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City Council Minutes 2008 02-26-08 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY, FEBRUARY 26, 2008. Mayor Burd called the meeting to order at 7:03 P.M and led the Council in the Pledge of Allegiance. ROLL CALL - Clerk Milschewski called the roll. Ward I Leslie Present Werderich Present Ward II Golinski Present Plocher Present Ward III Munns Present Sutcliff Present Ward IV Besco Absent Spears Present Also present: City Clerk Milschewski, City Treasurer Powell, City Attorney Gardner, City Administrator McLaughlin, Assistant City Administrator Olson, Finance Director Mika, Director of Public Works Dhuse, Police Lieutenant Hart, Director of Park & Recreation Mogle, Community Development Director Miller and Public Relations Officer Spies. OUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Burd asked the staff and guests to introduce themselves. She welcomed the guests and asked them to enter their names on the attendance sheet provided. AMENDMENTS TO THE AGENDA Administrator McLaughlin noted an adjustment to the bill list per a memo from Assistant City Administrator Olson. Alderman Spears made a motion to remove item #9 — PC 2007 -14 Yorkville Crossing PUD Amendment Request from the consent agenda and place it on the regular agenda under the Economic Development Committee Report; seconded by Alderman Werderich. Motion approved by a viva voce vote. Alderman Spears suggested that the Yorkville Crossing PUD be tabled until March. Alderman Leslie indicated that this is a time sensitive matter, Wal -Mart needs to have this approved by the end of February. Mayor Burd noted that the delay in getting the ordinance and agreement to the City Council for review before a vote was not Wal -Mart's fault. Administrator McLaughlin further noted that staff has tried to keep this moving. Alderman Spears stated that she discussed the matter with Director Miller who explained that staff has worked diligently on the matter however she felt she was not prepared to vote on the matter. She stated that she would like time to compare the original paperwork with the new information. Alderman Werderich commented that he was also uncomfortable voting on the matter due to the last minute details_ The property owner's lawyer, John Duggan, commented that there are government contracts that need to be approved by March 3, 2008. If Wal -Mart does not receive these, they can terminate their contract. There was some discussion regarding last minute concerns with the agreement, problems with the substance of the documents, question regarding monetary reimbursements, concerns with the stormwater basin, etc. Mayor Burd noted that it was already approved to remove the item from the consent agenda so she suggested further discussion or tabling the item be done when it came up on the regular agenda. A motion was made by Alderman Spears to table Item #2 - COW 2007 -35 - Authorizing the execution of an Intergovernmental Agreement between the United City of Yorkville and the Village of Montgomery under the Mayor's Report until the February 26, 2008 City Council meeting; seconded by Alderman Golinski. i The Minutes of the ReLyular Meeting of the Citv Council — February 26, 2008 — page 2 Motion defeated by a roll call vote. Ayes -2 Nays -5 Abstain -1 Munns -nay, Spears -aye, Plocher -nay, Werderich -nay, Gohnski -aye, Leslie - abstain, Sutcliff -nay, Burd- nay Mayor Burd asked that the second presentation, Yorkville Green Committee Update, be removed from the agenda. COMMITTEE MEETING DATES Public Works Committee 6:00 P.M., Tuesday, March 18, 2008 City Hall Conference Room Economic Development Committee 7:00 P.M., Thursday, March 6, 2008 City Hall Council Chambers Administration Committee 7:00 P.M., Thursday, March 13, 2008 City Hall Council Chambers Public Safety Committee 6:00 P.M., Thursday, February 28, 2008 City of Yorkville Conference Room PRESENTATIONS Hoover Outdoor Education Center Property Director of Parks and Recreation Dave Mogle reported that an ad hoc committee has been established between the United City of Yorkville and the Forest Preserve District to develop a long-term lease for the joint use of the Hoover Outdoor Education Center property. He then gave a power point presentation (see attached) giving the history of the acquisition of the property. He commented that the entire county will benefit from the collaboration of the city and the district. Mayor Burd noted that there was a meeting scheduled on February 27, 2008 with the Forest Preserve district to continue the discussion of the Hoover property. She stated that she was looking forward to working with the District and indicated that the City Council supports the partnership. Alderman Golinski thanked Director Mogle for the presentation of the history of the city's involvement with Hoover. He explained that he was a member of the Park Board when the original lease agreement was negotiated and he was looking forward to a continued partnership. PUBLIC HEARINGS Raycorp Raycorp, petitioner, has filed an application with the United City of Yorkville, Kendall County, Illinois requesting an Annexation Agreement Amendment Ordinance 2004 -56, rezoning from the United City of Yorkville R -2 Duplex Two - Family District to the United City of Yorkville B -3 Highway Business District. The real property consists of approximately 23.95 acres, located at 10312 Route 71, Yorkville Illinois 60560. The property location is approximately 1 /4 mile west of the intersection of Stare Routes 71 and 47, on the north side of Route 71. Please see attached Report of Proceedings by Chris Vitosh, C.S.R. from Depo Court Reporting Service for the transcription of this portion of the public hearing. CITIZEN COMMENTS Mike Heiman, 501 Game Farm Road, expressed his concern with the extension of a sidewalk on the west side of Game Farm Road, north of the high school. He noted that only four houses will be serviced by the sidewalk on this side of the road and suggested it would be better to have the sidewalk on the east side. He further noted that there is a 100 -year -old oak tree in the path of the proposed sidewalk that would have to be removed. He also questioned the 10' right -of- way... CONSENT AGENDA 1. Monthly Budget Report for December 2007 (ADM 2008 -07) 2. Monthly Treasurer's Report for December 2007 (ADM 2008 -08) 3. Ordinance 2008 -07 — Amending the Code of Ordinances of the United City of Yorkville, requiring a quorum physically present at a regular meeting and allowing aldermen to be present by video or audio conference — authorize Mayor and City Clerk to execute (ADM 2008 -12) 4. Ordinance 2008 -08 — Amending the Code of Ordinances of the United City of Yorkville, providing for the indemnification of elected officials- authorize Mayor and City Clerk to execute (ADM 2008 -13) The Minutes of the Reeular Meetine of the City Council - February 26, 2008 - nage 3 5. Northern Illinois Municipal Electric Cooperative - authorize Finance Director to add city to the NMEC bid listfor electric costs(ADM 2008 -14) 6. Resolution 2008- 04 - Approving the Preliminary and Final Plat of Subdivision for Menard's Commercial Commons 6 h Addition - authorize Mayor and City Clerk to execute (PC 2007 -38) 7. Letterle Property Annexation and Zoning (PC 2007 -35) a. Ordinance 2008 -09 - Authorizing the execution of an Annexation Agreement - authorize Mayor and City Clerk to execute b. Ordinance 2008 -10 -Annexing -authorize Mayor and City Clerk to execute c. Ordinance 2008 -11- Rezoning - authorize Mayor and City Clerk to execute 8. Resolution 2008 -05 - Approving the Preliminary Plan and Final Plat of Subdivision for Lincoln Prairie - authorize Mayor and City Clerk to execute(PC 2007 -27) 9. Tuscan Plaza Second Amendment to the Redevelopment Agreement (EDC 2008 -04) a. Ordinance 2008 -12 - Approving the Second Amendment to the Tuscan Plaza, Inc. Redevelopment Agreement - authorize Mayor and City Clerk to execute 10. Galena Road Watermain Recapture Agreement - MPI (Grande Reserve) - authorize Mayor and City Clerk to execute (EDC 2008 -05) 11. Resolution 2008 -06 - Approving a Financial Institution Land Use/Location Policy - authorize Mayor and City Clerk to execute (EDC 2007 -34) 12. Water Department Reports for November 2007 (PW 2008 -10) 13. Water Department Reports for December 2007 (PW 2008 -11) 14. Ordinance 2008 -13 - Repealing Old Park Development Standards and Adopting New Park Development Standards for the United City of Yorkville - authorize Mayor and City Clerk to execute (PW 2008 -16) 15. Sunfield Restaurant - Route 34 Sidewalk Easement - authorize Mayor and City Clerk to execute (PW 2008 -17) 16. Tuscan Plaza - Plat of Easement - authorize Mayor and City Clerk to execute (PW 2008 -18) 17. Kendall County Courthouse Expansion - Plat of Easement - authorize Mayor and City Clerk to execute (PW 2008 -19) 18. Kendall Marketplace - Plats of Easement (Lots 1, 54 & 55) - authorize Mayor and City Clerk to execute (PW 2008 -20) 19. Morgan Street Townhomes - Plat of Development and Easements- authorize Mayor and City Clerk to execute (PW 2008 -21) 20. Kendallwood Estates - Watermain Reimbursement Agreement - authorize Mayor and City Clerk to execute (PW 2008 -22) 21. Resolution 2008 -07 - IDOT Highway Permit No. 2 - Kendallwood Estates - authorize Mayor and City Clerk to execute (PW 2008 -23) 22. Fox Hill Unit 7 - Final Acceptance and Letter of Credit Reduction - accept public improvements for ownership and maintenance, subject to receipt of satisfactory bills ofsale and authorize a reduction in Old Second Bank Letter of Credit No. 2942 in an amount not to exceed $181,235.37, subject to verification that developer has no outstanding debt owed to city (PW 2008 -24) 23. Gawne Lane Watermain and Roadway Improvements - Change Order 41 - approve a decrease in an amount not to exceed $26,195.20 and authorize Mayor to execute (PW 2008 -25) 24. Countryside Parkway (E. Kendall - Center Parkway) - Change Order 42 - approve a decrease in an amount not to exceed $13,016 92 and authorize Mayor to execute (PW 2008 -26) 25. Raymond Storm Sewer Outfall - Change Order #5 - approve an increase in an amount not to exceed $20,289.75 and authorize Mayor to execute (PW 2008 -27) 26. In -Town Road Program - Roadway Change Order #4 - approve an increase in an amount not to exceed $60,341.54 and authorize Mayor to execute (PW 2008 -28) 27. Blackberry Woods - Letter of Credit Reductions 41 - authorize a reduction in Castle Bank Letter of Credit No. 7000262003 -901 in an amount not to exceed $623, 680.99 for earthwork and a reduction in Castle Bank Letter of Credit No. 7000262003 -902 in an amount not to exceed $1, 954, 681.14 for sitework, subject to verification that developer has no outstanding debt owed to city (PW 2008 -29) 28. Briarwood Subdivision - Bond Reduction 42 - authorize a reduction to Safeguard Bond No. 5012882 in an amount not to exceed $25,719.16, subject to verification that developer has no outstanding debt owed to city (PW 2008 -30) 29. Raintree Village Units 1, 2, 3, & 4 - Letter of Credit Expiration - authorize City Clerk to call letter of credit if not renewed by April 18, 2008 (PW 2008 -31) 30. Grande Reserve Units 2 & 5 - Letter of Credit Expiration - authorize City Clerk to call letter of credit if not renewed by April 18, 2008 (PW 2008 -32) 31. Grande Reserve Units 12, 13 & 19a - Supplemental Earthwork Letter of Credit Expiration - authorize City Clerk to call letter of credit ifnot renewed by April 18, 2008 (PW 2008 -33) 32. Grande Reserve Unit 22 - Sitework Development Permit Letter of Credit Expiration - authorize City Clerk to call letter of credit if not renewed by May 8, 2008 (PW 2008 -34) 33. The National Bank - Site Development Permit Letter of Credit Expiration - authorize City Clerk to call letter of credit if not renewed by April 18, 2008 (PW 2008 -35) 1 The Minutes of the Regular Meeting of the Citv Council — February 26, 2008 — uage 4 34. Saravanos Development — Sitework Permit Letter of Credit Expiration — authorize City Clerk to call letter ofcredit ifnot renewed by May 30, 2008 (PW 2008 -36) 35. Ordinance 2008 -14 — Approving an Intergovernmental Agreement between the United City of Yorkville and the Fox Metro Water Reclamation District — authorize Mayor and City Clerk to execute (PW2008 -38) 36. Agreement between United City of Yorkville Parks and Recreation Department and Yorkville Youth Baseball/Softball Association — authorize Mayor to execute (CC 2008 -10) 37. Resolution 2008 -08 - Approving Athletic Field Use Policies and Procedures — authorize Mayor and City Clerk to execute (CC 2008 -11) Mayor Burd entertained a motion to approve the Consent Agenda as amended. So moved by Alderman Golinski; seconded by Alderman Munns. Motion approved by a roll call vote. Ayes -7 Nays -0 Leslie -aye, muay, Plocher -aye, Spears -aye, Sutcliff -aye, Werderich -aye, Golinski -aye PLAN COMMISSION /ZONING BOARD OF APPEAL Director Miller reported that the next Plan Commission meeting was scheduled for March 12, 2008, the Zoning Board of Appeals meeting had been cancelled for lack of agenda items and the next Comprehensive Plan meeting was March 5, 2008. MINUTES FOR APPROVAL None. BILLS FOR APPROVAL A motion was made by Alderman Golinski to approve the paying of the bills listed on the Detailed Board Report dated February 20, 2008 totaling the following amounts: checks in the amount of $866,628.01 (vendors); $260,079.57 (payroll period ending 2/16/08); for a total of $1,126,707.58; seconded by Alderman Werderich. Alderman Spears questioned the following items: • Page 2 — Automotive Specialties, Inc. — Police - Repair Squad in the amount of $1,201.05 for wearing apparel. Director Mika stated she would have to investigate the bill and report back to Alderman Spears. • Page 9 — Engineering Enterprises, Inc. — NET — Faxon Road Extension - contingency - in the amount of $455.00. Director Mika stated she would have to investigate the bill and report back to Alderman Spears. Administrator McLaughlin stated that it may have been the line item that had the funds to cover expenses but he would verify this with City Engineer Wywrot. • Page 25 — Jason Palmer — streets — reimburse for tire damage due to road hazard - in the amount of $142.92. Director Dhuse explained that this was payment for fire damage done to a vehicle by the reflective markers in the road. Public Works employees have checked all the markers to see that they are safe. • Page 30 — Williams, Annette - Comm/Dev. — Computer Repair - in the amount of $40.00. Director Miller explained that this was reimbursement for a software item; the employee took a class in Access and purchased software. Director Mika noted that the reimbursement came out of computer funds and staff used the wrong line item. Motion approved by a roll call vote. Ayes -6 Nays -0 Present -1 Munns -aye, Plocher -aye, Spears- present, Sutcliff -aye, Werderich -aye, Golinski -aye, Leslie -aye REPORTS PUBLIC WORKS COMMITTEE REPORT Game Farm Road Sidewalk (PW 2008 -13) A motion was made by Alderman Sutcliff to move Game Farm Road Sidewalk discussion up on the agenda to be polite to the people here to address the matter; seconded by Alderman Golinski. Motion approved unanim ously by a viva voce vote. A motion was made by Alderman Plocher to approve eliminating the sidewalk on the west side of Game Farm Road, north of the high school, as presented; seconded by Alderman Golinski. The Minutes of the Regular Meeting of the Citv Council — February 26, 2008 — Dage 5 Alderman Sutcliff stated that Brian DeBolt from the school district spoke of concerns with the sidewalk location. The school district would like the current crosswalks to be used because of the walking pattern between the schools. She also commented that City Engineer Wywrot has contacted IDOT who understands the removal of the sidewalk. Mr. DeBolt addressed the Council and expressed concern with the safety of the children and others who use the school property. He noted that the proposed sidewalk doesn't go anywhere and that the current Yorkville Middle School will become the freshman campus next year. There was discussion regarding the location of the tree mentioned by Mr. Heiman, easements and using eminent domain to acquire the needed easement if the sidewalk is to remain ion the west side of the road. Motion approved by a roll call vote. Ayes -6 Nays -0 Present -1 Leslie -aye, Sutcliff-aye, Munns -aye, Spears- present, Plocher -aye, Werderich -aye, Golinski -aye MAYOR'S REPORT 2007 Annual Service Report (CC 2008 -12) Mayor Burd stated that she was not going to read the report (see attached) at the meeting and recommended that the City Council read it at their leisure. She asked that if anyone had any questions or comments after reviewing the report that they direct them to her or the staff. She thanked Public Relations Officer Spies for preparing the report. Ordinance 2008 -15 Authorizing the Execution of an Intergovernmental Agreement Between the United City of Yorkville and the Village of Montgomery (COW 2007 -35) Mayor Burd entertained a motion to approve an ordinance authorizing the execution of an Intergovernmental Agreement between the United City of Yorkville, Illinois and the Village of Montgomery, Illinois, as presented, authorize Mayor and City Clerk to execute all documents. So moved by Alderman Munns; seconded by Alderman Plocher. Mayor Burd stated that before she took office, the former mayor was negotiating a boundary agreement with Montgomery however it never was agreed upon. Yorkville has similar agreements with Plano, Oswego, Plainfield and Sugar Grove. She wanted this agreement to move forward so she asked Director Miller to help with it. Director Miller looked at the best boundary and addressed the city's needs. The Village of Montgomery has already accepted the boundary line. Director Miller explained the process he used to determine the boundary line. He elaborated on factors such as the county line, sanitary districts, street connections, stormwater management, etc. He also explained the appearance code clause in the agreement and Yorkville's design standards. Alderman Spears asked that the matter be tabled because Mr. Dixon, a property owner affected by the agreement, was unable to attend the meeting. She stated that he wanted the opportunity to address the City Council because he has many concerns and he was under the impression his property would remain in Yorkville. Alderman Spears asked for a two week delay. Mayor Burd noted that Mr. Dixon already addressed the City Council. She also noted that she met with Mr. Dixon and asked him to annex to Yorkville and he declined. If he had indicated he wanted to annex, she would agree to wait however the agreement has already been approved by Montgomery. She felt that if the Council did not approve it soon, the deal with Montgomery would fall apart. She explained that Montgomery agreed to Yorkville's requirements and she felt it was in the city's best interest to approve it. She felt that the Dixon property would probably develop as residential and would not be beneficial to Yorkville. She pointed out that the agreement has not been rushed through and ample time has been given to discussion. Alderman Spears expressed her concern that the agreement would force property owners to annex into Montgomery rather than giving them a choice. She noted that when the boundary agreement with Plano was negotiated, the two Council's sat down together to work it out. This did not happen with this agreement. She commented that she had been on the Council for nine years and there was no agreement with Montgomery. She questioned rushing things now without allowing Mr. Dixon an opportunity to address the Council. Mayor Burd explained that the agreement states that no one is forced to annex; the affected property owners could remain unincorporated. Alderman Golinski commented that he thought there would be more discussion about the Dixon property. He also questioned how Yorkville and Montgomery's design standards varied. Director Miller explained The Minutes of the Reeular Meetine of the Citv Council — February 26, 2008 — DaLye 6 that none of the design standards in the agreement are Montgomery's as they have not adopted an appearance code. He also noted that Montgomery calculates density differently than Yorkville and that section 3 of the agreement addressing this is taken from the United City of Yorkville code. Alderman Golinski questioned Yorkville's right for a 1 1 /4 mile review of developments in Montgomery along the border and the length of the term of the boundary agreement which Director Miller explained to him. Alderman Golinski asked Director Miller if it was his professional opinion that the agreement was in the best interest of Yorkville. Director Miller indicated that he felt it was. He pointed out that Kane County is north of the Route 30 boundary and the difference in counties would create issues with administration, police, etc. This prompted a discussion regarding the affects on law enforcement if Yorkville was in two counties. Alderman Spears stated that Mr. Dixon spoke with President Michelini and was under the impression that his property would be in Yorkville. She was concerned with this and appalled that Mr. Dixon was being treated this way. Alderman Leslie stated that while he supported the staff s opinion that the agreement was in the best interest of Yorkville, he wished the vote had been tabled. Motion approved by a roll call vote. Ayes -5 Nays -2 Plocher -aye, Werderich -aye, Gohnski -nay, Leslie -aye, Sutcliff -aye, Munns -aye, Spears -nay CITY COUNCIL REPORT No report. ATTORNEY'S REPORT No report. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. CITY ADMINISTATOR'S REPORT Ordinance 2008 -16 Peg Fee Ordinance Amendment (CC 2008 -13) Administrator McLaughlin noted that this amendment corrects a previous ordinance regarding how fees are administered. A motion was made by Alderman Golinski to approve an ordinance amending Ordinance No. 2007 -98 amending the municipal code authorizing a CableNideo Service Provider Fee and Peg Access Support Fee, as presented, and authorize Mayor and City Clerk to execute; seconded by Alderman Sutcliff. Aldermen Spears and Leslie thanked Alderman Golinski for contacting the Cable Consortium attorneys regarding this matter. Alderman Golinski explained that is was confusing legislation but the ordinance has been corrected. Alderman Werderich questioned the pending litigation and Assistant City Administrator Olson explained that if some standards were not applied to ATT. Comcast could object. Motion approved by a roll call vote. Ayes -7 Nays -0 Werderich -aye, Golinski -aye, Leslie -aye, Sutcliff -aye, Munns -aye, Spears -aye, Plocher -aye Ordinance 2008 -17 Approving the First Amendment to the Tuscan Plaza Development Agreement (CC 2008 -14) Mayor Burd entertained a motion to approve an ordinance approving an amendment to the Tuscan Plaza Development agreement, as presented, and authorize Mayor and City Clerk to execute. So moved by Alderman Leslie, seconded by Alderman Munn. Director Miller explained the amendments to the development agreement which allow for the flexibility in zoning requirement to adjust for parking. The Minutes of the Regular Meetine of the Citv Council — February 26, 2008 — na2e 7 Alderman Leslie expressed is disappointment that the project has not moved forward. He stated he would like to see the developer install a wood perimeter fence around the lot as the project is an eyesore. Aldermen Gohnski, Munns and Plocher agreed. Administrator McLaughlin explained staffs frustration with the lack of movement on the project. He stated that the developer has not submitted final architectural plans and there are problems with the plans that have been submitted which will have to be addressed with variances. He suggested that the motion be subject to a fence being installed. The Council agreed and discussed the type of fence they would like to see installed. Motion approved by a roll call vote. Ayes -7 Nays -0 Golinski -aye, Leslie -aye, Sutcliff- -aye, Munns -aye, Spears -aye, Plocher -aye, Werderich -aye FINANCE DIRECTOR'S REPORT No report. DIRECTOR OF PUBLIC WORKS REPORT Director Dhuse reported that Well #3 will be back in operation soon. The motor has been installed and testing will begin tomorrow. CHIEF OF POLICE'S REPORT No report. DIRECTOR OF PARKS & RECREATION'S REPORT No report. COMMUNITY DEVELOPMENT DIRECTOR REPORT Director Miller reported that the Plan Commission would be holding an open house for the Comprehensive Plan update on March 5, 2008 at the Library from 4:00 to 8:00 p.m. Mayor Burd encouraged the aldermen to attend. Director Miller also reported that the Comprehensive Plan Committee would be meeting on March 26, 2008 from 5:30 to 7:30 p.m. at the Library to discuss commercial and industrial land use. COMMUNITY RELATIONS OFFICER'S REPORT Fox Valley YMCA Sponsorship Request for Tri -City Challenge (CC 2008 -15) Mrs. Spies reported that the YMCA was requesting sponsorship for the Tri-City Challenge. Last year the city contributed $1,500.00. This year they are asking for $300.00. She noted that to date they have not requested the use of the pavilion at the Riverfront Park. Alderman Spears commented that the request should go to the Human Resource Commission (HRC) for their review. She also noted that the maximum donation is $250.00. She was concerned with the precedent being set if an exception is made. Mayor Burd noted that last year the request went right to the City Council who approved to a donation of $1,500.00. There was discussion regarding the free use of the pavilion; input of the Park Board and HRC; funds being available in the budget for a donation of $300.00; HRC procedures not being followed, etc. Alderman Leslie stated that if the City Council would approve a donation in the amount of $250.00 he would personally contribute $50.00. A motion was made by Alderman Leslie to approve a sponsorship for the Tri-City Challenge in the amount of $250.00 with a match of $50.00 by Alderman Leslie and free use of the Riverfront Park pavilion; seconded by Alderman Golinski. Alderman Spears asked which account the $250.00 will be taken from and Administrator McLaughlin stated he would find it in the administration budget. Motion approved by a roll call vote. Ayes -6 Nays -0 Present -1 Spears- present, Plocher -aye, Werderich -aye, Golinski -aye, Leslie -aye, Sutcliff -aye, Munns -aye The Minutes of the ReLyular Meetine of the Citv Council — February 26. 2008 — Mee 8 COMMUNITY & LIAISON REPORT School Board Meeting Alderman Sutcliff reported that she attended the School Board meeting where they discussed redoing the school libraries, tutoring programs, the Yorkville High School Book Club and the new freshman campus. Plan Commission Meeting Alderman Werderich reported that he attended the Plan Commission meeting for the Comprehensive Plan. He complimented the effort stating that there was a nice dynamic between the individuals involved. Aurora Area Convention and Visitors Bureau Mayor Burd question who would like to be the liaison to the Aurora Area Convention and Visitors Bureau and Alderman Golinski expressed interest. Alderman Spears asked to receive a list of the liaisons. COMMITTEE REPORTS ECONOMIC DEVELOPMENT COMMITTEE REPORT Approving an Amendment to the Downtown Tax Increment Financing Redevelopment Project Area which Removes Certain Parcels from the Project Area (EDC 2007 -40) A motion was made by Alderman Leslie to approve an ordinance approving an amendment to the Downtown Yorkville Tax Increment Financing Redevelopment Project Area which removes certain parcels from the project area and authorize Mayor and City Clerk to execute all documents; seconded by Alderman Plocher. Alderman Golinski asked that this be sent back to the Economic Development Committee because Attorney Orr was not present to address a few questions he has. Alderman Spears suggested that if nothing was pending that could be affected by a delay the vote wait until Alderman Golinski's questions could be answered. A motion was made by Alderman Leslie to table an ordinance approving an amendment to the Downtown Yorkville Tax Increment Financing Redevelopment Project Area which removes certain parcels from the project area until the March 11, 2008 City Council meeting; seconded by Alderman Golinski. Motion approved by a roll call vote. Ayes -6 Nays -1 Plocher -aye, Werderich -aye, Golinski -aye, Leslie -aye, Sutcliff- -nay, Munns -aye, Spears -aye Ordinance 2008 -18 Edward Health Ventures Amended Annexation Agreement and PUD Agreement (PC 2008 -01) A motion was made by Alderman Leslie to approve an ordinance approving an amendment to the Amended Annexation and Restated Planned Unit Development Agreement for Fox Valley Farm Partnership, an Illinois Partnership, and Edward Health Ventures, an Illinois Non - For -Profit Corporation, and authorize Mayor and City Clerk to execute all documents; seconded by Alderman Plocher, Alderman Leslie commented that the amendment extends the time for the city to acquire the wooded portion of the property. Motion approved by a roll call vote. Ayes -7 Nays -0 Sutcliff -aye, Munns -aye, Spears -aye, Plocher -aye, Werderich -aye, Golinski -aye, Leslie -aye Yorkville Crossing PUD Amendment Request (PC 2007 -14) A motion was made by Alderman Leslie to approve an ordinance authorizing the execution of an amendment to the Planned Unit Development Agreement for Yorkville Crossing and authorize Mayor and City Clerk to execute; seconded by Alderman Plocher. Alderman Leslie reported that the contract on the property is ready to expire and the property owner, Don Hammon, would like an extension. There was a discrepancy with the retail sale revenue and staff came up with items. The Minutes of the Regular Meeting of the Citv Council — February 26, 2008 — nage 9 Mayor Burd and Alderman Leslie noted that Wal -Mart is looking to reevaluate their commitment due to the economy. They may scrap the project because Wal-Mart is cutting back. Alderman Werderich commented that the City Council was put into a difficult situation. Mayor Burd stated that staff feels this way also. She indicated that she had the item placed on the agenda because Mr. Hammon indicated that stall was holding the project up and that the "drop dead date" was the end of February. There was a lengthy discussion regarding the negotiation between Wal-Mart and Mr. Hammon, previous extensions, the sales tax rebate, the repayment period, the urgency in approving the amendments, IDOT concerns, the size of the pond on the property, etc. It was the consensus of the Council that they did not want to rush the amendment through without reviewing the documents which they received just before the meeting. A motion was made by Alderman Plocher to table the ordinance approving an amendment to the Amended Annexation and Restated Planned Unit Development Agreement for Fox Valley Farm Partnership, an Illinois Partnership, and Edward Health Ventures, an Illinois Non - For -Profit Corporation for two weeks; seconded by Alderman Munns. Motion approved by a roll call vote. Ayes -5 Nays -2 Golinski -aye, Leslie -nay, Sutcliff -nay, Mums -aye, Spears -aye, Plocher -aye, Werderich -aye PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. ADDITIONAL BUSINESS Sycamore Street Traffic Signal Alderman Munns asked for an update on the Sycamore Street traffic signal. Administrator McLaughlin reported that ComEd would be at the site in the next week and that het equipment will be delivered in April. Polar Plunge Alderman Spears reported that the Polar Plunge would be held on Sunday, March 2, 2008 at the Loon Lake in the Silver Springs State Park. She stated that her daughter would be "plunging" and asked that anyone interested in making a donation should see her for details. Plano Transfer Station Alderman Golimski reported that the City of Plano was looking at having a transfer station on its western boundary which would impact Yorkville. Mayor Burd stated that she sent a representative to the Plano meeting and that this will be an agenda item in the future. Assistant City Administrator Olson reported that that Plano postponed the discussion because their Council was uncomfortable with the responsibility and lack of information. Further discussion has been scheduled for Monday, March 3, 2008. There was a brief discussion regarding the transfer station, the siting process and the impact on Yorkville. Administrator McLaughlin suggested that the Council contact the Plano Council to discuss any concerns. EXECUTIVE SESSION Mayor Burd entertained a motion to go into executive session for the purpose of o For litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or immin ent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. o For the purchase or lease of real property for the use of the public body. Mayor Burd noted that no action would result from the executive session. So moved by Alderman Leslie; seconded by Alderman Golinski. Motion approved by a roll call vote. Ayes -7 Nays -0 Spears -aye, Sutcliff -aye, Werderich -aye, Golinski -aye, Leslie -aye, Munns -aye, Plocher -aye The City Council adjourned into executive session at 10:00 p.m. The Minutes of the Regular Meeting of the Citv Council — February 26. 2008 — pa 10 The City Council returned to regular session at 10:20 p.m. ADJOURNMENT Mayor Burd entertained a motion to adjourn. So moved by Alderman Munns; seconded by Alderman Leslie. Motion unanimously approved by a viva voce vote. Meeting adjourned at 10:21 P.M. Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois CITY COUNCIL MEETING FEBRUARY 26, 2008 PLEASE PRINT I NAME: �� 1 � ADDRESS: P/' V i i i SIGNIN i CITY COUNCIL MEETING UNITED CITY OF YORKVILLE, ILLINOIS REPORT OF PROCEEDINGS had at the meeting of the above - entitled matter taken before CHRISTINE M. VITOSH, C.S.R., on February 26, 2008, at the hour of 7:00 p.m., at 800 Game Farm Road in the City of Yorkville, Illinois. D- 840108 REPO •COURT _ reporting service DUFAGE COUNTY KANE COUNTY . 1212 S. Naper Blvd., Ste. 119 -185 630 - 983 -0030 • Fax 630 - 907 -9710 1051 Ketel Ave. Naperville, IL 60540 Email: depocourt@comcast.net North Aurora, IL 60542 'I 2 1 P R E S E N T: 2 MS. VALERIE BURD, Mayor; 3 MR. GARY GOLINSKI, Alderman; i 4 MR. WALLY WERDERICH, Alderman; 5 MR. ARDEN JOE PLOCHER, Alderman; 6 MS. ROSE ANN SPEARS, Alderman; 7 MR. MARTY MUNNS, Alderman; 8 MS. ROBYN SUTCLIFF, Alderman; 9 MR. JASON LESLIE, Alderman; 10 MR. BRENDAN McLAUGHLIN, City Administrator; 11 MR. WILLIAM POWELL, City Treasurer; 12 MS. JACQUELYN MILSCHEWSKI, City Clerk. 13 14 A P P E A R A N C E S: 15 BY: MR. THOMAS G. GARDINER, _ appeared on behalf of the United 16 City of Yorkville, Illinois. 17 18 - - - - - 19 20 21 I 22 23 24 Depo Court Reporting Service (630) 983 -0030 3 1 (Pledge of Allegiance) 2 MAYOR BURD: Next we will have a 3 public hearing, Raycorp, petitioner, has filed 4 an application with the United City of 5 Yorkville, Kendall County, Illinois, requesting 6 an annexation agreement amendment ordinance, 7 2004 -56, rezoning from the United City of 8 Yorkville, R -2 Duplex Two - Family District to the 9 United City of Yorkville B -3 Highway Business 10 District. 11 The real property consists of 12 approximately 23.95 acres located at 10312 Route 13 71, Yorkville, Illinois. 14 The property location is 15 approximately a quarter mile west of the 16 intersection of State Routes 71 and 47 on the 17 north side of Route 71. 18 Is someone here to make this 19 presentation? 20 MR. McLAUGHLIN: Madame Mayor, 21 there is no one here this evening. We did 22 receive a letter late today from the petitioner 23 asking that the hearing be opened and continued 24 to March 12th. Depo Court Reporting Service (630) 983 -0030 4 1 MR. MILLER: March 25th would be 2 the City Council meeting, Brendan. 3 MR. McLAUGHLIN: I'm sorry. { 4 MR. MILLER: The letter refers to 5 the need for the continuation. The petitioner 6 has reapplied for a different zoning 7 classification which will necessitate a new 8 public hearing at the Plan Commission level and 9 that's scheduled March 12th. 10 The purpose of tonight's 11 public hearing was for the amendment to the 12 annexation agreement, so the request is to 13 continue tonight's public hearing to follow the 14 Plan Commission public hearing that's scheduled 15 for the 12th. 16 So the next City Council 17 meeting would be March 25th for this public 18 hearing, so Staff's recommendation for the 19 petitioner would be to continue this public 20 hearing to March 25th, would be the next date. 21 MAYOR BURD: The attorney says we 22 do not need to vote on that, so we will make a 23 note that this public hearing shall be continued 24 to March 25th. Depo Court Reporting Service (630) 983 -0030 i 5 1 (Which were all the 2 proceedings had in the 3 public hearing) 4 --- 000 - -- 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Depo Court Reporting Service (630) 983 -0030 6 1 STATE OF ILLINOIS ) ss: 2 COUNTY OF LASALLE ) 3 4 I, Christine M. Vitosh, a 5 Certified Shorthand Reporter, do hereby certify 6 that I reported in shorthand the proceedings had 7 at the hearing of the above - entitled cause and 8 that the foregoing Report of Proceedings, is a 9 true, correct, and complete transcript of my 10 shorthand notes so taken at the time and place 11 aforesaid. 12 I further certify that I am 13 neither counsel for nor related to counsel for 14 any of the parties to this suit, nor am I in any 15 way related to any of the parties to this suit, 16 nor am I in any way interested in the outcome 17 thereof. 18 I further certify that my 19 certificate annexed hereto applies to the 20 original transcript and copies thereof, signed 21 and certified under my hand only. I assume no 22 responsibility for the accuracy of any 23 reproduced copies not made under my control or 24 direction. Depo Court Reporting Service (630) 983 -0030 7 1 In testimony whereof, I have 2 hereunto set my hand this 5 day of 3 rikkcL--- A. D., 2008. 4 Ding 5 6 Christine M. Vitosh, CSR 7 CSR No. 084 - 002883 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Depo Court Reporting Service (630) 983 -0030 Page 1 A C.S.R 1:8 located 3:12 p.m 1:9 U above- entitled 1:7 location 3:14 under 6:21,23 6:7 D Q United 1:2 2:15 3:4 accuracy 6:22 date 4:20 M quarter 3:15 3:7,9 acres 3:12 day 7:2 M 1:8 6:4 7:6 Administrator 2:10 different 4:6 Madame 3:20 R V aforesaid 6:11 direction 6:24 made 6:23 R 2:1,14 VALERIE 2:2 agreement 3:6 4:12 District 3:8,10 make 3:18 4:22 Raycorp 3:3 Vitosh 1:8 6:4 7:6 Alderman 2:3,4,5,6 Duplex 3:8 March 3:24 4:1,9 real 3:11 vote 4:22 2:7,8,9 D-8401081:23 4:17,20,24 reapplied 4:6 Allegiance 3:1 MARTY 2:7 receive 3:22 W amendment 3:6 E matter 1:7 recommendation WALLY 2:4 4:11 E 2:1,1,14,14 Mayor 2:2 3:2,20 4:18 way 6:15,16 ANN 2:6 evening 3:21 4:21 refers 4:4 WERDERICH 2:4 annexation 3:6 4:12 McLAUGHLIN related 6:13,15 were 5:1 annexed 6:19 F 2:10 3:20 4:3 Report 1:6 6:8 west 3:15 appeared 2:15 Farm 1:9 meeting 1:1,7 4:2 reported 6:6 whereof 7:1 application 3:4 February 1:8 4:17 Reporter 6:5 WILLIAM 2:11 applies 6:19 filed 3:3 mile 3:15 reproduced 6:23 approximately 3:12 follow 4:13 MILLER 4:1,4 request 4:12 y 3:15 foregoing 6:8 MILSCHEWSKI requesting 3:5 Yorkville 1:2,10 ARDEN 2:5 from 3:7,22 2:12 responsibility 6:22 2:16 3:5,8,9,13 asking 3:23 further 6:12,18 MUNNS 2:7 rezoning 3:7 assume 6:21 Road 1:10 Z attorney 4:21 G N ROBYN 2:8 zoning 4:6 A.D 7:3 G 2:15 N 2:1,14 ROSE 2:6 Game 1:9 necessitate 4:7 Route 3:12,17 0 B GARDINER 2:15 need 4:5,22 Routes 3:16 084 - 002883 7:7 before 1:7 GARY 2:3 neither 6:13 R -2 3:8 behalf 2:15 GOLINSKI 2:3 new 4:7 1 Brendan 2:10 4:2 H next 3:2 4:16,20 S 10312 3:12 BURD 2:2 3:2 4:21 north 3:17 S 2:1,14 12th 3:24 4:9,15 Business 3:9 hand 6:217:2 note 4:23 says 4:21 B -3 3:9 hearing 3:3,23 4:8 notes 6:10 scheduled 4:9,14 2 4:11,13,14,18,20 set 7:2 2004 -56 3:7 C 4:23 5:3 6:7 O shorthand 6:5,6,10 2008 1:9 7:3 C 2:14 hereto 6:19 one 3:21 side 3:17 23.95 3:12 cause 6:7 hereunto 7:2 only 6:21 signed 6:20 25th 4:1,17,20,24 certificate 6:19 Highway 3:9 opened 3:23 someone 3:18 26 1:8 certified 6:5,21 hour 1:9 ordinance 3:6 sorry 4:3 certify 6:5,12,18 original 6:20 SPEARS 2:6 4 _ Christine 1:8 6:4 I outcome 6:16 ss 6:1 47 3:16 7:6 Illinois 1:2,10 2:16 000 5:4 Staff s 4:18 City 1:1,2,10 2:10 3:5,13 6:1 State 3:16 6:1 7 2:11,12,16 3:4,7,9 interested 6:16 P suit 6:14,15 7:00 1:9 4:2,16 intersection 3:16 P 2:1,14,14 SUTCLIFF 2:8 713:13,16,17 classification 4:7 parties 6:14,15 Clerk 2:12 J petitioner 3:3,22 T 8 Commission 4:8,14 JACQUELYN 2:12 4:5,19 T 2:1 800 1:9 complete 6:9 JASON 2:9 place 6:10 taken 1:7 6:10 consists 3:11 JOE 2:5 Plan 4:8,14 testimony 7:1 continuation 4:5 Pledge 3:1 thereof 6:17,20 K continue 4:13,19 PLOCHER 2:5 THOMAS 2:15 continued 3:23 4:23 Kendall 3:5 POWELL 2:11 time 6:10 control 6:23 presentation 3:19 today 3:22 L copies 6:20,23 proceedings 1:6 5:2 tonight's 4:10,13 correct 6:9 LASALLE 6:2 6:6,8 transcript 6:9,20 Council 1:1 4:2316 late 3:22 property 3:11,14 Treasurer 2:11 counsel 6:13,13 LESLIE 2:9 public 3:3 4:8,11,13 true 6:9 County 3:5 6:2 letter 3:22 4:4 4:14,17,19,23 5:3 Two - Family 3:8 CSR 7:6,7 level 4:8 purpose 4:10 • I Ire too / f 4 N 4 • �• J_���GCl/Ei 1. f l a t � 1 .�ti &n G& (�/ J . G& W/ 60 1"W d 9 United City f Yorkville is divided into four r ry wa rds each represented by two aldermen. Mayor Valerie Burd presides over the City Council. The city is also represented by a city treasurer and city clerk. Valerie Burd was elected to office during the April 2007 election. Mayor Burd moved to Yorkville in 1988 from Bolingbrook and since her arrival has been involved in city government. Prior to her position as Mayor, Valerie served two four -year terms as an alderman in Ward 2. She is looking forward to serving the Yorkville community as mayor. As an independent business owner and resident of Yorkville for nearly a decade, Alderman Leslie has seen a lot of change. In an effort to address the demands of our growing community, Leslie has accepted his most recent appointment as chairman to the Economic Development Committee. r. Wally Werderich was elected to serve as an Alderman for Ward I in the 2007 municipal election. Werderich and his family moved to Yorkville in 2000. With family being one of the most w = important things in the world to him, Werderich ran for office so that he could help continue to make Yorkville a great place to live and raise a family. MXo, , (* Joe Plocher was elected to serve as an Alderman for Ward 2 in the 2007 municipal election. He has lived in Yorkville since 1987 and is the youngest alderman elected to office in the United City of Yorkville. His priorities are to improve the infrastructure of the older part of town, revitalize the downtown area and to work on the widening of Route 47. Alderman Gary Golinski was appointed in 2007 to fill a vacancy in Ward 2. Prior to his appointment, Alderman Gohnski served for one year on the city's park board before agreeing to take on the responsibilities of alderman. He has lived in Yorkville for over three years and is excited to served the community in a new capacity. Robyn Sutcliff was elected as Ward 3 alderman for the United City of Yorkville during the April 17, 2007 election. She became interested in city government because for years she watched the way of life in Yorkville change. Making a difference was the reason Sutcliff said she wanted to run for office. "I felt it was time for me to pay attention and put myself in the equation," she said. -- Alderman Marty Munns began his political career when he was appointed to a vacant seat in Janu- ary of 2001. He was elected to a full term in 2001 and re- elected in 2005. He ran for alderman to have a voice in the development of the city. While serving the residents of Yorkville, Munns has been responsible for passing the property inspection ordinance and passing a nepotism ordinance. Alderman Joe Besco has lived in the Yorkville community for 12 years. As an active member of the community, Alderman Besco has served on the Yorkville City Council for two terms. Alderman Besco ran again because he wanted to continue to represent both the p eop le of his p p p ward and the United City of Yorkville. Alderwoman Rose Spears began her political career on Yorkville's City Council in 1998 when she was appointed to fill a vacancy and completed the one -year term. She was elected into office in April of 1999, re- elected in 2003 and, again, during the 2007 election. Spears serves the Yorkville community as a representative on the city's Administration and Public Safety committees. yak ��r�r. "� ��/X /�a�l.✓°r.', �ilf �9/�i,4 { Jackie Milschewski was elected as Yorkville's City Clerk in 2001 and was re- elected in 2003 and - 2007. She has lived in Yorkville with her family since 1998. Her children attend Yorkville schools and are active in youth baseball and football. Milschewski is employed by C.U.S.D. #115 as the secretary for the principal of Grande Reserve Elementary School. ` Elected in 2003 and re- elected in 2007 as the city Treasurer, Bill Powell's attention to detail, common sense, and his ability to work with people have been instrumental to the United City of _ Yorkville. Since taking office, the city has adopted both this investment and fund balance I policies. 1 CL"Il.!/ V0tchl d M ul&A&a el X ce May 8, 2007, when I was sworn into office as Mayor of the United City of Y Yorkville, I have worked with city staff and eight other member of the City Council to deliver the change that I promised residents I would undertake if elected. We have had a few speed bumps along the way. Change and dif- fering governing styles have sometimes caused friction, but overall, all of us in the city are As I write this, the Council is considering the committed to working together to achieve many Montgomery boundary agreement and soon will goals that we all hold in common. be voting on an agreement with Millbrook. This year, I hope to also work out agreements with To help us in our task, one of the first steps we Plattville, Newark, and finally Joliet. The mayor undertook as a new City Council was to hire a of Newark, after one of our preliminary meet - city administrator who had the education, ings, said he was going to go back to his board experience and personality to work for and with and tell them that "nice people are now in charge elected officials and residents alike to achieve in Yorkville." It will be up to the current mutual goals. Yorkville City Council as a group to make his "As mayor, I am committed to Brendan words a reality. In addition, it is up to us to keeping our government as McLaughlin, show our neighbors that we can look at growth open as possible, and to appointed in not just from our own best interest, but from a August, is prov- higher perspective —one that will allow us all to providing residents easy access M himself to be be winners. to their elected officials." more than equal - Mayor Valerie Burd to the task. With Aldermen are already looking for ways to meet the hiring of City that challenge. The four aldermen on the city's Attorney Kathleen Economic Development Committee recently Field Orr in November, I believe we added the suggested working together with Plattville to final key person to an administrative team that will come up with a Farm Protection district that safeguard the interests of our entire community. would keep the rural integrity of the Plattville area in tact, while providing them with expansion In an effort to work more harmoniously with areas for commercial growth. In keeping with our neighbors, last summer I asked staff to work this idea, during a recent goal planning session, on a boundary a greement with the Village of aldermen discussed ways of making it more Montgomery. The result was a proposal devel- economically feasible for developers to create oped by our staff using the best planning prat- developments with larger lot sizes. And they tices, and incorporating development standards are behind increasing standards for new that we as a municipality had already adopted. developments. Boundary agreements keep property owners and developers from being able to pit municipalities Another common goal among City Council against each other, as what happened in our members is the desire to preserve open space for recently adjudicated $50,000 lawsuit against our residents. This past year the city purchased Sugar Grove. (continued on next page) VA X t � (Continued from previous page) This past year, the city shifted committed itself to supporting 4.5 acres on the southeast corner strongly toward being "green ". The such events, and is encouraging of Main Street and Route 47 from first step was the adoption of the other groups to come forward to the Ron Clark family. Metropolitan Mayors Green Build- partner with us in creating a warm, ing Initiative, which outlined ways small-town, friendly lifestyle for This piece of property gives the the United City of Yorkville can our city. city wooded riverfront open land protect the environment through that can be combined with state ordinances and energy saving As mayor, I am committed to property for public access all the policies. That was followed by the keeping our government as open as way to the Glen Palmer Dam. We creation of a mayor's ad hoc the possible, and to providing residents will continue to look for other ronmental committee, the Green easy access to their elected officials. opportunities to purchase open Committee, which has already held The entire City Council joins me in space and create new parks for our this commitment. Aldermen have several meetings and is planning residents, and to expand our bike to sponsor a water conservation endorsed staff efforts to develop path system and sidewalks to make workshop this spring. In addition, the city Web site so it can be used the city pedestrian- friendly. aldermen are investigating the pos- by residents to communicate with sibility of. requiring all city build- Council members and staff. In Aldermen also have made it clear addition we will be workin to ini- that they are strongly behind ings to be certified; using grey g water" i.e. treated water, from the hate other methods to interact with moving ahead with an intergovern- residents through letters, e- mails, mental agreement with the Kendall Yorkville- Bristol Sanitary District g to water parkland during summer and by attending ward and outside County Forest Preserve District to months; and using iodiesel organization events. Residents' improve the 400+ acres of additives and h bri d city vehicles. suggestions on how we all can Hoover Park. It was the vision of y better serve our constituents will Yorkville's former mayor, Art Last Christmas, we saw the city's continue to be greatly appreciated. Prochaska Jr., that allowed this first annual Holiday Under the property to become open space Stars. More than 2,000 people Mayor Valerie Burd for all Kendall County residents attended this fledgling event, which instead of being developed into a city staff had estimated would golf course and residential attract about 600. Needless to development annexed into the city. say, everyone was After helping to secure a $5 million overwhelmed by grant from the federal government the turnout and vowed to provide an ` ! through the auspices of former p i s Rep. Dennis Hastert, and spending expanded event for more than $700,000 in interest pay- 2008. The response ments and planning for recreational showed residents' 9' improvements for the park, the Merest in coni- city is ready to move forward with munity events that building those improvements and give them a sense; of belonging and managing the facility for the Forest Preserve District under a 30 year participation in their lease. city. The City Council has 0",^, V 4vionx l./for Valerie Burd and the United Cit t of Yorkville City Council adopted a vision statement on Tuesday, September 11, 2007. Listed below is the statement in its entirety. Yorkville continues to embody the social and physical the City continues to encourage neighborhood characteristics of a small town — epitomized by a sense connections through its planning processes — ensuring of community and a charming, revitalized downtown. opportunities for vehicular, pedestrian and The mechanisms established to engage residents, non - vehicular travel to avoid congestion, primarily businesses, youth, seniors, and special populations, created by Route 47. Blending community with nature help leaders make decisions. Our strategic location will through beautification efforts remains a high priority. By encourage continued development and expansion of requiring developments to provide and improve large the community, for which we have effectively planned. open spaces and by creating walking paths along the Successful planning efforts have achieved a mutually river, Yorkville has ensured there is room for both advantageous balance among retail, service, industrial recreation and relaxation in beautiful public areas. We and residential development. Such plans, in combination realize that growth, diversity and state funding with development exaction programs, assist Yorkville in limitations are all critical challenges for the community maintaining a reasonable tax base to fund services. to navigate in order to maintain Yorkville's reputation Foresight has also prevented growth from outpacing for an excellent public school system. Finally, recog- quality service provisions to an increasingly diverse nizing the importance of collaborative relationships population— requiring housing alternatives to to Yorkville's long -term success, we seek to foster an accommodate a variety of income levels and accessibil- environment of mutual benefit among and between ity preferences. Development will challenge residents' elected officials, staff, citizens, and other state and local ability to effectively traverse the community. However, governments. Our vision is brought to life through perceptions, decision - making activities, events and experiences such as: • Emphasizing the river and downtown as focal points of the community's identity • Acknowledging and celebrating our history to provide a commonality of citizenship • Supporting community events that encourage a sense of family, community and affiliation • Maintaining community assets • Fostering relationships and developing systems that prepare the City for development opportunities • Assessing the transportation and development impact of the Prairie Parkway • Establishing efficient development processes that allow the City to compete for targeted development types • Safeguarding property values by adhering to high building standards • Expanding the park system and recreational programs to support community growth • Seeking input routinely from the community on issues of significant concern • Providing opportunities for people of similar ages and /or interests to interact • Becoming a recognized leader in environmental matters, including community sustainability • Creating systems for routine collaboration among and between organizations that influence City goals. , A( &e t�t 2007 .0urin 2007 there were m an y g a y lughhghts. Commercial and re tail development became a reality with many new retail venues entering the city's marketplace. One of those developments was Kendall Marketplace. This new retail development is currently home to Kohl's department store and Home Depot with Target soon to open. The complex will feature many additional retail shopping opportunities for our residents including restaurants and specialty stores. Below is a list of developments, happenings and ordinances that enriched and benefitted residents of the United City of Yorkville. address environmental concerns who help with the coordination in the community. The Yorkville and planning of the events. - - - "Green" committee meets on Below is a list of those events that the fourth Monday evening of each month, 7 p.m. at the the city hosted and sponsored during 2007: Yorkville Public Library. -Music Under the Stars -The Yorkville City Council •Movies in the Park adopted Resolution No. 2007- •Yorkville's 50th Anniversary 45 endorsing the Metropolitan -Fourth of July Ice Cream Social Mayors Caucus' Greenest -Promenade of the Arts Region Compact of Chicago. *Theater in the Park This compact addresses •15th Annual Hometown Days environmental issues of global -Holiday Under the Stars May the United City importance on the local *Walter Payton Sweetness Run Yorkville City Council rejected a level and outlines a number of -Rolling on the River proposal to site a landfill located cost - effective environmental -Polar Express on Rt. 71 and Highpoint Road. measures that enhance the health *National Night Out •Tri-Land presented a concept and safety of communities. *Farmers' Market plan for a lifestyle center located -The United City of Yorkville *The United City of Yorkville near the corners of Routes 34 and adopted the city's vision statement turned 50 and commemorated the 47 (formerly Countryside Center). which will aid the city in establish- landmark event by holding several Many features Green design Ing goals and planning for the free community celebrations. were incorporated into the plan. future. -Tuscan Plaza a new condomin- -The United City of Yorkville's -The United City of Yorkville ium complex was approved and Finance Department redesigned fostered community spirit through when constructed will pave the way the city's water bill to full size. The many events. These events are for the redevelopment of the city's bill now comes in an enclosed free to the public and provide downtown area. envelope. Each envelope includes the residents of Yorkville with a mail back envelope for an easy -Rush-Copley broke ground and is entertainment opportunities and payment option. planning to open its new medical community pride. Many of these -Mayor Valerie Burd established events are possible through the campus in the spring of 2008. a citizens advisory committee to continued support of volunteers oo(v 4> aa& OW he cit 2008 strategic g oals are result of a g oal setting i t g g g g sess on by the Mayor and the City Council. The 2008 strategic goals as presented reflect the city's mission and vision statement and are represented by nine specific categories. INFRASTRUCTURE PLANNING -Police facility -Community center •Interim Public Works facility -City Hall FINANCE REVENUES -Funding for government agencies (Kencom and Bristol- Kendall Fire Protection District) -Evaluate fiscal incentives AESTHETIC PRINCIPLES •Increase development standards with emphasis on multi- family -Facilitate large lot planning areas, with exploration on an agricultural homestead zoning district, and emphasis on studying how to make large lots economically viable in the marketplace QUALITY OF LIFE -Event planning with focus on extension of Oktoberfest and Riverfest— clarifying the city's role and adding city presence -Community involvement -Distinction -Hoover agreement -Bridges to river islands -Open space acquisition le 2- ENVIRONMENTAL CONSCIOUSNESS, t �' R -Explore green design, certification for public buildings TUESDAY, AUGUST 1. -Explore grey water reuse by city i�. •Biodiesel, E85, and hybrid vehicles ECONOMIC GROWTH -Strengthen the city's role in economic development activities PUBLIC SAFETY -Establishing police staffing levels and long term plan, with focus on achieving four groups of officers on patrol 24/7 TRANSPORTATION -Bike trails and pedestrian friendly development /redevelopment, with focus on increase pedestrian access to downtown from anywhere in the city and to schools from anywhere in the city OPEN GOVERNMENTAL COMMUNICATION -Action plan for constituent communications t! he United City f Yorkville's Administration ty st anon Department manages the operations of City Hall. The administrative arm oversees, monitors and supervises the integral workings of the city. The administrative department also assists in tasks such as organization and financial analysis, and conducts analyses of municipal policies and procedures. It also develops and maintains the city's personnel and purchasing policies. ADMINISTRATION proposal to site a landfill located -Smith Engineering—transpor- on Rt. 71 and Highpoint Road. tation study and In -Town Road -Mayor Valerie Burd and the United City of Yorkville City -The Illinois Department of program. Council hired Brendan McLaughlin Natural Resources continues to •Walter E. Deuchler Associates — as the city's new administrator. make progress on the Glen D. Sanitary Sewer Engineering firm. McLaughlin began his position Palmer Dam located in the heart with the city in September. of Yorkville. Phase I of the project INTERGOVERNMENTAL McLaughlin came to the city with is 90 percent complete with Phase AGREEMENTS both municipal and managerial II scheduled to start this spring. •Supported and continued partici- experience. He was a former -The United City of Yorkville assistant manager for the city of pation in business related events created and hosted Holiday Under and organizations such as the Naperville and was a project the Stars. The first -time festival Yorkville Area Chamber of manager for Mid -Valley generated over 2 000 residents and Engineering in California before g Commerce, the Metro West was supported through sponsor- Council of Mayors, and the Aurora coming to Yorkville. ships and community or aniza- P ty g Area Convention and Visitors -Kathleen Field Orr was appointed tions. The event also held a fund- Bureau (AACVB). The city recently as the city's new attorney. raiser which raised over $2,000 for renewed its support of the the Kendall County Food Pantry's AACVB. -The City Council approved the Hop on the Bus program. purchase of 4.34 acres of property -An agreement was established located on Main Street and Bridge •Improved Veterans Parkway from with the Illinois Dept. of Natural Street. The Clark property was Blackberry Creek to Sycamore Resources (IDNR) regarding the purchased by the city to protect Road and from Bristol Ridge Road Glen Palmer Dam reconstruction and provide open space adjacent to east to the United City of Yorkville and canoe bypass. the Fox River. city limits. *The United City of Yorkville -The City Council amended a -City EAV increased from $399 continues to support the Governing Ordinance which sets million to $530 million. Conservation Foundation and the ethical standards and responsibili- Protect Kendall Now initiative. ties for elected officials, meeting PROFESSIONAL SERVICE The initiative was originally procedures and formulated a City AGREEMENTS launched to increase the pace of Council committee structure. -Engineering Enterprises Inc.— land preservation in the county. -Completed Phases I and II of the Engineering Services (plan city's In -Town Road Program. review, park design and water •In May, the United City of works improvements). Yorkville City Council rejected a 9 "h he information listed below are ordinances and resolutions passed by the United City of Yorkville City Council in 2007. All passed ordinances and resolutions for the city are available in the City Code book. Access to the Code Book is available online on the city's Web site at wwwyorkville.il.us via a link to Sterling Codifiers. Please look under the clerk's office for this information. -Ordinance City of Yorkville City Code .. Declaring (regarding additional patio licenses) compliance with Illinois Prevailing -Ordinance amending Sections Wage Act 3 -4B -5 and 3-4B10 of Chapter -- 4 (amusement and amusement •Amended devices) of Title 3 (Business and ❑ •, and Restated License Regulations) of City Code Governing regarding Mechanical Amusement Ordinance Device Licenses -Ordinance -Ordinance Amending Sections t amending city 3 -3 -6 of Chapter 3 (Liquor code regarding Control) of Title 3 (Business and solicitors, hawkers License Regulations) of the City PASSED ORDINANCES and itinerant merchants Code (regarding increase number -Approved revision of the 2007- -An Ordinance amending City of package liquor licenses) 2008 fiscal budget Code regarding temporary liquor -Ordinance vacating a portion of -Ordinance approving the revision licenses Sleepy Hollow Road of the 2006 -2007 fiscal budget -Ordinance amending Sections -Ordinance Amending City Code 2- 2 -4 -5F and 3 -3 -16 of Chapter PASSED RESOLUTIONS Title 1 - Administration, Chapter 3 (Liquor Control) of Title 3 -Resolution approving a letter of 6B -City Treasurer regarding (Business and License Regulations) intent to Yorkville Community revising the position of Deputy of the United City of Yorkville Unit School District #115 for Treasurer City Code (regarding patio licenses) rehabilitation of tennis courts on -Ordinance Amending Ordinance -Ordinance amending Sections 3 -3- Game Farm Road 1994 -91 providing for the imposi- 6 of Chapter 3 (Liquor Control) -Resolution establishing the job tion of a garbage and refuse of Title 3 (Business and License description for position of pick -up surcharge- changed to Regulations) of the United City mechanic of Yorkville City Code (Regarding surcharge amount Number of Package Liquor -Resolution approving the revised job description for the position -Ordinance Amending City Code Licenses) of Community Relations o 1 -6 -5 -C removing city attorney fficer Title 1 - Administration, Section •Ordinance amending Sections (formerly Community Relations stipend 3- 3 -4 -5 -B of Chapter 3 (Liquor manager) Control) of Title 3 (Business and License Regulations) of the United • • • a a _ - -! *Route 34 /Sycamore temporary traffic signal MFT appropriation ., resolution •MFT appropriation resolution for Game Farm Road /Somonauk Street Addendum #1 *Resolution for Watershed Based planning to restore and protect the ~ Aux Sable Creek Watershed •IDOT Highway permit and resolution for Rt. 47 and Wheaton Avenue Intersection Improvement -Resolution approving the final plat of subdivision for Rush - Copley Yorkville Medical Center PASSED RESOLUTIONS -Resolution approving petty cash •Resolution approving general CONTINUED policy policies and procedures for use of -Resolution to induce the redevel- -Resolution approving a policy city parks, fields and facilities regarding minute taker's hourly opment of certain property within , the Yorkville Downtown Tax wages Increment Redevelopment Project -Resolution approving local match Area (Downtown TIF- Tuscan dollars for grant application for Plaza) Kendall County Transit Project -Resolution approving a revised -Resolution amending employee j salary schedule manual regarding verification of -Resolution regarding adjustments employee drivers' licenses to salaries based upon new salary -Resolution endorsing the ranges Metropolitan Mayors Caucus' -Resolution approving the revised Greenest Region Compact job description for the position -Resolution amending United City of executive assistant to Chief of Yorkville employee manual of Police (formerly Police Office regarding comp time supervisor) -Resolution amending employee -Resolution approving the revised manual regarding employee drug job description for the position testing policy of Human Resources Manager -Resolution approving the release (formerly Payroll Benefits of executive session minutes Specialist) • dK&V_1 "" • 97e De artment of Building Safe and Zoning work w' Department g t ng s with residents and contractors to en - sure compliance with the United City of Yorkville's building, zoning and property maintenance codes. The department reviews all plans for residential and commercial construction, confirms compliance with the zoning code, issues required permits, inspects all work and issues certificates of occupancy. Building Safety and Zoning also investigates property maintenance complaints and enforces maintenance codes and standards. Department personnel meet with residents and contractors prior to and during construction to answer questions and explain department procedures relating to the city's building codes. INSPECTIONS inspection surveys and on both the ZBA and Plan follow -up coordination to eliminate Commission. The Dept. of Building Safety violations were performed by the performed 13,157 inspections in *Approximately 90 hours were Department of Building Safety. 2007 as follows: spent reviewing subdivision plans, STAFF TRAINING researching and attending meetings. -Building: 4,810 -Electrical: 2,300 To maintain professional standards, -The Building and Zoning staff -Plumbing: 1,959 the Department of Building Safety also reviewed 1,175 permit -Mechanical: 1,879 and Zoning staff enrolled in applications for zoning compliance. -Miscellaneous 440 approximately 311 hours of •Re- inspections 1,769 professional training, including certification exams. PERSONNEL L.UINIING There are 12 full time employees and three part time employees -During 2007 efforts were assigned to the United City of coordinated with the Zoning Board. As a result six Zoning Yorkville. Board of Appeals cases were PROPERTY STANDARDS AND processed. In addition, there were approximately 40 MAINTENANCE: planning cases that expended Approximately 385 hours of field approximately 425 hours ANNUAL PERMITS ISSUED 2007 200 Single - family 401 753 Two - family 12 58 Multi - family 6 10 Commercial 66 40 Industrial 0 0 Miscellaneous 770 710 Totals: 1,255 1,571 0 vommim& ,y _0ewv1qwne"t !J he United City f Yorkville's m ty Community Development Department was established in January of 2006. The primary focus of Community Development is to ensure that all proposed new developments are consistent with the overall goals of the city. Emphasis is placed on planning and economic development strategies to promote a diversified tax base ensuring an economically sustainable future as the city grows. Currently, Community Development is updating the city's Comprehensive Plan —a vision of what the community wants to become and the steps needed to meet that goal. A Citizens Advisory Committee was formed to provide input and feedback to the process. STAFF ADDITIONS the day -to -day management of the department. She has worked -Stephanie Boettcher to update and streamline the —. -•° " Senior Planner city's development application Stephanie joined the team in process. September 2007 and has already _., SPECIAL PROJECTS been instrumental in assisting the city Plan Commission with the Comprehensive Plan Update `= - - - -- formulation of a Citizen Advisory - Kicked -off with an advisory the increased population. This Committee working toward updat- committee formulation process. study allows the city decision mg the current Comprehensive The community will be able to makers to be more informed when Plan. Stephanie will be involved in view the plan during a Open evaluating future school locations. all aspects of community planning House planned for June. GIS additions for 2007 including monitoring and maintain- - Working with the Parks & Rec. - Launched interactive mapping ing the city's population projections staff to assist with Park Board software wwwyorkvillegis.com through the tracking of all current efforts to update the Parks and and future development. Recreation master plan. - Acquired a GPS device capable of gathering data in the field which *Annette Williams -Focus on bike trail system plan. will improve our mapping data by Administrative Assistant School Siting Study accurately locating existing Annette joined the Community - Updated study in 2007 based on infrastructure and other physical Development Department in latest population and development information. August 2007 and is responsible for forecasts to include the new - Created a city -wide building buildings recently completed footprint layer which includes and those in the planning addresses. This data set enables stages for CUSD #115. This users to search and display the study serves as a guide when Ward you reside in, school locating new school facili- boundary and voting precinct each ties within the community. building is located within. Residential developments - Created a city -wide building are typically required to permit layer which tracks new dedicate land or cash for the construction permits issued since purchase of land to 2006. C am • 0 "M&I"n"It 97e Deve lo pment Department is commi Community p p tted to providing excellent community service for the planning and development process, and to create high quality development that furthers the Comprehensive Plan and community goals, enhances open space and recreation, and fosters sound economic development. The goals of the Community Development Department is to develop plans and policies which will guide the growth and development of the United City of Yorkville, ensuring a high quality of life for all residents and an attractive location for all businesses. KEY DEVELOPMENT — Prairie Pointe —BP Station PROJECTS IN 2007 SEC office building opened near New store was constructed at post office 34/47 intersection — Fountain Village — Yorkville Marketplace phase II — Tuscan Plaza Opening of Walgreens Office Max and new Sunfield Downtown redevelopment to — Kendall Marketplace Restaurant include six new storefronts and 20 Located on Route 34 west of residential units (construction is REDEVELOPMENT PROJECTS: Cannonball Trail, Kendall underway) Marketplace has started to take —Cozy Corner form in 2007 with the opening New retail center at the 47/126 of Kohl's. Home Depot recently intersection opened and Super Target is — Speedway planning a March opening. Downtown location constructing a — Rush - Copley Medical Center new store Located on Route 34 west of the Kendall County Government Center, the first phase of this development, which is ultimately planned to include a `village center' to house specialty doctors and ser- vices, a fitness center and patient tower, has begun. Phase I includes a medical office building and will include an urgent care center. — Raging Waves Water Park_ Located on Route 47 near Galena �? Road, Raging Waves is expected to J N open the summer of 2008. This v° facility consists of approximately 20 acres of water attractions and - will operate 100 days per year (generally Memorial Day to Labor Day). 610MManq he cit y's Community Relations Office strives ty t to increase community awareness and involve- ment in programs, services and community events. Its primary function is to provide information to residents, public officials, the business community and city employees by utilizing all forms of com- munication including the Web site, broadcast media, printed materials and cable TV. The Community Relations office also works to create working relationships with the business community, residents and philanthropic organizations in the Yorkville Community. Community Relations is also instrumental in organizing and coordinating city events and supplying promotional support to other city departments. The city's Community Relations partner with other organza - office publishes and distributes tions in the community such as the city's newsletter, marketing Waubonsee Community College brochures, new resident packets, and the Kendall Arts Guild. The r pamphlets, and the city's Annual program also promotes area art- Service Report. Community ists who live in and around the Relations is also responsible for Yorkville community. " the updating, maintaining and researching new opportunities -Worked with the Parks and __. - -__ Recreation Department in the Park. The Fox Country Players for the city's official Web site, in v 5 a h l organization and local oca theater group, addition to providing marketing promotion g p, erformed p planning of the city's 15th Annual on two weekends in Riverfront support to city departments. In Hometown Days. Bicentennial Park. The event addition, the Community Relations office works closely with the me- -Planned, organized and coordinat- brought residents down to the riv- dia, distributes press releases and ed the city's 50th Anniversary cel- erfront for a free community event. works to strengthen communica- ebration. Organized the Founding -Organized, promoted and coordi- tion between the United City of Fathers' celebration and the Fourth nated Holiday Under the Stars, the Yorkville and its residents. of July float and Ice Cream Social city's first holiday festival. The fes- on behalf of the city. rival was attended b approximately -Established the Art in City Hall 2 000 residents. The e t was sup- y program to foster art within -Published the first recycling ported financially through sponsor - the Yorkville community and to newsletter. ships from many local businesses, a ' # -Established a Web community organizations and site alert system which the United City of Yorkville. In . allows residents to addition many city departments subscribe to the city's including Administration, Finance, ' Web site to receive Community Development and emergency announce- Parks and Recreation lent a help - ments, general infor- in hand to ma ." g g e the event a great mation and police and success. The event also raised over public works news. $2,000 to support the Kendall -Created and estab- County Food Pantry's Hop on the -- lished Theater in the Bus Program. Funds were raised "� through the selling of luminaries. MIIIIE 97 e United City of Yorkville's Engineering Department consists of seven employees. The primary focus of the department is to review subdivision and commercial development plans, review annexation agreements, provide assistance in developer /city negotiations, supervise outside city consultants, work with other governmental agencies, mapping, assign new addresses and utility locating. ENGINEERING Van Emmon, Madison, Fox, Washington, Orange, -Updated six -year Capital Mill, Heustis, Adams and Improvement Program Morgan. The project -Provided construction administra- consists of two ItY7KJ tion for 25 residential and contracts —one for the } commercial developments construction of water- •Completed 23 in -house plan mains and the second for a Y review projects utilities. 4 + -Updated zoning and ward maps PUBLIC WORKS -Continued new development The Public Works Department consists of three departments: sewer, addressing water and streets. A total of 16 employees are responsible for the improve- ment, expansion and maintenance of our city's infrastructure systems. -Performed water, sewer and Public Works is on call 24 hours a day to respond to emergencies to ensure residential site inspections that these systems run without interruption. Public Works takes great pride -Provided oversight of consultants in serving Yorkville residents and enhancing the community. This year all for private development and three departments assisted on the layout and construction for Hiding city- funded projects Spot Park, in addition to hauling 12,000 yards of dirt for a BMX track. -Responded to approximately SEWER •5,853 feet of sanitary main line 5,7000 requests for utility locations DEPARTMENT inspected in Fox Industrial Park -Provided oversight for Phase II of •31,411 feet of sanitary mainline the In -Town Road Program The United City of Yorkville Sewer inspected in the south side of town Department responded to over -86,463 feet of sanitary ain line -Provided construction inspection 30 customer service calls in 2007. y and administration of the Gawne in the older section on the north Lane watermain and roadway PREVENTATIVE MAINTENANCE side of town. improvement project AND REPAIR PROGRAM In addition to the preventative -Prepared plans for the Palmer The Sewer Department continues maintenance program, the Sewer Court Roadway Improvement to work on the preventative main- Department continues with its Program tenance program which consists of daily responsibilities including: jetting and cleaning of all sanitary -jetting out problem lines every 30 IN l � OWN ROAD PROGRAM lines in a three -year rotation. days for a total of 21,948 feet of Phase II of the In -Town Road Manholes are also inspected and sanitary lines. Program is complete. The project problem lines are televised to see if -Daily monitoring and maintenance consisted of new utilities and the repairs are needed. of seven lift stations and seven rebuilding of portions of several The Maintenance program has generators located throughout the roadways including Hydraulic, resulted in the completion letion of: ci . an • • V owis, CROSS DEPARTMENTAL as part of the In -Town Road from the United City of Yorkville's SUPPORT Program. right -of -ways -Compiled state and federal , Leaf pickup resulted in 960 cubic The Sewer Department spent regulated water sampling programs yards of leaves vacuumed off the many hours assisting in the which included: city's parkways In -Town Road program, perform- -The Street Department also -Bacteriological P ing various tasks from answering -Fluoride repaired all city parkways of contractor and resident questions -Radium damage from water breaks and to layout and design to construc- •VOC and SOC plow damage tion and paving. -Streets is also responsible for 15 The Water Department worked in miles of mowing and trimm;n -Assisted the Water Department in conjunction with contractors from g g 22 watermain repairs p August through December on -Garbage and animal removal on -Assisted the Street Department in emergency repairs at Well #7. all city streets leaf and brush ick u -Shoulder maintenance is also the p p The Public Works Department -Assisted the Street Department in was able to maintain service to responsibility of the Street Depart - snow removal. residents during that time period ment hauling approximately 250 tons of gravel to put down along without interruption. This was shoulders. WATER DEPARTMENT accomplished by using the new Service Calls SCADA System to set up a "pump- Road Maintenance ing route" to move water as needed The following services were -The Water Department responded from the four other well sites completed in 2007 by the city's to 956 service calls. located throughout the city. Over Street Department: -Repaired a total of 24 watermain 100 miles of watermain was breaks and service leaks. Other utilized to achieve non - interrupted 'Over 16 tons of cold patching was placed on city streets services included the following: service. •110 tons of hot asphalt was put in •8,076,200 gallons of water lost lace due to repairs Water Improvement and p Expansion -Snow removal consisted of 080 tons of CA6 was used to plowing and salting 50 miles of complete repairs -New PRV station located at roads and spreading 2.5 million •205 tons of pea rock used for McHugh Road went online in June pounds of salt repairs 2007 -Maintained city crosswalks by •32 tons of blacktop used for •Installed 602 new residential and striping 18 crosswalks, 2,400 feet repairs commercial water meters of red, white and blue on -Replaced two fire hydrants due to •25,000 feet of new watermain was Somonauk Street (twice) damage caused by accidents added to our system *Maintained 18 traffic signals with -Over 1,042 new construction 1,044 light bulbs ' approximately Prevention and Maintenance water samples were taken 648 detector loops and 288 light -Repainted 100 fire hydrants STREET DEPARTMENT housings -Located, then raised or lowered Improvements and Repairs 0750 lighting repairs were made all b -boxes in Prairie Park and Fox including concrete pole Hill -Brush pick up began in April and replacements -Replaced 2,300 feet of old ran until November. Public Works watermain and seven fire hydrants hauled 400 truck loads of brush (; • 9 " he goal of the United Ci of Yorkville's Finance De r City Department is to maintain the financial condition of the city through prudent financial management practices. The city of Yorkville's Finance Department is one of many departments expanding its servicing power in order to meet the demands of a growing community. Due to the rapid growth of the city, the Finance Department has grown from a department of two to a department of eight in the past five years. According to Fitch Ratings, the United City of Yorkville's financial position is strong, as growth has been factored into budgeting and capital planning. Standard and Poor's Rating Services raised its issuer credit and underlying rating to `A' from `A -' on the city's outstanding General Obligation debt, reflecting a strong tax base growth. In addition, Standard & Poor raised its rating on the city's debt certificates to `A -' from `BBB +'. The city's six -year capital plan totals $104.8 million. Two - thirds of the plan relates to water and sewer improvements, with the balance dedicated to street projects. Operating sources and developer contributions each provide about half of the financing. FINANCE -Civil engineer *Drug Free workplace training -Administrative assistant •Implemented a Petty Cash policy -Accounting clerk -Anti-harassment training •Implementation of new Accounts -Director of Support Services *Defensive Driving training for the Receivable software -Receptionist city's Police Department -Mechanic Audit completed by October -Parks maintenance worker I *Safety training for Public Works deadline -Crossing guard *Formalization and implementa- *Five patrol officers don of background checks for new INFORMATION TECHNOLOGY •Sewer maintenance worker hires and volunteers with the help -Updated Parks and Recreation -Recreation coordinator of the Police Department Server and network system. -Maximum compensation time Employee Programs and P -Aided in the Police Department's Services program implemented purchase of New World Software *Implementation of an annual System and Live Scan. -Women Out Walking (WOW), a p y 12 week walking program was drivers license audit verification -Reprogrammed city's Web site to implemented to introduce the program standard compliance. health benefits of exercise to city •Implemented a pre - employment -Aided in the hardware installation employees drug screening program of the new Library. •Two police officers retired for the first time in the United City of HUMAN RESOURCES Yorkville New hires for 2007: •Implementation of the salary -City administrator survey through merit increases -Senior planner effective 5/2007 • CAelow is a graphical representation of the United City of Yorkville 2006/2007 Tax Levy Rates and General Fund Budget 2007/2005 Revenue Summary. Wilted City of Yorkville Tax Levy RBtEA 2006/2007 0.9 L ao r S 011 CI Un ilLxi City of Yorkvi Ile General Fund Oudoct 200712005 Property Tax: $1,860,387 Sales Tax: $2,775,000 ■ jlrcnperty 19)(, Other Taxes: a '-- a I I, I ax $2,651,055 t, other License, Permits and A Lic-74iiA, w F,-lts Fees: ' ��''�' � ■ Rtjoj) Fkj - wjj -iy, $3,360,388 Road Funding: $4,375,000 9 O elow is a graphical representation of the United City of Yorkville Equalized Assessed Values (EAV) from 2001 through 2006. The 2007 EAV is an estimate. United City of Yorkville Equali2ed Assessed Values i C 5S;j�:i,I,:�;;w i QCC -D0 !in "i[ Equalized Assessed Values 2001 -2007 2001 $141,597,781 2002 $168,480,921 2003 $213,003,106 2004 $233,144,700 2005 $326,007,762 2006 $398,817,318 2007 (est.) $531,487,245 t was one year ago when the Yorkville Public Library held a grand opening ceremony for its new addition. This year, they celebrated their first anniversary on Monday, February 11. The anniversary celebration was attended by the Library Board of Directors and many residents and library patrons. Light refreshments, tours, questions and answers, and special handouts were all part of the evening's festivities. Visit the Yorkville Public Library online! You can access the Library's home page at wwwyorkville.lib.il.us. From the home page you can access the Library's calendar of events, the online catalog and genealogy information. Also check out the new Gale Reference Gold —an easy to use database with thousands of full text articles from periodicals. Accessible at home with a library card number. Since the grand opening of the new addition, the Yorkville Public ,. . Library has made strides to increase both the services and �. r additions to its shelves and collections. Below is a list of those �- additions: -Added 11,640 new items to the - Library's previous collection •Implemented a music CD collection -Added 21 new subscriptions to x.,. the Library's magazine collection 74 -Provide Value Line to Library patrons _ -Added an original oil painting to -Coordinated a "Friend" group— the stairway of the Librar providing adult and children's y y Library Facts progra •A historical display of the United Size: City of Yorkville is exhibited on Original building 6,000 sq. ft. -Added two new databases to the second floor Built in 1983 the Web site — Ancestry and Gale Reference gold -Provided art displays from the Current Total: 40,000 sq. ft. Kendall Arts Guild on the second Addition: 34,000 sq. ft. -Purchased a photo copier for the floor Built in 2007 second floor adult area and a micro Cost: n 2 million film reader /printer for the •1,357 adults; 5,393 children and 28 Genealogy room therapy dogs have participated in -Started numerous book clubs for classes and programs at the Library home school and after school -During 2007 the Yorkville Public programs for all ages Library was visited by 75,041 patrons. M644v a"d t J he mission of the Yorkville Parks and Recreation Department is to create unique recreational and park experiences that enrich lives and create a sense of community. The Parks and Recreation Department is instrumental in providing Yorkville residents with unique programs, events and an unsurpassed quality of life. I ADMINISTRATION walking trail encircling the park, challenge hill, multi- purpose grass ` t4 • An Attitude and Interest Survey, field area and parking lot. Dave oriented to parks and recreation, Mogle and Scott Sleezer traveled to was developed with the help of Springfield to give a presentation to Northern Illinois University's` the IDNR Grant Review Panel in Public Opinion Laboratory and October. Announcement of the mailed to a random selection of Yorkville residents. grant awards are expected soon. -Parks and Rec also applied fora -Worked with CUSD #115 to Approximately 520 responses were $49,000 IDNR Recreational Trails revise the intergovernmental agree - received supplying the depart- ment between the school district grant to construct a double loop ment with valuable information nature trail through a seven acre and city. The agreement allows on residents' recreational needs. for joint use of facilities and other wooded site on Wheaton Avenue The top 10 facilities that respon- in Yorkville. Announcement of the cooperative ventures. An ad hoc dents considered somewhat or very grant awards are expected in the committee made up of school important, in order of popularity, spring of 2008. district and park and recreation were: department officials met quarterly -Paved bicycle trails -Worked in collaboration with Fox to discuss issues of mutual •A fitness and wellness facility Valley United Way to enhance and concern. -Outdoor recreational pool expand recreational opportunities .Delivered recreational services to -Recreation center for Yorkville and other Kendall the Yorkville community through •Indoor recreational pool County children with special needs the use of non -city owned com- •Additional park land by providing $3,800 toward munity facilities, such as Yorkville -Teen center participation in programs. Congregational Church and the -Outdoor ice skating rink -Staff created a Memorial and Gift Yorkville School District. -Mountain bike trails Catalog listing and displaying items -Auditorium/ cultural center of need that can be donated to the *Completed the renovation -Parks and Rec applied fora Park and Recreation Department process of the old post office $400,000 Illinois Department of helping in furthering our mission, building located at 201 W. Hydrau- Natural Resources (IDNR) Open including trees, park benches, and lic Street acquired in 2006. The space serves as the administrative Space and Land Acquisition/ recreational equipment. headquarters for the Parks and Development grant for the •Welcomed Vickie Coveny who Recreation Department and the velopment of a seven acre neigh- was appointed by the Mayor to primary registration site for city boyhood park in the Raintree De- serve on the Park Board. recreation programs and services. velopment. The grant, if received, will help fund a playground, four The facility opened on March 1, 2007. lighted tennis courts, an internal 9 " he Parks and Recreation Department had the opportunity to enter into a unique and beneficial partnership with GameTime, Inc., a national playground equipment manufacturer to rebuild Hiding Spot Park. GameTime chose the United City of Yorkville to unveil its newest line of musically themed playground equipment, generously donating approximately $45,000 of play equipment to the project. j PARK DEVELOPMENT -Held a contest with • Organized a large contingent of students at the Grande community volunteers to install the Reserve Elementary Hiding ot Park playground in a School to name the new g P p Yg single day — bringing staff, elected park adjacent to their officials, manufacturer representa- school, formerly called tives and the public together for "Park D." Fourth grader the benefit of Yorkville's kids. The Mora Shannon submit - commitment of the volunteers and ted the winning name of the bounce house and watched a others who assisted saved the city `Stepping Stones Park. " ' thousands of dollars in installation movie on the inflatable screen. costs. -Held a grand opening, dedica- -Purchased a 1967 caboose to be tion, and naming ceremony for moved to the new train themed -The Illinois Park and Recreation Steven G. Bridge Park, the new 56 Association notified the city that acre lighted ball field complex in Whispering Meadows Park. Hiding Spot Park was the recipient Grande Reserve. The family of the -The city's first BMX Track, soon of the 2007 "Best Facility Award" late Steven Bridge, a former to be in operation at Whispering for its class. Yorkville Park Board member, Meadows Park in 2008, received were on hand for the event which a strong boost of good fortune. •A new park comprised of was held in conjunction with the After the city rejected a bid of over approximately five acres of Softball $200 000 to construct it , Supt. of riverfront property near downtown Yorkville Youth Baseball/ end of season All Star Parks Scott Sleezer alertly became Yorkville was purchased from the games. An estimated 1,000 people aware of a neighboring develop - ervation of a beautifully wooded Clark family ensuring the pres- attended. meat's need to rid itself of excess dirt. An agreement was struck and area that the public can enjoy for -The Parks and Recreation with the help of parks and public generations. Department hosted a series of works staff the dirt was hauled Park Open Houses to bring residents out to their parks to the site for a fraction of the Mr for a night of fun and games. rejected bid amount. • This year the dinosaur - themed -Conducted two town meetings for park in Raintree, school -house public input on park development. themed Stepping Stones Park, Civil War themed Cannonball Ridge Park, and Heartland Circle Park were the sites. Hot dogs were grilled, kids enjoyed • X "wice� 97 e Recreation Department continued to expand cla sses p p and activities to offer more to the community, covering a wide range of interests and extracurricular activities for the enjoyment and enhancement of Yorkville residents. EVENTS, SERVICES AND four year olds opened in 2007. The RECREATIONAL PROGRAMS facility is located in the Riverfront J Recreation building. -Applied for and was awarded a grant from the National Recre- ex -The Recreation Department anded the fall Adult Softball . _ ation and Park Association and the p RBFF to help offer at least two Leagues, adding more leagues in boating and fishing programs each the spring and summer, for coed as year to the community. The grant well as men. and Recreation Association Profes- includes educational material and -Organized the Hometown Days sional Development School as a access to online training. Festival for the second year and graduate level and a second level received an increase in proceeds student respectivel -Recreation staff opened the new p y. Bridge Park concession building from the event which will allow us to expand next year's festival . -Several staff attended the IPRA following months of construction activities annual conference, sitting in on challenges, marking the completion sessions regarding customer of the last major component of Staffing ews & Development the park's construction. g service, management and •Two summer interns were hired progra -Continued to partner with CUSD for the summer in the Recreation •A few staff members attended the #115 and offered equipment to Department. They assisted with National Parks and Recreation Yorkville High School students to the summer camps and special conference in Indianapolis in show an outdoor movie at the events. October. start and finish of the school year. -One new part time staff was hired -Several recreation staff attended -Continued to partner with the Po- for the reception and registration the BASSET training in August, lice Department and a local hospi- process at the Recreation Office. which allows them to now serve tal to offer a 911 camp to elemen- alcohol and check identification tary age students in the summer. -Hired Shay Rosborough, a new Recreation Coordinator with an during the Hometown Days -Had a successful summer season, emphasis in athletics, leagues, and Festival. adding more special events, and fitness classes, and in so doing g Scott Sleezer, Supt. of Parks sharing in a community event— filled a vacancy in the department. and Tony Houle, Parks foreman Park Open Houses, with the parks attended the first year of Parks staff. -Recreation staff attended sessions to be certified and updated on Maintenance Management School, -Added a new inflatable bounce a nationally recognized one week registration software and league house to its recreation equipment software. training program for park mangers inventory to the delight of hun- and supervisory staff dreds of children attending the -Sue Swithin, Supt. of Recreation department's numerous special and Tim Evans, Recreation Coordi- events in 2007. nator attended the Illinois Park •A second preschool for three and 0 ------ (f a • • • CT-ah" -Evaluate and revise the Master Plan, including a section pertaining to Recreation Services and Facilities. -Create new cooperative agree- ments for programs and facilities. -Continue to evaluate the current Recreation program facilities and ,.. . r I acquire a large building for programs, preschool and office space. -Evaluate the Hoover facility and plan future needs for recreation programs and activities at that site. -Complete a five acre transporta- tion themed park in the Autumn feature the first sprinkler /spray *Host additional community -wide Creek Development to include a element in Yorkville, a safety walk events or significantly enhance and gas station themed shelter, age 2 -5 to teach children about fire safety, expand existing events. playground, age 5 -12 playground, fire fighter monument, walking trail swings, mini skate park, working and baseball field. 'Build upon teen and senior citizen traffic lights with road way recreational opportunities through 'Complete the construction of the development of imaginative signage and pavement markings Whispering Meadows Park which programs and facilities. to help teach children the rules of has a train theme with an age 2 -5 the road. There will also be a hill .Finalize bicycle trail plan and for sledding, imaginative play and Playground and age 5 -12 play- established timetable for the ground, and a tunnel connecting exercising. implementation of the plan. the two. The age 5 -12 playground -Complete the construction of will be wheelchair accessible as will Riemenschneider Park, a fire the depot themed shelter. A BMZ fighter themed park that pays track, walking trail, and a baseball tribute to all of the volunteer fire field will keep everyone active fighters of the Bristol - Kendall Fire and in shape. Protection District. This park is named after the Riemenschneider 'Finalize a license agreement with the Forest Preserve District for family which has had nine family members on the department since the city's use of a portion of the the inception of BKFD. The park Hoover property for active will feature a 2 -5 playground e age recreation activities. and a 5 -12 age playground along -Explore opportunities to secure with swings and a fire department more grants. themed shelter. This park will also &Of" k 6 & cw C / he mission of the Yorkville Police Department is to work in p artnership p p e ship with the community to protect life and property, assist neighborhoods with solving their problems, and enhance the quality of life in our city. P 1 F sergeants, one more sergeant was promoted to fill a vacancy, and one returned to our staff as a civilian employee. r NUMBER OF SERVICE CALLS ` The figures listed below are the total number of service r` calls that were documented in police reports from 2005 2005 -2,598 reports taken 2006 -3,006 reports taken 2007 -3,290 reports taken 2007 ACCOMPLISHMENTS -Again, the Yorkville Police Department continued to provide excellent service to our community and businesses. All community - involved programs were continued, and a new program was added. -With funding from the local townships, and man- The chart listed below shows the total number of calls power from the Yorkville Police Department's staff, a for service the Yorkville Police Department received during the past three years. Senior Well-Being Check program was added to our services. The program uses a computer to make phone calls to senior citizens, who 16000 ., then respond to the call to confirm they are I healthy and well. Most of all, this program is 14000 � 15031 offered free of charge to its users and covers 13435 12000 all of Kendall County. 10000 -This year the Board of Fire & Police 000 Commissioners held their required testing to r. achieve a final eligibility list. The commission 6000 is funded through the city's budget, and will � E provide four new officers for this fiscal year.; . 2000 -With the growth of our community, the , Police Department staff has also increased. T otal tal Dispatche d Calls Four additional officers were hired, and one additional sergeants position was created. 2005 ❑ ZDD 2007 i With the retirement of two of our senior --------------------