Public Works Minutes 2009 12-15-09
APPROVED 1/19/10
UNITED CITY OF YORKVILLE
800 Game Farm Road
Yorkville, IL 60560
PUBLIC WORKS COMMITTEE MEETING
City Hall, Conference Room
Tuesday, December 15, 2009 – 6:30 P.M.
PRESENT:
Chairman Joe Plocher Valerie Burd - Mayor
Eric Dhuse (Public Works Director) Bart Olson – City of Yorkville
Joe Wywrot (City Engineer) Diane Teeling - Alderman
George Gilson - Alderman Jeff Freeman - EEI
John Funk – Grande Reserve Res. Greg & Sue Lambke – Van Emmon Res.
Juli Cinnamon – Van Emmon Res. O’Malley’s – Van Emmon Residents
PRESENTATIONS: NONE
The meeting was called to order @ 6:30 p.m. by Chairman Joe Plocher
MINUTES FOR CORRECTION/APPROVAL:
The minutes for September 15, 2009 and
October. 20, 2009 were approved.
Items Recommended for Consent Agenda:
1.PW 2009-113 Water Department Report for September 2009
2.PW 2009-114 Water Department Report for October 2009
All items will move forward to Consent Agenda.
NEW BUSINESS:
1.PW 2009-116 Grande Reserve Subdivision - Update
John Funk, a resident and a member of the HOA in Grande Reserve was present.
Joe Wywrot gave an update on various issues in Grande Reserve. A few Street light
outages. Some were repaired, but there are still 6 lights out north of Mill Rd. Joe
spoke with the electrician and found out they haven’t submitted their proposal. They
said they will submit tomorrow.
Joe also inquired about a streetlight knocked down that was supposed to be repaired
by mid December, but has yet to be repaired. They claim they are waiting for delivery
of the pole.
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They are putting up little signs at the end of temporary sidewalks for safety. Joe also
said Eric Dhuse will be putting up a sign on Kennedy Rd to warn or the intersection
at Freedom Pl.
Joe has been in touch with the Railroad. They plan on reconstructing the crossing @
Mill Rd and replace or repair panels @ the Kennedy crossing this winter.
Joe said a fire hydrant has to be moved on E. Millbrook Circle (Unit 23). The
developer put in the fire hydrant near the property line and then they moved the
property line.
Bart Olson gave an update on negotiations with Bank of America for the completion
of the Roads and the Infrastructure. John Funk asked when we expect to have more
news to share with the residents. Bart replied certainly after the New Year. John
asked how the news will be communicated. Bart replied by an email blast. John gave
his email address to be added to this communication.
2.PW 2009-118 IDOT Agreement – Rt. 34/Sycamore Traffic Signal
Joe Wywrot said when this light was originally put in, the City and IDOT agreement
was that this light pole would be removed and a permanent signal would be put in by
May 2010. Joe asked for an extension of another year. IDOT agreed as long as the
City would pay 100% of the maintenance cost. Currently they City pays 33%. This
will move forward to consent.
3.PW 2009-121 Proposed Illicit Discharge and Connection Stormwater Ordinance
Joe Wywrot and Kathy Orr worked on this ordinance to fine tune it. This ordinance
will help us meet the requirements of the NPDES permit from the Illinois EPA. This
will move forward to regular agenda.
4.PW 2009-122 Greenbriar/Walsh Intersection - Signage
Joe Wywrot received an email request from a resident to erect Stop signs. Joe looked
into it and he is recommending the Stop Signs. Alderman Gilson gave his opinion of
this dangerous intersection and agrees with Joe’s recommendation. This item will
move forward for consent.
5.PW 2009-123 Intersection Signage – Informational Only
Joe gave a summary of the MUTCD Standards for intersection signage. Eric Dhuse
talked about big changes coming down. The City will need to be fully compliant by
2015 on Regulatory and Guide Signs. Every sign may have to be changed and
reflective. By 2018 this will include street signs. This is across the nation.
6.PW 2009-124 Fountainview – Plat of Easement
Joe Wywrot mentioned that this plat of easement is needed to construct Fountainview
Drive and related improvements. This item will move forward to consent.
7.PW 2009-125 Windett Ridge Unit 1 – Partial Acceptance and Bond Reductions
Joe Wywrot said this is a follow-up from the work that Bank of America has
performed at Windett Ridge to satisfy the agreement with the City. The City agreed to
accept the completed streets and reducing the two bonds that are established for
Windett Ridge.
Alderman Gilson objects and has been objecting the reductions of any bonds due to
the lack of our assurance of completion of any punch list items. Alderman Gilson
asked for a copy of the remaining items on the punch list and an estimation of the
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total costs. Joe Wywrot responded that he’ll give him an updated list, but to put a
dollar amount on it is something we’ve never done and to try to assume that it would
be accurate would be a big assumption. Joe will try to guesstimate the punch list for
Alderman Gilson.
Mayor Burd said isn’t it true that the City Council has already approved that if they
complete this work we would agree to this. Alderman Gilson said yes it is true. He
objected to that and he objects to this.
This will be sent to City Council.
8.PW 2009-126 Temporary Roadway Closures
Joe Wywrot said in Grande Reserve and Kendall Wood Estates where we have
roadways that are closed off. This is to limit access and to discourage fly dumping.
Kathy Orr became aware of this and recommended that the closure of these roads be
acknowledged and approved by City Council. This is to avoid setting precedence by
the developer where thye can close roads without the City’s Approval.
This item will move forward for consent.
9.PW 2009-127 Prairie Meadows – Final Acceptance
Joe said Menards has been working on this for awhile. The punch list is down to a
few items. They owe us $54k. We are looking for Final Acceptance. Alderman Gilson
once again objects to reducing any bonds when punch list items remain.
This item will move forward to City Council.
10.PW 2009-128 Bristol Bay HOA Lot 1678 Trail Easement
There is a HOA owned lot. The entire unit is open space. This will give the City the
ability to put a trail into the park. They have agreed to grant that easement. Alderman
Gilson asked when we expect the park to be completed. Bart Olson said without the
Osland Grant it could be a couple of years out. This item will move forward for
consent.
11.PW 2009-129 Bristol Bay Units 1, 2, & 6
Final Acceptance and Bond Adjustments
Joe said this is similar to Prairie Meadows. The punch list is complete with the
exception of 4 items. Unit 6 there are no items remain. Units 1 & 2 need to get
striping and signage done. Alderman Gilson once again strenuously objects to the
reduction of bonds when punch list items remain. This item will move forward for
consent.
OLD BUSINESS:
1.PW 2009-110 Yorkville Business Center Units 1 & 2 –Final Acceptance - Update
Joe Wywrot said he had discussion with the developer which owes the City $2K for
another developent which they verbally indicated that they would be sending us a
check. This will comeback for an update.
2.PW 2009-43 Van Emmon Area Drainage – Update / Discussion
Joe Wywrot introduced Jeff Freeman from EEI to give an update and present a draft
report. Residents in attendance for this discussion are Greg & Sue Lambke and Juli
Cinnamon.
Jeff said in the spring of this year there was a lot of precipitation and ground water
was generally high all throughout the city and certainly along Van Emmon. The
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Mayor asked EEI to look at a couple of different locations. EEI met with staff
members to get some back ground and met with residents.
Jeff went in detail about the Plan of metric boundary of the Floodplain. FEMA has
estimated boundary of the floodplain North of Van Emmon because they did not have
a detailed study of this stream. Unfortunately there a number of residents between
Van Emmon and the Fox River that are in the FEMA defined floodplain. South of
Van Emmon, part of the Kendall Wood Estates Subdivision, they were required by
the city to do a detailed study of the stream.
Jeff mentioned a couple of activities that took place in this area. An interceptor was
installed in 2006/2007. In addition Kendall Wood Estates needed to provide a water
service to their subdivision so they did a water main extension.
Jeff talked about several Van Emmon residents that he spoke with about flooding on
their property; Cinnamon, Lambke, Olson, and the O’Malley residences. He also
mentioned that the Kushkowski residence is not having any ground water issues. .
Jeff also went into further detail about additional research. Monitored groundwater
level from Aug. 2009 through Oct. 2009 by creating Test Holes. Water being held up
by the railroad tracks. If there is a way to integrate tile a larger diameter storm sewer
in this area at a lower elevation and provide a more efficient it could bring the ground
water table down in this area. He doesn’t believe that this on its own will solve
everyone’s issue just because the age of the foundation. There will still need to be
some waterproofing of the basements.
Jeff mentioned that they could not find a cause and effect relationship of the
infrastructure improvements that cause the groundwater tables to elevate. It could be
the degradation of the foundation and the field tile as well as an abnormal amount of
rainfall.
Jeff gave alternative measures that can be taken and other recommendations.
Juli Cinnamon made comments about why her property was being flooded. 5 months
of a ditch being full caused major flooding.
The Lambke’s said he never had any water problems of any kind until the sanitary
sewer was put in. As soon as it was put in, his sump pump hasn’t shut off since.
According to his historical data, there was never any flooding in the area. He used to
mow the area of the landscaper, but now there is standing water out there.
Jeff said he doesn’t see how the installation of the sewer he doesn’t see how it could
elevate the groundwater across all of this area. The indication of drain tiles being
there, says the groundwater has been an issue, but maybe it’s been managed all of
these years. But they might not be as effective as they once were.
Chairperson Plocher talked about one of the options of new tile that’s about $100K on
the high side. Jeff said that is something that can be considered if you have the
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resources. He also mentioned that waterproofing of the basements by the residents
would help considerably.
Mayor Burd asked Jeff during his investigation did he notice any springs. She also
said she knows that there’s a spring underneath Old Second that runs straight up Van
Emmon. She said the Old Second told her that their sump pump is always running.
Could there be a similar fracture farther down like that? He said it’s possible, but it’s
impossible to know one way or another.
ADDITIONAL BUSINESS:
None
ADJOURNMENT OF THE PUBLIC WORKS COMMITTEE MEETING:
With no further business to discuss, the meeting adjourned at 8:22p.m.
Minutes respectfully submitted by Tim Dlugopolski
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