still owed from last year. Michelle detailed the 9 recommended standards for serving the
public.
Additional Business
Marianne Wilkinson noted that the phone number listed for her was incorrect in the
disaster plan. Ms. Pfister will correct this.
There was no further business and the meeting adjourned on a motion by Marianne and
Carol at 7:49pm.
Minutes by Marlys Young
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