Human Resources Commission Minutes 2011 03-16-11
UNITED CITY OF YORKVILLE
Human Resources Commission
Committee Meeting
City Hall Conference Room
Wednesday, March 16, 2011 6:30pm
Call to Order:
Chairman Scott Gengler- called the meeting to order at 6:30pm.
Establish a Quorum:
Present:
Scott Gengler, Chairman
Judy Burks
Anna Schwein
Jill Harker
Amy Badouin
Chairman Gengler said the committee had not had a recent meeting, but did host the
Volunteer Appreciation Event in February. Judy commented that the event was very
nicely done and the committee complimented Ms. Spies.
City Officials Present:
Glory Spies, Community Relations Director
Joe Plocher, Alderman
(arr. 6:55pm)
Introduction of Guests:
None
Citizen Comments:
None
Approval of Minutes:
January 19, 2011
The minutes were approved on a motion by Amy and second by Judy with unanimous
voice vote approval.
Mayor’s Report
:None
Staff Reports:
None
Committee Reports:
None
New Business:
1.Community Volunteer Appreciation Night – Recap
Committee members praised the first-time event and commented on the good turnout and
professionalism. It was noted that award recipients were highly involved and that choices
were difficult. Scott commented that he discovered that the senior population needed
assistance.
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Glory said that next year she would like to provide a pamphlet listing the recipients and
their achievements. Jill suggested there should be an emcee from this committee with
increased committee participation next year. A Power Point presentation with nominee
photos was suggested by Anna to create excitement and provide validity to the event.
She also suggested that all nominees be introduced prior to announcing the winner. The
event might be held in October with the Library being a possible location.
Other possible improvements for next year include: additional nominating categories to
include Youth Football League, basketball and baseball groups, food donations will be
acknowledged in the program, potted flowers for decoration.
2.Kendall Cares Clinic
This March 21st event is sponsored by the Plano Church Groups. Donation of clothing,
personal hygiene products and volunteerism are needed and this information will be put
on the website. Doctors and dentists also provide services. This clinic could be used to
identify potential clients as well. Volunteer names should be sent to Glory.
3.Volunteer Fair
The event will connect volunteers with social service agencies. Possible volunteers could
include high school students, 4-H or Scout groups. It was decided to hold the event on
November 3 from 6:30-8:00pm at the Library. Raffle items and refreshments were also
suggested.
Publicity will be in the form of fliers distributed to churches, press releases, Yorkville
Patch and City newsletter. Anna and Amy moved and seconded to move this item to Old
Business for further discussion at the next meeting. Voice vote approval.
4. Community Garden
The garden will be located north of the Home Depot and the Park District will run water
to the site. The City liability insurance will cover garden participants since the plots are
on City property. There will be 48 garden plots with parking along Cannonball Trail.
The committee is seeking a tiller and Alderman Plocher said he would contact Fred Davis
for prior plowing. Scott Sleezer will be asked to spray paint the perimeter. It is hoped
the plots will be ready by mid-May.
Glory has secured an account number for deposit of checks and expenses. Applications
and checks should be sent to the City and the plots will be assigned on a first come, first
served basis. Money collected will be used for supplies.
It was decided that the committee should ask if the City Attorney wishes to review or
revise the application and it was also discussed who would mediate disputes. The
application and agreement will be posted on the website.
Hours of operation were discussed (dawn to dusk was suggested) and a “garden at your
own risk” and other rules (including no pets) should be posted.
A contact person for comments, concerns, ideas and suggestions is needed. Anna will set
up an email address for this.
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Photos of the plowing and groundbreaking were suggested. Groundbreaking will be held
April 2 at 2pm and the Mayor will be invited.
On a motion by Amy and second by Judy, this item will be moved to Old Business and
discussed at the next meeting.
Additional Business:
Anna said her school class is doing a community service project and wrote a grant
application. The class was awarded a $10,000 grant and the money will be used to
purchase laptops for children at Hesed House in Aurora.
Anna also said reading circles are being formed and one location will be at Headstart in
Yorkville in April. She asked for volunteers to read. The kickoff will be in March at
Hesed House and it will be broadcast.
Scott noted that a contact sheet listing HRC members had been sent.
It was noted that after the City elections, the Mayor will re-appoint Commission members
at his/her discretion.
Adjournment:
There was no further business and the meeting was adjourned at 7:44pm on a motion and
second by Amy and Judy, respectively.
Minutes by
Marlys Young
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