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City Council Minutes 2008 06-24-08 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY. JUNE 24, 2008. Mayor Burd called the meeting to order at 7:04P.M and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I Werderich Present Ward II Golinski Present Plocher Present Ward III Munns Present Sutcliff Present Ward IV Besco Present Spears Present Also present: City Clerk Milschewski, City Treasurer Powell, City Attorney Orr, City Administrator McLaughlin, Assistant City Administrator Olson, Finance Director Mika, Police Chief Martin, Director of Park & Recreation Mogle, Community Development Director Miller and Public Relations Officer Spies. OUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Burd asked the staff and guests to introduce themselves. She welcomed the guests and asked them to enter their names on the attendance sheet provided. AMENDMENTS TO THE AGENDA �— Alderman Spears noted that the Public Safety Committee meeting for June 26, 2008 was cancelled and the next meeting was scheduled for July 24, 2008. Mayor Burd asked if all were in favor of the amendment and the City Council approved it unanim ously with a voice vote. COMMITTEE MEETING DATES Public Works Committee 6:00 p.m., July 15, 2008 City Hall Conference Room Economic Development Committee 7:00 P.M., July 3, 2008 City Hall Conference Room Administration Committee 6:00 p.m., July 10, 2008 City Hall Conference Room Public Safety Committee 6:00 P.M., July 24, 2008 City Hall Conference Room PRESENTATIONS Water Conservation Pete Waller and Jeff Freeman with Engineering Enterprises, Inc. gave a Regional Water Supply Planning Group Progress Report. See attached. After the presentation Alderman Werderich asked for suggestions on how to implement public programs. Mr. Waller gave examples such as retro - fitting shower heads or toilets as examples of how the public can conserve water. He also suggested water conservation pricing; do what you normally do but use less water doing it and get a price break. He explained that he and Mayor Burd are involved with the Metro West Board and they can bring back suggestions from them in the future. Alderman Sutcliff questioned what education was available for the public regarding stormwater. Mr. Waller stated that he was unaware of any public outreach programs on this topic and suggested that the Green Committee could work on a program to institute. The Minutes of the Regular Meetine of the Citv Council — June 24, 2008 — na g 22 PUBLIC HEARINGS DTD Investments, LLC Mayor Burd entertained a motion to go into public hearing for DTD Investments, LLC, petitioner, who has filed an application with the United City of Yorkville, Kendall County, Illinois, requesting an amendment to Planned Unit Development. The real property consists of approximately 4.2 acres located at the east side of Route 47, Yorkville, Illinois. So moved by Alderman Golinski; seconded by Alderman Werderich. Motion approved by a viva voce vote. Please see attached Report of Proceedings by Teresa S. Grandchamp, C.S.R. from Depo Court Reporting Service for the transcription of this portion of the public hearing. Mayor Burd entertained a motion to close the public hearing. So moved by Alderman Golinski; seconded by Alderman Werderich. Motion approved by a viva voce vote. CITIZEN COMMENTS Marion Hamilton, 1121 Dalton Avenue, addressed the City Council regarding the Beatification Pilot Program. See attached statement and list of supporters of the program. George Gilson, 498 Sunflower Court, stated that the city needs leadership now more than ever; it needs a mayor and City Council who are honest and independent thinkers. He felt the city needs leaders who make decisions based on the best interest of the city rather than bowing to political pressure. He stated that while he was disappointed with the process used to appoint aldermen and felt an injustice was done to good people and the community, he still remains committed to working for the good of the city. He hoped that Mayor "can step up and show the community that our leadership can take us places ". He stated that he remains honest, ethical and community minded and asked the City Council if they could say the same about themselves. He wished the new appointee good luck and encouraged him to always work for the best of the community. Thomas Hayward, 3395 Ryan Drive, indicated his support of the Beatification Pilot Program. He felt it would increase the esthetics of the community and bring people together. Dan Walter, Fox Hill resident, reported to the City Council that multiple discs have flown into his yard and trees from the Frisbee golf course. He reported that participants are drinking beer in the park, using fowl language and playing after dusk. He stated that the course was too close to homes and the detention pond. Also, the course floods after a heavy rain. He felt that residents should have been advised before the park was changed for this use. He asked the City Council to move holes 2 and three of the course. Amy List, 402 E. Somonauk, supported the Beautification Program and told the City Council that the Girl Scouts are looking forward to participating and their "knuckle garden" will look good when completed. Greg Elting, 1703 Cottonwood, agreed with Mr. Walter regarding the Frisbee golf. He stated that he was hit by a disc while he was doing yard work. He also felt there was an issue with trespassing and public disturbances. He felt the course was poor planning on part of the Park Department and he opposed the park being used in this way. Alderman Munns noted that a hard disc, not a Frisbee as everyone knows it, is used. He stated that he heard people are trespassing in resident's yards to retrieve the discs and that several residents have called him with complaints. Mayor Burd suggested that the matter be discussed further at the Public Works Committee meeting. Director Mogle stated he would bring in a disc for the committee to look at. CONSENT AGENDA 1. Ordinance 2008 -52 - Amending the Zoning Code of Ordinances — authorize Mayor and City - Clerk to execute (PC 2008 -03) 2. Ordinance 2008 -53 - Amending the Code of Ordinances Authorizing the City to Impose Transition Fees on Behalf of School Districts # 18 and #66 — authorize Mayor and City Clerk to execute (EDC 2008 -18) 3. Monthly Treasurer's Report for April 2008 (ADM 2008 -49) 4. Resolution 2008 -24 - Approving a Revised Salary Schedule - authorize Mayor and City Clerk to execute (ADM 2008 -52) 5. AmAudit Utility Audit Proposal — approve as presented (ADM 2008 -53) 6. Ordinance 2008 -54 - Declaring the United City of Yorkville's Compliance with Illinois Prevailing Wage Act - authorize Mayor and City Clerk to execute (ADM 2008 -54) The Minutes of the Reeular Meeting of the City Council — June 24, 2008 — nage 3 7. Resolution 2008 -25 - Approving Revised Park, Gazebo, Shelter Reservations Policy — authorize Mayor and City Clerk to execute (ADM 2008 -46) 8. Resolution 2008 -26 - Approving a Bad Debt Policy — authorize Mayor and City Clerk to execute (ADM 2008 -22) 9. Chignoli Auto — Sidewalk Covenant Agreement - authorize City Administrator to execute (PW 2008 -83) 10. Merlin Muffler — Plat of Easement — authorize Mayor and City Clerk to execute (PW 2008 -84) 11. 315 E. Van Emmon — Driveway Replacement — Bid Results — award contract to detco, Ltd. In an amount not to exceed $263,280. 00 Mayor Burd entertained a motion to approve the Consent Agenda as presented. So moved by Alderman Golinski; seconded by Alderman Plocher. Motion approved by a roll call vote. Ayes -7 Nays -0 Munns -aye, Plocher -aye, Spears -aye, Sutcliff -aye, Werderich -aye, Besco -aye, Golinski -aye PLAN COMMISSION /ZONING BOARD OF APPEAL Ordinance 2008 -55 Granting a Variance at 352, 354, and 356 Twinleaf (ZBA 2008 -01) Mayor Burd entertained a motion to approve an ordinance granting a variance at 352, 354 and 356 Twinleaf Trail and authorize the Mayor and City Clerk to execute. So moved by Alderman Golinski; seconded by Alderman Plocher. Director Miller explained that the Zoning Board of Appeals recommended the variance. The maximum height for a fence is 6' however the residents requested a variance for an 8' fence to block their view of the neighboring kennel. Alderman Werderich asked how the gap caused from a 6' fence meeting an 8' fence would be addressed. Director Miller stated that this was a good question that was not addressed at the ZBA meeting. Motion approved by a roll call vote. Ayes -6 Nays- 1 Werderich -nay, Golinski -aye, Besco -aye, Sutcliff -aye, Munns -aye, Spears -aye, Plocher -aye MINUTES FOR APPROVAL None. BILLS FOR APPROVAL A motion was made by Alderman Munns to approve the paying of the bills listed on the Detailed Board Report dated June 17, 2008 totaling the following amounts: checks in the amount of $363,792.48 (vendors); $288,470.44 (payroll period ending 6/7/08); for a total of $652,262.92; seconded by Alderman Golinski. Alderman Spears noted that there were duplicate invoices on page 14, last item for Jensen Entertainment, Inc. in the amount of $525.00. She asked that this be investigated. She also questioned an item on page 15 for the Kendall County Record in the amount of $534.80 * * * ** Motion approved by a roll call vote. Ayes -7 Nays -0 Munns -aye, Plocher -aye, Spears -aye, Sutcliff -aye, Werderich -aye, Besco -aye, Golinski -aye I i REPORTS I MAYOR'S REPORT Appointments to Boards and Commissions (CC 2008 -47) Robin Frisch — Chairman Human Resource Commission Mayor Burd gave information to the City Council regarding Robin Frisch's qualifications for chairman of this commission. She indicated that the current chairman, Diana Lento -Reidy asked to step down but still wishes to remain on the commission. Mayor Burd entertained a motion to approve the Mayor's appointment of Robin Frisch as chairman of the Human Resource Commission. So moved by Alderman Sutchff, seconded by Alderman Munns. The Minutes of the Regular Meeting of the Citv Council — June 24, 2008 — uaee 4 Alderman Spears questioned why the current members weren't offered the chairmanship and expressed her concern with this. She noted that one HRC member has served on the commission for five years. Also, in the past, the commission picked their own chairman. Mayor Burd stated that she discussed this with the Deputy Clerk who told her that the mayor could pick the chairman so she did it. She stated that she is not overstepping her bounds. Alderman Spears noted that the Mayor also picked the chairman for the Senior Ad hoc Committee and the chair has already resigned. Mayor Burd stated that she thought Ms. Frisch would be great as chairman. Alderman Spears countered that the five -year member would also be a great chairman. She agreed that Ms. Frisch would be a good member of the commission however she did not support her as the chairman. Alderman Besco questioned how long Ms. Frisch had been a resident of Yorkville and Alderman Spears indicated that she moved in December 2007. He also questioned how the chairman had been chosen in the past. Alderman Werderich questioned why Ms. Frisch was picked as the chairman versus someone already on the commission. Mayor Burd stated that she spoke with Mrs. Lento- Reidy and another member of the HRC and they indicated they were looking for someone to provide leadership to the move the group in a new direction. She felt that Ms. Frisch has the educational qualification to do this and she would bring in "fresh, new blood ". She stated that it has been suggested to disband the commission. There are currently four members; two of which want to leave unless there is a new direction or momentum. She indicated that she was appointing two new members tonight. Alderman Spears indicated that the five -year member of the HRC manages an accessible living facility and is also qualified to be chairman. She stated that the current members have asked the Mayor to attend their meetings however everything was sent to the Public Safety Committee to monitor. She indicated that the HRC wants a change in communication with the city. The former chair contacted the Mayor and Public Safety Committee regarding this. Mayor Burd noted that Mrs. Lento -Reidy tried to make changes but became disheartened. She stated that recently she gave the HRC information about a woman who called city hall inquiring about affordable housing in Yorkville and asked them to work on it. Alderman Mums asked if any of the current members communicated their interest in being chairman. Alderman Spears indicted that the existing members have recommended a chairman. Alderman Mums asked if there was any information on this candidate and Alderman Spears indicated that she would get the information for him. She suggested postponing the appointment until she could do this. Alderman Mums questioned of the Mayor should communicate to the City Council before making an appointment. Alderman Besco stated that the city wants to encourage volunteers so he recommended that Ms. Frisch be appointed to the HRC and then the commission be allowed to choose their chairman. He made a motion to amend the existing motion to appoint Robin Frisch to the Human Resource Commission; seconded by Alderman Werderich. Mayor Burd stated she would withdraw the appointment as chairman and just appoint Ms. Frisch to the HRC. Alderman Golinski agreed with withdrawing the chairmanship and noted that he agreed that the commission would pick their own chairman. Motion to amend the original motion approved by a roll call vote. Ayes -7 Nays -0 Spears -aye, Plocher -aye, Werderich -aye, Gohnski -aye, Besco -aye, Sutcliff -aye, Mums -aye Motion for appointment to the HRC approved by a roll call vote. Ayes -7 Nays -0 Mums -aye, Spears -aye, Plocher -aye, Werderich -aye, Golinski -aye, Besco -aye, Sutcliff -aye Barb McClish — Human Resource Commission Mayor Burd entertained a motion to approve the appointment of Barb McClish to the Human Resource Commission. So moved by Alderman Golinski; seconded by Alderman Werderich. Motion approved by a roll call vote. Ayes -7 Nays -0 Plocher -aye, Werderich -aye, Golinski -aye, Besco -aye, Sutcliff -aye, Mums -aye, Spears -aye Sandy Lindblom — Library Board Mayor Burd entertained a motion to approve the appointment of Sandy Lindblom to the Library Board. So moved by Alderman Golinski; seconded by Alderman Werderich. The Minutes of the Regular Meeting of the Citv Council — June 24. 2008 — na g 55 Alderman Munns commented that he felt there was a lack of cooperation and communication between the Library Board and the City Council. He stated that he was looking for new blood on the board so he was voting against the Library Board appointments. Alderman Sutcliff expressed her disappointment that the Library Board wasn't cooperative with the City Council. She noted that the Board voted against the City Council's use of their facility due to security issues however they have had carpet cleaners in when the library was closed. Alderman Werderich indicated that cooperation goes both ways and the City Council should be bigger people in the matter. Alderman Spears stated that the Administration Committee only wants to use the libraries facility because the library closes at 10:00 p.m. and they have comfortable chairs. She stated that according to the newspapers, the Mayor "strong armed" the Library Board by reminding them that the City Council approves their appointments. Alderman Spears felt that the City Council needs to work with others. Alderman Golinski stated that he did not feel there was a lack of cooperation from the Library Board and the Administration Committee shouldn't want to use the room due to its comfortable chairs. Alderman Besco noted that the Library Board is comprised of volunteers who worked hard to get the new library built. He applauded their efforts. Mayor Burd stated that the point she was making to the Library Board was that both parties have to work together. She did not make a threat and she is reappointing Library Board members. She stated that she was happy with their service but disagrees with some things. Alderman Munns stated that the Administration Committee does not want to use the room because of the chairs; it is just a change of venue. He stated that the Library Board is carrying a grudge because they were told in the past they could not use the city hall conference room. Motion approved by a roll call vote. Ayes -6 Nays -1 Werderich -aye, Golinski -aye, Besco -aye, Sutcliff -aye, Munns -nay, Spears -aye, Plocher -aye Marianne Wilkinson — Library Board Mayor Burd entertained a motion to approve the appointment of Marianne Wilkinson to the Library Board. So moved by Alderman Golinski; seconded by Alderman Werderich. Motion approved by a roll call vote. Ayes -6 Nays -1 Golinski -aye, Besco -aye, Sutcliff -aye, Munns -nay, Spears -aye, Plocher -aye, Werderich -aye Barb Johnson — Library Board Mayor Burd entertained a motion to approve the appointment of Barb Johnson to the Library Board. So moved by Alderman Golinski; seconded by Alderman Werderich. Alderman Werderich thanked everyone who wanted to be re- appointed. Motion approved by a roll call vote. Ayes -6 Nays -1 Besco -aye, Sutcliff -aye, Munns -nay, Spears -aye, Plocher -aye, Werderich -aye, Golinski -aye Appointment of Ward 1 Alderman Replacement (CC 2008 -48) Mayor Burd introduced Bob Allen, a twelve -year resident of Yorkville who o \previously was City Treasurer and a mayoral candidate. She felt that he was familiar with the city's political climate. Mayor Burd entertained a motion to approve the appointment of Bob Allen as alderman of Ward I to complete Jason Leslie's term of office. So moved by Alderman Munns; seconded by Alderman Plocher. Alderman Besco stated he was impressed with Mr. Allen's qualification and knows him from his previous term as City Treasurer. Alderman Werderich stated that he "hashed out" his disappointment with the process of the appointment and he indicated he was voting against the appointment. Mayor Burd asked Mr. Allen to answer any questions from the City Council. Alderman Spears asked Mr. Allen if he was prepared to work with the entire council due to the division of the members or if he was going to add to the division. Mr. Allen stated he would try to reach out to all the members. The Minutes of the Regular Meeting of the Citv Council — June 24, 2008 — oaee 6 Motion approved by a roll call vote. Ayes -6 Nays -1 Sutcliff-aye, Munns -aye, Spears -aye, Plocher -aye, Werderich -nay, Golinski -aye, Besco -aye Mayor Burd swore Mr. Allen in. Cobb Park Playground Equipment (CC 2008 -49) Director Mogle explained that this is the equipment for the community build park. Some park equipment is being donated and the manufacturer will send a representative to help with the installation. Cost of the equipment is in the park capital budget. Mayor Burd entertained a motion to approve the purchase of playground equipment for the cob Park playground build as presented. So moved by Alderman Werderich; seconded by Alderman Golinski. Motion approved by a roll call vote. Ayes -8 Nays -0 Sutchff- -aye, Munns -aye, Spears -aye, Plocher -aye, Werderich -aye, Golinski -aye, Besco -aye, Allen -aye RFP Results for Heartland Circle (CC 2008 -50) Director Mogle explained that this park, in the center of the subdivision, has been in planning for several years. The park will have a space theme with circle basketball and skate features. The ball field will be passive in function. He asked for approval of the spaceship shaped equipment which totals $50,000.00. He indicated that there is $167,000.00 in Land Cash to use on additional equipment. He asked for approval to use this on alternative equipment however Attorney Orr indicated he could ask for approval of the second piece of equipment because it is currently not in the budget. Director Mogle stated he would bring this request back at a later time. Mayor Burd entertained a motion to approve the purchase of Miracle equipment from Team Reil in an amount not to exceed $50,000.00. So moved by Alderman Golinski; seconded by Alderman Werderich. Alderman Munns asked what the lowest height would be for the basketball hoops. He was concerned that kids will pull the rims down and damage them. Director Mogle stated that there will be lower rims to accommodate younger kids. Motion approved by a roll call vote. Ayes -8 Nays -0 Munns -aye, Spears -aye, Plocher -aye, Werderich -aye, Golinski -aye, Besco -aye, Allen -aye, Sutcliff -aye CITY COUNCIL REPORT Beautification Pilot Program (CC 2008 -51) Alderman Spears stated that she would like a breakdown of the cost to replace the removed sod and the water needed for the grass. She stated that she drove by the Freemont location and there were only four plants in the garden and the dirt was running into the street. She asked if mulch was going to be used to prevent the runoff. She also questions if the fire department approved plantings around fire hydrants. She indicated that she thought this could be a great program however she felt it should not cost the taxpayers for the program when streets need repaired and more police are needed. Mr. Hayward commented that the Girl Scouts are planting the comer in question and it is a work in progress. Mayor Burd noted that the time, plants and water have been donated. Alderman Besco stated he received emails from some concerned residents. He stated he would like the property owners to have input and to give permission before any flowers are planted. Alderman Spears asked that a policy or form be developed for property owners to sign. Mayor Burd suggested taking the matter to the Public Works Committee so that guidelines can be developed. Alderman Sutcliff noted that other communities are doing the same program very successfully. She admitted a mistake was made but it can be learned from. She felt the program would be beneficial to the city and she agreed with Alderman Besco that permission should be obtained from homeowners. Alderman Allen agreed with the comments of the other Council members. He stated it was important to motivate volunteers and he like innovative programs such as this. The Minutes of the Regular Meeting of the Citv Council — June 24, 2008 — nage 7 ATTORNEY'S REPORT Attorney Orr reported that training for the administrative adjudication would begin on July 7, 2008 at 9:00 a.m. She invited the City Council and staff to join the process so they can learn the system. She felt it will be a successful program. Alderman Spears asked if Attorney Ingemunson's business with developers has been completed. Attorney Orr stated he will be done by July 1, 2008 but she will confirm this before beginning training. Alderman Spears asked if his entire law firm was done with business with developers and Attorney Orr stated she would check into it. Alderman Spears commented that no one from the law firm should come before the City Council representing CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. CITY ADMINISTATOR'S REPORT No report. FINANCE DIRECTOR'S REPORT No report. DIRECTOR OF PUBLIC WORKS REPORT No report. CHIEF OF POLICE'S REPORT Mayor Burd noted that there have been comments in the newspapers indicating that the Police Department is not up to par. She stated that the city has a fantastic department and residents should not feel the Police Department is inferior due to the budget cuts. Chief Martin gave the following statistics: • There are 30 full time officers and this is the first time the force has been at this level of employment. There are also three part-time officers, two cadets and one civilian who has taken over the job of monitoring vehicles and equipment. • There are four full -time civilian office support staff. • Training has increased; all supervisors will have Northwestern University training • The Police Department patrols 20 square miles with officers driving 2200 miles /month • Calls have increased 20% over last year; calls average 2/hour. • There are 1200 to 1300 participants in the Neighborhood Watch program. • The Police Department offers other services such as medicine disposal; senior wellness checks; emergency vouchers to provide funds for indigent people to use toward food; Safety Fair, etc. • Crime stays level; mostly property and domestic crime. • 90 — 95% of people surveyed feel that Yorkville is a safe community. • Per a survey of twelve neighboring communities the average police coverage is 1.70 officers /1000 residents. Yorkville averages 1.87 officers /1000 residents. Chief Martin reported that the city is safe and police protection is at a good level. He indicated that he will be bringing a request to the Public Safety Committee to hire a part-time civilian for a records clerk position to help with the new adjudication process. He indicated that he would come to the City Council if he feels there is a need for additional officers however at this time the department is managing well. He stated that Yorkville has the most professional, educated and trained officers serving the city. Alderman Munns asked what the rotation for officers driving through a neighborhood was. Chief Martin stated that there is no specific frequency set; the officers try to get around the community as much as possible. Alderman Munns commended the Police Department for their service. Alderman Plocher indicated that he has used the Police Department often and they have been quick to respond. He thanked them for their service. Alderman Allen stated that the city has a motivated Police Department that works through challenges. He stated that there are no ego problems and that when the Chief recognized a need he responded. Alderman Spears asked if in the comparison of officer to resident ratio if the square mileage was considered. Chief Martin stated that Yorkville was unique due to its size. The Minutes of the Reeular Meeting of the Citv Council — June 24, 2008 — Da u - 8 Chief Martin commented that the Yorkville PD was the best equipped in Kendall County and this is information relayed to him from the officers; they see this when the help other communities. DIRECTOR OF PARKS & RECREATION'S REPORT Director Mogle introduce the Park & Recreation Department's summer intern. He also reported that the 2n Music Under the Stars would be held on Friday, June 27, 2008 at the Town Square Park. Also being held this weekend at the park is the Festival of Fine Arts with a wine tasting element. Also, the park open house on Friday, June 20, 2008 was delayed; the next open house will be July 18, 2008. COMMUNITY DEVELOPMENT DIRECTOR REPORT Director Miller reported that the second open house for the Comprehensive Plan Update was held on June 19, 2008 and residents had a lot of input. On July 9, 2008 the Plan Commission will review the Comprehensive Plan and recommend additional changes. The Plan should be before the City Council in August 2008. Alderman Werderich asked what things were commented on and Director Miller stated that comments were made on transportation issues, clustering at main intersections, etc. He indicated that he would rank the citizen's comments for the Plan Commission meeting. COMMUNITY RELATIONS OFFICER'S REPORT Mrs. Spies reported that the city will be having a float in the 4` of July parade. Anyone interested should be at the high school at 8:30 a.m. Mayor Burd noted that this is a good opportunity for the residents to see the City Council and she invited everyone to participate. Mrs. Spies reported that the Fine Arts and Wine Tasting would be Saturday June 28, 2009 from 9:00 a.m. to 5:00 p.m. and that Coffee with the Mayor would be the same day beginning at 11:00 a.m. COMMUNITY & LIAISON REPORT Car Show Alderman Plocher reported that he attended a recent car show at the Kendall County Fair Grounds where there were 400 cars displayed. He stated that he heard comments that people liked the community. Over 2000 people were in attendance. School Board Alderman Sutcliff reported that she attended the School Board meeting where new hires the re- organization of the schools, updating the districts website to include agendas and minutes and the display of textbooks was discussed. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT Ordinance 2008 -56 Approving an Amendment to the Fountainview/DTD Investments, LLC Annexation Agreement (PC 2008 -08) A motion was made by Alderman Golinski to approve an ordinance approving an amendment to the Fountainview/DTD Investments, LLC Annexation Agreement and authorize the Mayor and City Clerk to execute all documents; seconded by Alderman Werderich. Motion approved by a roll call vote. Ayes -7 Nays -0 Present -1 Golinski -aye, Besco -aye, Allen- present, Sutcliff- -aye, Munns -aye, Spears -aye, Plocher -aye, Werderich -aye Ordinance 2008- 57 Amending Yorkville City Code regarding Signage Criteria (EDC 2008 -38) A motion was made by Alderman Golinski to approve an ordinance amending Yorkville City Code and authorize the Mayor and City Clerk to execute; seconded by Alderman Werderich. Alderman Werderich asked what was decided on the LED sign. Director Miller explained that LED's were allowable up to 50% of the sign area and there can be no flashing or scrolling. Alderman Werderich asked what the light output would be. Alderman Golinski stated that brightness was discussed but not put The Minutes of the Regular Meeting of the Citv Council — June 24, 2008 — Dage 9 into the code. Director Miller confirmed this; the discussion was limitied to sign size and application. He stated that brightness could be addressed in the future. Alderman Golinski agreed that it wouold be a good idea to address brightness. Mayor Burd indicated that the city was looking at a policy for sustainable design standards. Motion approved by a roll call vote. Ayes -8 Nays -0 Besco -aye, Allen- present, Sutcliff -aye, Munns -aye, Spears -aye, Plocher -aye, Werderich -aye, Golinski -aye PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT Ordinance 2008 -58 Amended and Restated Governing Ordinance (ADM 2008 -56) A motion was made by Alderman Munns to approve an ordinance amending and restating the Governing Ordinance of the mayor and City Council and authorize the Mayor and City Clerk to execute; seconded by Alderman Golinski. Alderman Munns reported that this amendment cleans up verbiage as to how new people are placed on committees. Mayor Burd noted that Alderman Leslie was the chairman of the Economic Development Committee and Alderman Golinski assumed the position after he resigned. This amendment does not allow Alderman Allen to be the chairman in his place. Motion approved by a roll call vote. Ayes -7 Nays -0 Present -1 Allen -aye, Sutcliff -aye, Munns -aye, Spears -aye, Plocher -aye, Werderich -aye, Gohnski -aye, Besco present ADDITIONAL BUSINESS Newspaper Editorial Alderman Munns noted that a recent editorial in the newspaper did a good job pointing out the City Council's behavior. He stated that he was tired of the sniping and communication problems. He stated that he supported former Mayor Prochaska and now supports and works with Mayor Burd. He felt the City Council should correct the situation. City Administrator Weekly Report Alderman Besco had a question about the City Administrator's weekly report on page 2 regarding the Wiseman bill. It stated that the bill was for a FOIA request with Director Mika due to Alderman Besco. Alderman Besco stated that he has never filed a FOIA request and he asked for clarification. Lawsuit Alderman Spears asked who was paying for the Sibenaller vs. Milschewski lawsuit. Attorney Orr explained that the insurance company was paying. Alderman Spears asked if this would raise the city's insurance and Attorney Orr did not think so. She further explained that under the law, the city has no right to go back to the plaintiff for fees. Alderman Spears noted that the City Attorney and Attorney Kramer are working on the complaint against the mayor. Attorney Orr stated that the mayor has the right to counsel however she is not working on the case. Alderman Spears questioned if Attorney Kramer posed a conflict of interest since he also represents developers in the city. Attorney Orr stated she would check into this. EXECUTIVE SESSION Mayor Burd entertained a motion to go into executive session for the purpose of o For the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. o For litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. The Minutes of the Regular Meeting of the Citv Council — June 24, 2008 — na 10 Mayor Burd noted that no action would result from the executive session. So moved by Alderman Allen; seconded by Alderman Werderich. Motion approved by a roll call vote. Ayes -8 Nays -0 Spears -aye, Sutcliff -aye, Werderich -aye, Besco -aye, Golinski -aye, Allen -aye, Munns -aye, Plocher -aye The City Council went in to Executive Session at 9:50 p.m. The City Council returned to regular session at 10:30 p.m. ADJOURNMENT Mayor Burd entertained a motion to adjourn. So moved by Alderman Munns; seconded by Alderman Allen. Motion unanimously approved by a viva voce vote. Meeting adjourned at 10:31 P.M. Minutes submitted by: I Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois CITY COUNCIL MEETING JUNE 24 2008 PLEASE PRINT NAME: ADDRESS: 7len, e I - re I 1/t o IA�l / IlLe- S r i rn e Q is yak omr� au lL � d rL��� l / �- l� I (AMA,61,, Y orluill -f. IL SI(1IIN CITY COUNCIL MEETING JUNE 24 2008 PLEASE PRINT NAME: ADDRESS: `Thomas 94yc,) j4,/o/ G eo(SoJ Dk. Yoeky /" V �/ n) �} 1'7`� 17c J� l�� • fin �n l `O�r- d SIGNIN Regional water Supply Planning Group Progress Report United City of Yorkville June 24, 2008 Re i ' - U I' Planning Group 9 �� Y 9 p Progress Report Presented by Metro west Council of Government for United City of Yorkville June 24, 2008 r h Delegates eter V tftrs, P. E., CFM, Metro West Council of Government eisner, Metro West Council of Ga .enment icago Metropoll a Agency for Plannin `�.�...... Outfl • "Background — Planning — Population — Water Use • Work in Progress 4 ..Preliminary Findings s�. Observations and Status tions ENGINEERING ENTERPRISES, INC. SUGAR GROVE, 1L Regional Water Supply Planning Group Progress Report United City of Yorkville June 24, 2008 NEWS, ii ROD I R) r Vi�HW �•'E OH FOR IMMEDIATE RELEASE January 9, 2006 Governor issues executive order to study state's Wa needs to protect against shortages and develop regional plans ` Chicago Metropolitan Agency for Planning I w I SIC O � r 80ONE MCHENRY J LAKE ! axe 'Vicn r- Ir Chicago J.NE DUPAGE I N 0 t� j DEKALB � N CO0K KENDALL ,J INDIA WILL A N � a 10 MILES ORUNDY eP •cr,,,ne..u�; usm mm�n w,e a,na KANKAKEE 5 mzoWica &MeVCpdrfan Rp cv kr Nanning ! ' Develop a Regional Water Supply Management Plan for the 11 County planning area through the year 2050 ENGINEERING ENTERPRISES, INC. SUGAR GROVE, IL Regional Water Supply Planning Group Progress Report United City of Yorkville June 24, 2008 i Background County Government (11) unicipalities / Municipal Water Suppliers (10) ademia and Public Interest in Regional Planning (2) agriculture (2) usiness, Industry, and Power (2) onservation and Natural Resource Management (2) Er>vironmental Advocacy (2) Estate and Development (2) tewater Treatment / Nonmunicipal Water Suppliers (2) i ENGINEERING ENTERPRISES, INC. SUGAR GROVE, IL Regional Water Supply Planning Group Progress Report United City of Yorkville June 24, 2008 vow Distribution of Population in Northeastern Illinois Total population, in thousands 0 Cook County F Collar counties* Other counties in planning area (5) ** 1 12.000 i 10.000 6.000 4.oco 2.000 year 1950 1960 1970 1980 1990 2000 2010- _ - 2020A s s s 2030 'OUaaSe. wine, la Wlii '• 8mne. aawMb, GvMy, MankaMC. wmaali Sewces.' 11.5. Census &rear.. NMMffitpn l %(k}4 %ann�rvg CORJn155�.en: m Clfabp G%N, tta. icago Metropolita Agency for Plannin Projections for Water Use by Sector 11 -County Northeastern Illinois Region, in millions of gallons per day 9.000 8.000 - - - 2000 _ -- 7.000 .. 2025 6.000 — 5.000 — 4.000 3.000 2.000 1.000 0 no -A total water use power generation public supply Mmor uses SeVrce: McVieimW et M. 2005; W Uad,,SW fa tll ms Slate water S,ry icago Metropolita Agency for Plannin ENGINEERING ENTERPRISES, INC. SUGAR GROVE, IL Regional Water Supply Planning Group Progress Report United City of Yorkville June 24, 2008 Projections for Water Use by Sector, minor uses 11 -County Northeastern Illinois Region, in millions of gallons per day 175 _._. _. _____. _.__-- ___.____ _.__.. 03000 150. _ .. .. .. .. . _ - .......- - -.. 12025 125 — 100 -- —_ –. ____ _ _._ _ _.____ 75 – 50 25 0 I self - supplied agriculture private wells mining business S°orce� bne�,eiewex� er ei zoos; convaci rea«rr« ni��oie slere w °re<s�rvey Sources of Drinking Water for Northeastern Illinois 11- county region population, 2000 Lake Michi8anAii.� Groundwater 19* Inland surface water sources 4% forRamiv ENGINEERING ENTERPRISES, INC. SUGAR GROVE, IL Regional Water Supply Planning Group Progress Report United City of Yorkville June 24, 2008 Water Sources for Public Supply in Northeastern Illinois `:V Si r 0 N S I� N SOONE CHENRY ' F-1 nrsni„an. ❑ iwm surtuo wmm- UAK Chicago KANE ��99 66UPAGE ILLL I N 0 1 1 ' DEKALE t F. GOOK. �KENDALL f a WILL 1 N D I AIN A I 1 10 MILES GRUNDY ° e 'G .wanxae aw umf mMa arse ma KANKAKEE / :c. a�g.IJef:eptlim ryyr',ry ar wemm�g I I Administrative and Technical Support CMAP — Dr. Tim Loftus, Project Manager • IDNR -OWR — Surface Water Resources • ISGS — Ground Water Resources • ISWS — Ground Water Resources Water Demand Scenarios I 0 s Chicago opo da - no < a Agency for Plannin R Y ems. v U ENGINEERING ENTERPRISES, INC. SUGAR GROVE, IL Regional Water Supply Planning Group Progress Report United City of Yorkville June 24, 2008 W r - I Progress * Mission Statement Interim Goals Draft Planning Operational Guidelines Regional Water Supply Planning Group Principles of Northeastern Illinois Water Resources 101 Regional Water E_ Supply /Demand Management Plan www.chicagoareaplanning.org/watersuppi Mission Statement To consider the future water supply needs of northeastern Illinois and develop plans and programs to guide future use that provide adequate and affordable water for all users, including support for - economic development, agriculture and the protection of our natural ecosystems. ENGINEERING ENTERPRISES, INC. SUGAR GROVE, IL Regional Water Supply Planning Group Progress Report United City of Yorkville June 24, 2008 r t Interim Goals Goal #1 Water demand and supply are managed to ensure equitable availability through drought and non - drought conditions alike. Goal #2 The quality of ground and surface water used for drinking supplies is protected. Goal #3 Water availability is sufficient to sustain aquatic ecosystems. Qoal #4 The people of northeastern Illinois develop an improved appreciation for water - resource stewardship. GoahS, Withdrawal from each water source is managed to protect long -term productive 1 .a� Regional Water Supply Planning Project Timeline: Years 2 & 3 f�tlA,Y A� MAi MNMM {BINMM, APR 11.M mii ivaMm Vr��M[s mo«tb�m a� dp�kvn% ��maT uxmxAu�aae � aesemaaniz�a , -�maum a��ra�s ma��..o.nz �w y weaM meeorw: uoeeaeas -wn, Mr -awwm , a�'oas i aeuwm.4p, ' . yy.aoot I 6/24 /08 o � MARCN MAY MY OCIOlM{ JMMMIf MAIICII NAT MY aesmhem MW 0lso..Na� CammEm skm�rkr aaRiSlYS xaw Mecewu EMpaq crffiaan oW CM�4 a�aeevNOnastlCes alM Y,4'UEMI nwupmM laMeMgn�en�tr 'm olmitselwtM Ya�a�PY p1 ���� � aM �i¢is4m rydepeAw smm - aAmmc MOB w+mcev wmrm "ma�""e „m„„�n,n,no� U.JeEi0MU0YR4LMM5 amAela,ww MwwmaWMM oc N-o MsOM. �egoaY, i M1aMM gv�nivra M a�.�kwb ra.Q,..m�rtM,n xaMaeman reart mowa,naro�M �awsm Chiago Metropothn Agerq for Planning ilk ENGINEERING ENTERPRISES, INC. SUGAR GROVE, IL Regional Water Supply Planning Group Progress Report United City of Yorlkvi0le June 24, 2008 Preliminary Mndngs • Lake Michigan • Surface Water • Shallow Aquifer System Deep Aquifer System Lake Michigan — Diversion Amount is Set by 1967 Court Decision • 3,200 CFS (2.1 billion gallons per day) Availability Outside of Current Allocations — Under udy ENGINEERING ENTERPRISES, INC. SUGAR GROVE, IL Regional Water Supply Planning Group Progress Report United City of Yorkville June 24, 2008 Preliminary Findings •��` Surface Water — Withdrawal amounts are limited to 7 -Day • 10 -Year low flow volumes — Impact of withdrawals being evaluated r Preliminary Findings Shallow Aquifer System - Mapping of resources varies county to county — Kane has completed a detailed study — Kendall County Study is in progress ore work is needed in this area to assess sonable expected withdrawals for the region ENGINEERING ENTERPRISES, INC. SUGAR GROVE, IL Regional Water Supply Planning Group Progress Report United City of Yorkville June 24, 2008 NWoR QG.�"LER:\ iR£:1QL'MEERS .....�eF" Ll 7. liAV£ COL'.vIT, Tri r OIS wumu ay.cru� ra s_n.cw, ..7... ._ t� Preliminary Findings Deep Aquifer System — Regional Model developed (with the help of Kane County) — Current modeling indicates withdrawals current and future exceed sustained yield of aquifer ENGINEERING ENTERPRISES, INC. SUGAR GROVE, IL Regional water Supply Planning Group Progress Report United City of Yorkville June 24, 2008 groundwater Flow Modeling i From Kane County Study Regional Model a Approx. 800,000 nodes Min grid spat ng 2.500 ft. All aquifers Local Model -� Approx. 1.5 million nodes Min grid spacing 660 ft. Shallow aquifers only " For consistency and realism, the local model takes its boundary conditions from the regional model ,yp J I f. 200 ....._.. ... 182.9 MGD Reported (1964 -2003) 160 (1979) • Low Pumping Scenario (2005 -2050) ■ High Pumping Scenario (2005 -2050) 160 ■ 140 ■ 120 �f ■ ■ ■ ■ 100 Estimated Deep Aquifer eo siistainabie yield 80 MGb C6fi3tare@2002' Rate ........... . (82 MGD) 60 1950 1960 1970 1980 1990 2000 2010 2020 2030 2040 2050 2060 Year Source: ISWS c, ENGINEERING ENTERPRISES, INC. SUGAR GROVE, IL Regional Water Supply Planning Group Progress Report United City of Yorkville June 24, 2008 Pewatering of the Ancell Unit yr Estirpat�� ��Htr7,Fring 0 " Ar N �cel Unit A Extended Pumping at 2002 Rates xenc Parfial Dewatering County ® Complete Dewatering j Observations 1. Supply and Demand 2. Conservation . Regional Water Supply Management ENGINEERING ENTERPRISES, INC. SUGAR GROVE, IL Regional Water Supply Planning Group Progress Report United City of Yorkville June 24, 2008 Observati 1. Supply and Demand? (2050) /Lake Michigan (IDNR) Shallow Aquifer (ISWS /ISGS) vs. Demand Scenarios (SIU) Deep Aquifer (ISWS /ISGS) Surface Water (IDNR) • Demand Scenario (Draft) February 2008 Final Version June 15, 2008 • Supply Side Report Due in October 2008 t Final RWSPG Report June 2009 J � r r Observations Regional Water Demand Scenarios for Northeastern Illinois: 2005 -2050 PROJECT COMPLETION REPORT "t -- – - Ll" J Oepamnem Of Geography anj Environmental Resources V SIT urna, unm.rsv coma —' JUNE 15, 2008 ENGINEERING ENTERPRISES, INC. SUGAR GROVE, IL Regional Water Supply Planning Group Progress Report United City of Yorkville June 24, 2008 Observations 1. Demand Scenarios — Current Trends (CT) — Less Resource Intensive (LRI) — More Resource Intensive (MRI) 2. Demand Projections Completed for the Following Sectors: — Power Generation .. R fladustrial and mercial Self - Supplied Agricuftural and Irrigation Domestic Self Supplied. i Public Water Supply Demand Scenarios For Northeastern Illinois Regional Water Supply Planning Group 2,250 I ° More Resource Intensive (MRI) 2,000 —j Current Trends (CT) ? 950.9.,.-.. - �Less Resource Intensive (LRI) 1,750 1,644.1 MGD ei 1,500 — f7 � 1,482.3 MGD ° c 1,250 m E o 1,189.5 MGD 1,000 a 750 500 250 ! DRAFT I DATA _ D 2000 2005 2010 2015 2020 2025 2030 2035 2040 2045 2050 2055 Y.. Summary inlpmaUOn Iron Mxc� e, _ 2008 Rogianal Water Ocmantl Srenarloa Fw ftdheest— lilimla: 2P05 —� Draft Report / ENGINEERING ENTERPRISES, INC. SUGAR GROVE, IL Regional Water Supply Planning Group Progress Report United City of Yorkville June 24, 2008 Observations i3. Conservation F nW i- - Low hanging fruit? — Voluntary programs -- ti — Best Management & Conservation Practices • Water • Stormwater Water Cycle A `Condensation - Precipitation,' `'� ►jai! �►�'. '. u. n,llnsaz� Infi l t rati on biation Warer face tra tio,! Saturated Zone �rfaee'unoff f Shalbw A9wfeF •.: I lr4 RLYlIelQC � ��� t+a 1 1 • �� {u dwtt FI— o e e `Deep AgWter Grq.nd at., R- f; I � ; ENGINEERING ENTERPRISES, INC. SUGAR GROVE, IL Regional Water Supply Planning Group Progress Report United City of Yorkville June 24, 2008 i . Daily Residential Indoor Water Use other uses 2% Showers 17% Leaks 14% Toilets Baths 26% 2% - Dishwashers_% 1% Faucets 16% Clothes Washers 22% Residential End Uses of Water, Mayer, et. al. 1999 Chicago Metropolitan 3127/2008 Agency for Planning a Conservation •,' How Much Can be SaVedC? - 1998 AWWARF Study of residential end uses in 1300 homes in twelve cities using data - loggers Without conservation, the household used on average 64.6 gallons per capita per day - With conservation, the per capita per day figure is reduced to 44.7 gallons, or 30 %p savings Source: Alliance for Water Efficiency ENGINEERING ENTERPRISES, INC. SUGAR GROVE, IL Regional Water Supply Planning Group Progress Report United City of Yorkville June 24, 2008 r , j8est Management Practice r' Conservation (Example) . 7 Househ ol d Gui t ater C onservatio n Aga zn3 Trpa cf q#un: U. Me WSW (�IIp115 Si1�1• Pre-1950Tolet 7.0 26.538 (vs 1.8 gallon toilet) 1994 Toilet 3.5 9.331 (vs 1.6 gallon toilet) Source: AWWA 4K American Water W-ks Assodation Urban Water Uses: An Example i Commercial ,- __ Industrial Multi Family (10%) Showers • Baths (1 °6) Dishwashing (1 %) Afl Customers % Laundry (12146) Faucets Single Family teaks (5 10) Efficiency ENGINEERING ENTERPRISES, INC. SUGAR GROVE, IL Regional Water Supply Planning Group Progress Deport United City of Yorkville June 24, 2008 an Water Uses: An Example J iii 5 w II4 �l�l II u, u 4t �N uE �ui wn ,alt � IF You WA GK YouR SIWWALK LONG eKouQH,,, fteB@ IT WILL CGRoW f I SPG Water Use Conservation Measures Under Consideration Public Information 6. Residential Plumbing Retrofit Program 7, Water Survey Programs for School Information Single and Multi - Family Program Residential Customers Conservation 8. High - Efficiency Washing Coordinator Machine Rebate Program t. Conservation Pricing Wholesale Agency Assistance Prams ENGINEERING ENTERPRISES, INC. SUGAR GROVE, IL Regional Water Supply Planning Group Progress Report United City of Yorkville June 24, 2008 RWSPG Water Use Conservation Measures Under Cons6deraUon (Cont'd) 9. Residential Ultra- Low -Flush Toilet Replacement Program onservation Programs for Commercial, Industrial and stitutional Accts ater Waste Prohibition ystem Water Audits, Leak Detection and Repair Large Landscape Conservation Programs and Incentives 14. Met eri Commodity Rates for all new Connections Re ting Conditions i Benefits of Water Conservation To the Utility - Deferred Capital Projects - Reduced O &M - Sustainability of the water supply • To the Customer - Lower water /sewer bill (maybe not) - Lower energy bill • To the Environment Increased stream flows - Higher groundwater table Source: AWWA, MW Manual Water Conservation Programs - A Planning Manual ENGINEERING ENTERPRISES, INC. SUGAR GROVE, IL Regional Water Supply Planning Group Progress Report United City of Yorkville June 24, 2008 Stormwater Management • hest Management Practices • Land Use Planning Best Management Practice Conservation (Example) � -i c 6 Aaiv Barrel ! C,. ern a Amin barrel or cistern i= a rnnfzuner naed to mllectand store - - water from a buddu,g muf fur var.ouy aces uuludink nrigat"g P1 L.. - -••• PotennHl Benefit, • R.yQe, .ett • Gon - w�,tcr • Itedu, th q �utt,t_ f - t wavy —A • 1':m P lar fn 1 I t- nrigatinn , ENGINEERING ENTERPRISES, INC. SUGAR GROVE, IL Regional Water Supply Planning Group Progress Report United City of Yorkville June 24, 2008 est Management Practice Stormwat r (Exa poe) A 6 ��ps•. mieM (3 tr 1 �1' Permeable patine allows rainwater to penetrate 0-41 tile � dare and crane ba- tnoterud and infiltrate into the soil below. It i± ideal for snail1 s eas of outdoor household paring —h- 1w: th —y—' and parking slalom. 1'.ritial Benefits • Rc-dWc the Late -d gtuintity riE dtarmrt•ater — oft. .. r $y • Recharg noun l ester • Filt It polw-t' and sob — • Radtke_ die tubuit heat a:lui.l eT. ✓ � . • Provisos paving apnnre r- site slteriftc'ppliratia I t nac,ement Practice 'water (Example) Ternniqu� 5 lia,n Garden � � Sr-ie yer :Q�er<[a:t �,�C<admPil ✓�Mmm -rciat �FUdvmmt I A A rain gmden is n hndecape feat -e that Fa planted with native pereaiival plants used to slow down the atmmwnlar runoi*' f— tm- pe-iuua earraecv (.-b as—& tid —lka a<w parkinglMal and allow it to infiltrate hack into the anil Potential Benefits • Prnndh anr:unue garden rnwn to rawt v «• �berhnr;e front d'mm slwub • Ali— silt, pailatat- and doh— • kedrm a rme and gnunnty cf =tarntwnter emerinK the aacver ayeten, - kecltairtes ground west h - Yrov�dee hxix[nt Cor b,rds mtd vrldhfe r.nn hest r «,it.rt• to «,lise.i fl—fin' ENGINEERING ENTERPRISES, INC. SUGAR GROVE, IL Regional Water Supply Planning Group Progress Report United City of Yorkville June 24, 2008 Observations 3. Regional Water Supply Management? Stay Tuned Acknowledgements Chicago Metropolitan • CMAP Agency for Planning s •, ISWS ISGS County �ne Cc ater Efficiency ENGINEERING ENTERPRISES, INC. SUGAR GROVE, IL Regional Water Supply Planning Group Progress Report United City of Yorkville June 24, 2008 ' Questions i Metro West Council of Government Delegate Peter Wallers, P.E. Engineering Enterprises, Inc. 52 Wheeler Road Sugar Grove, IL 60554 (630) 466 -6721 Direct (630) 816 -4291 Cell /L f ENGINEERING ENTERPRISES, INC. SUGAR GROVE, IL City Council Meeting Tuesday, June 24, 2008 Hello, my name is Marion Hamilton I live at 1121 Dalton Avenue, Ward 4, and I'm the Board President of Longford Lakes Town House Association. I moved here with my husband 4 years ago from Schaumburg, IL, and almost immediately fell in love with Yorkville. It was a truly pleasant surprise to find the people so warm, helpful and open. I still remember the first time I went shopping at our local Jewel store and people actually made eye contact and smiled. As I recall I ended up talking to a number of people in the store asking them about Yorkville and always got such positive responses. That was when I knew we had made the right choice and have never regretted moving to this wonderful community and City. My reason for being here tonight is to make a plea to the people who work for the City of Yorkville: Please understand you have thousands of people who depend on you to help Yorkville retain the warmth and friendliness I found here. I know you have to deal with countless issues and usually only hear complaints from your constituents but the job you are doing is so important to the growth and health of our community. Recent questionable actions have overshadowed the fine work you have been doing. I have become disheartened by what I've seen and read the past few weeks because This City can only survive and thrive through your efforts — what an awesome responsibility. I am just one citizen but I believe I speak for many in my hopes for a governing body that works with and for the people. We don't expect anything to be easy but we do ask for decency and respect from and for all residents, including everyone at this meeting. Before I forget, I want to add that along with volunteering to be the Board President at Longford Lakes, I am also a volunteer for the Beautification Pilot Program and an ardent flower lover. I also have a keen interest in the benefits that trees bring to a city and I'm a member of the Arbor Day Foundation. 1 have to mention that my interest in flowers, etc, only began after moving to Yorkville; there must be something in the air here. Thank you all for the hard work you do and here's to a bigger and better future for the great City of Yorkville. June 21, 2008 To: United City of Yorkville VO c� We, as residents of Longford Lakes, appreciate the new Neighborhood beautification program. We support the planting of gardens in order to make our community more beautiful. This program also gives local gardeners an opportunity to contribute to the beautification of the city. Name Address /' ► 2 ._- Avg t�. ; i L� f L o ` , � / 4,v/kOL le Al I rte ' /�& /'z.,,, Ave- o� q�aLu&nv Y Ato Lpdb4 i:D &� OAO, � J l Z - 1 - Y69 June 21, 2008 To: United City of Yorkville We, as residents of Longford Lakes, appreciate the new Neighborhood beautification program. We support the planting of gardens in order to make our community more beautiful. This program also gives local gardeners an opportunity to contribute to the beautification of the city. Name Address ,Jim 1212�I I LCe� ✓�li.� U�t �'t cam' v wo/�z re (A Vk 0 If vrl' 1 CITY COUNCIL MEETING UNITED CITY OF YORKVILLE, ILLINOIS REPORT OF PROCEEDINGS had at the meeting of the above - entitled matter taken before TERESA S. GRANDCHAMP, C.S.R., on June 24, 2008, at the hour of 7:00 p.m., at 800 Game Farm Road in the City of Yorkville, Illinois. 1, i D- 849908 REPO • COURT reporting service DUPAGE COUNTY KANE COUNTY 1212 S. Naper Blvd., Ste. 119 -185 630 - 983 -0030 •Fax 630- 907 -9710 1051 Ketel Ave. Naperville, IL 60540 Email: depocourt@comcast.net North Aurora, IL 60542 2 1 P R E S E N T: 2 MS. VALERIE BURD, Mayor; 3 MR. JOSEPH BESCO, Alderman; 4 MR. GARY GOLINSKI, Alderman; 5 MR. MARTY MUNNS, Alderman; 6 MR. ARDEN JOE PLOCHER, Alderman; 7 MS. ROSE ANN SPEARS, Alderwoman; 8 MS. ROBYN SUTCLIFF, Alderwoman; 9 MR. WALLY WERDERICH, Alderman. 10 11 MR. BRENDAN McLAUGHLIN, City 12 Administrator; 13 MR. WILLIAM POWELL, City Treasurer; 14 MS. JACQUELYN MILSCHEWSKI, City Clerk. 15 16 A P P E A R A N C E S: 17 BY: MS. KATHLEEN FIELD ORR, I II 18 appeared on behalf of the United 19 City of Yorkville, Illinois. 20 - - 21 22 23 24 Depo•Court Reporting Service (630) 983 -0030 3 1 (Pledge of Allegiance) 2 (WHEREUPON a portion of 3 the proceedings was not 4 herein transcribed.) 07:34PM 5 MAYOR BURD: Okay. The next item on the 6 agenda is the public hearing for DTD Investments, 7 LLC. I'd like to entertain a motion to open the 8 public hearing. 9 DTD Investments, LLC has filed an 07:34PM 10 application with the United City of Yorkville 11 requesting an amendment to the Planned Unit 12 Development. The real property consists of 13 approximately 4.2 acres and it's located at the 14 east side of Route 47. 07:35PM 15 ALDERMAN GOLINSKI: So moved. 16 ALDERMAN PLOCHER: Second. J 17 MAYOR BURD: Okay. All in favor? 18 (Body of ayes.) 19 MAYOR BURD: Anyone opposed? 07:35PM 20 Okay. We will go into public 21 hearing. 22 MR. KRAMER: "Hi," my name is D. J. 23 Kramer on behalf of DTD Investments, LLC, an I 24 attorney licensed to practice law in the state of Depo•Court Reporting Service (630) 983 -0030 I 4 1 Illinois. 2 As you said, we have filed a 3 petition to amend the annexation agreement. 4 Basically what we're amending is the setbacks for 07:35PM 5 one lot in the Planned Unit Development and the 6 developers agreed to construct a sidewalk at their 7 own expense on the north side of Fountainview 8 Drive. 9 There will be a 10 -foot side yard 07:36PM 10 parking setback on the lot, a 37 -foot setback of 11 the building, and a 13 -foot interior side yard 12 setback on the north side of Lot 3. 13 We'll be granting an easement to the 14 City of Yorkville for the placement of the 07:36PM 15 sidewalk, and as I said, our client will be 16 constructing the sidewalk at its own expense. 17 Not myself, but Dan has presented 18 this to the Plan Council and the Plan Commission. 19 They both recommended approval. We would ask that 07:36PM 20 you do the same. 21 Thank you. 22 MAYOR BURD: Is there any questions from 23 anyone in the audience on this public hearing? 24 No. Depo•Court Reporting Service (630) 983 -0030 5 1 Any of the aldermen like to ask a 2 question? 3 Alderman Sutcliff. 4 ALDERWOMAN SUTCLIFF: I would like to 07:37PM 5 know what Travis thinks on the -- do you have a 6 recommendation on this? 7 MR. MILLER: Staff recommended the 8 amendment. It's basically a shift of the building 9 envelope which results from the right -of -way 07:37PM 10 dedication. The annexation agreement did allow 11 for a 66 -foot right -of -way width which translates 12 to a 33 -foot gap right -of -way from the centerline 13 of the street. 14 Recognizing that this street could 07:37PM 15 potentially be extended to the east at some point 16 in the future, this could become more than just a 17 local street coming off of 47. 18 So requiring a building, a physical 19 structure, to be set back at a 40 -foot 07:37PM 20 right -of -way was the request of staff. The 21 petitioner has agreed to do that, basically not 22 changing the right -of -way dedication here, leaving 23 it at 33, but increasing their front yard setback 24 to 37 feet, which gives us that extra seven -foot Depo•Court Reporting Service (630) 983 -0030 it 6 1 difference between a 33 -foot and a 40 -foot 2 right -of -way. 3 The petitioner did ask the Plan 4 Commission, and the Plan Commission considered 07:38PM 5 also looking at the northern boundary of this 6 parcel, which is a side property line. The 7 ordinance requires a 20 -foot setback. So they're 8 asking for an amendment to have a 37 -foot front 9 yard setback instead of a 30 -foot and a 13 -foot 07:38PM 10 side yard setback instead of a 20. 11 So, basically, as I first stated, I 12 said it's a shifting of the building envelope. We 13 looked real close -- Plan Council looked close at 14 the separation of buildings. The main reason for 07:38PM 15 a side yard setback is to allow emergency vehicles 16 and equipment around each building as these lots 17 develop. 18 The Fire District is taking a look 19 at this petition, as they do with most, but we 07:38PM 20 emphasized this to make sure that they were aware 21 of the seven -foot loss and the side yard setback 22 (inaudible). 23 So staff does recommend the approval 24 and actually suggested this amendment to the Depo•Court Reporting Service (630) 983 -0030 7 1 agreement as a solution to the problem. 2 ALDERWOMAN SUTCLIFF: Okay. Thank you. 3 MAYOR BURD: Any other questions? 4 Alderman Werderich. 07:39PM 5 ALDERMAN WERDERICH: Perhaps you can 6 walk me through this, and I apologize. I had a 7 hard time reading this survey. And I know that we 8 don't necessarily have a big one that's up. 9 There is two metal storage sheds, 07:39PM 10 and those are both coming down? 11 MR. KRAMER: I believe that's the plan. 12 ALDERMAN WERDERICH: Okay. And this 13 kind of speckled area -- actually, all the way 14 over to the -- just to help me to locate this, all 07:39PM 15 the way over to the left -hand side or the west I 16 side of the map that we have, that's Route 47; 17 correct? 18 MR. TRAVIS: Correct. 19 ALDERMAN WERDERICH: Okay. And that 07:39PM 20 intersects near Fountainview Drive and goes into 21 the -- 22 MR. MILLER: The signalized 23 intersection. 24 ALDERMAN WERDERICH: That's where -- Depo•Court Reporting Service (630) 983 -0030 8 1 okay, the signalized intersection there that goes 2 into that -- 3 MR. MILLER: The village. 4 ALDERMAN WERDERICH: That's sidewalk; 07:40PM 5 correct? 6 MR. MILLER: Right. 7 ALDERMAN WERDERICH: So the area -- does 8 that (inaudible), and how does that sidewalk 9 differ now as opposed to what it was before? 07:40PM 10 MR. MILLER: Physically it's going to be 11 in the same location. 12 ALDERMAN WERDERICH: Okay. 13 MR. MILLER: What's happening is it's 14 going to be outside of the right -of -way. So the 07:40PM 15 petitioner is going to dedicate an easement to 16 house that sidewalk and construct the sidewalk as 17 they would. Physical appearance here is going to I 18 be the same as if the right -of -way were at 19 40 -foot, but the right -of -way is at 33. 07:40PM 20 So the right -of -way line will stay 21 the same with this proposed amendment. The 22 sidewalk will be in an easement. So for 23 maintenance, City maintenance and upkeep of that 24 sidewalk, whether it's in the right -of -way or on a Depo•Court Reporting Service (630) 983 -0030 9 I 1 permanent easement, the staff felt was a moot 2 point. It's not ideal to put sidewalks in 3 right -of -ways, but under a permanent easement, we 4 have all the same rights to other maintenance, the 07:41PM 5 long -term upkeep of that sidewalk, and either way 6 the petitioner is constructing that. 7 Now, so, the 30- -- where you see 8 the bubbles around the 30 -foot building setback 9 line, that's being shifted seven feet to the 07:41PM 10 north. What that does is allows us to maintain 11 the parkway width with the curb of the sidewalk, 12 puts the sidewalk in an easement and gives us a 13 building setback line that would have been the 14 same if it were a 40 -foot setback -- 40 -foot 07 :41PM 15 right -of -way, I should say. 16 In the event that this pavement, 17 this street ever needed to be to widened to 18 accommodate a major collector, we wouldn't have to 19 acquire a building or relocate a building to make 07:41PM 20 that happen. 21 ALDERMAN WERDERICH: One last thing, and 22 it may not be something that needs to be addressed 23 here or could be addressed here is on the south 24 side of Fountainview Drive is the sidewalk. It Depo•Court Reporting Service (630) 983 -0030 10 1 kind of stubs off instead of going down into 2 the -- it would connect up off the -- are you 3 following me on that? 4 MR. MILLER: Yes. That's a good I 07:42PM 5 question. It wasn't part of this subdivision 6 plat, but it is a requirement. If the property to 7 the south, which is a County property, if that 8 would ever redevelop, a sidewalk would be required 9 along 47. So it would connect into where the 07:42PM 10 sidewalk ends. 11 I think in actuality this sidewalk, 12 you know, this plan isn't representative of what 13 would be constructed. We would at a minimum take 14 that southern sidewalk and take it north to the 07:42PM 15 intersection so it lines up with the crossing. It I 16 may not go south until that property develops, but 17 it wouldn't just end the way it's shown on this 18 map. So this isn't an engineering plan and not a 19 good representation of that sidewalk. 07:42PM 20 MAYOR BURD: Could I ask all the 21 aldermen to make sure you speak into your 22 microphones because people at home have a hard 23 time hearing, and I know some of you have the 24 microphones quite a ways away. So if you could Depo•Court Reporting Service (630) 983 -0030 11 1 use them, I would appreciate it if you could do 2 that. 3 Are there any other questions? I 4 ALDERMAN GOLINSKI: About the 07:43PM 5 microphone. I moved mine away because I listened 6 to myself on TV and it just resonates. I'm 7 thinking that it's too close. I mean, it sounds 8 terrible. Some people sound okay, but I don't I 9 know if it's because I'm a loud talker or what, 07:43PM 10 but on TV, it resonates and I could barely 11 understand myself. So I figured I'd try it a 12 little further away tonight. 13 MAYOR BURD: Well, whatever works for 14 you. I know that some of the people have 07 :43PM 15 complained that they can't hear the aldermen on 16 the sides because of the way the microphones are 17 set up. So if you hear yourself and you can't 18 hear yourself, adjust your microphones. 19 Any other comments. Questions? 07:43PM 20 None? 21 I'd like to thank you and entertain 22 a motion to go out of the public hearing. 23 ALDERMAN GOLINSKI: So moved. 24 ALDERMAN WERDERICH: Second. Depo•Court Reporting Service (630) 983 -0030 12 1 MAYOR BURD: All in favor? 2 (Body of ayes.) 3 MAYOR BURD: All opposed? 4 (Which were all the 5 proceedings had at the 6 public hearing portion of 7 the City Council 8 meeting.) 9 10 11 12 13 14 15 16 17 18 19 20 21 i 22 23 24 Depo•Court Reporting Service (630) 983 -0030 13 1 STATE OF ILLINOIS ) Ss. 2 COUNTY K A N E ) 3 I, Teresa S. Grandchamp, a 4 Certified Shorthand Reporter, do hereby certify 5 that I reported in shorthand the proceedings had 6 at the hearing of the above - entitled cause and 7 that the foregoing Report of Proceedings is a 8 true, correct, and complete transcript of my 9 shorthand notes so taken at the time and place 10 aforesaid. 11 I further certify that I am neither 12 counsel for nor related to counsel for any of the 13 parties to this suit, nor am I in any way related 14 to any of the parties to this suit, nor am I in 15 any way interested in the outcome thereof. 16 I further certify that my i 17 certificate annexed hereto applies to the original 18 transcript and copies thereof, signed and 19 certified under my hand only. I assume no 20 responsibility for the accuracy of any reproduced 21 copies not made under my control or direction. 22 23 24 Depo•Court Reporting Service (630) 983 -0030 I 14 1 In testimony whereof, I have 2 hereunto set my hand this 7th day of July, A.D., 3 2008. 4 6 Teresa S. Grandchamp, CSR 7 CSR No. 084 - 002853 8 9 10 11 12 13 i 14 15 16 17 18 19 20 21 22 23 24 Depo•Court Reporting Service (630) 983 -0030 15 0 A 7:6 C Council [31- end (1] - 10:17 appearance (1] - 4:18, 6:13, 12:7 ends [1] - 10:10 8:17 counsel (2] - engineering [1] 084- 002853 [1] - A.D (1] - 14:2 appeared [1] - C.S.R [1] - 1:12 13:12 - 10:18 14:7 above - entitled 2 centerline (1] - County [1] - entertain [z] - 121 - 1:11, 13:6 application (1) - 5:12 10:7 3:7, 11:21 accommodate 3:10 certificate [1] - COUNTY [1] - entitled [z] - [1] - 9 :18 applies [1] - 13:17 13:2 1:11, 13:6 accuracy [1] - 13:17 Certified [1] - crossing [1] - envelope [z] - 10 -foot [1] - 4:9 13:4 13 -foot [2] - 13:20 appreciate [1] - 10:15 5:9,6:12 acquire (1] - 11:1 certified (1] - CSR [z] - 14:6, equipment [1] - 4:11, 6:9 9:19 13:19 approval (z] - 14:7 6:16 2 acres [1] - 3:13 4:19, 6:23 certify [3] - 13:4, curb [1] - 9:11 event [1] - 9:16 actuality [1] - ARDEN (1] - 2:6 13:11, 13:16 expense [z] - 10:11 area (z] - 7:13, changing [1] - 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