Resolution 2011-21 Resolution No. 2011-
RESOLUTION APPROPRIATING FUNDS FOR THE RECONSTRUCTION
OF ILLINOIS 47 (BRIDGE STREET) FROM JUST NORTH OF
ILLINOIS 71 TO JUST NORTH OF CARPENTER STREET
WHEREAS, the city of Yorkville of Kendall County, Illinois, hereinafter called the
CITY, has entered into an agreement with the state of Illinois through its Department of
Transportation, hereinafter called the STATE, of which the said parties are to participate in
sharing certain coasts for the widening of Illinois 47 (FAP 326) corporate limits; identified
under State Section (5CS, 13C, 108, 109)R, also known as Bridge Street, from approximately
400 feet north of Illinois 71 extending northerly 3.25 miles to a point approximately 330 feet
north of Carpenter Street. The said project is identified under sate Job No. C-93-064-05 and
Contract 66671. Also to be reconstructed is an approximate 0.5 mile portion of US 34
(Veterans Parkway) between Center Parkway and just west of Marketplace Drive.
WHEREAS, in compliance with the aforementioned agreement, it is necessary for the
CITY to appropriate GENERAL FUNDS and/or OTHER FUNDS to pay its reimbursement to
the STATE for the engineering and construction costs of utility adjustments, traffic signal
modernization, sidewalk, shared use trails, and elective enhancements related to the Illinois 47
(Bridge Street) widening.
WHEREAS, in accordance with the terms of the related city-state agreement for the
subject project (Contract No. 66671), the STATE and CITY have agreed to a 10 year payment
plan as a means for the CITY to reimburse the STATE for the CITY's share of cost for
engineering and construction. The CITY hereby agrees to the terms of the 10 year payment
plan cited in provisions "7a through 7i" of the city-state agreement.
WHEREAS, the CITY's engineering and construction costs for the said Illinois 47
(Contract 66671) project is estimated at $2,311,000. The CITY agrees to make 120 payments
to the STATE over the 10 year life of the payment plan. Each payment is estimated at
$19,258.33, which is subject to an adjustable dollar value. Awarded bid unit prices and
unforeseen changes in quantities and/or scope of work will most likely result in a different
actual cost to the CITY. Consequently, the CITY's estimated installment payments will need
to be adjusted to better represent real costs, based upon bid unit prices of the awarded contract
times anticipated quantities cited in the project plans. This resulting billing to the CITY can be
higher or lower than the current estimated $19,358.33 installment payment.
WHEREAS, the STATE's billing to the CITY will commence following the STATE's
award of Contract No. 66671. The CITY's installment payments to the STATE will initially be
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based upon bid unit prices of the awarded contract times anticipated quantities cited in the
project plans. The CITY agrees this figure can further be adjusted to changes in scope of work
and/or quantities.
WHEREAS, the STATE and CITY mutually agree that at or near the 36th month of the
payment plan when the Illinois 47 (Contract No. 66671) project is completed and finaled and
actual costs are known, the STATE will adjust the CITY's billing to an equal payment applied
to the remaining payments (life) of the 10 year payment plan. This last variable cost adjustable
will be based on the bid unit prices of the awarded contract times the final quantities that are
applicable to the CITY's share cost, plus any outstanding cost balance the CITY owes to the
STATE. The CITY agrees to pay all its fiscal obligations to the STATE within the said 120
payment plan.
WHEREAS, the CITY agrees to make 120 payments based on invoices from the
Illinois Department of Transportation Central Office, Bureau of Project Implement Local
Agency Agreement Billing Unit in Springfield, Illinois.
NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois that the CITY shall appropriate Two
Million, Three Hundred and Eleven Thousand Dollars ($2,311,000) or so much thereof as may
be necessary to pay its obligations, from money now and hereafter allotted to the CITY to pay
its share of engineering and construction costs cited in the related city-state agreement.
BE IT FUTHER RESOLVED, by the Mayor and City Council of the United City of
Yorkville, Kendall County, Illinois that a 10 year (120 month) payment plan is hereby
authorized and approved. The 120 billings are subject to value dollar adjustment as previously
described in this resolution. The CITY's full costs will be based on the unit prices of the
awarded contract times the final quantities of the completed project.
BE IT FURTHER RESOLVED, by the Mayor and City Council of the United City of
Yorkville, Kendall County, Illinois that a supplemental resolution to provide additional funds
if the amount appropriated herein proves to be insufficient to cover its share of the costs shall
be passed.
Passed by the City Cou cil of e United City of Yorkville, Kendall County, Illinois this
1—day of , A.D. 2011.
CITY CLERK
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ROSE ANN SPEARS DIANE TEELING
GEORGE GILSON JR. JACKIE MILSCHEWSKI f
CARLO COLOSIMO t� MARTY MUNNS `r
CHRIS FUNKHOUSER LARRY KOT
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,
this jj day of S _ Y)�,� 2011.
MAYO/V
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