Library Minutes 2010 10-11-10
APPROVED 11/8/10
Yorkville Public Library
Board of Trustees
Monday, October 11, 2010
902 Game Farm Road
7:00pm
The meeting was called to order at 7:02pm by President Beth Gambro.
Roll Call:
LaChance-absent, Brookins-absent, Johnson-yes, Wilkinson-yes, Gaebler-yes,
Gambro-yes, Allen-yes, Lindblom-yes, Frisch-yes
Also present: Library Director Michelle Pfister
Recognition of Visitors –
Mariann Manthei, Gary Frisch, Tom Lindblom
Amendments to the Agenda -
None
Minutes -
September 13, 2010
Sandy Lindblom moved that the minutes be approved as read and it was seconded by
Barb Johnson. Approved on a voice vote.
Correspondence –
None
Public Comment –
None
Staff Comment
– None
Report of the Treasurer
Financial Statement
Detailed Revenue & Expense Report – Highlights
1. Received library bond / property tax money in amount of plus $61,000, real estate
taxes in over $66,000. Some development fees received as well as over $1,200 in library
subscription cards and over $1,000 in library fines. Total funds received: $136,405.37
Detailed Bill List - Highlights
1.Gale Group-- $2,898.42 for annual database license renewal for magazines.
2.Invoice from Verne Henne for over $3,000 for ballast/bulb replacement and fan
repair.
3.Huen Electric, $1,197.50 for new camera
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4.Sharyl Iwanski attended conference in Madison, with mileage allowance, 2 nights
stay and a food allowance.
5.$975 for removal of dead branches
6.Office Works—clock, coffee urn and carafe purchased for quiet reading room
7.Toner purchased for $888.35
8.Servicemaster cleaned carpet and 100 chairs in historical wing for $620.29
9.Total invoices of $35,157.44
Payment of Bills
Ms. Johnson made a motion to pay the bills in the amount of $35,157.44 and the payroll
in the amount of $42,766.55. Zach Frisch seconded this motion and it was approved on a
roll call vote:
Frisch-yes, Lindblom-yes, Allen-yes, Gambro-yes, Gaebler-yes, Wilkinson-yes,
Johnson-yes
Report of the Library Director
Statistics
1.15,334 items checked out (881 DVD rentals included in that number) for revenue
of $566. It was noted that DVD’s loaned to other libraries are not charged, but
loans from other libraries are charged to Yorkville patrons. Staff also uses DVD’s
at no charge.
2.121 patrons registered—system does not show if new or re-registering patrons.
Had drawing in September for gift card, had total of 109 new cards
3.834 new items added
4.Computer classes resuming with 35 people registered in September.
5.Friends of Library meeting had 12 people in September. Friends are sponsoring
program titled “Vote”.
6.New adult programs: 1) “Monday Movie Night”, 2) “Remembering Yesterday”
program to discussYorkville’s past. Will be taped and transcribed. President
Gambro asked about a possible podcast to be placed on website. Details will be
evaluated after first meeting.
7.Past Board member has asked that memorials be directed to Library to honor
deceased spouse.
City Council Liaison
No report
Standing Committees
President Gambro suggested that the Policy Committee hold a meeting to discuss the “tax
bill method” or “library card” as it relates to the District Library. Regarding a previous
discussion about the Library District, Michelle clarified that people outside the city limits
can be charged the tax rate and rate for bonds.
Zach Frisch noted that the District Cost Analysis Committee will hold a 6pm meeting
(prior to the November Board meeting).
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Unfinished Business
Building Update
Tom Lindblom shared a problem concerning the heating of the building and said all 4
igniters had malfunctioned. He called Sound Incorporated for a maintenance contract
estimate and was given a price of $2,580. He said that in 12 months, $3,500 was spent
with Huen Electric. He itemized other recent spending for components of building
maintenance. Tom recommended retaining Sterling Fire Protection for sprinkler
protection and Cannonball Mechanical for back flow preventers. Overall he said he is
not a fan of maintenance contracts, however, they can be money-savers. He
recommended a 1-year contract with Sound Incorporated for the Security system, fire
alarm inspection and fire alarm maintenance.
Mr. Lindblom also discussed the possibility of using a radio signal for alarms and thereby
eliminating one phone line. He will discuss further next month.
A motion was made by Bob Allen to approve a 1-year contract with Sound Inc. as
presented by Tom. Gail Gaebler seconded the motion. Roll call vote:
Gaebler-yes, Gambro-yes, Allen-yes, Lindblom-yes, Frisch-yes, Wilkinson-yes,
Johnson-yes.
New Business
Bob Allen said a citizen had approached him about the possibility of a covered parking
area. This will be placed on next month’s agenda for discussion.
There was no further business and a motion was made by Zach and seconded by
Marianne to adjourn the meeting. Adjourned at 7:48pm.
Additional Business
Minutes by Marlys Young
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