Resolution 2010-03 STATE OF ILLINOIS )
) SS
UNITED CITY OF YORKVILLE )
RESOLUTION
RESOLUTION OF INTENT
OFF- STREET PARKING LOT RELATING TO
ILLINOIS ROUTE 47 (BRIDGE STREET) IN YORKVILLE
WHEREAS, the United City of Yorkville, Kendall County, Illinois, hereinafter called the CITY and the State of
Illinois, acting by and through its Department of Transportation, hereinafter called the STATE, acknowledge
that increasing traffic volumes necessitates the proposed widening of Illinois 47 (Bridge Street) to a five lane
roadway through the CITY. Limits of the proposed project are from Illinois 71 on the south and extending
northerly approximately three miles to north of U.S. 34. The said project is identified as Illinois 47 (FAP 326),
State Section (5CS, 13C, 108, 109)R.
WHEREAS, construction of the proposed five lane roadway necessitates the elimination of 20 existing on-
street parking stalls along Illinois 47 (Bridge Street) between Van Emmon and Hydraulic Streets within the
CITY's central business district. To compensate the CITY for the loss of the said 20 parking stalls along Illinois
47 (Bridge Street), the STATE agrees to participate in the funding to construct a 20 stall capacity off - street
parking lot facility and to construct four additional parking spaces along Madison Street. The CITY proposes to
construct an off - street parking lot facility to be located at the southeast quadrant of the intersection of Van
Emmon and Main Streets, one block west of Illinois 47. The entrance of the proposed lot would be off Van
Emmon Street. The approximate 100' by 200' property parcel, upon the parking facility is to be built, is
currently owned by Kendall County. Its recorded location is identified as 111 West Madison Street, PIN 12 -32-
0 ,87 -001 (see attached location map and sketch of proposed parking lot).
WHEREAS, the CITY will:
1. Be responsible for the site selection of the proposed parking lot facility and obtain concurrence from the
STATE regarding selected site.
2. Provide the STATE with a preliminary cost estimate of purchasing of property (if not owned by CITY),
including related costs of negotiations, appraisals, title evidence and legal services, with the STATE
given the opportunity to accept or reject the parcel. Appraisal of the property includes only the specific
area that is to be utilized for the parking facility. All other remaining area of the property, building(s),
and /or appurtenances are to be excluded and not be a part of the appraisal. The CITY's actual
appraisal is not to be initiated until the STATE has completed its standard environment inspections of
the proposed parking lot property site. Appraisal of the property can proceed upon the STATE's formal
notice to the CITY of the completion of environmental inspections of the property and the STATE's
acceptance and funding participation in constructing the proposed parking facility on the said property
site.
3. Acquire the property from Kendall County. Acquisition of property is not to proceed until the CITY has
received formal notice from the STATE of a completed environmental inspection of the property. The
CITY has since received a formal letter dated August 2009 that environmental inspection of the
property was completed and cleared (see attached letter). The STATE's funding participation in the
acquisition of property is limited specifically to the area that is to be utilized for the parking facility. Any
additional property area, buildings, and /or appurtenances not being utilized as part of the parking lot
facility will be at 100 percent cost to the CITY.
4. Make the surveys, prepare plans, receive bids, award a contract and furnish engineering supervision
during construction of the off - street parking lot facility and construction of a 5 foot wide concrete
sidewalk on the south side of Van Emmon Street that is to extend from Main Street easterly to Illinois
47 (Bridge Street).
5. Assume 100 percent of all costs associated with construction of any portion of the off - street parking lot
facility and /or additional parking spaces on Madison Street exceeding the STATE's maximum
participation of providing the compensating 20 paved off - street replacement parking stalls, including
related auxiliary pavement needed for egress and ingress access to the stalls, drainage, lighting,
pedestrian walkways, fencing and landscaping. Also, assume all costs associated with proposed
sidewalk along the south side of Van Emmon Street.
6. Assume 100 percent of all land acquisition, engineering, and construction costs, subject to
reimbursement from the STATE. Eligible for reimbursement are the 20 off street parking stalls
(including four stalls to be constructed along the north side of Madison Street) and the sidewalk to be
constructed along the south side of Van Emmon Street.
7. The CITY further assumes 100 percent of costs related to any improvements to any and all property,
landscaping, building, and /or appurtenances which are beyond the needs for the said 20 parking stalls
and therefore are ineligible for monetary reimbursement from the STATE.
8. Construct the diagonal parking stalls proposed on Madison Street in accordance with MFT guidelines.
9. Assume 100 percent of costs relating to proposed construction of sidewalk along Main and Madison
Streets; as this segment of sidewalk is ineligible for STATE reimbursement.
10. Assume 100 percent of all costs for any guard and toll collection facility and /or metering devices.
11. Assume complete jurisdiction of the off - street parking lot facility and sidewalk along Van Emmon Street,
including but not limited to maintenance, operations, repairs, reconstruction, and electrical energy and
hold the STATE harmless from any suits arising from construction, operation, and maintenance of the
said parking facility.
WHEREAS, the STATE will:
1. Provide assistance to the CITY in acquiring the needed right of way and /or easements of property to
accommodate the said off- street parking facility in the name of the CITY.
2. Conduct standard environmental studies for potential hazardous wastes and /or adverse impact on
historical or cultural features at future off - street parking lot facility site, at no cost to the CITY. Further, the
STATE will formally inform the CITY of its completion of environmental inspections to serve as notice that
the CITY may proceed with the appraisal and acquisition of the property. (STATE has since completed the
environmental inspection and formally notified CITY in letter dated August 10, 2009. See attached letter.)
3. Reimburse the CITY 100 percent of cost of purchasing property to accommodate the said off - street parking
lot facility.
4. Reimburse the CITY 100 percent of the engineering and construction costs of an off - street parking facility,
limited to the one to one ratio for on- street parallel parking stalls lost due to the widening of Illinois 47
(Bridge Street). Reimbursable construction costs is limited to 20 paved parking stalls, auxiliary pavement
for ingress and egress access to the said stalls, drainage, pedestrian walkways, fencing and any required
removal of structures. Cost of constructing concrete sidewalk on south side of Van Emmon Street is also
reimbursable. Reimbursement to CITY for preliminary and construction engineering is limited to 15 percent
of the construction costs associated to the described 20 parking stalls.
5. If the CITY elects to build a number of parking stalls exceeding 20 as a part of the parking replacement
project, the engineering and construction costs assumed by the STATE shall be prorated as a direct
proportion of 20 divided by the number of stalls constructed. For example, if 22 stalls are constructed, the
STATE's contribution to engineering and construction shall be 20/22 or 90.9 percent of the overall cost.
JOW, THEREFORE, in consideration of the above, BE IT RESOLVED, that the STATE be notified by the
action taken here, that it is the intention of the United City of Yorkville to assume the responsibility of being the
lead agency in site selection,, engineering and construction of the above described off - street parking facility.
The United City of Yorkville will later enter into a formal agreement with the State of Illinois prior to
implementation of the engineering and construction of said facility, and
BE IT FURTHER RESOLVED, that the Yorkville City Clerk is hereby directed to submit two copies of this
Resolution of Intent, with the necessary original signatures and certification seals, to the State of Illinois,
through its Regional Engineer's office in Ottawa, Illinois.
Passed and approved by the United City of Yorkville's City Council this �1 day of
2010.
Valerie Burd lyn Mftchewski
Mayor of United City of Yorkville, IL City Clerk
Illinois De artment of I ans ortation
p p
Deputy Director of Highways, Regional Engineer
2,121 �J
Date
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V. J une 20, 2009