Library Minutes 2010 12-13-10
APPROVED W/ CORRECTIONS
1/10/11
Yorkville Public Library
Board of Trustees
Monday, December 13, 2010
902 Game Farm Road
7:00pm
The meeting was called to order at 7:00pm by President Beth Gambro.
Roll Call:
Sandy Lindblom-yes, Barb Johnson-yes, Marianne Wilkinson-yes, Beth Gambro-yes,
Gail Gaebler-yes, Bob Allen-yes, Carol LaChance-yes, Reggie Brookins-absent,
Zach Frisch-yes.
It was noted that Board Trustee Reggie Brookins will be moving and a replacement will
be needed. Library Director Michelle Pfister will contact the Mayor about a new
appointment.
Also present: Library Director Michelle Pfister
Recognition of Visitors –
Gary Frisch, Ralph Pfister, Tom Lindblom and Mariann Manthei-Friends of the Library.
Amendments to the Agenda -
None
Minutes -
November 8, 2010
The minutes were approved on a motion by Barb Johnson and a second by Bob Allen.
Voice vote approval.
Correspondence –
None
Public Comment –
None
Staff Comment
– None
Report of the Treasurer
Financial Statement
Detailed Revenue and Expense Report:
1.Approximately $16,000 was received in bond money
2.$17,000 in real estate taxes was received
3.Development fees were received
4.Total revenues: $43,241.02 Total expenses: $75,034.66
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Detail Board Report:
1.$160 invoice for gutter-cleaning
2.Page 4: bond payments of $415,462.51 received
3.Page 11: Library bought poinsettias
4.Tom Lindblom reported that Sound Inc. invoice for $625 will be voided and he
will explain later in the meeting.
Cash Analysis:
Ms. Lindblom noted that the Money Market account shows a considerable amount due to
the bond payment which will be reflected next month.
Payment of Bills
Motion: Bob Allen made a motion to pay the invoices in the amount of $453,891.13 (this
excludes the $625 invoice mentioned above) and payroll in amount of $44,374.31. Barb
Johnson seconded the motion.
Roll call vote: Johnson-yes, Wilkinson-yes, Gambro-yes, Gaebler-yes, Allen-yes,
LaChance-yes, Frisch-yes, Lindblom-yes. Approved 8-0.
Report of the Library Director
Mariann Manthei of the Friends of the Library said the Friends are making gift bags to be
delivered on December 16 to homebound patrons. She also reported on an event that the
group will sponsor in April. It will have a Civil War theme and two of the features will
be an Abraham Lincoln character and underground railroad talk to be given by a book
author. She said that only 75 chairs are available. Seating was briefly discussed.
Mariann also said that in March, the Friends will be speaking to various organizations
and asked for more suggestions from the Trustees for future speeches.
Statistics
1.15,966 items circulated in November
2.83 new patrons
3.902 new items
4.Rita Feltes attended a youth services conference
5.10 attendees for adult programs sponsored by Friends
6.Librarian Shelley conducted computer class—introduction to “Novelist”, database
for fiction readers, 6 people attended
7.Many good ideas/suggestions for the Remembering Yesterday class
8.Kids’ programs going well—200 kids at Holiday Under Stars, for face painting,
storytelling and cookie decorating
9.Raffle raised $140 for needy family shopping
10.$425 memorial money for Jim Hayden
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11.Booklet on 100 anniversary of Library in 2015 (50 years as a public Library)
12.Received check for $17,193.28 for per capita grant--will be spent for books,
supplies and summer reading program. This amount is for 2010 and money is
still owed for 2 years prior to that.
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13.Have downloadable audio books for use with Kindle, selection limited now.
Michelle received complaints about system—she reported other libraries have the
problems also.
14.City IT person was laid off, discussed whom to call in the event of computer
problems. Payments to come from Contingency funds.
City Council Liaison
No report.
Standing Committees
Policy
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Ms. Gabler reported the Policy committee will meet on January 10 at 6pm prior to
regular Board meeting. Zach Frisch volunteered to be part of this committee as well.
Unfinished Business
Building Update
Tom Lindblom provided an alarm update. The present system uses land lines and Tom
would like to use radio signals which are more reliable. In addition, about $500 a year
would be saved by eliminating the land lines. Tom recommended this conversion and
using the company “ACI” from Plano.
A motion was made by Gail Gaebler and seconded by Barb Johnson to accept the
proposal from ACI to convert the alarm system from phone lines to radio signal system.
Voice vote approval
The second topic Tom discussed was the lights burned out on the outside of the building.
The cost of replacing the ballast is $140 apiece, plus installation. It was noted that
development fees cannot be used for this purpose and it was suggested that due to the
high cost, the Library Board should wait until more are burned out before rectifying.
Last month, the Board approved a contract with Sound Inc. for sprinkler system alarms.
After receiving a call from Fox Valley Fire Safety to do inspections, it was found that this
company already had a 5-year contract with the Library. This contract must be honored
and Sound Inc. agreed to release the Library from their contract.
New Business
Marianne Wilkinson suggested an electronic sign for the Library similar to the Oswego
Library. It could include the hours, special programs or other Library information.
Another suggestion was to add it to the present sign or have a sign in conjunction with
the school. City regulations possibly affecting this were also discussed and Tom
Lindblom will research the applicable City codes.
Additional Business -
None
The meeting was adjourned at 7:48pm on a motion by Marianne and second by Zach.
Minutes by Marlys Young
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