Public Works Minutes 2009 09-15-09
APPROVED 12/15/09
UNITED CITY OF YORKVILLE
800 Game Farm Road
Yorkville, IL 60560
PUBLIC WORKS COMMITTEE MEETING
City Hall, Conference Room
Tuesday, September 15, 2009 – 6:30 P.M.
PRESENT:
Chairman Joe Plocher Valerie Burd - Mayor
Eric Dhuse (Public Works Director) George Gilson - Alderman
Joe Wywrot (City Engineer) Brendan McLaughlin (City Administrator)
Marty Munns - Alderman Diane Teeling - Alderman
Anne Englehardt (C.O.Y. Green Committee Member)
Marta Keane (C/O.Y. Green Committee Member)
Deb Kaiser – Resident Windett Ridge Kathy Neddo – Resident Windett Ridge
Louis Fernandez – Resident Ed Guettler – Windett Ridge
PRESENTATIONS: NONE
The meeting was called to order @ 6:30 p.m. by Chairman Joe Plocher
MINUTES FOR CORRECTION/APPROVAL:
The minutes for August 18, 2009 were
approved after a couple of corrections. Joe Wywrot asked item # 2 on New Business PW
2009-83 clarifies that the dollar amount that was talked about refers to the Country Hills
Subdivision and not Prairie Garden. Joe also pointed out a spelling error.
Items Recommended for Consent Agenda:
1.PW 2009-90 Earthmover’s Credit Union – Sidewalk Easement
2.PW 2009-91 Fox Road LAPP Project – Change Order # 2
3.PW 2009-92 Ordinance Repealing 2008 Park Development Standards and
Approving New Park Development Standards for the United City of Yorkville
All items will move forward to Consent Agenda.
NEW BUSINESS:
1.PW 2009-93 Commercial and Multi-Family Recycling
City of Yorkville’s Green Committeementioned that a number of communities in
Illinois have adopted commercial franchise agreements.They mentioned that as you
are thinking about this, you should separate the two; Commercial and Multi-Family.
Multi-Family could be included in the residential contract in the future. If you’re
looking at commercial; you’re looking at a franchise agreement. Commercial
businesses could be getting a lower garbage rate and they can get recycling because
they are bound together. You end up with one hauler for the entire community. Now
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on any given Monday you might have 3 different waste haulers going down the street
with some of the heaviest trucks that you allow on your streets. They might be going
to the same parking lot in some of the strip malls which each have different vendors
servicing the individual businesses. In this case we can have one hauler come in
creating less traffic on the streets; less wear and tear on the roads which would be a
lot more efficient. There would be a savings on maintenance and savings for the
businesses. There could be additional revenue for the city to initiate a franchise fee to
the selected contractor. A new law was passed to notify existing haulers within 18
months of the city’s intention of going to a commercial franchise. The committee
gave the OK to look into the option further.
2.PW 2009-94 Bank of America Proposal to Complete Windett Ridge
Improvements
Residents are curious of what is the proposal from Bank of America in regards of
completing improvements. Brendan McLaughlin gave a quick recap of Bank of
America’s response. They currently have the property on the market and what they
ask for 2 months to see if they can get a buyer before they do any more
improvements. They want to go from curb to curb and do all the improvements; what
is known as public improvements for the city and they want to have it in a spot where
it is accepted by the city when they are done with it. They also mention they want to
do the Claremont Ct drainage improvements as well. They ask the city to waive the
city’s normal maintenance bond which goes for one year when the work is completed.
They have 2 different developers that are interested in purchasing the remainder of
the subdivision and they expect their proposals at the end of the month. B.O.A. would
like to take a week to review the proposals and make the decision by early October
into November.
Alderman Gilson had a few concerns. If we wait 2 more months, the work will most
likely not get done which mean these residents would have to wait until next year for
that paving to get done. He also disagrees with waiving the maintenance period. Why
are we letting the bank say they are not going to do what EEI proposes in the drainage
investigation report? He mentioned that there are no completion dates for the paving
or Claremont Ct. on the memo from the bank. Lastly he believes the punch list should
be completed by the bank.
The EEI report gave various different alternatives. Joe Wyrot said even though it
states that the bank is not going to do what EEI states but they really are. What EEI
recommended was the same as Joe Wyrot’s recommendation of a low pipe 15 in.
storm sewer. Alderman Gilson would like to see it more clearly stated on the memo
from the bank.
Many are concerned if B.O.A. sells that they will not complete the punch list and we
would have to start the process all over again with the new buyer and negotiate all
this stuff all over again.
Chairperson Plocher asked if there are bonds out on this. Brendan replied that there
are some bonds, but not enough to do all the work. Chairman Plocher said our only
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option is to sue them, which is not a viable option, or to be persistent with them. Are
those the only options we have?
Brendan McLaughlin said there and things the bank need to do to position their
development for sale. They need to try and make it more sellable than every other
bank and every other development in the suburbs. He believes you will get a sale
faster if all of the streets are improved and accepted by the city.
Chairman Plocher said we need dates for completion from B.O.A and in case of a sale
we need to negotiate harder and look into a legal way to make the new developers
come up with improvements before they start new housing.
Brendan will work with the bank to get a work schedule together.
3.PW 2009-95 Update 6-year Capital Improvement Program
Joe Wywrot asked everyone to review the list. The way this Capital Improvement
Program is utilized, next spring when we start putting the next fiscal year budget
together, we will look at these projects to see which of them we’ll be able to fund.
Many of them will fall off the list. This does not go onto City Council.
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OLD BUSINESS:
1.PW 2009-88 Bond/Letter of Credit Reduction Policy
Alderman Gilson came up with this policy. Alderman Teeling wanted to clarify that
this is not going to raise the amount of the bond, it’s just going to make the reduction
less. Joe Wywrot replied as requests come in to adjust bond amounts, we will use the
calculations in the policy. This will move on to consent.
ADDITIONAL BUSINESS:
1.Parkway Tree Program
Eric Dhuse said we are moving forward with the parkway tree replacement
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program. We have 24 trees ordered out of 36. At the end of Sept. and 1 week of
Oct. we will pick up the trees and start putting them in.
ADJOURNMENT OF THE PUBLIC WORKS COMMITTEE MEETING:
With no further business to discuss, the meeting adjourned at 7:33p.m.
Minutes respectfully submitted by Tim Dlugopolski
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