City Council Minutes 2008 04-22-08 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL,
OF THE UNITED CITY OF YORKVIL.LE. KENDALL COUNTY. ILLINOIS,
HELD IN THE CITY COUNCIL CHAMBERS,
800 GAME FARM ROAD ON
TUESDAY. APRIL 22.2008.
Mayor Burd called the meeting to order at 7:04P.M and led the Council in the Pledge of Allegiance.
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ROLL CALL
Clerk Milschewski called the roll.
Ward I
Werderich Present
Ward II Golinski Present
Plocher Present (left at 11:20)
Ward III Munns Present (arrived 7:25)
Sutcliff Present
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Ward IV Besco Present
Spears Present
Also present: City Clerk Milschewski, City Treasurer Powell, City Attorney Orr, City Administrator
McLaughlin, Assistant City Administrator Olson, Finance Director Mika, Director of Public Works
Dhuse, Police Chief Martin, Director of Park & Recreation Mogle, Community Development Director
Miller and City Engineer Wywrot.
OUORUM
A quorum was established.
INTRODUCTION OF GUESTS
Mayor Burd asked the staff and guests to introduce themselves. She welcomed the guests and asked them
to enter their names on the attendance sheet provided.
AMENDMENTS TO THE AGENDA
None.
COMMITTEE MEETING DATES
Public Works Committee 6:00 p.m., May 20, 2008
City Hall Conference Room
Economic Development Committee 7:00 P.M., Thursday, May 1, 2008
City Hall Conference Room
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Administration Committee 6:00 p.m., May 8, 2008
Yorkville Public Library
Public Safety Committee 6:00 P.M., Thursday, April 24, 2008
City Hall Conference Room
PRESENTATIONS
Yorkville Green Committee Update
Chuck Roberts, a member of the Yorkville Green Committee, addressed the City Council. He reported
that the committee's next meeting would be on April 28, 2008 from 7:00 to 9:00 p.m. There will be two
guest speakers; Nancy Wager, Senior Policy Advocate at the Environment Law and Policy Center and
Megan Andrews, Resource Conservationist with the Kendall County Soil and Water Conservation
District. The Giving Tree Band will also play from 6:00 to 7:00 p.m. There will be refreshments and a
raffle of rain barrels. He further reported that the committee is working on the tree ordinance, water
conservation and building standards. The committee will also be involved in a Fox River clean up on
( May 31, 2008 from Freeman's Sports to Silver Springs State Park. Alderman Sutcliff commented that
the Kendall County Soil and Water Conservation District will be selling rain barrels at a reduced cost at
the April 28, 2008 meeting.
Alderman Besco asked if the committee was working with Director Miller in regards to the tree
ordinance. Director Miller indicated that they were working with him as well as with Park Designer
Laura Haake.
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The Minutes of the Regular Meeting of the Citv Council — ADril 22.2008 — Daze 2
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Club 47 Lease Presentation
Director of Park and Recreation Mogle presented a PowerPoint presentation (see attached) on the Club
47 acquisition. Superintendent of Recreation Swithin gave an overview of programming including the
effort to mesh current recreation classes with the centers current classes.
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Former alderman Jason Leslie explained that he negotiated the financial aspects of the proposal. He
stated that he tried for a month to uncover revenue sources but was unsuccessful. He discussed this with
the owners of Club 47, the Walkers, and proposed a plan to use the business cash flow to finance the
acquisition. The Walkers were open to this so an agreement was negotiated where the city would pay an
upfront cost for long -term amenities and would lease the business. If the business model stays in play
then the business will break even. The City had Speer Financial go over at the information and they
confirmed this.
Director Mogle concluded with the following:
• This is an opportunity to acquire substantial programmable recreational space with a limited
capital investment.
• The opportunity comes with an established income stream to support the operations of the facility
which makes itself sustaining.
• The city does not have to build a facility at three times the cost with no immediate source of
income and which could take years to come to fruition.
• There is a generous amount of time in which to exercise the option to purchase.
• The agreement locks in a lease payment and sale price through the term of the agreement.
• The acquisition assures that the facility, which has a reputation of meeting recreational and fitness
needs in Yorkville, will continue this service at an affordable price. j
Swearing -in of Officer John F. Hunter
Mayor Burd and Chief Martin swore in Officer John Hunter as a patrol officer. Chief Martin stated that
Officer Hunter previously worked for Montgomery and has also worked for a local bank for eight years.
He stated he was very happy to have him on the police force.
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PUBLIC FORUM
Club 47 Lease
Don Burks, 421 Jackson, stated that he learned about the city's financial situation from the mayor and
shortly afterward he heard a report that the city was considering the purchase of Club 47 for $4 million.
In addition, he learned that the city recently purchased park property. He expressed his concern with the
affordability of the facility and he felt that the city, county, YMCA and school district don't work
together to use facilities to the best ability. He commented on the list provided by Director Mogle of
communities that own and operate fitness centers and noted that many have park districts. He stated that
he did not feel the proposed contract was in the best interest of the city and he asked if there had been a
certified audit of Club 47's profits. He took exception to the following provisions of the contract: the
$250,000.00 payoff for equipment upon the purchase of the business because the equipment is already 13
years old; the purchase price of the facility which will be $5.3 million in ten years because of the escalator
and the upfront funds the city is to pay the Walkers. He felt that the contract favored the owners of the
facility. He indicated that he had spoken to several business owners who also did not feel this was a
positive for the city.
Mark Johnson, 204 Georgeann, commented that the formation of a park district has been voted on at
least three times in the past and it was not supported because people did not want to spend the money. He
commented that if this is what people want, why weren't they lined up to join Club 47? He stated that he
felt that government lacked common sense and has lost focus on doing what people basically need. He
asked the City Council to use common sense. He also stated that he took exception to a comment made
by the mayor stating that this is not a business venture. He commented that the purchase of Club 47 was
a bauble or trinket for the city. He stated that he supported the venture only if it paid for itself however if
he feels his taxes are paying for the facility he will be very vocal about it. He asked the City Council to
take care of necessities and delay "wants" until the funds are available.
Carol Baumgardt, 656 Red Tail Court, commented that she was the teacher for the Parks and Recreation
Department's preschool and that she has taught at Beecher, Parkview and New Life Church because the
program has been bounced around. She indicated that the preschool program shares its current location
with other classes. Parents have indicated to her that they would like more programs however there is no
room. She felt that this is a great opportunity to offer more programming to residents. She supported the
purchase of Club 47.
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The Minutes of the Regular Meeting of the Citv Council — Anril 22.2008 — nage 3
Fred Dollman commented that he felt the land was costing too much and suggested that less costly land
be found elsewhere for a facility. He felt that the acquisition would cost the city in lost tax revenue and
he stated he would like to see an alternative to this facility.
George Gilson, 498 Sunflower Court, questioned if the city would break even. Director Mogle explained
that the city would use the combined budget of the Parks and Recreation Department and Club 47. Mr.
Gilson suggested that the city reconsider the $100,000.00 for capital improvements to the building but he
stated that if this was a "break even" proposal he supported it.
Brian Pross, 300 Walsh Circle, stated that he was not arguing the need for a facility but he was arguing
the cost feasibility. He asked if a regression analysis was done because some existing Club 47 members
may not renew. He asked what percentage of renewals were needed to sustain the project. He also asked
if there was a way for the city to opt out of the agreement including different time frames for this. He
indicated that if all the numbers work out he supported the acquisition.
Mr. Leslie explained how a regression analysis was performed. He also reminded everyone that
immediacy is the issue.
A member of the audience questioned if a fee schedule had been worked out. Director Mogle stated that
he and Ms. Swithin were working on this and he hesitated to go into details at this time however they
were working on affordable packages.
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Dale Woodworth, 508 E. Main, noted that he ran a s wimmin g pool in the city for twenty years and he felt
stating that this will break even is going down a slippery slope. He stated that sometimes he broke even
but often lost money. He was concern that the city was not rich but in debt. He questioned what the
current cost of a Club 47 membership was and Mr. Walker indicated it was $59.00 /month based on a
yearly commitment and family members get a reduced rate. Mr. Woodworth commented that the
residents should be able to vote for a park district which will get tax dollars to use for amenities.
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Mayor Burd commented that the facility will provide space to house recreation programs and it comes
with an income. She stated that if it pays half the way it will be paying more than any other facility. She
noted that other cities pay to rent space and that this will pay its own way.
Tate Smock, 554 Red Horse Lane, asked the City Council to vote for Club 47. He indicated he
participated in the basketball program for four years and he would like to see the program have a
permanent home. He felt the city would benefit from the increased revenue from programs such as this.
Mike Skinner, 1534 Walsh Drive, indicated that he is a ten year member of Club 47 and he wanted to
know what it would cost him to maintain his membership. He also questioned if the quality of the
programming would be maintained. Director Mogle stated he couldn't answer the question on the cost of
the membership at this time. Ms. Swithin indicated that there will be two tiered membership rates; user
based versus "gong ho" membership. There will also be a non - resident rate similar to the current
membership rate. She further indicated that the Parks and Recreation Department was looking at fitness
and wellness classes.
Tammy Smock, 554 Red Horse Lane, a former Park Board member and Parks and Recreation Department
instructor noted that the department used to have the use of Beecher Center. While she was happy it was
being used as a senior center, she stated that the Parks and Recreation Department was told they would
have to go elsewhere and rent space. She felt it was time for the Parks and Recreation Department to j
have its own facility. She pointed out the buildings being used for progr such as the old post
office, riverfront building and the various school locations. She questioned would happen if the school
district finds itself in a budget crunch and they tam off the lights and shut the buildings. She felt that this
was an investment in the future.
Anne Engelhardt, 312 E. Blackberry Lane, noted that it was Earth Day, and the Club 47 building was
being reused. She stated that she supports a business venture that supports itself financially and that this
was an opportunity for progr for all ages.
Robin Circle, stated that she used the YMCA and Parks and Recreation Department for programs and she
felt that the Recreation Department worked well with the schools. She stated that her children have
ridden their bikes to Club 47 and have been in the basketball program. She felt that the best thing anyone
can do is protect kids and invest in their fixtures and families. She noted that there is not much for kids to
do in Yorkville so people need all the facilities possible.
Chris Rollins, Park Board President, asked when a dollar is not a dollar; when it is for recreation. He felt
that when funds are spent for parks and recreation multiple dollars are returned. He stated that Speer
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The Minutes of the Regular Meeting of the Citv Council — Anril 22.2008 — ua t 44
Financial could have found ways that the city could lose money however their analysis indicated that it
would be negligible for the city. He stated that he felt the Recreation Department will do better than what
Speer estimates and that the citizens can be comfortable that the deal has been scrutinized and they will
get something of value.
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Debra Mueller, a fitness instructor for the Recreation Department for eighteen year, commented that
space has always been a concern. She noted that her program has been at the Beecher Center, moved
from school to school and even been cancelled because space was needed for other things. She stated that
she felt this was a great opportunity because more programs could be offered in the larger space.
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Marian Bazan, 3862 Cannonball Trail, stated she was the oldest participant at Club 47. She asked that if
this is such a great opportunity and this is the first time citizens have been able to comment why is the
vote for the purchase tonight. Director Mogle explained that staff had been working on this since July
2007. The matter was on an earlier agenda for a vote however the City Council asked for a public forum.
Mrs. Bazan stated that she has heard comments from other residents that they didn't have a chance to
address the Council in the matter earlier. Director Mogle explained the need for confidentiality early in
the negotiations.
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Don Burks suggested that the city renegotiate the amount paid for the equipment upon the purchase of the
building because after depreciation, the equipment probably won't be worth anything. He also suggested
polling current Club 47 members as to if they will stay after the purchase. He indicated that he has heard
from some who stated they will leave_ He felt the poll could gage business. He commented that this will
be an added expense to the city at a time when he budget is in a shortfall, the Police Department is cutting
their budget and road repairs are being "whittled" down. He felt that things are "being squeezed down"
except the Parks and Recreation Department. He commented that a park district would allow for funds to
be kept separate. j
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Mayor Burd explained the $400,000.00 reduction to the Police Department budget and indicated that the
Parks and Recreation Department reduced their budget by $70,000.00. She also explained that the In-
Town Road Program has been put on hold however needed repairs to McHugh Road and Palmer Court
will proceed. She stated that when she became aware of the budget deficit she asked for cuts from all the
departments. All department line items were reduced with the Police Department items being reduced the
most. She also explained that a hiring freeze has been put in place unless replacements are needed and
$2.6 million will be taken out of the Revenue Fund, which is saved for "rainy days" such as the short fall.
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Mark Johnson stated that the City Council was elected to take care of business; residents don't have the
right to vote. He noted that several speakers tonight have been instructors, employees, Park Board
members, etc. and very "pro" recreation. He felt the problem was with pro grammin g and the fact that the
previous administration "gave away" the Beecher Center. He noted that the Beecher Center was built as a
community building not a senior center to be used by seniors from several counties.
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George Gilson felt that the City Council was listening to both sides. He also felt that this was a "win -win'
situation; it will pay for itself and get kids off the street.
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Kristin Carrington, 27 Timberview Lane, stated that she was a life time resident, Club 47 member and
Recreation Department user. She supported the acquisition and trusts the City Council, Park Board and
the Walkers. She felt it was zero cost to the city, will benefit children and will keep dollars in Yorkville.
Another member of the audience indicated that he was a fifteen year resident and five year member of
Club 47. He stated that he was involved in the Silver Sneakers program where his insurance pays his
membership fees. He asked if this would transfer to the city. Ms. Swithin stated she had been discussing
the program with the Walkers and that she was still learning about the insurance program. She stated that
she wanted to get into the facility without "upsetting the basket ". She indicated that the current
memberships will remain however new waivers will be needed. He then asked what part of the fees
would go toward the city. Ron Walker, owner of Club 47, explained that the city was getting the Club 47
business which includes prepaid fees and $4 million worth of land and building. The city was asked for
$100,000.00 for capital improvements, earnest money or option money. Mr. Leslie suggested using the
option money to make improvements however if the city does not warn this he was willing to have "it go
away ".
Tim Johnson, 213 Leisure Street, asked for more activities for small children. He commented that better
marketing needs to be done for the programming. He also felt the public needed more time to digest the
acquisition and suggested that the matter be tabled. Mayor Burd stated that the matter has already been
tabled three times and the public was informed in the newspapers one and a half month ago.
The Minutes of the Regular Meeting of the Citv Council — Anri122. 2008 — nage 5
Steve Barczi, 624 White Oak Way, commented that the cart was before the horse because the numbers
haven't been crunched. He asked if any fees have been presented to the aldermen and Director Mogle
indicated that the focus has been on the lease and purchase. He stated that the Recreation Department
was "days away" from releasing program costs. Mr. Barczi stated that the numbers should be made
available to the public to see the response.
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Mr. Rollins noted that this has gone under more public scrutiny than any other building. He felt that
things were being brought up that should not be discussed at a meeting. He stated that Mr. Walker has
been very accommodating and there was no requirement for full disclosure.
Bob Loftus questioned if the city was leasing the business with an option to purchase it or if it was leasing
the business and the buildings. He stated that if the city is only leasing the business it will still be in the
same situation it is in currently. Mayor Burd commented that the city was hoping to buy the building.
There were no further comments or questions.
PUBLIC HEARINGS
None.
CITIZEN COMMENTS
None.
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CONSENT AGENDA
1. Ordinance 2008 -25 - Amending City Code to Add Additional Class A -1: Retail Tavern/Bar
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License - authorize Mayor and City Clerk to execute (PS 2008 -04)
2. Ordinance 2008 -26 - Amending City Code to Add Additional Class G: Beer Garden/Patio j
License - authorize Mayor and City Clerk to execute (PS 2008 -13)
3. Bid Results for Grande Reserve Shared -Use Path Improvements - award contract to DeKalb
Paving, Inc. in an amount not to exceed $62,887.50 (PW 2008 -59)
4. Fox River Dam — Plat of Easement - authorize Mayor and City Clerk to execute (PW 2008 -60)
5. Resolution 2008 -14 - IDOT Highway Permit and Resolution — Yorkville Animal Care Center -
authorize Mayor and City Clerk to execute (PW 2008 -61)
6. Resolution 2008 -15 - MFT Appropriation Resolution — 2008 Crack Filling Project - authorize
City Clerk to execute (PW 2008 -62)
7. AT &T Easement at Grande Reserve Regional Park - authorize Mayor to execute (PW 2008 -63)
8. Yorkville Market Square — Letter of Credit Expirations - authorize City Clerk to call letters of
credit if they are not renewed by June 13, 2008 (PW 2008 -64)
9. Bristol Bay Unit 9 — Bond Reduction 41 - authorize reduction in an amount not to exceed
$605,445.82, subject to verification that the developer has no outstanding debt owed to city (PW
2008 -65)
10. Bristol Bay Unit 11 — Bond Reduction #1 - authorize reduction in an amount not to exceed
11. $652,612 27, subject to verification that the developer has no outstanding debt owed to city (PW
2008 -66)
12. Monthly Treasurer's Report for February 2008 (ADM 2008 -25)
13. Amended and Restated Governing Ordinance - authorize Mayor and City Clerk to execute (ADM
2008 -28)
14. Ordinance 2008 -27 - Amending City Code Regarding Plan Commission Appointments -
authorize Mayor and City Clerk to execute (ADM 2008 -29)
Mayor Burd entertained a motion to approve the Consent Agenda as presented. So moved by Alderman
Munn s;seconded by Alderman Werderich.
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Motion approved by a roll call vote. Ayes -6 Nays-0
Munns -aye, Plocher -aye, Spears -aye, Sutcliff-aye, Werderich -aye, Besco -aye
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* Alderman Golinski was not present for the vote.
PLAN COMMISSION /ZONING BOARD OF APPEAL
Director Miller reported that the next Plan Commission meeting was scheduled for May 14, 2008 at 7:00
p.m.
MINUTES FOR APPROVAL
A motion was made by Alderman Munns to approve the minutes of the City Council meeting of March
25, 2008; seconded by Alderman Spears.
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The Minutes of the Regular Meeting of the Citv Council — Auril 22.2008 — uagL6
Motion approved by a viva voce vote.
BILLS FOR APPROVAL
A motion was made by Alderman Munns to approve the paying of the bills listed on the Detailed Board
Report dated April 17, 2008 totaling the following amounts: checks in the amount of $1,109,893.74
(vendors); $252,384.24 (payroll period ending 4/12/08); for a total of $1,362,277.98; seconded by
Alderman Besco.
Alderman Spears questioned the following items from the bill list:
• Page 1, Action Graphix - admin sign - in the amount of $54.58. Director Mika stated she was not
sure what the sign was for and she would have to pull the bill to verify it.
• Page 12, Jewel — comm. /dev — cookies, brownies, etc. — in the amount of $67.40. Director Miller
indicated that this was the bill for the refreshments served at the Comprehensive Plan Advisory
meeting.
• Page 22, Plainfield Signs — Municipal Bldg — 6 Welcome to Yorkville signs — in the amount of
$257.10. Director Dhuse indicated that this was for the signs changing the mayor's name.
• Page 24, Glory Spies — Admin — Invitations — in the amount of $34.03. Director Mika explained
that this was for the invitations for Volunteer Appreciation Day. Alderman Spears asked if the
invitations could have been produced in- house. Mayor Burd stated that staff does not have the
time to produce the invitations themselves.
• Page 27, Waubonsee Community College — Admin — public access TV — in the amount of $72.00.
Alderman Spears asked who took the class. Director Mika stated that she would have to look at
the bill to see which employee took the class. Alderman Munns asked if this training was part of
the city belonging to the cable consortium. Alderman Golinski stated that the city pays for people
to learn how to film City Council meetings. Alderman Spears asked that the bill be taken off the
list until the Council was told who took the class.
• Page 29, Yorkville General Fund — comm/dev and admin - in a total amount of $219.04. She
questioned why office suppliers where being taken out of the General Fund, Director Mika
explained that this was not the best choice for the invoice description and that the Community
Development and Administration Departments are charged for the supplies they use., Alderman
Spears commented that the General Fund keeps getting lower.
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Mayor Burd clarified that the Council wanted the Waubonsee Community College bill removed from the
bill list. Alderman Golinski stated that the city should only pay for the class if it someone was going to
tape the City Council meetings. He noted that the city has previously paid for the class and he hasn't seen
anyone different taping the meetings.
Director Mika produced the bill and indicated that a part-time Community Relations employee took the
class. Alderman Munns questioned who approved her to take the class and Mayor Burd stated that the
department head signed the approval so the city should pay for the class. Alderman Munns asked who the
department head was and Mayor Burd indicated it was Mrs. Spies. He asked why she wasn't present at
the meeting and Mayor Burd stated that she told her to go home. Alderman Spears asked if the city paid
for classed for part-time employees. Superintendent of Recreation Swithin explained that employees can
take the class in order to be able to use the equipment at events such as 'Music Under the Stars ".
Mayor Burd polled the Council to see if there was a consensus to remove the bill from the bill list. It was
the consensus of the Council to leave the bill on the list.
Motion approved by a roll call vote. Ayes -5 Nays -2
Munns -aye, Plocher -aye, Spears -nay, Sutcliff -aye, Werderich -aye, Besco nay, Golinski -aye
COMMITTEE REPORTS
ECONOMIC DEVELOPMENT COMMITTEE REPORT
Ordinance 2008 -28 Authorizing the Acquisitions of 202 E. Countryside Parkway
(EDC 2007 -24)
A motion was made by Alderman Golinski to approve an ordinance approving the acquisition of 202 E.
Countryside Parkway, as presented, and authorize Mayor and City Clerk to execute; seconded by
Alderman Plocher.
Alderman Besco stated he was very critical of the purchase. He questioned what would happen if after
leasing the facility for ten years the city would not have the funds to purchase. He stated that he
requested an audit of the businesses books but he still has not seen one. He questioned who would be
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The Minutes of the Regular Meeting of the Citv Council — A - oril 22, 2008 — nag
responsible for the property taxes. Mayor Burd explained that the building would not be off the tax roll
until the city purchased it. Alderman Besco stated that several years ago he suggested that the city move
toward forming a park district. He suggested a merger with the Fox Valley Park District or forming a
district with Plano. He also spoke with a builder who indicated that he could build the city a building
without a pool for about $1 million. He stated that he understood the need for more space and thought it
was nice to have a vision however it was the Council's job to control essential functions. He felt that
services like the Police Department came first. He felt that if the economy was better it would be easier
to support this.
Alderman Sutcliff stated that she appreciated the public who attended the forum and that the best situation
for the city would be if someone donated a building. She indicated that the Walker's have been patient
with the city. She indicated she would make her judgment on what is best for Yorkville. She noted that
both Chief Martin and Director Dhuse reassured her that the streets would be safe and repaired even with
their departments' budget cuts.
Alderman Munns questioned if the city could opt out of the contract at anytime. Director Mogle
explained that the term is ten years. Mr. Walker indicated he would agree to a five year commitment.
Alderman Munns questioned that if after twenty -four months the city realizes this won't work would the
city still have to lease for three moire years. He also noted that he was made aware that the roof is
leaking. Director Mogle stated that the Walkers are responsible for the roof and pool equipment such as
filtration lines. Alderman Munns questioned the need for additional staff and Director Mogle stated that
the city would inherit the Club 47 staff which consists of one full-time employee and several part-time
employees. Alderman Munns noted the pros to the acquisition; provides space that is needed, quality of
life for residents, etc. Likewise he noted the cons; older building, not best location — prime real estate
area, if purchased the property comes off the tax rolls, etc. He commented that if this fails, the funds
should come out of the Parks and Recreation Department budget.
Alderman Spears questioned the $100,000.00 capital improvement payment and the $100,000.00
termination fee. She felt this was a great risk for the city to take because with the current economy
families can not afford items such as a membership. She felt that breaking even was not good enough for
the city. She expressed her concern with the acquisition since the Police Department has cut its budget,
the In -Town Road Program has been tabled and KenCom is in need of assistance with funding. She felt
the acquisition would be a burden on the taxpayers. She asked Mr. Leslie what he thought was the value
of the property. He stated that it was appraised at $3,900,900.00. Alderman Spears stated that the
existing equipment was old so the city will have to replace it. She questioned where this equipment
would be stored if the facility isn't purchased. She also commented that several Club 47 members
contacted her and indicated they would cancel their memberships if the city acquired the business. She
stated that the city cannot assume that all 5000 households in Yorkville will want to use the facility. She
was concerned with not knowing what the proposed fees were and that the Council would be voting
without all the information. She thanked Director Mogle and Superintendent of Recreation Swithin for
their efforts and the public for attending the forum. She noted she requested the forum and also asked for
a referendum regarding the acquisition. She stated those elected needed to be safe with the taxpayers'
dollars so she was recommending that the matter be tabled until more revenues came in. She stated that if
funds were available, she would support the expansion of recreational progr
Alderman Plocher stated he would like to see someone build a facility for $1 million. He felt that
Superintendent of Recreation Swithin has never let the city down and he asked if she had a proposed
budget. Ms. Swithin stated that the proposed budget shows a self - supporting project and she indicated
that she would give the project her best efforts however there were no guarantees. Alderman Plocher
stated that this was a quality of life matter and the city could provide simple pleasures for the residents at
no cost to anyone.
Alderman Werderich thanked everyone in attendance and the City Council for allowing a public forum.
He stated that his first reaction was how the city would pay for the facility. He felt the best people were
put on the project, Alderman Golinski and former Alderman Leslie, and they put together something
viable for the city. The benefits are that the city gets into the game with something the community wants.
He felt the lease with purchase to buy was good. He noted that the facility was located on prime real
estate location so the city could sell the facility in the firture in order to fund another facility. He felt that
if the operation does not break even the city could walk away. He commended everyone who worked on
the negotiations.
Alderman Golinski commented that it was a pleasure to work with former Alderman Leslie. He stated
that he had looked at the acquisition from many angles and he was confident that the facility will not be a
burden to the taxpayers.
The Minutes of the Regular Meeting of the Citv Council — Anril 22.2008 — naLye 8
Alderman Besco challenged Director Mogle and Superintendent of Recreation Swithin to prove him
wrong however he did not support the acquisition.
Alderman Muni stated he was still worried about the term of the agreement and that he would prefer to
see a shorter term. Mayor Burd commented that the longer term gives the city time to go for a
referendum.
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Alderman Spears questioned that if the acquisition is approved could the city still go for a referendum.
Attorney Orr stated that it depended on how the facility will be financed; if bonds are to be used a
referendum will be needed.
Alderman Werderich stated that if the city purchases the building a referendum would allow people to
vote on it.
Alderman Golinski thanked the Walkers for their patience wit the negotiations.
Motion approved by a roll call vote. Ayes -6 Nays -2
Besco -nay, Sutcliff -aye, Munns -aye, Spears -nay,
Plocher -aye, Werderich -aye, Golinski -aye, Burd -aye
The City Council decided to take at 10:10 p.m.
The Council returned to the meeting at 10:30 p.m.
REPORTS
MAYOR'S REPORT
Resolution 2008 -16 Support for the Yorkville Big Band
(CC 2008 -28)
Mayor Burd asked that this item be moved up on the agenda. She stated that she brought this forward
because there have been "ups and downs" in discussing the Yorkville Big Band. She wanted them to
know what the members of the City Council's thoughts were so a resolution was drafted so the Council
members could voice their opinion.
Mayor Burd entertained a motion to approve a Resolution of Support for the Yorkville Big Band and
authorize Mayor and City Clerk to execute. So moved by Alderman Plocher; seconded by Alderman
Sutcliff.
Alderman Besco commented that there were misunderstandings and misstatements made regarding the
Yorkville Big Band. He stated that the last time the director was before the Council, he was asked if he
had obtained tax exempt status and he said that he did. Later, Alderman Besco read in the paper that the
band was in the process of obtaining this status. Mayor Burd clarified that as of January 2008 they
received this status. Alderman Besco stated that it was unfortunate that everything happened the way that
it id. He found it disturbing and deceptive to the entire city someone misrepresents themselves. He stated
that he did not know what a resolution would do at this point to change anything.
Mayor Burd explained that they incorporated as a business but anyone looking at what they were doing
could understand they were non - for - profit. She noted that the Boys Scouts of America in some areas had
accidently incorporated as a business and had to change their paperwork. She stated that if a little
discretion was used in looking at what they were doing one would see that they have not changed and are
eligible to be called a non - for - profit. Alderman Besco pointed that they are at this time however they
were not when they initially came before the Council. He stated the problem was that they knew whether
or not they were non - for - profit. Mayor Burd wanted to know the benefit behind Alderman Besco's
remarks and the benefit behind having this organization in the community. She asked if what they did
should disallow them from being in Yorkville. Alderman Besco stated that he was not questioning their
benefit to the community but when someone represents themselves before a public entity they should be
truthful. He stated that United City of Yorkville is a taxing body who performs services for residents and
business. When they came before the Council, different pricing for the Beecher Center was applied due
to the non - for -profit status. He noted that the Beecher Center is in great demand; if a private business
came in, they would have paid a different rate to use the facility. He stated that he wasn't trying to place
blame but felt it was unfortunate that the situation went the way it did. He did not feel a resolution would
solve anything.
The Minutes of the Regular Meeting of the Citv Council — April 22. 2008 — ua g 99
Alderman Sutcliff commented that she supported the band and was glad they were in attendance at the
meeting. She commended them for the service they provide to the community.
Alderman Munns commented that music makes people happy in a world filled with negatives. He did not
feel the resolution was a bad thing.
Alderman Spears stated that she had nothing against the band itself however she did not like how they
represented themselves regarding their non - for -profit status. She noted that she had a letter dated January
25, 2008 from the Yorkville Big Band to the City Council in which the band offered to perform free on
July 4, 2008. The letter goes on to offer a second free performance which "could be" and gives possible
dates. Alderman Spears took exception with this wording and felt it should state "will be ". Mayor Burd
noted that these terms were already voted on and could not be brought back up. Alderman Spears stated
that it was voted on to accept two free concerts. She read a statement saying that they `would like to clear
the air so those involved in the city government can get back to their elected positions and solve some of
the major current critical issues of the city and put the band issue to rest ". Alderman Spears stated that
she agreed with this until she read another article in the Beacon News quoting the mayor as saying she
looked at this "as a blot on my administration so far ". The same article indicated that the band director,
Mr. Falato, offered to pay the city its rental fee out of his own pocket. Alderman Spears stated that she
never heard this from him directly and she asked Administrator McLaughlin if he received such an offer.
Administrator McLaughlin stated that he never had a conversation with Mr. Falato. Alderman Spears
noted that the band used to be called the American Legion Band and she was told the name was changed
because the Paramount Theater would not let them perform at their facility. She asked if this was true.
Alderman Spears stated that changing the name of the band was an insult to the entire country as well as
the armed forces. Mayor Burd stated that Alderman Spears should not be asking questions but should be
commenting on the resolution. She asked the Council not to talk or "bait" the audience.
Alderman Plocher stated that he was not in favor of having the City Attorney draft a legal document
regarding the receipt of money.
Alderman Werderich stated that there was confusion in the non - for -profit versus profit status. He felt that
Mr. Falato didn't go into the venture to make money but because he loves music.
Alderman Golinski, as a point of order, read from the Governing Ordinance regarding aldermen being
recognized by the presiding officer and addressing their remarks without a response from the presiding
officer. He noted that Mayor Burd had the tendency to "chime in" after every alderman speaks and
according to the Governing Ordinance she wrote that is not allowed. In regards to the Yorkville Big
Band, he felt it was aggravating to have it come up again. He supported the band however Alderman
Spears has brought up legitimate concerns on behalf of the taxpayers. He did not have a problem with the
resolution supporting them but he did feel they had an unsettled debt to pay.
Mayor Burd called a point of order on Alderman Golinski because he addressed the audience and he
should have addressed her. She explained that she brought forward the resolution because there was
concern that the band felt they were not getting moral support from the City Council and the community.
She felt it was an honor for them to have Yorkville in their name. She explained that all the resolution
states is that they provided the city with exceptional music and that they are emissaries of good well for
the United City of Yorkville. She stated that she did not know how sullying their name helped the
community. She wanted the band to understand that the city supports having them in the community.
She noted that the Council approved the agreement with them and she did not know why this was
misunderstood.
Administrator McLaughlin stated that he thought the Council took final action on the agreement which
included two free concerts. On date was July 4, 2008 and the second date was undeclared however it was
offered to play at Christmas.
Mayor Burd reminded the Council that the Resolution of Support was on the table and the agreement had
been previously voted on and that issue is over with. She felt it was unfortunate that the bands reputation
was besmirched.
Alderman Besco stated it was unfortunate that it was felt that Alderman Spears has "black balled" the
band. He thought that when the Council acted on the agreement the matter was done and over; the issue
was solved. He didn't know what the point of the resolution was.
Alderman Spears noted that with the recent publicity with a local business being black balled by an
alderman this could be coming to the Council to make another business more popular. She did not
understand the need for the resolution and felt it was ridiculous.
The Minutes of the Regular Meetine of the Citv Council — ADril 22, 2008 — Dage 10
Alderman Sutcliff called the question. There was no second.
Motion approved by a roll call vote. Ayes -5 Nays -2
Besco -nay, Sutcliff -aye, Munns -aye, Spears -nay, Plocher -aye, Werderich -aye, Golinski -aye
ADDITIONAL COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE REPORT
Resolution 2008 -17 IDOT Highway Permit No. 2 and Resolution — Raging Waves
(PW 2008 -67)
Alderman Besco asked that this item be moved up because there was a gentleman in the audience who
had been waiting all night for this one issue.
A motion was made by Alderman Besco to approve IDOT Highway Permit #2 and resolution for Raging
Waves and authorize Mayor and City Clerk to execute; seconded by Alderman Golinski.
Motion approved by a roll call vote. Ayes -6 Nays -1
Sutcliff -aye, Munns -aye, Spears -aye, Plocher -nay, Werderich -aye, Golinski -aye, Besco -aye
REPORTS
MAYOR'S REPORT, CONTINUED
Federal and State Lobbying Contract
(CC 2008 -25)
Mayor Burd stated that she asked for this to be placed on the agenda because while she was in
Springfield, Illinois she was introduced to this gentleman and he asked if he could present a proposal to
the city. She and Administrator McLaughlin met with him and an associate where he made her aware that
there is money available through the state for filling potholes and he can help with available grants.
Mayor Burd entertained a motion to approve a proposal from Dan Shoman, Inc to provide lobbying
services as presented. So moved by Alderman Sutcliff; seconded by Alderman Plocher.
Alderman Golinski stated that he had a problem with the proposal because Mr. Shoman was recently in
the news because Aurora aldermen aren't really convinced of his work; they do not know what they are
getting for their money. He also had a problem using tax dollars to buy access to elected officials. He
read a quote from Senator Lauzen regarding Kane County and Aurora hiring lobbyist and his feelings
against it. Senator Lauzen felt it was preposterous and wrong and Alderman Golinski stated he agreed
with him.
Alderman Werderich had a problem with law makers suggesting that a lobbyist be hired to get what
everyone is entitled to. He did not support the proposal.
Alderman Besco stated felt that lobbyist are what is wrong with government and he agreed with Senator
Lauzen's statement.
Alderman Munns disagreed with paying someone to talk to the people that were elected to serve the
public. He felt they should have an open door to speak with residents and he agreed that lobbying was a
bad system. He questioned that if Mr. Shoman was hired if staff could go along with him to learn.
Alderman Spears stated she was not in favor of the proposal and asked where Mr. Shoman's office was
located. Administrator McLaughlin stated he was located out of Chicago and Springfield.
Alderman Werderich asked if staff could lobby for the city. Mayor Burd stated that the lobbyist are in
Springfield all the time and staff doesn't have the capability to lobby all the time and they don't have
contacts in Springfield.
Alderman Sutcliff stated that she knows two lobbyist and they do good things. Someone in this position
knows what is going on with things such as grants.
Alderman Plocher stated that hiring a lobbyist should be looked into.
The Minutes of the Regular Meetine of the Citv Council — ADril 22, 2008 — pa 11
Motion denied by a roll call vote. Ayes -3 Nays -4
Spears -nay, Plocher -aye, Werderich -nay, Golinski -nay, Besco -nay, Sutcliff -aye, Munns -aye
Appointment to Zoning Board of Appeals
(CC 2008 -26)
Mayor Burd entertained a motion to appoint Samuel M. Clementz to the Zoning Board of Appeals. So
moved by Alderman Munns; seconded by Alderman Werderich,
Alderman Spears asked how many people applied and Mayor Burd stated only one. She explained that
Mr. Clementz was new to the city and lived in the Bristol Bay area.
Motion approved by a roll call vote. Ayes -7 Nays -0
Plocher -aye, Werderich -aye, Golinski -aye, Besco -aye, Sutcliff- -aye, Munns -aye, Spears -aye
Resolution 2008 -18 Supporting Application/Inclusion in
Illinois Transportation Enhancement Program
(CC 2008 -27)
Mayor Burd explained that this is a grant being prepared for a bike /pedestrian path that would run from
Van Emmon Road to the Raintree Village subdivision along the ComEd easement.
Mayor Burd entertained a motion a resolution supporting application/inclusion in the Illinois
Transportation Enhancement Program as presented, and authorize Mayor and City Clerk to execute. So
moved by Alderman Golinski; seconded by Alderman Besco,
Alderman Spears noted that the city would have to pay 20% or $572,100.00 if the grant is received. She
questioned where the money will be coming from. Director Mogle explained that from the time the
application is processed and the funds are received can take a few years so it gives the city time to put
funds in place. Alderman Spears noted that the way the grant works is that the city would have to upfront
the funds and then is reimbursed later. She indicated that she would like better information before voting
on the resolution. Mayor Burd indicated that the grant is due by May 5, 2008. She indicated that the city
could always turn the grant down and Alderman Spears stated that turning a grant down does not look
good for the city.
Alderman Sutcliff stated that people want paths and there is time to plan for funding.
Alderman Besco recommended that a revenue stream be identified first before grants are applied for. He
suggested revenues from Club 47 could be applied to this.
Alderman Golinski asked what the time frame is if the city is awarded the grant. Director Mogle stated
that the city applied for a grant for the path over a year ago but it still hasn't been awarded. He stated that
the city could apply for the grant and have the funding in place when the grant begins. He also noted that
the city applied for this grant in 2005 but it was denied because the city did not have signoffs from
ComEd and IDOT.
i
Administrator McLaughlin stated that if 80% of the funding would be received this would be over $2
million from the state. He stated that a series of option such as a short term loan could be investigated to
fund the match. He stated that there is almost $2 million in the Capital Fund which could be used toward
this project as well as Land Cash.
There was some discussion regarding the material used for the path. Alderman Besco suggested using
crushed limestone instead of asphalt for a "greener" path.
Motion approved by a roll call vote. Ayes -6 Nays -1
Werderich -aye, Golinski -aye, Besco -aye, Sutcliff -aye, Munns -aye, Spears -nay, Plocher -aye
Ordinance 2008 -30 Approving the 2008 -2009 Fiscal Budget
(ADM 2008 -11)
Mayor Burd entertained a motion to approve an ordinance approving the 2008 -2009 Fiscal Budget for the
United City of Yorkville and authorize Mayor and City Clerk to execute. So moved by Alderman Munns;
seconded by Alderman Plocher.
Alderman Besco asked if any changes were made to the Community Relations budget. Administrator
McLaughlin stated that he did not receive direction from the City Council to change anything. Alderman
Besco stated that prior to this year funds for this department came out of the General Fund so there was
no way to track what was spent in this department. He felt it was difficult to determine if cuts were taken
The Minutes of the Regular Meeting of the Citv Council — Anril 22, 2008 — na 12
in this area or if there has been an increase in this budget. He suggested that in the future any new
departments should have their own line item.
Alderman Munns noted that each department head came in with a lower budget than requested. He asked
if they were comfortable with this and Director Mika stated that they were comfortable with the budget as
presented.
Alderman Spears stated that she did ask for funds to be cut from the Community Relations and
Administrator McLaughlin stated that he was aware of this however there wasn't a consensus from the
Council as to what direction to give the staff.
Motion approved by a roll call vote. Ayes -6 Nays -1
Gohnski -aye, Besco -aye, Sutcliff -aye, Munns -aye, Spears -nay, Plocher -aye, Werderich -aye
ADDITIONAL BUSINESS
Alderman Plocher apologized for recent comments he made about a local business. He recognized they
were inappropriate and that there was a better way for him to state his personal opinions.
Clerk Milschewski called it to Mayor Burd's attention that she skipped over most of page three of the
agenda.
CITY COUNCIL REPORT
No report.
ATTORNEY'S REPORT
No report.
CITY CLERK'S REPORT
No report.
CITY TREASURER'S REPORT
No report.
CITY ADMINISTATOR'S REPORT
No report.
FINANCE DIRECTOR'S REPORT
No report.
DIRECTOR OF PUBLIC WORKS REPORT
No report.
CHIEF OF POLICE'S REPORT
Chief Martin reported that the open job position was offered to Yorkville's first former police cadet Behr
Pfizenmaier who is currently employed by the Sheriff's Department. He should be on the street in two
weeks and Chief Martin indicated that he was pleased to see Officer Pfizenmaier join the force. He
thanked Alderman Spears for supporting the cadet program.
DIRECTOR OF PARKS & RECREATION'S REPORT
No report.
COMMUNITY DEVELOPMENT DIRECTOR REPORT
No report.
COMMUNITY RELATIONS OFFICER'S REPORT
No report.
COMMUNITY & LIAISON REPORT
No report.
COMMITTEE REPORTS
I
1
The Minutes of the Regular Meeting of the Citv Council — Anril 22.2008 — nape 12
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
No report.
i
MORE ADDITIONAL BUSINESS
Countryside TIF
Alderman Spears asked the status of the Countryside TIF. Attorney Orr stated that the redevelopment
agreement ha to be performed by March 31, 2008. This did not occur so she sent them a default letter and
they came in today with a new development scheme that is under review. She hoped this would go before
the Economic Development Committee at their June meeting.
Yorkville Youth Baseball
Alderman Spears asked Director Mogle if parents were paying $10.00 /child to participate in the program.
Director Mogle stated that this was requested by the Parks and Recreation Department however no
agreement was reached. Alderman Spears asked how fields were being assigned and Director Mogle
explained that they decided on the fields to be used and the schedule for use. Alderman Spears stated she
was told that a permit was needed to use a field. Director Mogle stated that these signs were removed.
Congratulations to Oswego
Alderman Besco congratulated Oswego on their 175 anniversary. He suggested that the United City of
Yorkville send something to them in recognition.
Fasted Growing Area in Country
Alderman Besco commented on a recent article in the municipal leagues magazine which stated that
Kendall County is the fasted growing area in the country and it has been so for the last seven years.
Northeastern Illinois Area Agency on Aging
Alderman Golinski reported that he and Alderman Spears attended the Northeastern Illinois Area Agency
on Aging where Alderman Spears was honored and elected to their board of directors.
Minutes
Alderman Sutcliff complimented Clerk Milschewski for getting the minutes back in a timely basis. The
City Council thanked her work.
EXECUTIVE SESSION
Mayor Burd entertained a motion to go into executive session for the purpose of the appointment,
employment, compensation, discipline, performance or dismissal of specific employees of the public
body or legal counsel for the public body, including hearing testimony on a complaint lodged against an
employee of the public body or against legal counsel for the public body to determine its validity.
Mayor Burd noted that no action would result from the executive session.
So moved by Alderman Sutcliff, seconded by Alderman Werderich.
i
Motion approved by a roll call vote. Ayes -5 Nays -1
Spears -aye, Sutcliff-aye, Werderich -aye, Besco -aye, Golinski -nay, Munns -aye
The Council entered into the session at 11:30 p.m.
The Council returned to regular session at 11:40 p.m.
ADJOURNMENT
Mayor Burd entertained a motion to adjourn. So moved by Alderman Munns; seconded by Alderman
Sutcliff.
Motion unanim ously approved by a viva voce vote.
Meeting adjourned at 11:41 P.M.
Minutes submitted by:
Jacque yn Milsc ewski,
City Clerk City of Yorkville, Illinois
i
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APRIL 22, 2008
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APRIL 22, 2008
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YORKVILLE PARKS & RECREATION DEPARTMENT
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Parks and Recreation Department
Mission /Vision Statement and Goals...
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` "To create unique recreational and park experiences that
enrich lives and create a sense of community ".
Vision statement from City Council... "expanding the park
system and recreational programs to support community
growth ".
2004 Master Plan objective... "investigate the feasibility of a
new Community /Fitness Center to help augment Beecher
Center"
2006 Park Board Retreat goal... "'securing recreation
programming space ".
Community Survey 2007...
CJ
❖ Recreation and Fitness Center
A facility dedicated to health and fitness and recreation center,
with instructional rooms and gym, were 2 nd and 3rd most desirable
facilities considered somewhat or very important for residents.
An average of 75% of respondents believe that additional
recreation programs for the following categories were somewhat
or very important: children under 5 year old, children 5 -12 years,
teens and senior citizens.
Approximately 70% of respondents believe additional adult
ioiatr uc tiv�iai p r og r a ms car's siDiiiewl:at or `firer y 'r:::porta::tr
"...Yorkville REALLY needs indoor recreation /exercise facilities and programs,
though. Yorkville really needs to be able to offer some adult fitness classes to
the public at an affordable price. Also, toddler and baby programs."
Quote from citizen - 2007 community mail survey.
Facility opportunity...
CJ
Reasons to Lease Club 47 facility...
Acquire a recreation /fitness center with little capital
investment.
There is no obligation to take the purchase option. We have
the ability to lease for up to 10 years.
Facility is already well established with an existing cash flow
and we would inherit a membership.
It allows the Recreation Department to have much needed
space now.
This is a well known facility with Yorkville residents and is
centrally located for the citizens.
Facility Opportunity..
❖ Reasons to Lease Club 47 facility... cont.
i� To secure recreation programming space, addinq programs
and activities to the facility that are already esta lished
and successful.
Able to make capital improvements with the owner fronting
the funds.
The lease contract allows us to lock in the building and
property price at 4 million dollars with a maximum of 2.5%
inflator per year. Lease payment stays the same for 2
years, with a maximum 2.8% increase per year beginning
in the 3rd year.
Assures that the facility continues to serve recreational
and fitness needs for residents.
i
Public Recreation and Fitness Centers...
C J ❖ Many municipalities own and operate Recreation and Fitness Centers in
Illinois.
Addison Park District - Glen Ellyn Park District Orland Park Rec. & Parks Dept -Alsip Park District - Glendale
Heights Park & Rec. Dept. - Oregon Park District - Arlington Heights Park District - Glenview Park District - Park
Ridge Rec. & Park District - Barrington Park District - Godley Park District - Pekin Park District - Bartlett Park
District - Hanover Park Park District - Peoria, Pleasure Driveway & Park Dist.- Bensenville Park District - Hazel
Crest Park District - Pleasant Dale Park District - Bolingbrook Park District - Hickory Hills Park District - Princeton
Park District - Bridgeview Park District - Highland Park, Park District - Prospect Heights Park District - Broadview
Park District - Hinsdale Park and Recreation Dept.- River Trails Park District- Buffalo Grove park District- Hollis
Park District - Rock Island Park & Rec. Dept - Byron Park District - Homewood - Flossmoor Park District - Rolling
Meadows Park District - Calumet Memorial Park District - Huntley Park District - Romeoville Recreation Dept -
Carol Stream Park District - Itasca Park District - Roselle Park District - Cary Park District - Lan -Oak Park District
Rosemont Park District - Central Stickney Park District - Lake Bluff Park District - Round Lake Area Park -
Channahon Park District - Lemont Park District - Schaumburg Park District - Chicago Heights Park District -
Lincoln Park District - Skokie Park District - Chicago Park District - Lisle Park District South - Barrington Park
District - Chicago Ridge Park District - Lockport Township Park District - South Holland Parks & Rec. Dept. -
Country Club Hills Park District - Matteson Parks & Rec. Dept. - Sterling Park District - Countryside Recreation -
Medinah Park District - Streamwood Park District - Decatur Park District - Memorial Park District - Tinley Park -
Park District - DeKalb Park District - Morton Grove Park District - Sycamore Park District - Des Plaines Park
District - Mount Sterling Park District - Vernon Hills Park District - Downers Grove Park District - Mt. Prospect
Park District - Veterans Park District - Dundee Township Park District- Mundelein Park & Rec. Dept. - Warrenville
Park District - Elk Grove Park District - Niles Park District - Wauconda Park District - Elmhurst Park District
Norridge Park District - Westchester Park District - Flagg - Rochelle Comm. Park Dist. - Northfield Park District -
Westmont Park District - Fox Valley Park District - Oak Brook Park District - Wheaton Park District - Frankfort
Square Park District - Oak Forest Park District - Wheeling Park District - Franklin Park, Park District of Oak Lawn
Park District - Winfield Park District - Geneva Park District - Oakbrook Terrace Park District - Wilmette Park
District - Wood Dale Park District.
Club 47 Lease Opportunity...
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Club 47 Facility 37,000 sq. ft.
Large gymnasium Small gymnasium
4 :� Studio 1 Studio 2
Weight Room Pool /Showers /Locker Rooms
Open Fitness Area Classroom / Kid's Care
"Think of this opportunity as a public Recreation Center for
programs with a fitness component that will create an income to
support the facility Dave Mogle, Director of Parks and Recreation
Department
"I think we really need to add things to our community that will keep our
youth out of trouble."
Quote from citizen — 2007 Community Survey
C�
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"I think the P and R has come a long way the last 5 -7 years.
Keep improving and being creative — good for the city."
Quote from citizen — 2007 Community Survey
OR e-
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"I have taken yoga and Pilates for several years through the Rec Dept.
and I'm getting tired of sharing our space with a preschool or having to
have classes in the intermediate school band room."
Quote from citizen — 2007 Community Survey
-MOM
f _
"Our family likes Yorkville very much. As this city grows, parks and rec. will
definitely need to expand programs, both adult & youth."
Quote from citizen — 2007 Community Survey
i
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"As our community grows, more space is needed for activities, especially
for kids and teens. They need to be involved and occupied, if you want to
keep them out of trouble."
Quote from citizen — 2007 Community Survey
E
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• r •. T A ' A e
"Yorkville really needs a public pool indoor /outdoor (either one). I think
that would help get more money in the town too (swimming lessons) ".
Quote from citizen — 2007 Community Survey.
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I
Proposed Lease Agreement Highlights...
o Term of lease is for 10 years. City may activate option for purchase of
building and property at anytime during this time.
C�
Lease payment of $17,500 per month in years one and two. No
greater than 2.8% increase per year from year three through term of
lease.
Lease includes all current equipment. New equipment is the
responsibility of the Parks and Recreation Department.
Rent and taxes = $7.00 per sq. ft.
� Current market lease price = $18.00 - $20.00 per sq. ft.
Future Proposed Purchase Option...
Building and property purchase price $4,000,000. Increases $100,000
per year through term of lease. No greater than 2.5% increase per
year.
a City pays $100,000 capital improvement payment at signing of lease
to be credited to mutually agreeable capital improvements.
v� City pays $100,000 penalty clause if it chooses not to activate
purchase option by the end of the term.
Proposed Facility Improvements:
c�
❖ Initial Improvements, agreed by both parties:
Pool: ceiling, whirlpool tiles, clean deck, paint
��- Small Gym: ceiling, refinish floor
m- Main room: Replace carpet throughout facility, paint, lighting
-:® Front Lobby: lighting, paint
a- Office Areas: Paint, layout
Parks and Recreation Department responsibility:
(The equipment will be replaced and rotated as needed...)
• Office Equipment Replacement
•:� Facility Maintenance
❖ Fitness and weight equipment replacement
❖ Owner's expense and responsibility:
Roof repair / replacement
All structural repairs
®:- All underground filtration lines, main water and sewer lines
Appraisals of Building and Property...
CJ ❖
Report from Pin el and Associates, LLC.
p 9
®� Facility was built in 1996 - 13 years old
Facility was found to be in good condition
New facility cost = $11,000
(42,000 sq. ft. = $200.00 per sq. ft. const. cost)
"Based on our observations, it is our opinion that the physical condition of
the facility is good and would be a quality recreation facility acquisition for
the City ". Pingel and Associates, LLC
Value of Building and Property...
❖ Report from Argianas & Associates, INC.
Value of land and building $3,900,900
"...our preliminary opinion of the market value of the fee simple
intereston an "as is" basis. Argianas & Associates, Inc.
Financial Report..,.
Independent review and opinion of the financial impact of
proceeding with the City`s lease of Club 47.
n The report stated that it is likely that there will be a
significant variation in these numbers over time and that the
projected budget is essentially breakeven.
This lease opportunity will not cause an increase in taxes.
"We understand that profit is not the prime rationale and there may
be other policy reasons to enhance recreation opportunities for city
residents."
Speer Financial, INC.
Recommendation...
V'V
CJ
Park Board and Park and Recreation
Staff unanimous recommendation...
Approve the lease agreement, with future
purchase option with the owners of Club 47, to
allow for expansion of recreational services for
the citizens of the United City of Yorkville.