Library Minutes 2010 01-11-10 e000 �
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Agenda
Yorkville Public Library
Board of Trustees
Monday, January 11, 2010
902 Game Farm Road
7:00pm
The meeting was called to order at 7pm by President Jo Ann Gryder
Roll Call
Trustees present: Frisch-yes, Gryder-yes, LaChance-yes, Vorderer-yes, Gaebler-yes,
Gambro-yes, Wilkinson-yes, Johnson-yes, Lindblom-yes.
Also present:
Library Director Michelle Pfister, Council Liaison Joe Plocher and his guest.
Recognition of Visitors
Chairman Gryder welcomed Rowena Vergara from the Beacon-News.
Amendments to the Agenda None
Minutes
A motion was made by Barb Johnson and seconded by Marianne Wilkinson to approve
the December minutes as presented. Approved on voice vote.
Correspondence
A thank you was received from the Library staff members for their recent holiday bonus.
Public Comment-None
Report of the Treasurer
Financial Statement:
Detailed Revenue& Expense Report-Highlights
1. Received$25,000+in property taxes and$28,000+in real estate taxes, no money
from development fees
2. Bond payment made in amount of$369,525,01
3. Over$56,000 in revenues, expenses of over$470,000
4. Fiscal year to date actual shows surplus of$120,529.74
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Payment of Bills
1. Due to City furloughs, few bills processed
2. New fax machine purchased with building expansion funds
3. There are 2 Nicor bills, one address is that of City Hall, will be researched
4. Trico bill for$310 for maintenance
It was noted that the wrong date was on the Cash Analysis report, it should be January.
Also there was a large decrease in the money market account from$900,000 to $500,000
due to the bond payment.
Barb Johnson made a motion to approve payment of invoices in the amended amount
(due to the questionable Nicor bill) of$7,711.21 and the payroll in the amount of
$42,155.59. Zach Frisch seconded the motion.
Roll call vote:
Johnson-yes, Wilkinson-yes, Gambro-yes, Gaebler-yes, Vorderer-yes,
LaChance-yes, Gryder-yes, Frisch-yes, Lindblom-yes
Motion carried unanimously.
Report of the Library Director
Statistics
Michelle Pfister reported the following for December
1. Circulation of 13,946, down from last year
2. 66 new patrons
3. New items added-602
4. Holiday parties held: Lunch time book club, Everything French, hammered
dulcimer party, Santa Claus party
Ms. Pfister has requested the Kendall County Record write a story on the teens associated
with the Library. The teens raised money for books for a flooded library in Iowa,raised
money to provide winter apparel to the Food Pantry, decorated candy canes and sold to
earn money for gifts for needy families. They also started a program"Cocoa for a
Cause"to provide items for a local soldier.
City Council Liaison
Alderman Plocher Joe said he found that the Library does not need a separate FOIA
officer.
Standiny,Committees–none
Unfinished Business
District Fact Finding
Barb Johnson reported the committee met on this night and is assembling the Power Point
presentation for the March meeting. They will make recommendations at that time.
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Freedom of Information Act
President Gryder noted that Tom Lindblom had shared a Fire Department document with
the Board of Trustees at a previous meeting,to be used as a prototype.
New Business
Budget 2010/2011
Sandy Lindblom gave an overview of the budget. Some of the items she mentioned were
as follows: the development fees were cut in half,no grants other than the per capita
grant are included, salaries reflect a decrease based on actual numbers and the
subscription cards are down based on actual numbers. The proposed budget is for
$2,158,985. It was noted that the fiscal year begins May 1't.
Ms. Johnson said she was concerned about possible changes to the budget if the Library
becomes district. She said there are some categories of items that will change if that
occurs.
It was moved and seconded by Ms. Gambro and Ms. Vorderer respectively, to approve
the budget as presented.
Roll call vote:
Wilkinson-yes, Gambro-yes, Gaebler-yes,Vorderer-yes, LaChance-yes,
Gryder-yes, Frisch-yes, Lindblom-yes, Johnson-yes
Carried unanimously
Chairman Gryder thanked the committee for their work on the budget.
Ms. Gryder reiterated that the district library presentation would be March 8th,not
February and it will be corrected in the paper. A possible alternative setting for the
presentation was suggested.
Adjournment
There was no further business and the meeting was adjourned at 7:32pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker