City Council Minutes 2008 09-09-08 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVIL.LE. ]KENDALL COUNTY. ILLINOIS,
HELD IN THE CITY COUNCIL CHAMBERS,
800 GAME FARM ROAD ON
TUESDAY. SEPTEMBER 9, 2008.
Mayor Pro Tem Werderich called the meeting to order at 7:06 P.M and led the Council in the Pledge of
Allegiance.
ROLL CALL
-- Clerk Milschewski called the roll.
Ward I Allen Present
Werderich Present
Ward II Golinski Present
Plocher Present
Ward III Munn Present
Sutcliff Present
Ward IV Besco Present
Spears Present
Also present: City Clerk Milschewski, City Treasurer Powell, City Attorney Orr, City Administrator
McLaughlin, Police Lieutenants Hart & Schwartzkopf, Director of Park & Recreation Mogle, Community
Development Director Miller and City Engineer Wywrot.
OUORUM
A quorum was established.
INTRODUCTION OF GUESTS
Mayor Pro Tem Werderich asked the staff and guests to introduce themselves. He welcomed the guests
and asked them to enter their names on the attendance sheet provided.
AMENDMENTS TO THE AGENDA
None.
COPM MTTEE MEETING DATES
Public Works Committee 6:00 p.m., September 16, 2008
City Hall Conference Room
Economic Development Committee 7:00 P.M., October 7, 2008
City Hall Conference Room
Administration Committee 6:00 p.m., September 11, 2008
City Hall Conference Room
Public Safety Committee 6 :00 P.M., September 18, 2008
City Hall Conference Room
PRESENTATIONS
None.
PUBLIC HEARINGS
None.
CITIZEN COMMENTS
None.
CONSENT AGENDA
1. Grant of Easement for Whispering Meadows Park - authorize Mayor and City Clerk to execute
(CC 2008 -63)
2. CorLands Agreement Extension for Moser Property — approve as presented (CC 2008 -64)
3. Resolution 2008 -38 - Approving a Disc Golf Facility Policy — authorize Mayor and City Clerk to
execute (PW 2008 -37)
4. Resolution 2008 -39 - To Release Closed Session Minutes - authorize Mayor and City Clerk to
execute (CC 2008 -65)
The Minutes of the Regular Meeting of the Citv Council — SeDtember 9.2008 — Dage 2
Mayor Pro Tern Werderich entertained a motion to approve the Consent Agenda as presented. So moved
by Alderman Allen; seconded by Alderman Munns.
Motion approved by a roll call vote. Ayes -8 Nays -0
Golinski -aye, Werderich -aye, Plocher -aye, Spears -aye,
Munns -aye, Sutcliff -aye, Allen -aye, Besco -aye
PLAN COMMISSION /ZONING BOARD OF APPEAL
No report.
MINUTES FOR APPROVAL
None.
BILLS FOR APPROVAL
A motion was made by Alderman Munns to approve the paying of the bills listed on the Detailed Board
Report dated August 29, 2008 totaling the following amounts: checks in the amount of $415,214.20
(vendors); $268,004.29 (payroll period ending 8/30/08); for a total of $683,218.49; seconded by
Alderman Allen.
Alderman Spears questioned the following:
• Page 4 — Business and Industry Services — Customer Service Classes — in the amount of
$3,300.00. Alderman Spears questioned the number of classes listed. Administrator McLaughlin
explained that there was one trainer and the cost was prorated by the number of employees at
each session.
• Page 6 — Daniel Kramer — Legal Matters in the amount of $1,860.00. Alderman Spears asked
what "legal matters" this covered. Director Mika stated she would research and get back to the
City Council. Attorney Orr explained that the fee was for Attorney Kramer's services in the
complaint made to the State's Attorney against Mayor Burd. She noted that the Governing
Ordinance granted the City Council indemnification in matters such as this.
• Page 8 — Engineering Enterprises, Inc. — Public Works Capital facility expansion in the amount of
$207.00. Administrator McLaughlin explained that this was for the subdivision plat for the
Beaver Street property which was needed to close on the property.
• Page 13 — Menards — Community Relations — spray paint, tape, hammers in the amount of
$43.56. Director Mogle explained that these things were needed for the Golden Spike
celebration. The hammers and spikes were spray painted gold.
Motion approved by a roll call vote. Ayes -7 Nays -1
Munns -aye, Plocher -aye, Spears -nay, Sutcliff -aye,
Werderich -aye, Besco -aye, Golinski -aye, Allen -aye
REPORTS
MAYOR'S REPORT
No report.
CITY COUNCIL REPORT
No report.
ATTORNEY'S REPORT
No report.
CITY CLERK'S REPORT
No report.
CITY TREASURER'S REPORT
No report.
CITY ADMINISTATOR'S REPORT
No report.
FINANCE DIRECTOR'S REPORT
No report.
The Minutes of the Regular Meeting of the Citv Council — September 9, 2008 — Dage 3
DIRECTOR OF PUBLIC WORKS REPORT
No report.
CHIEF OF POLICE'S REPORT
No report.
DIRECTOR OF PARKS & RECREATION'S REPORT
Director Mogle thanked everyone who helped make the Hometown Days celebration a great event.
COMMUNITY DEVELOPMENT DIRECTOR REPORT
Director Miller noted that the members of the City Council had a copy of the Connections newsletter (see
attached) on their desks. This is the first in a series to be distributed to the communitv in an effort to
inform and educate people on the integrated transportation plan. The newsletter has information on how
the public can take a survey regarding the plan. Director Miller added that if the City Council had any
input they should advise the staff.
COMMUNITY RELATIONS OFFICER'S REPORT
No report.
COMMUNITY & LIAISON REPORT
Library Board
Alderman Allen reported that he attended the Library Board meeting where they discussed the rising
number of unaccompanied youth coming to the library and they decided to raise the age limit from nine to
eleven - years -old.
Senior Service Providers
Alderman Spears reported that she attended the August Senior Service Provider meeting where they
discussed transportation funding, home delivered meals, and upcoming senior events such as a fashion
show Night in Hawaii fundraiser and the Aurora Senior Fair.
School Board
Alderman Sutcliff reported that she attended the School Board meeting where they discussed the
preliminary enrollment numbers (approximately 5,000 students) and facilities.
COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE REPORT
No report.
ECONOMIC DEVELOPMENT COMMITTEE REPORT
No report.
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
No report.
ADDITIONAL BUSINESS
Club 47 Report
Alderman Munns asked for a report on Club 47. Director Mogle stated that it did well this summer.
Alderman Munns asked for a formal report on the operation.
Caboose
Alderman Besco asked the status on moving the caboose the city bought. Director Mogle explained that
the caboose will be the last thing installed at the Whispering Meadows Park and should be moved next
spring. Alderman Besco noted that the caboose has been vandalized and Director Mogle stated he would
look into it.
Lions Club Pool
Alderman Allen commented that the abandoned Lions Club Pool presents a safety hazard by being a
breeding ground for the West Nile virus. He asked that the matter be brought to the Public Works
Committee. Alderman Besco asked if the city inspectors had looked into the matter and Administrator
McLaughlin stated he would have staff look into the situation.
Grant Update
Alderman Spears asked for a grant update. Director Mogle stated he would have the information for the
City Council on September 10, 2008.
The Minutes of the Regular Meeting of the Citv Council — September 9, 2008 — nag_e 4
Special City Council Meeting
Alderman Werderich reported that there would be a Special City Council meeting on Monday, September
15, 2008 at 6:00 p.m. for an executive session to discuss litigation.
Signature Cards
Treasurer Powell reported that he was distributing new signature cards and he asked that the City Council
members sign them and return them to him_
Executive Session Minutes
Attorney Orr reported that she was leaving more executive session minutes in the Clerk's office that she
recommended be opened. She asked the members of the City Council to review them and unless
otherwise requested the minutes will be opened by a resolution at the next City Council meeting.
ADJOURNMENT
A motion was made by Mayor Pro Tern Werderich to adjourn; seconded by Alderman Besco.
Motion unanim ously approved by a viva voce vote.
Meeting adjourned at 7:30 P.M.
Minutes submitted by:
Jacquelyn Milschewski,
City Clerk City of Yorkville, Illinois
SPECIAL AND REGULAR
CITY COUNCIL MEETING
SEPTEMBER 9, 2008
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• ISSUE 1, FALL 2008
Connecting the Community
VVhat is Yorkville's Integrated Transportation Plan?
The United City of Yorkville is pleased to
,yoU as [FoaM) introduce the Integrated Transportation
Q Plan (ITP), an exciting project for the City.
0 �14� Du As the City continues to experience rapid
growth and express interest in more trails,
THIS NEWSLETTER 15 the ITP will focus on two key elements: an
THE FIRST IN A SERIES overall Shared -Use Trail Plan establishing ; °-
DESIGNED TO INFORM
AND EDUCATE THE Yorkville as a great place to ride your bike,
COMMUNITY ON THE jog and walk by planning an extensive
INTEGRATED network system and a Downtown
TRANSPORTATION PLAN. is ,• +�
Streetscape Plan which will build upon the '
Vision Plan originally established in 2005 A RECENT SURVEY OF RESIDENTS LISTED TRAILS AS THE
focusing on Yorkville's downtown area At MOST DESIRED AMENITY. ABOVE: EXISTING TRAIL IN THE
the completion of the study an implemen- HEARTLAND CIRCLE COMMUNITY
tation plan will be designed to define to the north, Mill Street to the east, Illinois
future action steps. Route 126 to the south, and Morgan Street
Y OUR What is the study area?
to the west.
FILL RECIARDIN& THE OUT There are two areas of focus for the ITP: , . What is the purpose of the Shared -Use
1. Shared -Use Trail Plan Trail Plan ®
The Shared -Use Trail Plan will address the The purpose is to improve and encourage
entire Yorkville planning area from Helmar bicycle and pedestrian transportation
Road to the south, US Route 30 to the north, throughout Yorkville and provide
Grove Road to the east and Eldamain Road connections within the region. The project
to the west. Key transportation routes such is primarily funded by the Illinois Depart -
126; Galena, Baseline, Caton Farm and
as US Route 34, Illinois Routes 47, 71 and ment of Transportation through the Illinois
Tomorrow Corridor Planning Grant. The
Kennedy Roads will be analyzed as part of
the Shared -Use Trail Plan. ITP will focus on the following overall
issues:
2. Downtown Streetscape Plan - Community -wide transportation issues
PLEASE DIRECT ANY AND The Downtown Streetscape Plan addresses - Protect natural resources such as the Fox
ALL COMMENTS OR the core area of downtown along the River and the overall watershed
CONCERNS TO: Illinois Route 47 corridor and major east- - Improve public access and mobility
STEPHANIE BO ETTCHER west streets from Hydraulic Avenue to the throughout the region
UNITED CITY OF YORKVILLE north, to Orange Street to the south. The - Economic opportunities of a cohesive trail
800 GAME FARM ROAD downtown analysis will also examine the network
YORKVILLE, ILLINOIS 60560
T. 630.553.4350 outer perimeter of downtown Yorkville
F. YORKVI LE.ILM g enerally ounded b Somonauk Street
WWW.YORKVILLE.IL.US Y y
Continued on reverse...
WN CONNECTIONS
These items are very important considerations and ;•.
with the creation of a purposeful ITP and Shared -Use ,a
Trail System, bicycle and pedestrian travel should
BELOW. THE DOWNTOWN STREETSCAPE
greatly improve in the Yorkville area. In order to , PLAN WILL EXAMINE PEDESTRIAN & BICYCLE
achieve this goal specific aspects will be considered _ _ CONNECTIONS TO KEY DESTINATIONS
such as:
• Trail and green way connections between neigh-
.
borhoods, schools, parks, employment centers, etc.
• Connectivity and mobility within Yorkville "s city a
limits to key nodes and destinations
• Guidelines, design standards and policies for
various types of trails ABOVE: THE ITP WILL
• Pedestrian and bike friendl y streets MAXIMIZE OPPORTUNITIES
OF THE FOX RIVER
• Safe walkways and trails for children to walk or
bike to schools - • Protection of the Fox River and watershed I ,
• Connections to adjacent municipalities and
county trails and other destinations
With the implementation of these key aspects, as ��''
Yorkville's population continues to grow, its citizens a
will reside in a livable community that offers a
diversity of transportation alternatives including
convenient, reliable, safe, efficient, and attractive ,. r
bicycle and pedestrian facilities. Yorkville will be a
place where people can travel easily and safely to
locations in which they live, work, and play.
THE PLAN WILL EXAMINE CONNECTIONS TO KEY ELEMENTS LIKE THE HOOVER
What is the purpose of the Downtown Streetscape EDUCATION CENTER AND OTHER KEY PARKS, TRAILS & OPEN SPACES
Plan?
A Downtown Streetscape Plan will be created to pedestrian environment, recreating a vibrant
include a Pedestrian Analysis and Design Standards downtown for years to come.
for Streetscape Elements. The purpose of this part of
the study is to address elements such as: Mow can I get invol -ved?
• Pedestrian circulation and safety concerns in the As a resident of Yorkville and the surrounding area
core downtown area you will have many opportunities to be informed and
• Aesthetic quality by implementing design provide input throughout the coming year. The
standards and guidelines United City of Yorkville has posted a survey on its
• Traffic calming techniques on local streets website ( www.yorkville.il.us) for residents to voice
• Current and future parking needs their opinions and will conduct a series of public
• Guidelines for streetscape elements such as meetings, involving residents and citizens, property
signage, lighting, benches, planter boxes, banners, owners, businesses, local, county and state officials,
bike racks, bollards, trash receptacles, street trees land developers, and some local authorities such as
and grates, and special paving patterns the Kendall County Forest Preserve District. Informa-
tion on the project's progress can also be found on
Upon implementation, the Downtown Streetscape www.yorkville.il.us. Watch for future public meeting
Plan will provide guidelines for a successful dates and subsequent issues of this newsletter.
FILL OUT A SURVEY R ECARDINC THE R T P AT WWW,^.VGR VflL EJL.U5